HomeMy WebLinkAbout241-09 RESOLUTIONRESOLUTION NO. 241-09
A RESOLUTION APPROVING A CONTRACT WITH EMC CORPORATION
FOR THE PURCHASE, THROUGH THE CURRENT STATE
PROCUREMENT CONTRACT, OF AN EMC CLARIION CX4 REDUNDANT
NETWORK STORAGE SYSTEM WITH A THREE YEAR HARDWARE AND
SOFTWARE MAINTENANCE AGREEMENT, IN THE AMOUNT OF
$196,280.00 AND A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS*
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves
the purchase, through the current state procurement contract, of an EMC Clariion CX4 redundant
network storage system with a three (3) year hardware and software maintenance agreement, in
the amount of $196,280.00.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves
the attached budget adjustment.
PASSED and APPROVED this 15th day of December, 2009.
APPROVED:
By
NELD JO t.i • ' Mayor
ATTEST:
Ry
SONDRA E. SMITH, City Clerk/Treasurer
%%%%otK/T.R.ci'If.,
S Y OF .p
A• Z. -
FAYETTEVILLE:
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City of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year
2009
Department: Finance
Division: Information Technology
Program: Information Technology
Date Requested
10/30/2009
Adjustment Number
Project or Item Added/Increased:
Storage Area Network (SAN)
Project or Item Deleted/Reduced:
Local Area Network (LAN), Geographic Information
System (GIS), and Printer Projects
Justification of this Increase:
The current SAN is reaching its maximum capacity. The
project is to replace and create a redundant storage area
network
Justification of this Decrease:
Budget from the LAN and GIS projects have been set
aside for this project. For tracking purposes a new project
has been created for the SAN
Account Name
Increase Budget ,
Account Number
Fixed Assets- 4470
Account Name
Fixed Assets
Fixed Assets
Fixed Assets
9470 5801
Decrease Budget
Account Number
00
4470
4470
4470
9470
9470
9470
5801 00
5801 00
5801 00
Amount
"Project Number
197,000 09031. . 1
Amount Project Number
84,000 02056 1
103,000 02055 1
10,000 02060 1
Division Head
udget hector
Dep efit ector
Finan Director
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Type:
Budget & Research Use Only
A B C
Requested By
General Ledger Date
Posted to General Ledger
V.090403
E
Initial
Date
8M
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opeciai instructions:
Purchased on WSCA contract # B27161
Approvals:
Mayor: Department Director:
Finance & Internal Services Director: Budget Manager:
Dispatch Manager: Utilities Manager:
•
Item] Description !Quantity (Unit of Issue lUnit Cost (Extended Cost
.. _. ..
Requester. , .?�- i
Scott.Huddleton' _
City: 'State:
Hopkinton MA
(Address:
179 South St.
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EMC Clarlion CX41120 _ �---
Storage 1 EA-`'- 178,803.00 $179,803.00
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Scott Huddleston
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
City Council Meeting Date
Agenda Items Only
Information Technology
Division
Action Required:
Department
Approval of redundant Network Storage systems purchase 3 year hardware and software maintenance, and payment
of fees and applicable taxes.
196,280.00
Cost of this request
4470 9470-5801.00
Account Number
Project Number
Budgeted Item
x
$
197,000.00
Category / Project Budget
Storage Area Network SAN
Program Category / Project Name
Funds Used to Date Program / Project Category Name
$ 197,000.00
Capital Improvement
Remaining Balance Fund Name
Budget Adjustment Attached
x
Departm -ector
47 4r
City orney
Tel 0. . kat._
Finance and Internal Services Director
fi-3-1)/
Date
t1-3 -2a7
Date
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Received in
Mayor's Office
Comments:
Revised January 15, 2009
Tateville
THE CITY OF FAYETTEVILLE, ARKANSAS
ARKANSAS
TOD (Telecommunications Device for the Deaf)
www.accessfayetteville.org (479) 521-1316
December 8th Agenda Session
To: Mayor Lioneld Jordan
From: Scott Huddleston, IT Director
Date: October 29, 2009
Subject: Approval of EMC Clariion CX4 redundant network storage systems
Mayor's Approval
RECOMMENDATION
Staff recommends approval of Purchase request to EMC Corporation in the amount of $196,280 for hardware
and installation to provide redundant network storage systems.
BACKGROUND
Currently, the City's storage needs are increasing daily and we are approaching capacity. Several systems,
including our virtual server infrastructure, are approaching ninety percent capacity leaving no room. for growth.
The majority of the City's vital data is housed in our main data center. The data is backed up to a tape library
located at a secondary data center This gives the data physical separation and security in the event of a total
loss catastrophe occuring at our main site. However, the replacement and restoration of this data would take
weeks to fully complete.
DISCUSSION
In order to meet our current and foreseeable future data storage needs, a large enterprise class storage system is
required. The Information Technology department is recommending the purchase of two EMC Clariion CX4-
120 storage systems to redundantly house the majority of the City of Fayetteville's electronic data. That data is
not only growing in size, but is becoming more valuable to the vital operations of our organization. After a
long, careful examination of our needs and consideration of many storage solutions, the decision to go with
EMC SAN was clear.
The Clariion system we are proposing will give us the capacity we need to accommodate our current data, as
well as any immediately forecasted data growth. In addition, the extensive upgrade capability of the Clariion
system will allow for any unforeseen growth. The Clariion system allows us to classify data by how much it is
used and store it accordingly. Data that is accessed more frequently can be stored on faster drives while
archival type data can be stored on less expensive storage within the same system giving us an overall larger
capacity while reducing costs.
By purchasing two of these systems and placing one in each data center, we will have an up to the minute
backup of all of our data at all times In the case of a total loss catastrophic event, we would experience zero
data loss. Further reducing the impact of a loss scenario would be the ability to leverage the benefits of virtual
'Fatteitle
THE CITY OF FAYETTEVILLE, ARKANSAS
ARKANSAS
TDD (Telecommunications Device for the Deaf)
www.accessfayetteville.org (479) 521-1316
DISCUSSION CONT'D
servers. Most of our physical servers could be virtualized using this shared storage system. This will allow all
of our servers to run on any hardware. Once virtualized, the hard drives become files that are replicated across
each storage system. Virtual servers can be distributed to both data centers and then consolidated on either side
if and when necessary. This gives us a very short recovery time without the need for "standby" equipment.
The use of shared storage and virtual machines will reduce our total cost of ownership by reducing energy
needs, reducing the number of physical servers needed, and increasing data accessibility. The Clariion storage
system not only offers greater capacity and expandability over our current storage, but configuration options
and increased performance as well. We will have the flexibility and capability to create more efficient solutions
for the city's needs and the needs of our end users.
The productivity of much of our workforce within the City relies on the ability to quickly access network files
and applications. The data associated with that productivity grows at an increasingly rapid rate In our current
environment, applications and files reside on an entry level IBM SAN as well as several direct attached storage
arrays. These systems need to be replaced as they have been upgraded to their capacity and are at the end of
their lifecycle. Consolidation of these storage systems into a single mid -to -upper tier SAN infrastructure would
give us the scalability, availability, and performance required to support our current and future growth and
access needs.
'SAN infrastructure' also enhances our ability to recover from a disaster. By having two storage systems
connected via the fibre channel fabric and replicating data from one site to another, the amount of data lost in
the event of a disaster becomes little to none. Virtual infrastructure can enhance disaster recovery as well. We
have already begun to virtualize some of our servers, but have run out of space to continue that process. Also,
server virtualization cannot be fully leveraged without shared storage. Having shared and replicated virtual
disks gives us the ability to re -allocate hardware resources when needed. This potentially reduces our recovery
window down to hours or even minutes. While other storage solutions can accommodate some or most of our
needs, only a SAN solution can meet them all.
Among the vendors that provide SAN solutions, EMC is the market leader and offers the greatest level of
flexibility and reliability. We also get some software interoperability benefits by going with EMC. VMware,
which is owned by EMC, is the virtualization platform we have selected. Also, our document
imaging/management solution: Documentum is owned by EMC. Those relationships ensure the greatest level of
compatibility and integration between applications and the storage platform. With EMC being on the Arkansas
WSCA contract, pricing as compared to comparable systems offered by other vendors was very competitive.
EMC has weathered the economic downturn very well and is a solid company to partner with.
BUDGET IMPACT
This is a 2009 project that was planned to be funded out of the Local Area Network (LAN) Upgrades and
Geographic Information Systems (GIS) CIP projects. The $196,280 is being moved from those projects and the
printer replacement project to fund this request.
EMC SAN Storage Justification
The Information Technology department has recommended the purchase of two EMC
Clariion CX4-120 storage systems to redundantly house the majority of the City of
Fayetteville's electronic data. That data is not only growing in size, but is becoming
more valuable to the vital operations of our organization. After a long, careful
examination of our needs and consideration of many storage solutions, the decision to go
with EMC SAN was clear.
The productivity of much of our workforce within the City relies on the ability to quickly
access network files and applications. The data associated with that productivity grows at
an increasingly rapid rate. In our current environment, applications and files reside on an
entry level IBM SAN as well as several direct attached storage arrays. These systems
need to be replaced as they have been upgraded to their capacity and are at the end of
their lifecycle. Consolidation of these storage systems into a single mid -to -upper tier
SAN infrastructure would give us the scalability, availability, and performance required
to support our current and future growth and access needs.
SAN infrastructure also enhances our ability to recover from a disaster. By having two
storage systems connected via the fibre channel fabric and replicating data from one site
to another, the amount of data lost in the event of a disaster becomes little to none.
Virtual infrastructure can enhance disaster recovery as well. We have already begun to
virtualize some of our servers, but have run out of space to continue that process. Also,
server virtualization cannot be fully leveraged without shared storage. Having shared and
replicated virtual disks gives us the ability to re -allocate hardware resources when
needed. This potentially reduces our recovery window down to hours or even minutes.
While other storage solutions can accommodate some or most of our needs, only a SAN
solution can meet them all.
Among the vendors that provide SAN solutions, EMC is the market leader and offers the
greatest level of flexibility and reliability. We also get some software interoperability
benefits by going with EMC. VMware, which is owned by EMC, is the virtualization
platform we have selected. Also, our document imaging/management solution:
Documentum is owned by EMC. Those relationships ensure the greatest level of
compatibility and integration between applications and the storage platform. With EMC
being on the Arkansas WSCA contract, pricing as compared to comparable systems
offered by other vendors was very competitive. EMC has weathered the economic
downturn very well and is a solid company to partner with.
•
RESOLUTION NO.
A RESOLUTION APPROVING A CONTRACT WITH EMC
CORPORATION FOR THE PURCHASE, THROUGH THE
CURRENT STATE PROCUREMENT CONTRACT, OF AN
EMC CLARIION CX4 REDUNDANT NETWORK STORAGE
SYSTEM WITH A THREE YEAR HARDWARE AND
SOFTWARE MAINTENANCE AGREEMENT, IN THE
AMOUNT OF $196,280.00 AND A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves
the purchase, through the current state procurement contract, of an EMC Clariion CX4 redundant
network storage system with a three (3) year hardware and software maintenance agreement, in
the amount of $196,280.00.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves
the attached budget adjustment.
PASSED and APPROVED this 17th day of November, 2009.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
Quote Data
Prepared By: Bowen, John V
Quote Name: Cly of Fayetteville CX4-120 w/ minorview
Quote #: 1002518449
WSCA Contract # 827181
Date: 30 -Oct -2019
Prepared For:
CITY OF FAYETTEVILLE
113 W MOUNTAIN ST
FAYETTEVILLE. AR 72701
US
Bill To:
CITY OF FAYETTEVILLE
113 W MOUNTAIN ST
FAYETTEVILLE. AR 72701
US
Ship To:
CITY OF FAYETTEVILLE
113 W MOUNTAIN ST
FAYETTEVILLE, AR 72701
US
Line# Qty Product ID
Description
Total Deal
Price
(USD)
1 1
2 2
3 1
4 15
5 10
6 1
CX4-120C
CX4-4PDAE
CX4-NPS
CX-SA07-010
CX -4015.450
V-CX4-45015K
7 3 C13-PWR-12
8 1
9 1
10 1
11 3
12 1
13 1
14 1
15 1
19 1
20 2
21 1
22 15
23 10
24 1
25 3
28 3
27 1
28 1
29 1
30 1
31 1
32 1
33
34 1
35 1
36 1
CX4-SPS
NAV4-KIT
MVS4-KIT
NAVAGT-VMWKIT
C -MODEM -US
NAV4-120
MVS4-120
CX412C-KIT
M-PRESW-001
M-PRESW-004
WU-PREHW-001
CX4-120C
CX4-4PDAE
CX4-NPS
CX-SA07-010
CX -4G15450
V-CX4.450151(
C13-PWR-12
NAVAGT-VMWKIT
CX4-SPS
NAV4-KIT
MVS4-KIT
C -MODEM -US
NAV4-120
MVS4-120
CX412C-KIT
M-PRESW-001
M-PRESW-004
WU-PROHW-001
37 2 MDS -PWB -US
38 2
39 2
40 1
41 1
42 1
43 2
DXP-PRJ-0405
MDS -9124
MDS-9124-PWR
PS-BAS-CX4
PS-BAS-CX4
PS-BAS-PMBLK
ESRS GW 100
CX4-1200 SPE WITH SINGLE SPS
4G DAE FACTORY OR FIELD INSTALL
EMC PROFESSIONAL INSTALL NOT
ORDERED
100006 7200RPM SATA II
45068 15K 4GB 5208PS FC DISK DRIVE
VAULT PACK 450GB 15K 4G DRIVES OTY
5
2 C13 PWRCORDS W/ NEMA 5-15 PLUGS
125V 10A
CX4-120 Optional Second SPS
Navisphere Manager CX4 Media Kit
MIRRORVIEW/S KIT FOR CX4 FAMILY
NAVI AGENT VMWARE MEDIA
CLARIION SERVICE MODEM -US
NAVISPHERE MANAGER FOR THE CX4-
120
MIRRORVIEW/S FOR CX4-120
CX4-120 DOCS COMMON RTU 6
POWERPATH
PREMIUM SOFTWARE SUPPORT
PREMIUM SW SUPPORT - OPEN SW
PREMIUM HARDWARE SUPPORT -WARR
UPG
CX4-120C SPE WITH SINGLE SPS
4G DAE FACTORY OR FIELD INSTALL
EMC PROFESSIONAL INSTALL NOT
ORDERED
1000GB 7200RPM SATA II
45006 15K 4GB 520BPS FC DISK DRIVE
VAULT PACK 45008 15K 4G DRIVES QTY
5
2 C13 PWRCORDS W/NEMA 5-15 PLUGS
125V 10A
NAVI AGENT VMWARE MEDIA
CX4-120 Optional Second SPS
Navisphere Manager CX4 Media Kit
MIRRORVIEW/S KIT FOR CX4 FAMILY
CLARIION SERVICE MODEM -US
X4120NA. VISPHERE MANAGER FOR THE CX4-
120
MIRRORVIEW/S FOR CX4-120
CX4-120 DOCS COMMON RTU &
POWERPATH
PREMIUM SOFTWARE SUPPORT
PREMIUM SW SUPPORT - OPEN SW
PREMIUM HARDWARE SUPPORT - WARR
UPG
Oty 2 9216 9120 9124 9140 Power Cord US
408 8 -PORT FC SWITCH
OPTIONAL POWER SUPPLY
HARDWARE INSTALL CX4-120/CX4.240
HARDWARE INSTALL CX4-120/CX4-240
COMMERCIAL PMGMT 4HRS 05
SECURE REMOTE SUPPRT GW
(non-taxable)
$1,675
Hardware Summary
Page 1 of 2
$ 137,711
Quote Data
PARTICIPATING ADDENDUM
[hereinafter "Addendum"j
For
WSCA/NASPO PC Contracts 2009-2014
COMPUTER EQUIPMENT, PERIPHERALS, AND RELATED SERVICES
MASTER PRICE AGREEMENT NUMBER B27161
Between
EMC Corporation
[hereinafter "Contractor")
and
State of Arkansas
[hereinafter Participating State"!
B27161
11
Page 1 of 4
1. Scope: This Addendum covers the WSCA/NASPO PC Contracts 2009-2014 (Computer
Equipment, Peripherals and Related Services) lead by the State of Minnesota for use by state
agencies and other entities located in the Participating State authorized by that state's statutes to
utilize state contracts.
2. Participation: All eligible purchasers within the State of Arkansas including local public
procurement units are authorized to purchase products and services under the terms and conditions
of this price agreement.
3. Changes:
Changes to the terms and conditions of the Master Price Agreement are as follows:
• Software published by Adobe, Computer Associates, Corel, IBM, McAfee, Microsoft, Oracle,
Symantec, and Trend Micro other than operating software may NOT be procured.
• An administrative fee of/2 of 1% (0.005) of the net sales per quarter shall be collected on
behalf of the State of Arkansas and submitted by the last day of the month in accordance with
the following schedule.
Period End Admin Fee Due
June 30 July 31
September 30 October 31
December 31 January 31
March 31 April 30
• A Purchasing Entity shall determine whether all Products and services delivered meet the
Contractor's published specifications. No payment shall be made for any Products or Services
until the Purchasing Entity has accepted the Products or Services. The Purchasing Entity will
make every effort to notify the Contractor within thirty (30) calendar days of non-acceptance of
a product or service; otherwise the Products or Services shall be deemed accepted.
• Payments shall be submitted to the contractor at the address shown on the invoice. Payment
shall be tendered to the contractor within thirty (30) days of the date of invoice. After the
v
PARTICIPATING ADDENDUM
[hereinafter "Addendum")
For
WSCA/NASPO PC Contracts 2009-2014
COMPUTER EQUIPMENT, PERIPHERALS, AND RELATED SERVICES
MASTER PRICE AGREEMENT NUMBER B27161
Between
EMC Corporation
[hereinafter "Contractor")
and
State of Arkansas
[hereinafter "Participating State")
627161
Page 2 of 4
sixtieth (60) day from the date of the invoice unless mutually agreed to, interest shall be paid
on the unpaid balance due to the contractor at the rate of one half of one percent per month in
accordance with Arkansas Code Annotated §19-11-224. The procuring agency shall make a
good -faith effort to pay within thirty (30) days after the date of Invoice.
• Records relevant to Purchasing Entity transactions shall be subject to examination by
appropriate government authorities for a period of five years from the date of acceptance of the
purchase order.
4. Lease Agreements: No leasing is authorized under this addendum.
5. Primary Contacts: The primary government contact individuals for this Addendum are as
follows (or their named successors):
Lead State
Name:
Address:
Telephone:
Fax:
E-mail:
Contractor
Name:
Address:
Telephone:
eFax;
E-mail.
Bernadette Kopischke
50 Sherburne Ave., 112 Admin Bldg, St Paul, MN 55155
(651)201-2450
(651) 297-3996
berme. kopischkeCa7state.mn. us
Gary E. Shoemaker
9263 Scenic Bluff Dr, Austin, TX 78733
(512) 263-1858
(888) 580-6069
shoemaker garyanemc.com
Participating State
Name Camber Thompson
Address: 1509 W. 7th Street, Room 300, Little Rock, AR 72201
Telephone: (501)683-0084
•
PARTICIPATING ADDENDUM
[hereinafter "Addendum"]
For
WSCA/NASPO PC Contracts 2009.2014
COMPUTER EQUIPMENT, PERIPHERALS, AND RELATED SERVICES
MASTER PRICE AGREEMENT NUMBER B27161
Between
EMC Corporation
[hereinafter "Contractor]
and
State of Arkansas
[hereinafter 'Participating State"]
B27161
Page 3 of 4
Fax: (501) 324-9311
E-mail: camber.thompson(d),dfa.arkansas.aov
6. Servicing Subcontractors:
All authorized business partners (servicing subcontractors) must be approved by the State of
Arkansas prior to inclusion on the State's WSCA/NASPO web page.
All orders are to be issued directly to: EMC
And all payments are to be issued to: EMC
7. Compliance with reporting requirements of the "American Recovery and Reinvestment
Act of 2009" ("ARRA"): If or when contractor is notified by ordering entity that a specific purchase
or purchases are being made with ARRA funds, contractor agrees to comply with the data element
and reporting requirements as currently defined in Federal Register Vol 74 #61, Pages 14824-14829
(or subsequent changes or modifications to these requirements as published by the Federal OMB).
Ordering entity is responsible for informing contractor as soon as the ordering entity is aware that
ARRA funds are being used for a purchase or purchases. Contractor will provide the required report
to the ordering entity with the invoice presented to the ordering entity for payment. The contractor, as
it relates to purchases under this contract, is not a subcontractor or subgrantee, but simply a provider
of goods and related services.
All purchase orders Issued by purchasing entities with the Jurisdiction of this Addendum must
include the WSCA/NASPO contract number: B27161.
This Addendum and the Price Agreement together with its exhibits, set forth the entire agreement
between the parties with respect to the subject matter of all previous communications,
representations or agreements, whether oral or written, with respect to the subject matter hereof.
Terms and conditions inconsistent with, contrary or in addition to the terms and conditions of this
Addendum and the Price Agreement, together with its exhibits, shall not be added to or incorporated
into this Addendum or the Price Agreement and its exhibits, by any subsequent purchase order or
otherwise, and any such attempts to add or incorporate such terms and conditions are hereby
0
J
PARTICIPATING ADDENDUM
(hereinafter "Addendum"]
For
WSCA/NASPO PC Contracts 2009-2014
COMPUTER EQUIPMENT, PERIPHERALS, AND RELATED SERVICES
MASTER PRICE AGREEMENT NUMBER B27161
Between
EMC Corporation
(hereinafter "Contractor"]
and
State of Arkansas
[hereinafter "Participating State"]
B27161
Page 4 of 4
rejected. The terms and conditions of this Addendum and the Price Agreement and its exhibits shall
prevail and govem in the case of any such inconsistent or additional terms.
IN WITNESS WHEREOF, the parties have executed this Addendum as of the date of execution by
Contractor below.
State of Arkansas
Purchasing Agent
Signed: �O� ir•-• ick
Title: D.e pArl- i.j D(i)re c+ori
Date: VD l I J Oct
EMC Corporation
Contract
DSIforDirector - Federal Contracts,
Compliance. and Pricing
•