HomeMy WebLinkAbout248-09 RESOLUTIONRESOLUTION NO. 248-09
A RESOLUTION AWARDING BID #09-52 AND APPROVING THE
PURCHASE OF SEVEN BACKUP POWER GENERATORS FROM UNITED
ENGINES, LLC IN THE AMOUNT OF $113,954.00 FOR USE AT
WASTEWATER LIFT STATIONS; AND AMENDING THE 2009 CITY
BUDGET BY APPROVING A BUDGET ADJUSTMENT OF $113,954.00
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#09-52 and approves the purchase of seven (7) backup power generators from United Engines,
LLC in the amount of $113,954.00 for use at wastewater lift stations.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby amends the
2009 city budget by approving a budget adjustment, a copy of which is attached to this
Resolution and incorporated herein as if set out word for word, in the amount of $113,954.00.
PASSED and APPROVED this 15th dayof December, 2009. ,.... 0"""ft.
��.%�%.
%%%%%%%%%%%%%%%%
• SG ,
\��'•°1 \1Y Od••-P
_U• • ��
;AYETTEVILLE:
IR SPSei
By: �,,J
�I�NKl�^l h i
APPROVED:
By
ATTEST:
SONDRA E. SMITH, City Clerk/Treasurer
City of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year
2009
Department: Operations
Division: Wastewater Treatment
Program: Wastewater Treatment Plant Capital
Date Requested
11/18/2009
Adjustment Number
Prosect or Item Added/Increased:
$103,572.00 is requested in the Water/Sewer-
Wastewater Treatment Plant Fixed Asset account to
Upgrade/Replace Lift Stations-WWTP.
Project or Item Deleted/Reduced:
Move monies from Wastewater Treatment Plant (WWTP)
equipment maintenance to fixed assets. Also to move
monies from one account number to another with in the
lift station maintenance project to cover all expenditures
for the generators.
Justification of this Increase:
Increase is due to purchase of seven backup power
generators for wastewater lift stations. The City's latest
National Pollution Prevention Discharge (NPDES)
permits require backup power to wastewater facilities
including lift stations. Generators have been provided
to all plants and all components of the WSIP project.
This increase provides funding for lift stations that were
not part of the WSIP.
Justification of this Decrease:
WWTP equipment replacement is, at the moment, a
lower priority than installing the backup power generators.
Sufficient funding remains in the WWTP equipment
project to meet annual project objectives.
Account Name
Fixed Assets
Fixed Assets
Account Name
Fixed Assets
Plant Equipment Maint
Increase Budget
Account Number
5400 5800 5801
5400 5800 5801
Decrease Budget
Account Number
Amount Project Number
00 103,572 02068
00 10,382 02068
1
1
Amount Project Number
5400 5800 5801 00 103,572 02069 1
5400 5800 5414 00 10,382 02068
Requested By
General Ledger Date
Posted to General Ledger
Posted to Project Accounting
Initial Date
Initial Date
uaBaueyi t aledsIC
Jeteuerj Noon
:mance & Internal Services Director
uaOeueil iaapne
03
0
71
uopaiia Iuaugreda°
4111
ua6eueyy Buiseyamd
:suruisui IepedS
m
O
OD Co V m 01 P 0)
0
0
0
w
at
0
anssi 10liu(1
0
0
0
0
0
O
0
O
0
O
a
co
N
9
O
N
O
AO
O
O
O
O
O
O
pop papuaix3
ACO
m
m
OD
W
N
00'1O09'00B440048
3
z
3
0
N
0
V O
DI a
V 00
0)
8
0
0
N
0
0-
O
P
r.O
z
0
S
c
0.
O.
C
a
111
m
0
0
0. h
0
a
qa
t
tt8
S
Z
o co
1 o 'c
m
a
el a
�� 1
m3
eo-0
`m a
M C 1
0
fmas
Xj
I2 PI CD
-a •c
m h d!
1 N
M
o
a 5
co
1
0
u
9
o d c
0
a
N
00
# pafadgnS/p»[o.J
a
O
co
0
1a
z
ix
0
1R
uagwnN D'd
oN uorasi ali
David Jurgens
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
15 -Dec -09
City Council Meeting Date
Agenda Items Only
Water and Sewer
Division
Action Required:
Utilities
Department
Approval of purchase of seven backup power generators for wastewater lift stations from United Engines, LLC for
$104,306, plus tax, and approve a budget adjustment for $113,954.
113,954
Cost of this request
5400.5800.5801.00
Account Number
02068.1
Project Number
Budgeted Item
r
XX
$
115,000
Category / Project Budget
Water/Wastewater
Program Category / Project Name
104,618 Wastewater Treatment
Funds Used to Date Program / Project Category Name
10,382 Water and Sewer
Remaining Balance Fund Name
Budget Adjustment Attached
XX
ei.
Fr
Director
Attorney
Finance and Internal Services Director
r
e /4 i -v 9
ZgAiiw
Date
/1-30-09
Date
l^2,009
Date
Chief of Sta
0'i
Date
JDate
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Received in City
Clerk's Office kzs V—AYLC
Received in
Mayor's Office
0
ERE
11/3
Comments:
Revised January 15, 2009
va�vle
CITY COUNCIL AGENDA MEMO
MEETING DATE OF DECEMBER 15, 2009
THE CITY OF FAYETTEVILLE, ARKANSAS
ARKANSAS
www.accessfayetteville.org
To: Fayetteville City Council
Thru: Mayor Lioneld Jordan
Don Marr, Chief of Staff
From: David Jurgens, Utilities Director
Fayetteville Water and Sewer Comm -e
Date: November 25, 2009
Subject: Purchase of seven backup power generators for wastewater lift stations from United Engines, LLC for
$104,305.64, plus tax, and approve a budget adjustment for $113,954.
RECOMMENDATION
Staff recommends approval of the purchase of seven backup power generators for wastewater lift stations from
United Engines, LLC. for $104,305.64, plus tax of $9,648.27, and approval of a budget adjustment of $113,954.
BACKGROUND
The City's latest National Pollution Prevention Discharge (NPDES) permits require backup power to
wastewater facilities. Generators have been provided to all plants and all components of the WSIP; as funds are
available we have gradually added generators to achieve the mandate of having 100% of our lift stations
equipped with backup power.
DISCUSSION
Generators were planned as part of the wastewater operations capital budget. United Engines LLC was the
lowest bidder that met specifications at the August 25, 2009 bid opening This purchase of seven additional
generators would use the same prices from the initial bid. OMI will be responsible for the installation of the
generators, which operate on natural gas.
These generators bring the City closer to 100% compliance with our NPDES permit requirements, and
significantly reduce the risk of sewer overflows due to power outages. The generators also reduce the necessity
and frequency of employee trips to lift stations during inclement weather, thereby improving employee safety
on the job. The SCADA system will continue to alert staff to issues at lift stations so any unforeseen occurrence
that can not be handled remotely and with the generator will be addressed in a timely manner. Power outages at
eight lift stations during the January 2009 ice storm resulted in 467,400 gallons of sewage overflow, which was
reported to ADEQ as required. The lift stations that will receive these generators are prioritized based on factors
including the volume pumped by the lift station, proximity to a residence, and other risk factors. If this
purchase is approved, 30 of 38 lift stations will have backup power.
BUDGET IMPACT
Funds are available within the Wastewater Treatment program. $10,382 is available in the Lift Station
Maintenance and Replacement project budget. A budget adjustment of $103,572 is attached moving funds from
the WWTP Equipment Maintenance and Replacement project to the Lift Station project.
Telecommunications Device for the Deaf TDD (479)521-1316 113 West Mountain - Fayetteville, AR 72701
RESOLUTION NO.
A RESOLUTION AWARDING BID #09-52 AND APPROVING
THE PURCHASE OF SEVEN BACKUP POWER GENERATORS
FROM UNITED ENGINES, .LLC IN THE AMOUNT OF
$113,954.00 FOR USE AT WASTEWATER LIFT STATIONS; AND
AMENDING THE 2009 CITY BUDGET BY APPROVING A
BUDGET ADJUSTMENT OF $113,954.00
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#09-52 and approves the purchase of seven (7) backup power generators from United Engines,
LLC in the amount of $113,954.00 for use at wastewater lift stations.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby amends the
2009 city budget by approving a budget adjustment, a copy of which is attached to this
Resolution and incorporated herein as if set out word for word, in the amount of $113,954.00.
PASSED and APPROVED this 15`s day of Decemeber, 2009.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
COcn
L
d N
aiC
l6
L W
7
c
0
m v
C c
C7
Orginal PO Like Item
C-LS27
r
CN1
CO
67/
W.1100111
NOON
CO
U)
J
J
J
CO
J
A-LS02
Gen Type
QT025A
tO
0
U' 10
0
�ill
0
10
0
QT025A
0
a
a
as
F-
a
ATS AMP
100
100
150
50
50
150
100
dHl
10
IC
u)
IC
tO
tO
CO
CO
0
N
r
Phase
aaaaaaa
M
C)
CO
CO
r
O-
CO
'-
m
CO
a
240
240
240
480
480
240
480
>
a. -00C)
r
r
(A
N
r
a
N
CO
$141341.241
R
N
N
CO
Ti
Vi
CO
r
vitro
$18,771
;1--,
f9
M
to
M
r)
CO
C7
CM
t
0.
seanupuedx3 peuue
- 978 E Zion Road
Futrell Drive
E
LS#34 - 4572 S Sol Ave
LS#35 - 3083 W 6th St
0
LS#39 - 2392 N Kenswick Ave
Ilowbrook I
LS#24 - 4071 S McCollcho
z
N
V
CO
-
CO
r
O
r
t0
12009 PI
Mr
J
J
J
(
DtON t
elt
eC
CO it N
r
w
o ii Ts
IT
o 1-
co
O
aye
•'
l
L.octatab4
Vim 130410A , A
City of Fayetteville, Arkansas
Purchasing Division — Room 306
113 W. Mountain
r evi+� Fayetteville, AR 72701
ARKANSAS Phone: 479.575,8220
TDD (Telecommunication Device for the Deaf): 479.521.1316
INVITATION TO BID
INVITATION TO BID: BID 09.52, Emergency Standby Generators
DEADLINE: Tuesday, August 25, 2009 at 4:00 PM Central Standard Time
DELIVERY LOCATION: Room 306 —113 W. Mountain, Fayetteville, AR 72701
PURCHASING AGENT: Andrea Foren, CPPB, aforen aA-cl.fayetteville ar.us, 479.575.8220
DATE OF ISSUE AND ADVERTISEMENT: Monday, August 10, 2009
INVITATION TO BID
BID 09-52, Emergency Standby Generators
No late bids will be accepted. Bids shall be submitted in sealed envelopes labeled "Bid 09-52,
Emergency Standby Generators' with the name and address of the bidder.
All bids shall be submitted in accordance with the attached City of Fayetteville specifications and bid
documents attached hereto. Each bidder is required to fill in every blank and shall supply all
information requested; failure to do so may be used as basis of rejection.
The undersigned hereby offers to furnish & deliver the articles or services as specified, at the prices & terms stated
herein, and in strict accordance with the specifications and general conditions of bidding, all of which are made a part of
this offer. This offer is not subject to withdrawal unless upon mutual written agreement by the Proposer/Bidder and City
Purchasing Manager.
Name of Firm: United Engines, LLC
Contact Person: Jim Walker Title: Branch Manager
E -Mail: jwalker@unitedengines.com Phone: (479)474-4541
Business Address:
City Van Buren
Signature:
City of Fayettevi e,AR
Bid 09-52, Emergency Standby Generators Delivery is 6-8 weeks after order placement.
Page 1 of 22
2108 Industrial Park Road
State: AR
Date:
Zlp: 72956
08/24/09
•
City of Fayetteville
Bid 09-52, Emergency Standby Generators
Bid Form
F.O.B. Noland Wastewater Treatment Plant, 1400 N. Fox Hunter Road, Fayetteville, AR 72701
ALL PRICES BID SHALL INCLUDE SHIPPING
ITEM:
1. LS -2, 4938 Mission Blvd., Fayetteville, AR
72701
Please Specify for Unit(s) Bid:
*MANUFACTURER: Generac
QUANTITY: *TOTAL PRICE
2. LS -28, 1603 Plantation Ave., Fayetteville, AR
72703
Please Specify for Unit(s) Bid:
Generac
*MANUFACTURER:
LS -27, 1031 River Meadows Dr., Fayetteville,
AR 72701
1
MODEL: QT055A
1
$ 18,771.18
MODEL: QTO25A
$ 14,341.24
1 $ 14,041.17
Please Specify for Unit(s) Bid:
*MANUFACTURER: Generac MODEL: QTO25A
4. LS -33, 4644 N. Crossover Road, Fayetteville,
AR 72701
Please Specify for Unit(s) Bid:
*MANUFACTURER: Generac MODEL: QT025A
5. LS -32, 478 N. Durango Place, Fayetteville, AR
72703
1
Please Specify for Unit(s) Bid:
*MANUFACTURER: Generac MODEL: QTO25A
1 $ 14,341.24
6. LS -38, 3710 E. Zion Road, Fayetteville, AR 72701
Please Specify for Unit(s) Bid:
*MANUFACTURER: Generac
1
$ 14,384.82
MODEL: QTO25A
$ 14,341.24
THIS FORM IS CONTINUED ON THE NEXT PAGE...
City of Fayetteville, AR
Bid 09-52, Emergency Standby Generators
Page 2 of 22
7. LS -40, 1811 S. Cherry Hills Cr. Fayetteville,
• AR 72701
Please Specify for Units) Bid:
*MANUFACTURER: Generac MODEL: QT025A
1 $ 14,341.24
TOTAL BID PRICE: $ 104, 562.13
Items 1 through 7 will be awarded to a single vendor. All or none.
EXECUTION OF BID -
Bidders are requested to indicate by check mark or "Yes/No" on each line of the Technical Specifications the
compliance of the item bid. Actual specification of any deficient item must be noted on the bid sheet or separate
attachment. If specifications of hem bld differ from provided literature, deviation must be documented and
certified by the manufacturer as a regular production option.
Upon signing this Bid, the bidder certifies that:
1. He/she has read and agrees to the requirements set forth in this proposal, including specifications, terms,
standard conditions, and any pertinent Information regarding the articles being bid on.
2. Unless otherwlse noted and explained, the unit bid and listed meets or exceeds all of these requirements
as specified by The City of Fayetteville.
3. The Bidder can and will comply with all specifications and requirements for delivery, documentation and
support as specified herein.
4. The City of Fayetteville reserves the right to award the bid in its whole, by line item, or all rejection.
Unsigned bids will be rejected. items marked • are mandatory for consideration.
*NAME OF FIRM; United Engines, LLC
*BUSINESS ADDRESS:
*CITY: Van Buren
Purchase Order/Payments shall be Issued to this name
2108 Industrial Park Road
*PHONE: (479)474-4541
"E-MAIL: jwalker@unitedengine.com
*BY: (PRINTED NAME) Jim Walker
*AUTHORIZED SIGNATURE:
*TITLE: Branch Manager
*STATE: AR *Zip. 72956
FAX: (479)474-4867
l/r
City of Fayetteville, AR
Bid 09-52, Emergency Standby Generators
Page 3 of 22
•
QT025A Liquid Cooled Gas Engine Generator Sets
Standby Power Rating
25 kW 60 Hz
STANDARD EQUIPMENT
GENERAC 2.4L ENGINE
Naturally Aspirated
Gaseous Fueled
OT025A
Meets 2009 EPA Emission Regulations
• All Input connections in one single a ea
• High coolant temperatu a shutdown
• Low oil pressure shutd vm
• Low coolant level automatic shutdown
• Overspend automatic shutdown
• Crank timer
• Exercise timer
• Oil drain extension
• Cool flow radiator
• Closed coolant recovery system
• UV/Ozone resistant hoses
• Watertight state of the art electrical connectors
FEATURES
• Mainline circuit breaker
• Radiator drain extension
• Battery charge alternator
• 10 Amp static battery charger
• Battery and battery cables
• Battery rack
• Fan and bell guards
• Isochronous governor
• Flex fuel line
• Coolant heater
• Innovative design and fully prototype tested
• UL2200 Listed
• Solid state frequency compensated
voltage regulator
• Dynamic and static battery charger
• Sound attenuated acoustically designed enclosure
• Quiet test for low noise level exercise
• Acoustically designed engine cooling system
• High flow low noise factory engineered exhaust system
• State of the art digital control system with H100 digital
control panel
• Watertight electrical connectors
• Rodent proof construction
• High efficiency, low distortion Generac designed
alternator
• Vibration isolated from mounting base
• Matching Generac transfer switches engineered and
Mated to work as a system
• All components easily accessible for maintenance
• Electrostatically applied powder paint
GENERAC®