HomeMy WebLinkAbout24-09 RESOLUTIONRESOLUTION NO. 24-09
A RESOLUTION AWARDING BID #09-13 AND APPROVING
THE PURCHASE OF 126 CAST IRON TREE GRATES FROM
NEENAH FOUNDRY COMPANY IN THE AMOUNT OF
$101,049.70; AND APPROVING A 5% PROJECT
CONTINGENCY IN THE AMOUNT OF $5,052.49.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#09-13 and approves the purchase of 126 cast iron tree grates from Neenah Foundry Company in
the amount of $101,049.70.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a
5% project contingency in the amount of $5,052.49.
PASSED and APPROVED this 3`d day of February, 2009.
APPROVED:
/�
NELD _Jf1 AN, Mayor
ATTEST:
By: (P0iV1G(/+A
SO DRA E. SMITH, City Clerk/Treasurer
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Matt Mihalevich
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
2/3/2009
City Council Meeting Date
Agenda Items Only
Engineering
Division
Action Required:
02,/3
Dig -09
ditruth
*Joh y
Operations
Department
Approval of the purchase of 126 cast iron tree grates for College Avenue Lighting under Bid #09-13 from the low
bidder, Neenah Foundry Company in the amount of $92,494.00 plus $8,555.70 in sales tax; and approving a 5%
project contingency in the amount of $5,052.49 for a total cost of $106,102.19
106,102.19
Cost of this request
4520-9520-5809.00
Account Number
06035/1900
Project Number
Budgeted Item
X
23,992,298.00
Category / Project Budget
7,947,846.68
Funds Used to Date
$ 16,044,451.32
Remaining Balance
Budget Adjustment Attached
Transportation Bond Street Improvements
Program Category / Project Name
Transportation Improvements
Program / Project Category Name
Sales Tax 2006A Construction Fund
Fund Name
artment Director
ate
�\J icatkt
City Attorney
Finance and Internal Service Director
1-14 -0?
Date
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Received in City
Clerk's Office
i�CRFO
i&�
Received in
Mayor's Office
Comments:
Revised April 16, 2007
City Council Meeting of February 3, 2009
CITY COUNCIL AGENDA MEMO
To: Mayor and City Council
Thru: Ron Petrie, City Engineer Y'
Don Marr, Chief of Staff
From: Matt Mihalevich, Trails Coordinatorl"\
Date: January 16th, 2009
Subject: College Avenue Tree Grates — Bid 09-13
RECOMMENDATION:
Approval of the purchase of 126 cast iron tree grates for College Avenue Lighting under
Bid #09-13 from the low bidder, Neenah Foundry Company in the amount of $92,494.00
plus $8,555.70 in sales tax; and approving a 564 project contingency in the amount of
$5,052.49 for a total cost of $106,102.19.
BACKGROUND:
As College Avenue improvements near completion, the purchase of tree grates is now
necessary to cover the openings in the sidewalk where the trees are located. 126 openings
for tree grates have been installed or are planned along the 0.6 mile section of College
Avenue from Rock Street to Maple Street. 124 of the openings are designed for a 48" by
96" tree grates and the two smaller openings just north of Dickson Street are designed to
accommodate a 36" x 60" tree grate.
Under Bid #09-13, we called for 120 of the 48" x 96" tree grates for $703.00 each and 2
of the 36" x 60" were bid at $386.00 each with a shipping cost for the 122 grates at
$3,950.00. Due to changes in the number of tree openings during construction we have
added 4 additional 48" x 96" tree grates for a total of 126 tree grates at the bid unit costs.
This change has resulted in an increase in the shipping cost to $4,550.00 for the 126 tree
grates. The in-house transportation crews will be installing the tree grates.
DISCUSSION:
The size and style of the tree grates will match the tree grates along the streets leading up
to the square. The tree grates will have 'A" slots to prevent debris and cigarette butts
from dropping down into the tree well. See the attached tree grate specification sheet.
BUDGET IMPACT:
This payment will be funded by the 2006 Transportation Bond Street Improvement
proceeds.
1
RESOLUTION NO.
A RESOLUTION AWARDING BID #09-13 AND APPROVING THE
PURCHASE OF 126 CAST IRON TREE GRATES FROM NEENAH
FOUNDRY COMPANY IN THE AMOUNT OF $101,049.70; AND
APPROVING A 5% PROJECT CONTINGENCY IN THE AMOUNT OF
$5,052.49.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#09-13 and approves the purchase of 126 cast iron tree grates from Neenah Foundry Company in
the amount of $101,049.70.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a
5% project contingency in the amount of $5,052.49.
PASSED and APPROVED this 3'd day of February, 2009.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
City Council Meeting of February 3, 2009
TREE GRATE STYLE:
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R -8815-A. • 48" x 96"
Two-piece grate, 18' diameter tree opening..25 slot openings.
646 pounds per set
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R-8810 • 36" x 60"
16" diameter expandable tree opening.
25' slot openings. 232 pounds per set.
2
Bid 09-13, Tree Grates
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TOTAL BASE BID AMOUNT=
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ARKANSAS
INVITATION TO BID
City of Fayetteville, Arkansas
Purchasing Division — Room 306
113 W. Mountain
Fayetteville, AR 72701
Phone: (479) 575-8289
INVITATION TO BID: BID 09-13 Tree Grates
DEADLINE: Thursday January 15, 2009 at 2:00 PM, Central Standard Time
DELIVERY LOCATION' Room 306 —113 W. Mountain, Fayetteville, AR 72701
PURCHASING AGENT' Andrea Foren, CPPB, aforen@ci.fayetteville.ar.us, 479.575.8220
DATE OF ISSUE AND ADVERTISEMENT: Monday, December 29, 2008
INVITATION TO BID
BID 09-131 Tree Grates
No late bids will be accepted. Bids shall be submitted in sealed envelopes labeled "Bid 09-13, Tree
Grates" with the name and address of the bidder.
All bids shall be submitted in accordance with the attached City of Fayetteville specifications and bid
documents attached hereto. Each bidder is required to fill in every blank and shall supply all
information requested; failure to do so may be used as basis of rejection.
The undersigned hereby offers to fumish & deliver the articles or services as specified, at the prices & terms stated
herein, and In strict accordance with the specifications and general conditions of bidding, all of which are made a part of
this offer. This offer is not subject to withdrawal unless upon mutual written agreement by the Proposer/Bidder and City
Purchasing Manager.
Name of Fimt: Ne eno.,k Oun ar'v CO INnik)OLIn
Contact Person: 4fn .\ St0V7rn axe Title: (V onay.f
E -Mail: pr 1C\ nig t` 'ncco C.AXY-1 Phone: Qr7,0-7c15i000
Business Address: °0 9,0k 1 a G i &13 x pr^ooks -V 2Vwte
City:
Signature:
State: ll0 t Zip: 51451-01aq
ofJ08)&oc
City of Fayetteville, AR
Bid 09-13, Tree Grates
Page 1 of 7
Date:
City of Fayetteville
Bid 09-13, Tree Grates
Bid Proposal Form (shall be submitted with bid)
*GUARANTEED DELIVERY DATE: .3O DAMS ARO
F.O.B. 1455 South Happy Hollow Road, Fayetteville, AR 72701
Item Description
1 48" X 96" two piece cast iron tree grate
with Y.6" slot openings and an 18° diameter
tree opening — No Finish — No Frame.
Neenah Foundry Company R -8815-A or
pre -approved equal
2 36" X 60" two piece tree grate with Y.°
slot openings and an 18° diameter tree
opening — No Finish — No Frame. Neenah
Foundry Company R-8810 or pre -
approved equal
3 Shipping on all 122 items: FOB 1455
South Happy Hollow Road, Fayetteville,
AR 72701
Estimated
Quantity Unit Unit Price Line Item Total
120 EACH $ 1703`2 $ F34 Coo
2 EACH $ 37 $ a'
1
LUMP
MP $ 3956 $ 3G5c
Total Base Bid Amount (Sum of Items 1, 2, & 3) = $ i3c-k O`er o
This bid form continues on the next page...
City of Fayetteville, AR
Bid 09-13, Tree Grates
Page 5 of 7
City of Fayetteville
Bid 09-13, Tree Grates
Bid Proposal Form (shall be submitted with bid)
"GUARANTEED DELIVERY DATE: 30 DAYS A R0
F.O.B. 1455 South Happy Hollow Road, Fayetteville, AR 72701
Item Description
1 48" X 96" two piece cast iron tree grate
with %" slot openings and an 18" diameter
tree opening - No Finish - No Frame.
Neenah Foundry Company R -8815-A or
pre -approved equal
2 36" X 60" two piece tree grate with W
slot openings and an 18° diameter tree
opening - No Finish - No Frame. Neenah
Foundry Company R-8810 or pre -
approved equal
3 Shipping on all 122 items: FOB 1455
South Happy Hollow Road, Fayetteville,
AR 72701
SfiPPING INLR£As£
Estimated
Quantity Unit Unit Price
PI EACH
a tt
2 EACH
1
LUMP
SUM
Line Item Total
$ n0312 $ ,apo
70329 g7 1 Th 0
$ 307 $
455012-9---
FOR AJDITioNAt-
GRA, 6S
Total Base Bid Amount (Sum of Items 1, 2, & 3) _ $ e)c-1 peel
Thx 555,70
31101j0`t9170
This bid form continues on the next page...
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City of Fayetteville, Alt
Bid 09-13, Tree Grates
Page5 of 7
EXECUTION OF BID -
Bidders are requested to indicate by check mark or "Yes/No" on each line of the Technical Specifications the
compliance of the item bid. Actual specification of any deficient item must be noted on the bid sheet or separate
attachment If specifications of item bid differ from provided literature, deviation must be documented and
certified by the manufacturer as a regular production option.
Upon signing this Bid, the bidder certifies that:
1. He/she has read and agrees to the requirements set forth in this proposal, including specifications, terms,
standard conditions, and any pertinent information regarding the articles being bid on.
2. Unless otherwise noted and explained, the unit bid and listed meets or exceeds all of these requirements
as specified by The City of Fayetteville.
3. The Bidder can and will comply with all specifications and requirements for delivery, documentation and
support as specified herein.
Unsigned bids will be rejected. Items marked* are mandatory for consideration.
*NAME OF FIRM: Neenah ol. n n..‘ mcNokn
Purchase Order and /Payments Shall hued to this name
*BUSINESSADDRESS: Po. QnciaQ, &\a\ &oc ` S () venu..e
*CITY: HP CO *STATE: WS *ZIP: sggs1- iaq
"PHONE: gap -a5---7000 FAX: 9490-7aG-35D-I
•E-MAIL:'(`[3� QOM`' OCC-O•
(PRINTEDUNAME) A( 43k -0-a n&I '
*AUTHORIZED SIGNATURE
'TITLE: RA
*DATE: 01 - RRi-vowel
City of Fayetteville, AR
Bid 09-13, Tree Grates
Page 6 of 7
Finance & Internal Services Director: Budget Manager: IT Manager:
Dispatch Manager: Utilities Manager: Other:
aouk"n sn7rm
Special Instructions:
Per Bid #09-13 and Res #
Shipping/Handling
48" x 96" Tree Grate 124 Ea 703.00 $87,172.00 4520-9520-5809.00
36" x 60" Tree Grate 2 Ea 386.00 $772.00 4520.9520.5909.00
Shipping/Handling 1 Ea 4,550.00 $4,550.00 4520-9520-5809.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
r
0
a-
0
0
0
Subtotal: $92,494.00
Tax: $8,555.70
Total: $101,049.70
0603511900
06035 11900
0603511900
[Project/Subproject #
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Divison Head Approval:
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'Quotes Attached —
Yes: No:,...X
Expected Delivery Date:
March 10th
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(Fixed Asset#
Clarice Pearman - Res. 24-09
From:
To:
Date:
Subject:
CC:
Attachments:
Clarice Pearman
Mihalevich, Matt
2.9.09 1:32 PM
Res. 24-09
Audit
Audit
Page 1 of I
Matt:
Attached is a copy of the above resolution passed by City Council regarding Neenah Foundry Company I am returning your
original purchase requisition because it is not signed by your division head. Please let me know if there is anything else
needed for this item. Have a good day.
Clarice
file://C:\Documents%20and%20Settings\cpearman.000\Local%20Settings\Temp\XPgrpwise\49903081 FAY... 2.9.09