HomeMy WebLinkAbout233-09 RESOLUTIONRESOLUTION NO. 233-09
A RESOLUTION ADOPTING THE 2010 ANNUAL BUDGET AND WORK
PROGRAM
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS•
Section 1. The City Council of the City of Fayetteville, Arkansas hereby adopts the 2010
Annual Budget & Work Program A copy of the Budget, marked Exhibit "A" is attached hereto
and made a part hereof.
PASSED and APPROVED this 17th day of November, 2009.
APPROVED:
B
ATTEST:
N LD JO' W`r ayor SON RA R SMITH, City Clerk/Treasurer
(j• • U�
FAYETTEVILLE 5.
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C„•`.
Kevin Springer
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
11/3/2009
City Council Meeting Date
Agenda Items Only
Budget & Research
Division
Action Required:
Finance & Internal Services
Department
Approve a resolution adopting the Proposed 2010 Annual Budget & Work Program.
N/A
Cost of this request
Account Number
• Project Number
Budgeted Item
$
Category / Project Budget
Program Category / Project Name
Funds Used to Date Program / Project Category Name
Remaining Balance Fund Name
Budget Adjustment Attached
Department Director
Ci yney
+Qi
Finance and Internal Services Director
10- 14• %oat Previous Ordinance or Resolution p
Date
Original Contract Date:
/o"/ni^D 7 Original Contract Number:
Date
%C- Ate,
Date
Chi:f of St
or
Received in City
Clerk's Office
Received in
Mayor's Office
Comments:
Revised January 15, 2009
'rabid -A t i/lq/o9 o Il/30 �y.
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ARKANSAS
DEPARTMENTAL CORRESPONDENCE
TO: Mayor Jordan and Ci ly Council
IIIRU: Don Marr, Chief of StaIT
FROM: Paul A. Becker, Finance Director
Kevin Springer, Budget Director
DATE: October 16, 2009
SUBJECT: Proposed 2010 Annual Budget & Work Program
Recommendation:
Consider the Proposed 2010 Annual Budget & Work Program for adoption by the November 3, 2009
City Council meeting.
Discussion:
The Proposed 2010 Annual Budget & Work Program will be distributed to City Council on Tuesday,
October 27, 2009. Listed below is a schedule of hearing dates for the Proposed 2010 Annual Budges
& Work Program.
Date
Budget Meeting/Location
Tuesday, October 27, 2009
Distribution of the Proposed 2010 Budget
Saturday, October 31, 2009
Budget Discussion Meeting, Room 326
Tuesday, November 3, 2009
City Council Meeting, Room 219
Additional meetings to be scheduled if needed.
If you have any questions concerning the Proposed 2010 Annual Budget & Work Program, please
feel free to contact either Paul A. Becker at 575-8330 or Kevin Springer at 575-8226. Thank you for
your attention to this matter.
•
•
RESOLUTION NO.
A RESOLUTION ADOPTING THE 2010 ANNUAL BUDGET
AND WORK PROGRAM
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. The City Council of the City of Fayetteville, Arkansas hereby
adopts the 2010 Annual Budget & Work Program. A copy of the Budget, marked
Exhibit "A" is attached hereto and made a part hereof.
PASSED and APPROVED this 3rd day of November, 2009.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
Adopted Annual Budget
& Work Program
City of Fayetteville, Arkansas
2010 Annual Budget
and
Work Program
City Council and Other Elected Officials
Adella Gray, Ward 1 - Position 1
Brenda Thiel, Ward 1 - Position 2
Kyle Cook, Ward 2 - Position 1
Matthew Petty, Ward 2 - Position 2
Robert Rhoads, Ward 3 - Position 1
Bobby Ferrell, Ward 3 - Position 2
Shirley Lucas, Ward 4 - Position 1
Sarah Lewis, Ward 4 - Position 2
Kit Williams, City Attorney
Sondra Smith, City Clerk/Treasurer
Rudy Moore, District Judge
Submitted by
Lioneld Jordan, Mayor
Don Marr, Chief of Staff
Paul A. Becker, Finance Director
Greg Tabor, Acting Police Chief
Kyle Curry, Interim Fire Chief
Prepared by
Kevin Springer, Budget Director
Barbara Fell, Senior Research Analyst
Liz Hutchens, Financial Analyst
Weltrvik
ARKANSAS
MISSION STATEMENT
The City of Fayetteville's mission statement is a direct result of a
volunteer team of employees charged with creating a mission statement
that expressed the service core of City operations, reflected our beliefs
concerning City services, and was easy to remember. All City
employees were given an opportunity to provide input for the mission
statement. The mission statement was then adopted by the City Council
and is as follows:
•
To protect and improve our quality of life by listening to
and serving the people with pride and fairness.
City of Fayetteville, Arkansas
Table of Contents
Budget Message:
Transmittal Memo from the Mayor to Council 1-11
2010 Budget Executive Summary 111-X1
Budget Resolution XII
Budget Process and Policies:
Budget Process 1-2
Budget Flowchart 3
Financial Policies:
Revenue Policy 4
Expenditure Policy 4-5
Debt Policy 5
Reserve Policy 5
Investment and Cash Management Policy 5-6
Capital Improvement Policy 6
Financial Reporting Policy 6
Administrative Procedures to Adjust the Approved Budget 7-8
Budget Organizational Structure 9
Consolidated Fund - Department - Program Structure 10
Budget Summary:
Chart of Fund Types - Governmental 11
Chart of Fund Types - Proprietary & Fiduciary 12
Sources and Uses of Funds 13
Multi -Year Comparison - Adopted Budget Expenditures 14
General Fund:
Fund Description 15-20
Fund Summary 21
Activity Expenditure Summary 22-32
Special Revenue Funds:
Street Fund:
Fund Description 33-34
Fund Summary 35
Activity Expenditure Summary 36-37
Off Street Parking Fund:
Fund Description 39
Fund Summary 40
Activity Expenditure Summary 41
Community Development Block Grant Fund:
Fund Description 43
Fund Summary 44
Activity Expenditure Summary 45
City of Fayetteville, Arkansas
Table of Contents (continued)
EDI Attainable Housing Grant Fund:
Fund Description 47
Fund Summary 48
Activity Expenditure Summary 49
Energy Block Grant Fund:
Fund Description 51
Fund Summary 52
Activity Expenditure Summary 53
Parks Development Fund:
Fund Description 55
Fund Summary 56
Activity Expenditure Summary 57
Impact Fee Fund:
Fund Description 59
Fund Summary 60
Activity Expenditure Summary 61
Drug Law Enforcement Fund:
Fund Description 63
Fund Summary 64
Activity Expenditure Summary 65
Debt Service Funds:
Fire Bond Fund:
Fund Description 67
Fund Summary 68
Activity Expenditure Summary 69
TIF Bond Fund:
Fund Description 71
Fund Summary 72
Activity Expenditure Summary 73
Wastewater Improvements Sales Tax Bond Fund:
Fund Description 75
Fund Summary 76
Activity Expenditure Summary 77
Capital Projects Funds:
Replacement & Disaster Recovery Fund:
Fund Description 79
Fund Summary 80
Activity Expenditure Summary 81
Sales Tax Capital Improvements Fund:
Fund Description 83
Fund Summary 84
Activity Expenditure Summary 85
Capital Budget 86-87
City of Fayetteville, Arkansas
Table of Contents (continued)
Wastewater System Improvements Project Fund:
Fund Description 89
Fund Summary 90
Activity Expenditure Summary 91
TIF Capital Improvements Fund:
Fund Description 93
Fund Summary 94
Activity Expenditure Summary 95
Sales Tax Construction Bond Fund:
Fund Description 97
Fund Summary 98
Activity Expenditure Summary 99
Enterprise Funds:
Water & Sewer Fund:
Fund Description 101-103
Operating Budget 104
Projected Operating Performance 105
Activity Expenditure Summary 106-110
Solid Waste Fund:
Fund Description 111-112
Operating Budget 113
Projected Operating Performance 114
Activity Expenditure Summary 115-116
Airport Fund:
Fund Description 117-118
Operating Budget 119
Projected Operating Performance 120
Activity Expenditure Summary 121
Town Center and Parking Facility Fund:
Fund Description 123
Operating Budget 124
Projected Operating Performance 125
Activity Expenditure Summary 126
Trust Funds:
Police Pension Fund:
Fund Description 127
Operating Budget 128
Activity Expenditure Summary 129
Fire Pension Fund:
Fund Description 131
Operating Budget 132
Activity Expenditure Summary 133
City of Fayetteville, Arkansas
Table of Contents (continued)
Internal Service Funds:
Shop Fund:
Fund Description 135
Operating Budget 136
Projected Operating Performance 137
Activity Expenditure Summary 138
Personnel Summary:
Personnel Summary Full Time Equivalent Basis 139
Personnel Summary by Activity 140-152
Personnel Summary Personnel Variation Summary 153
Capital and Debt:
Capital Improvements Program Introduction 155-157
Capital Improvements Program Directional Information 158-160
2010 Capital Projects Summary 161
2010 Capital Projects Comprehensive Detail 162-164
2010 Capital Budget 165-177
Debt Position 178
Description of Outstanding Bonds 179-180
Schedule of Bonds Outstanding 181
Debt Service Payment Schedule 182
Legal Debt Margin Computation 183
Debt to Maturity Schedule 184
Appendix:
List of Elected Officials, Administrative Officials, & Management Staff 185
Acronyms 186-187
Glossary 188-193
Index 194-196
•
'�avellevi�le
ARKANSAS
www.accessfayettevIlle.org
November 17, 2009
Members of City Council and
Citizens of Fayetteville
THE CITY OF FAYETTEVILLE, ARKANSAS
I am pleased to submit my Adopted Budget for 2010 for the City of Fayetteville. This budget
has been prepared in accordance with the Arkansas Statutes and City Ordinances that require the
Mayor, under the aldermanic form of government, to submit to the City Council the annual
budget for approval. This budget allocates necessary funding for all municipal operations as
well as necessary adjustments to the Capital Improvements Program for 2010.
This Administration will continue to address issues that were identified at the Fayetteville
Forward Summit as prioritized by the City Council. The budget was formulated in view of my
primary budget goals and in the context of current economic conditions.
2010 Budgetary Goals
My primary budgetary goals for 2010 are as follows:
• To provide the same level of services to the public if possible
• To retain the work force at the current level for necessary personnel but to
evaluate the necessity of refilling open positions
• To avoid increases in taxes to the citizen (if possible) by keeping the millage rate
the same as 2009
• To continue to provide services to the citizen in the most efficient and effective
manner possible
• To fund needed Capital Improvements to the extent possible
• To scrutinize all City Fund Types for possible reductions
Telecommunications Device for the Deaf TDD (479) 521-1316
113 West Mountain - Fayetteville, AR 72701
THE CITY OF FAYETTEVILLE, ARKANSAS
Financial Environment
The 2009 fiscal year is a challenging year for the City of Fayetteville. Sales taxes for operations
and capital have declined by approximately 6% when compared to the 2009 Adopted Budget.
This is expected to continue throughout the remainder of the fiscal year. If this trend continues, a
loss of $1.2 million will be experienced in the General Fund. Building permits will be down
about $750,000 for the year In total, revenues could be down as much as $2.4 million in the
general fund alone. Although economic conditions are expected to improve slightly in 2010, this
budget is based on a revenue base which is $2.4 million less than what was anticipated in 2009
for the General Fund. Therefore, a plan was developed to reduce target expenditures, freeze
wages, forego the replacement of certain open positions, and extend the replacement plan for
General Fund vehicles. Even after incorporating these measures of approximately $1.5 million in
reductions, it is necessary to request the use of$I,189 million in reserves.
Conclusion
This budget is both conservative and workable. I believe that it provides for the best possible
level of services while providing for possible unstable economic conditions. However, if the
economy continues to decline in 2010, I am prepared to do what is necessary to address that
situation.
The City has accomplished a great deal in the last few years and 1 am confident that with your
support we can continue to provide an excellent level of services to our citizens. Through the
combined efforts of this Administration and City Council, I am sure we will continue to meet the
challenges facing this City and provide our citizens with the services and amenities they want
and deserve.
o61- e4I s2tc.tc_._..
Lioneld Jordan, ay
Telecommunications Device for the Deaf TDD (479)521-1316 11 113 West Mountain - Fayetteville, AR 72701
tvfle
THE CITY OF FAYETTEVILLE, ARKANSAS
ARKANSAS
www.accessf ayettevi I le.o rg
November 17, 2009
Mayor Lionel Jordan, Members of the City Council and
Citizens of Fayetteville:
The budget being presented is a 2010 operating budget. It does not include rebudgets that
represent programs approved and appropriated in prior years which as of the end of fiscal 2009
remain uncompleted. Rebudgets also include amounts generated by previous bond issues in the
Capital Project Funds which remain unspent as of December 31, 2009 and are likely to be in
excess of $45,000,000. These re -budgets will be presented for addition to the 2010 operating
budget early in the first quarter of 2010.
In 2009, City Sales Taxes declined in real terms as compared to 2008. In addition to this
decline, building permit fees are far under budget expectations. In total, revenues for the
General Fund are expected to be between $2.2 million and $2.4 million under budget. Other
funds have also seen declines in revenue due to reductions in service demand. This included the
Sold Waste Fund and the Airport Fund. Unusually wet conditions as well as economic
conditions have also resulted in lower than expected revenue collections in the Water & Sewer
Fund. It is apparent that economic conditions in Northwest Arkansas reflect the national
recession. However, the economy in Fayetteville has not been affected as dramatically as in
some sections of the country.
This budget represents reductions in operating expenditures from the prior year. Wages have
been frozen and certain authorized positions have been frozen (not funded) in 2010. The
General Fund replacement charges for vehicles has been suspended for fiscal 2010 and the time
table for replacement of vehicles will be pushed back a year. All these measures have been
taken to address a reduction of $2.4 million in revenue for fiscal 2010. Although administration
is cautiously optimistic that conditions will improve in 2010, this budget reflects a revenue
stream which will continue to be essentially flat compared to 2009. All other funds have been
prepared within that frame work.
Telecommunications Device for the Deaf TDD (479) 521-1316
111
113 West Mountain - Fayetteville. AR 72701
THE CITY OF FAYETTEVILLE, ARKANSAS
2010 ADOPTED BUDGET EXECUTIVE SUMMARY
The 2010 Adopted Budget includes approximately $120.4 million in expenditures. This budget
is formulated with the Enterprise Funds being budgeted on an accrual basis except for
depreciation, which is not included in the budget, and both capital expenditures and bond
principal payments which are included in the expenditure budgets.
Category
Personnel
Materials and Supplies
Services & Charges
Maintenance
Internal Charges
Purchased Water
Fuel
WWTP Operations
Total Operating Expenses
Transfers Out
Debt Service
Capital
Total Expenses
Summary of Fund Expenditures (In Dollars)
Adopted
2009
$ 43,304,852
4,469,679
15,771,940
3,808,538
3,942,983
6,500,000
4,026,028
9,348,228
Adopted
2010
$ 42,903,826
4,481,432
15,899,465
3,482,218
3,337,307
6,500,000
2,964,677
8,489,578
Change In
Dollars
$ (401,026)
11,753
127,525
(326,320)
(605,676)
0
(1,061,351)
(858,650)
91,172,248
88,058,503
(3,113,745)
1,452,900
17,560,230
9,276,550
1,034,000
19,563,062
1 1,81 1,700
(418,900)
2,002,832
2,535,150
$ 119,461,928
$ 120,467,265
$ 1,005,337
The 2010 adopted budget is in excess of $120.4 million. This is an increase due to capital and
debt service costs of $1,005,337 when compared to the Adopted 2009 Annual Budget & Work
Program, or a 0.84% increase. However, the operating budget is over $3 million less than 2009
or a 3.4% decrease.
Telecommunications Device for the Deaf TDD (479) 521-1316
IV
113 West Mountain - Fayetteville, AR 72701
THE CITY OF FAYETTEVILLE, ARKANSAS
Summary of Fund Expenditures (% of Total Budget)
Category
Personnel
Materials and Supplies
Services & Charges
Maintenance
Internal Charges
Purchased Water
Fuel
WWTP Operations
Total Operating Expenses
Transfers Out
Debt Service
Capital
Total Expenses
Adopted
2009
36.2%
3.7%
13.2%
3.2%
3.3
5.4%
3.4°/n
7.8%
Adopted
2010
35.6%
3.7%
13.2%
2.9%
2.8%
5.4%
2.5%
7.0%
% Change
-0.9%
0.3%
0.8%
-8.6%
-15.4%
0.0%
-26.4%
-9.2%
76.2%
73.1%
-3.4%
1.2%
14.7%
7.9%
0.9%
16.2%
9.8%
-28.8%
11.4%
27.3%
100.0%
100.0%
0.8%
Fund Totals as Percent of Total Budget
Funding Source
General
Street
Off Street Parking
Community Development 13Iock Grant
Parks Development
Impact Fee
Drug Law Enforcement
Fire Bond
TIF Bond
Wastewater Improvements Sales Tax Bond
Replacement & Disaster Recovery'
Sales Tax Capital Improvements
Wastewater System Improvements Project
Sales Tax Construction Bond
Water & Sewer
Solid Waste
Airport
Town Center
Police Pension
Fire Pension
Shop
Total - All Funds
Adopted 2009
Budget
% Total
$ 35,801.900
5,360,286
347,300
635,930
2,854,700
1,576,000
444,464
804.000
3,500
14,235.533
60.400
6,952.000
3.000
3.500
29.668.929
9,239,250
773,704
699,935
1.761,757
1.542.283
6.693557
Adopted 2010
13 udget
% Total
30.0% $
4.5%
0.3%
0.5%
2.4%
1.3%
0.4%
0.7%
0.0%
11.9%
0.I%
5.8%
0.0%
0.0%
24.8%
7.7%
0.7%
0.6%
1.5%
1.3%
5.6%
119,461,928
34.426.600
4,271,000
304,300
649,821
2.417.700
2.820,000
462,200
802,400
5,800
16.001.900
45,000
6,738,700
6,000
31,269,400
10,098,900
805,500
693,544
1,689,800
1,477,500
5,481,200
28.6%
3.6%
0.3%
0.5%
2.0%
2 3%
0.4%
0.7%
0.0%
13.3%
0.0%
5.6%
0.0%
0.0%
26.0%
8.4%
0.7%
0.6%
1.4%
1.2%
4.6%
100.0% 120,467,265 100.0%
Telecommunications Device for the Deaf TDD (479) 521-1316
V 113 West Mountain - Fayetteville, AR 72701
THE CITY OF FAYETTEVILLE, ARKANSAS
All City funds are budgeted to comply with the City's policy of maintaining a minimum of 10%
of budgeted operating expenditures in unrestricted fund balance or cash and investments with the
exception of General Fund, which must maintain a minimum reserve or sixty (60) days of annual
regular general fund operating expenditures.
Overview of City's Major Funds:
General Fund is the major operating fund of the City and is comprised of activities not
accounted for specifically in other funds.
The traditional functions of government are included in the General Fund which comprises the
following: general government services, fire, police, finance, internal services, parking, animal
services, telecommunications, parks and recreation, cable, library funding, engineering,
planning, and building safety.
General Fund Revenue:
The General Fund revenue budget was based on the following assumptions:
• Revenue for the City Sales Tax is projected to increase at a rate of 2% over 2009
estimates.
• Revenue for the County Sales Tax is projected to increase at a rate of 2% over 2009
estimates.
• Revenue for Franchise Fees is projected to be flat.
• Revenue for Property Taxes is projected to increase at a rate of 5.3% based on assessed
valuation.
• Other revenues are generally expected to decrease by 1.2% compared on the 2009
budget.
• Maintaining the revenue split for City Sales Tax to 60% operations and 40% capital.
Based on these revenue assumptions, the major revenue sources for the General Fund in 2010 are
projected to be as follows:
City's Share of County Sales Tax $10.7 million
City Sales Tax 9.6 million
Franchise Fees 4.7 million
Intergovernmental Income 2.2 million
Fines & Forfeitures 1.6 million
Charges for Services 1.2 million
Property Tax Millage 1.5 million
Licenses & Permits 0.6 million
Other 1.2 million
Total $33.3 million
Telecommunications Device for the Deaf TOO (479) 521-1316
VI
113 West Mountain - Fayetteville, AR 72701
THE CITY OF FAYETTEVILLE, ARKANSAS
General Fund Expenditures:
Payroll expenditures are based on 98% of full employment. Therefore, a 2% vacancy
allowance has been factored into the General Fund budget.
The significant increases/(decreases) in General Fund for 2010 are as follows:
Increases:
Salaries/Wages and Pension (Prior to 7/1/2009)
Health Insurance
Unemployment Compensation
Software Maintenance
Elections Costs
Bad Debt Expense
Reductions:
Vehicle Replacement Charges
Frozen Authorized Positions
Salary Contingency
Authorized Position Eliminations
Fuel
Contracted Services
Planning Commissioners Salaries
Lease Expense (GMC Building)
Public Notification
Pension Administration Fee
Uniform/Equipment
Radio Maintenance
Travel & Training
General Motor Pool Charges
Increase Cost Allocations
Reduction to Outside Agencies
Miscellaneous Line Items
Net Increases/(Reductions)
Telecommunications Device for the Deaf TDD (479) 521-1316
VII
$ 314,266
90,737
50,000
37,336
15,000
10,000
517,339
504,352
391,914
317,600
114,500
96,589
68,768
43,596
43,408
35,115
34,745
16,795
14,598
11,717
5,882
70,000
8,050
113,010
1,890,639
$ (1,373,300)
113 West Mountain - Fayetteville, AR 72701
THE CITY OF FAYETTEVILLE, ARKANSAS
As the City's main operating fund, the General Fund will continue to face increased funding
demands. There are numerous unfunded needs for 2010 that could not be addressed at this time.
Major policy issues to be considered for General Fund for 2011 include:
• The need to fund employee wage increases sometime in the future.
• Continue to explore funding methods for the Fayetteville Public Library to establish a
permanent funding plan.
• Consider raising the User Fee/Cost Reimbursement rates based on a cost analysis.
• The need to increase the City's overall revenue stream.
The Street Fund is primarily financed by turnback revenues received from the State of Arkansas
and turnback monies received from the County Road Millage Tax. These monies are utilized to
maintain and repair City streets, rights-of-way, drainage, traffic control and maintenance, and
City owned sidewalks.
Revenues for Street Fund are primarily motor fuel taxes collected by the State (state turnback)
and returned to the City on a per capita basis. The long term trend for state turnback is flat. A
total of $3.1 million is projected for 2010. The City also receives 80% of the road millage levied
by the Quorum Court on real and personal property located within the City. This should
generate in excess of $1 million. The Street Fund budget is balanced for 2010 with revenues
equaling expenditures.
The Parks Development Fund accounts for the revenue and expenditures of the Parks HMR tax
approved by the voters in 1995. The $2.4 million in planned expenditures for 2010 includes
$799,900 in capital improvements. The fund is budgeted to break even for 2010. All projected
revenues amounts are budgeted for this fund.
The Impact Fee Fund accounts for the revenues and expenditures related to the collection of
water, wastewater, police, and fire impact fees. All projected revenues are budgeted for this
fund. In addition, $1,015,000 of previously collected waste water fees will be used to fund the
2010 capital program.
The Sales Tax Capital Improvements Fund accounts for the revenue and expenditures of the
City's sales and use taxes which are used for acquisition and improvement projects as well as
equipment additions and replacements that are included in the City's five-year capital improvements
program as adjusted. The 2010 planned expenditures include $5,931,000 in capital improvements.
Telecommunications Device for the Deaf TDD (479)521-1315
VIII
113 West Mountain - Fayetteville. AR 727W
THE CITY OF FAYETTEVILLE, ARKANSAS
The Water & Sewer Fund accounts for the revenue sources as well as the operation and
maintenance expenses of the City's water and sewer system. This includes water purchases from
Beaver Water District, all water and sewer functions, the operation of the wastewater treatment
plants, meter and backflow operations, and billing and collections.
For 2009, the Water & Sewer Fund is projected to have operating income of $2,055,814 before
depreciation expense and capital expenditures. The wastewater treatment plant operations are
budgeted at $8.5 million, which represents approximately 27% of the total operating expenses.
The water purchases budgeted for 2010 represent the second largest expenditure for operations
in the fund at $6.5 million. This represents approximately 20.8% of total operating expenditures.
The impact of the new Westside plant which opened in mid 2008 has dramatically increased the
wastewater treatment costs. A total of $1,787,670 in capital expenditures will be funded through
the use of fund balance.
The Solid Waste Fund is responsible for the operation of the City's solid waste collection and
disposal, recycling program, and composting program. Revenues for the fund are obtained from
fees levied for trash collection, recycling revenue, and container sales or leases. For 2010, the
Solid Waste Fund is projected to have an operating deficit of $441,900 before capital
expenditures and depreciation.
The Airport Fund provides for the operation and maintenance of the City's municipal airport.
The Airport Fund's revenue is generated from rents and leases. For 2010, the Airport Fund is
projected to have an operating deficit of $51,200 before depreciation.
The Shop Fund is an internal service fund that provides for all the acquisition and maintenance
of equipment and vehicles utilized by the City's operating divisions. The Shop Fund's source of
revenue is from charges to other City operating funds based on equipment and vehicle usage.
The Shop Fund will have a projected $878,800 surplus for 2010 after capital expenditures of
$937,000. This surplus is necessary to fund future vehicle and equipment replacements pursuant
to approved time tables.
Capital Improvements - 2010
This budget contains a total of $16,209,450 for capital projects in 2010. A detail listing of all of
the projects planned for 2010 are included under the Capital and Debt section.
Debt Issues — 2009
Two new bond programs were initiated in 2009. A revenue bond in the amount of $8,210,000
was issued for water and sewer Improvements. In October of 2009, $11,250,000 of dedicated
Sales and Use Tax Bonds were issued for road and trail projects. These amounts are not
included in this budget document but will be re -appropriated in 2010. A detail listing of all
bonds issued and the debt service schedule are included under the tab titled Capital and Debt.
No mandatory redemptions are anticipated in the debt service budgets at this time.
Telecommunications Device for the Deaf TDD (479) 521-1316
IX
113 West Mountain - Fayetteville, AR 72701
THE CITY OF FAYETTEVILLE, ARKANSAS
Personnel Changes
This budget does not include any new positions for 2010. Below is a history of total positions by
Department from 2000-2010. The 2010 Adopted Budget reduced two and one-half positions.
The office manager and staff engineer had never been filled as they were based on revenue that
never materialized. The part-time law clerk was reduced as a cost saving measure.
Personnel History (2000-2010)
800.00
700.00
600.00
500.00
W
LL 400.00
300.00
200.00
100.00
2008 12009 12010
Prior Year Change
120.74
27.10 0.25 1 13,75
27.50
1 41.00
8.00
17.50
-
3.00
(2.50)
Total
618.43
645.531645.76! 659.53
667.03
728.03
736.03
51.85
753.53
53.35
753.53
53.35
756.53
54.35
754.03
54.35
■Parks& Recreation
1 49.00
148.35 48.35 1 49.35 1 46,85 ; 47.85
49.85
❑Transportation, Parking & Utilities 183.451191.15'
191.65! 200,60'209.60
224.601 222.60
229.00
229.60
232.00
232.00
DCommunity Planning & Internal Consulting 56.05
61.05 60.55 65,05 64.80
69.80 1 71.80
73.30
73.30
1 72.30
70.30
®Fire 86.00
89.00 69.00 89.00
101.00
104.00:109.00
114.00
114.00
114.00
114.00
■ Police :145.63
153.63 153.63 ' 154.63 157.631
166.63 169.63
171.63
171.631171.63
171.63
■ Finance & Internal Services 1 57.50
1 57.75 57.25 59.75 1 62.50
69.75 69.75
70.25
70.25
70.25
70.25
■General Government 38.80 . 44.60 ' 44.35 43.65 1 43.65
4340 41.40
42.00
141.40
42.00
141.50
Telecommunications Device for the Deaf TDD(479)521-1316 x 113 West Mountain - Fayetteville, AR 72701
THE CITY OF FAYETTEVILLE, ARKANSAS
CLOSING
The funding proposals contained in this budget are the result of a collaborative effort among all
City Division Heads, Department Directors, and City financial Staff members. It is built on the
policies, goals, and objectives outlined by the Mayor and City Council. It represents the
financial and operational plan for the City of Fayetteville for 2010. The appropriations
contained in this budget will provide for quality municipal services that meet the needs of the
Citizens of Fayetteville and it is, hereby, submitted by the Mayor to the City Council for
consideration and adoption.
Respectfully submitted, Respectfully submitted,
�p a . 7
Paul A. Becker Kevin Springer
Finance Director Budget Director
Telecommunications Device for the Deaf TDD (479) 521-1316 XI
113 West Mountain - Fayetteville, AR 72701
RESOLUTION NO. 233-09
A RESOLUTION ADOPTING THE PROPOSED 2010 ANNUAL BUDGET AND
WORK PROGRAM AS AMENDED.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby adopts
the Proposed 2010 Annual Budget and Work Program. A copy of The Budget, marked Exhibit
"A" is attached hereto and made a part hereof.
PASSED and APPROVED this the 17th day of November, 2009.
APPROVED: ATTEST:
By: 4tL daA w By:
IONELD JORflW, Mayor SONDRA E. SMITH, City Clerk/Treasurer
XII
CITY OF FAYETTEVILLE, ARKANSAS
THE BUDGET PROCESS
The budgets of governmental funds (for example General Fund, Street Fund, and Parks
Development Fund) are prepared on the modified accrual basis for revenues and expenditures.
Under the modified accrual basis of accounting, revenues are recognized when they become both
measurable and available. Expenditures are recorded when the related fund liability is incurred.
The proprietary and trust fund types (Water & Sewer Fund, Solid Waste Fund, and Airport Fund)
are budgeted on a full accrual basis except for depreciation which is excluded and both capital
purchases and bond principal payments which are included as expenditures. Not only are
expenditures recognized when a commitment is made (i.e., through a purchase order) but
revenues are also recognized when they are obligated to the City (for example, water user fees
are recognized as revenue when bills are produced). Agency funds are not budgeted since they
are custodial in nature and do not involve measurement of results of operations.
The Comprehensive Annual Financial Report (CAFR) shows the status of the City's finances on
the basis of "Generally Accepted Accounting Principles" (GAAP). This conforms to the way the
City prepares its budget. Formal budgets exist for all funds and fund types, except agency funds
and account groups, but the budget -to -actual comparison reports are prepared only for the
governmental fund types (General, Special Revenue, and Capital Projects).
The Annual Budget and Work Program is a fiscal plan which presents the services which will be
provided to the community and the funds needed to perform these services. The type and level
of service is defined by the use of program objectives, which are further defined by performance
measures. The Mayor is responsible for formulating the fiscal plan and presenting it to the City
Council for approval and adoption. The key steps and dates in this process for the 2010 Budget
and Work Program are described below:
Budget Preparation Package, July 2009
The budget preparation package was distributed to all Department Directors and Division
I -leads. The package included budget preparation software. In addition, target budgets
were set for each fund and/or program. The target budget excluded service expansion
requests and new personnel requests. These items are considered separately. Training
was conducted on an individual basis with the Budget Staff and Department Directors
and Division Heads, as requested.
2. Capital Requests, June - July 2009
Five Year Capital Improvements requests were submitted for review and prioritization.
Approval of the requests were based on a review of prioritized lists by Department
Directors and Budget staff to see if original cost and continuing costs were within the
available funding range. All capital items with a cost that exceeds $10,000 appear in the
Five Year Capital Improvements Programs.
3. Budget Work Papers Submitted by Division Heads, July 2009
The Division Heads returned budget submissions requesting 2010 funding to the budget
office. The budget office then verified that budget submissions were correct and within
specified targets. '
4. Analysis of Each Proposed Program Budget, August 2009
During this period, meetings were conducted with each Department Director. At these
meetings, the submitted program budgets were evaluated in their entirety and additions
and cuts were made to balance the funds with the service requirements. The 2010
Proposed Budget and Work Program was the result of this process.
5. Agenda Meetings, August 2009
The Street Committee, the Sewer Committee, the Parks & Recreation Advisory Board,
the Airport Board, and Community Development conducted public meetings which
included input from citizens on the 2010-2014 Capital Improvements Program.
6. Consideration and Approval of the Budget, Beginning 2009 to Adoption
The proposed budget was presented to the Mayor in October. The Mayor presented the
comprehensive Proposed 2010 Budget and Work Program to the City Council on
November 3. The 2010 Annual Budget and Work Program was adopted on November
17, 2009.
7. Implementing the 2010 Budget, January 2010
Work papers are created and distributed to allow each division head to split their budget
into the projected funding level needed for each month. These work papers are collected
and input into the computer system to assist in the control of the adopted budget
throughout 2010.
8. Adjusting the 2010 Budget, Throughout 2010
The budget may be adjusted throughout 2010. Depending on the amount of the
adjustment, approval may come from the Budget Director, Finance Director, Mayor or
the City Council. A detailed explanation of the Budget Adjustment Policy is listed on
pages 7 and 8.
The public meetings throughout the budget process are considered to be an essential part of the
budget process as they are designed to solicit feedback from the City Council and public on City
operations and services. In accord with continuing efforts to apprise the public of City activities,
the Adopted 2010 Budget and Work Program is made available for review by all interested
persons at the Fayetteville Public Library and the City Clerk's Office. In addition, a
downloadable version of the budget is found on the City's web site. Public notification of this
information is made in a local newspaper and on the Cable Access Television channel. As
always, the public is invited to attend all meetings, retreats, and hearings regarding consideration
of the Budget.
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3
CITY OF FAYETTEVILLE, ARKANSAS
FINANCIAL POLICIES
The purpose of this section is to present the policies that the City follows in managing its financial and
budgetary affairs. These are general statements of policies, which represent long-standing principles,
traditions, and practices that have guided the City in maintaining financial stability.
I t1 *!a akU Do 011(S'1
• The City will strive to maintain a broad and
diversified revenue base that will equitably
distribute the burden of supporting City
services and will protect the City from
short-term fluctuations in any one revenue
source.
• The City will actively support economic
and industrial development recruitment and
retention efforts to provide for a solid
revenue base.
• The City will maintain timely collection
systems and implement necessary
enforcement strategies to collect revenues
from available sources.
• The City will establish user fees
and
charges for
services, when
feasible,
at
levels related
to the cost of
providing
the
services. The
City will review the fees
and
charges on a
periodic basis
to determine
modifications
needed to keep
pace with
the
cost of providing
the services.
• The City will establish, when feasible, self-
supporting enterprise funds and internal
service funds in which a relationship
between revenues and expenditures clearly
exists.
• The City will project revenues on a
conservative basis so that actual revenues
will consistently meet or exceed budgeted
revenues.
• The City will maintain a budgetary control
system and will prepare reports that
compare actual revenues to budgeted
amounts.
• The City will limit the designation of
General Fund revenues for specified
purposes to maximize flexibility in
budgeting and revenue utilization.
• The City will review annually and revise,
where necessary, its cost allocation
formula.
• Basic and essential services provided by the
City will receive first priority for funding.
• The City will establish performance
measurements for all program areas, when
feasible. These measures will reflect the
demand, workload capability, and projected
outcomes for the program to accomplish its
objectives.
• The City will adopt a balanced budget, by
fund, for all funds maintained by the City,
in which total anticipated revenues must
equal or exceed the budgeted expenditures
for each fund. However, if this cannot be
attained, the City will utilize unallocated
fund reserves, which have been carried
forward from prior years.
• The City will maintain a budgetary control
system to ensure adherence to the adopted
budget and will prepare reports that
compare actual expenditures to budgeted
amounts.
• The City will refrain from budgeting non-
recurring or one-time revenue for ongoing
expenses.
ri
• The City will provide access to medical, revenues and the principle amount of
dental, life, and long-term disability General and Street Fund debt shall not
insurance for its employees. The cost for exceed 5% of assessed taxable property.
these benefits will be a shared
responsibility between the City and its • Outstanding short-term debt and
employees. Amendment 78 debt obligations combined
shall not exceed 5% of the City's taxable
• The City will provide access to appropriate real property.
retirement plans for its employees. The
City will make contributions for eligible
employees at the percentage defined for RESERVE POLICY
each of the respective retirement plans.
DEBT POLICY
• The City will maintain a policy of full
disclosure on financial reports and bond
prospectus.
• The City will maintain communications
with bond rating agencies and continue to
strive for improvements in the City's bond
rating.
• The City will pay for all capital projects
and capital improvements on a pay-as-you-
go basis using current revenues whenever
possible. If a project or improvement
cannot be financed with current revenues,
long-term or short-term debt or capital
leases will be recommended.
• The City will refrain from issuing long-
term debt for a period in excess of the
expected useful life of the capital project.
• The City will use special assessment
revenue or other self-supporting bonds
instead of general obligation bonds, when
feasible.
• The City
outstanding
City will
expense o�
bonds of at
refunded.
will seek refinancing of
debt if it is determined that the
benefit by reduced interest
er the remaining life of the
least 3% of the principal being
• The City will require that General Fund and
Street Fund debt service shall not exceed
10% of annual general and road tax
5
• The City will maintain a minimum reserve
of sixty (60) days of annual regular general
fund operating expenditures for the General
Fund in Undesignated Fund Balance. The
minimum unreserved General Fund
Balance cannot be reduced without specific
City Council Resolution.
• The City will maintain a minimum reserve
of at least 10% of current year operating
expenditures for the Street Fund in
Undesignated Fund Balance. If existing
reserves exceed the required level, such
funds may be used to provide for non-
recurring expenditures. The City will use
monies in the 10% reserve only in times of
emergency or fiscal and economic hardship.
• The City will attempt to maintain a cash
and investments balance of not less than
10% of current year operating expenditures
for all Enterprise Funds.
• The City will maintain a Shop Fund reserve
necessary to fund the replacement and
expansion of the City's vehicles and
equipment.
INVESTMENT AND CASH MANAGEMENT
POLICY
• The City will deposit all receipts on a
timely basis.
• The City will strive to maximize the return
on its investment portfolio without
jeopardizing principal amounts.
The City will limit its investments to the
types of securities provided for by Arkansas
statutes.
The City will diversify its investments by
maturity date to protect against market
fluctuations.
The City will purchase securities from
qualified institutions based on competitive
bids in an effort to obtain the highest
available rates.
CAPITAL IMPROVEMENT POLICY
• The City will prepare and update, as
needed, a five-year Capital Improvements
Program (CIP), which will provide for the
orderly maintenance, replacement, and
expansion of capital assets.
The CIP will identify long-range capital
projects and capital improvements of all
types, which will be coordinated with the
annual operating budget to maintain full
utilization of available revenue sources.
When preparing the CIP, the City will seek
to identify all viable capital projects and
capital improvements required during the
subsequent five-year period. These projects
and improvements will be prioritized by
year and by funding source. Every attempt
will be made to match projects and
improvements with available funding
sources. Future operating costs associated
with a project or an improvement will also
be given consideration in the establishment
of priorities.
• The City will seek Federal, State, and other
funding to assist in financing capital
projects and capital improvements.
The City will incorporate the reasonable
findings and recommendations of the other
City Boards, Commissions, Committees,
and Citizen task forces, as they relate to
capital projects and improvements.
• The City will seek input from the public by
holding public hearings in relation to the
establishment of projects and project
priorities.
FINANCIAL REPORTING POLICY
The City's accounting system will maintain
records in accordance with accounting
standards and principles outlined by the
Governmental Accounting Standards Board
(GASH), Financial Accounting Standards
Board (FASB), and the State of Arkansas.
The City will employ an independent
accounting firm to perform an annual audit
of the City's finances and make the annual
audit available to all required and interested
parties. The audit shall be completed and
submitted to the State of Arkansas within
210 days of the close of the fiscal year.
The City will produce monthly and
quarterly financial statements reporting the
current periods' activity for all funds
maintained by the City.
• The City will maintain an internal audit
function, which will be charged with
adopting and routinely monitoring internal
controls of the City.
The City will prepare an annual budget
document that provides a basic
understanding of the City's planned
financial operations for the coming fiscal
year. Copies of the proposed and final
budget will be made available to all
interested parties and opportunities will be
provided for citizen input prior to final
decisions on the budget.
The City will seek annual renewal of the
Government Finance Officers Association's
(GFOA) Certificate of Achievement for
Excellence in Financial Reporting and the
Distinguished Budget Presentation Award.
CITY OF FAYETTEVILLE, ARKANSAS
ADMINISTRATIVE PROCEDURES
TO ADJUST THE APPROVED BUDGET
PURPOSE:
The procedures outlined in this section define, standardize, and set forth responsibilities for
budget adjustments.
DEFINITION AND EXPLANATION:
During the fiscal year needs arise for expenditure budget adjustments to enable divisions to adapt
to changing conditions. There are two types of expenditure budget adjustments which can be
defined as follows:
I) Budget Adjustment — this is a transfer from one category within a fund budget to
another category. The fund total does not change.
2) Budget Amendment — this is an addition to the overall budget total of the fund. It
increases the total expenditure amount authorized for the fund. Any budget amendment
must be supported by an increase in revenue or come from available fund balance.
DEPARTMENT DIRECTORS AND DIVISION HEADS RESPONSIBILITIES:
All Department Directors and Division Heads are mandated to stay within each operational
program budget as adopted and to stay within the total budget for each capital project. Neither
the Accounting or Purchasing Divisions will process payments or purchase orders, which
will cause a program or capital project to be over the annual budget amount.
Each operational division is grouped into programs (i.e. Engineering - Administration,
Engineering - Plans & Specifications, Engineering - Right -of -Way, etc.). Budget adjustments
will be required in the following instances:
I) When the budgeted amount per operational program is exceeded (an offsetting
adjustment must be made from another operational program or fund balance).
2) When the budgeted amount for a capital project is exceeded (an offsetting adjustment
must be made from another capital project, another program, or fund balance).
Requested adjustments to an operational program must be submitted on a budget adjustment
form with sufficient justification for the need. Any changes in the personnel services category
must meet the City's policy for raises, promotions, and staff increases.
7
BUDGET ADJUSTMENT APPROVAL PROCESS:
Budget Amendments
1) All budget amendments must be approved by the City Council other than mandatory
redemptions and other expenditures delegated to a Bond Trustee via a bond trust
agreement.
Budget Adjustments
1) Budget adjustments between categories within divisions of a fund can be made with
the approval of the Budget Director.
2) Budget adjustments within the personnel services category between departments
within a fund can be approved by the Budget Director, the Finance Director, and the
Chief of Staff.
3) Budget adjustments between categories within approved projects can be approved by
the Budget Director, the Finance Director, and the Chief of Staff.
4) All other budget adjustments must be approved by the City Council.
BUDGET AMENDMENT REPORTING:
As a matter of practice, staff will provide information regarding Budget Amendments to the City
Council on a quarterly basis.
CITY OF FAYETTEVILLE, ARKANSAS
BUDGET ORGANIZATIONAL STRUCTURE
FUND In governmental accounting, a fund is a fiscal and accounting entity
with a self -balancing set of accounts, created and maintained for a
particular purpose. It has transactions subject to legal or
administrative restrictions. A separate budget is provided for each
fund.
DEPARTMENT Departments are the major organizational sub -divisions. They have a
broad overall purpose. The City of Fayetteville is organized into
eight operating departments: Police, Fire, Parks, Recreation &
Community Spaces, Finance & Internal Services, Development
Services, Communications, Transportation Services, and Utilities.
Each Department, except Police and Fire, has a director who reports
to the Chief of Staff.
DIVISION Divisions are the major operational areas of the City. Each Division
has been assigned to one of the Departments listed above according
to the type of activity it performs. For example, the Solid Waste &
Recycling Division is part of the Utilities Department.
PROGRAM Programs are the operating units within the Division. Each program
represents a specific type of activity within its Division aimed at
providing a service for which the City is responsible. For example,
the Solid Waste & Recycling Division contains the following
programs: Administration, Commercial Collections, Residential
Collections, Commercial Drop Box Collections, Transfer Station,
Recycling, and Composting. Each Division Head has developed a
list of objectives and program performance measures for each
program, which are utilized by management in evaluating the overall
effectiveness of individual programs.
CATEGORY Within each program, each expenditure item is grouped into a
category of related expenditures. The budget for each program is
listed by categorical total. Examples of a category include:
Personnel Services, Materials and Supplies, Services and Charges,
Maintenance, Capital, Transfers to Outside Agencies, Cost
Reimbursements, Operating Transfers, and Depreciation.
9
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10
City of Fayetteville, Arkansas
Chart of Governmental Fund Types
CityFund Structure
I. General Fund Special Revenue Funds Debt Smice Funds Capital Projects Funds
General —Street Fire Bond Replacement & Disaster Recovery
Off Street Parking TIF Bond Sales Tax Capital Improvements
Community Development Wastewater Improvements Wastewaer System Improvements
ED! Attainable Housing Grant Sales Tax Bond TIF Capital Improvements
Energy Block Grant Sales Tax Construction Bond
Parks Development
Impact Fee
Drug Law Enforcement
As noted by the chart above, the City utilizes all four (4) major Governmental fund types:
General, Special Revenue, Debt Service, and Capital Projects.
General Fund - General fund is the general operating fund of the City. It is used to
account for all financial resources except those accounted for in other funds.
Special Revenue Funds - Special Revenue funds are used to account for the proceeds of
specific revenue sources, which are designated or required to finance particular functions
or activities of the City.
Debt Service Funds - Debt service funds are used to account for the accumulation of
resources for, and the payment of, general long-term debt principal, interest and related
costs other than debt service payments made by enterprise funds.
Capital Projects Funds - Capital projects funds are used to account for financial resources
to be used for the acquisition and construction of assets of a relatively permanent nature
other than those financed by proprietary funds.
As a note of explanation for the following combined statements, the revenues are listed by
major source and the expenditures are listed by major department or service. The
operation transfers are listed both in and (out).
11
City of Fayetteville, Arkansas
Chart of Proprietary and Fiduciary Fund Types
City Fund Structure
Proprietary Funds Fiduciary Fonds
Enterprise Funds • Internal Service Funds Trust Funds Agency Funds
Water & Sewer Shop Police Pension Returned Check
Solid Waste LFire Pension Lpayroij
Airport
Town Center
As noted by the chart above, the City utilizes the Enterprise and Internal Service funds in
the Proprietary fund type and the Trust and Agency funds in the Fiduciary fund type.
Enterprise Funds - Enterprise funds are used to account for operations (A) that are
financed and operated in a manner similar to private business enterprise, where the
intent of the governing body is that the costs of providing goods or services to the
general public on a continuing basis be financed or recovered primarily through user
charges; or (B) where the governing body has decided that periodic determination of
revenues earned, expenses incurred and/or net income is appropriate for capital
maintenance, public policy, management control, accountability or other purposes.
Internal Service Funds - Internal service funds are used to account for the financing of
goods or services provided by one division of the City to other divisions of the City, on a
cost reimbursement basis.
Trust Funds and Agency Funds - Trust funds and agency funds are used to account for
assets held by the City in a trustee capacity or as an agent for individuals, private
organizations, other governments and/or other funds. Trust funds are accounted for in
essentially the same manner as proprietary funds since capital maintenance is critical.
Agency funds are custodial in nature and do not involve measurement of results of
operation.
In reference to the following combined statements, the revenues are listed by major
source and the expenses are listed by major department or service. Also shown are
depreciation, non -operating revenue and (expenses), transfers in and (out), and net
income.
12
City of Fayetteville, Arkansas
Sources of Funds for 2010
Property Taxes Sales Taxes
$2,535,680 $45,474,500
Other /_ 37.7%
$1,057,140 2.1%
0.9%
Investments
$1,615,645
1.3%
Intergovernmental
$8,372,315
6.9%
Franchise Tax
$4,797.700 -
4.0%
Fines/Forfeitures
$1,824,300
1.5%
Capital
$11,811,7
9.8%
Debt Service
$19,563,062
16.2%
Transfers Out
$1,034,000
0.9%
Charges For Services Fund Balance
$10,471,935 $5,979,450
8.7% 5.1%
$120,467,265
Uses of Funds for 2010
Sewer Service
$14,944,000
12.4%
Solid Waste
$8,247,300
6.8%
Transfers In
$1,034,000
Water Sales 0.9%
$14,113,300
11.7%
Personnel
$42,903,826
35.6%
Materials and Supplies
$4,481,432
3.7%
Services & Charges
$15,899,465
13.2%
Maintenance
,_-- $3,482,218
2.9%
Internal Charges
$3,337,307
W WTP Operations Fuel Purchased Water 2.8%
$8,489,578 J $2,964,677 $6,500,000
7.0% 2.5% 5.4%
$120,467,265
Note: The Sources of Funds chap includes revenues from all City funds. The Uses of Funds chart includes expenditures from all
funds including capital expenditures in the Proprietary fund types. In compliance with GAAP, Proprietary fund balances do
not reflect capital expenditures.
13
City of Fayetteville, Arkansas
Multi -Year Comparison
Adopted Budget Expenditures
Adopted
Adopted
Adopted
Adopted
Proposed
2006
2007
2008
2009
2010
Major Funding Sources:
General
$ 32,239,792 $
34,302,200 $
35,023,000 $
35,801,900 $
34,426,600
Street
4,579,303
4,292,600
4,813,689
5,360,286
4,271,000
Off Street Parking
374,809
391,000
345,235
347,300
304,300
Community Development
716,351
653,244
655,977
635,930
649,821
Parks Development
2,843,081
2,364,782
3,025,000
2,854,700
2,417,700
Drug Law Enforcement
473,681
495,706
440,900
444,464
462,200
Water & Sewer
26,056,030
26,999,688
29,345,575
29,668,929
31,269,400
Solid Waste
8,358,504
9,337,529
9,091,000
9,239,250
10,098,900
Airport
836,634
888,020
839,356
773,704
805,500
Shop
6,560,913
6,493,270
7,082,000
6,693,557
5,481,200
$ 83,039,098 $
86,218,039 $
90,661,732 $
91,820,020 $
90,186,621
Other Fundine Sources
Impact Fee
0
1,493,000
2,515,600
1,576,000
2,820,000
Fire Bond
0
801,150
801,400
804,000
802,400
TIF Bond
0
59,000
3,500
3,500
5,800
Sales Tax Bond
9,340,005
16,148,700
11,561,728
14,235,533
16,001,900
Replacement & Disaster Recovery
200,000
1.126,200
177.900
60,400
45,000
Sales Tax Capital Improvements
10.769;700
9.917.600
7.136.100
6.952,000
6,738,700
Wastewater System Improvements
2,500
159,700
150,900
3.000
0
TIF Capital Improvements
134,070
0
0
0
0
Sales Tax Construction Bond
0
0
3,000
3,500
6,000
Town Center Construction
695,824
704,883
709,306
699,935
693,544
Continuing Education Center
68,050
0
0
0
0
Police Pension
1,476,814
1.620.692
1.761;757
1.761.757
1,689.800
Fire Pension
1,487,825
1,521.887
1.542.283
1,542,283
1,477,500
$ 24,174,788 $ 33,552,812 $ 26,363,474 $ 27,641,908 $ 30,280,644
Total - All Funding Sources $ 107,213,886 $ 119,770,851 $ 117,025,206 $ 119,461,928 $ 120,467,265
This comparison of adopted budgets is included to show the scope and growth of City operations in a multi -year format.
This presentation is traditional but continues to include interfund transfers. Rather than restating all of the budgets, it is
recommended that emphasis be placed on the significant entries, which are the individual funds. A more detailed
discussion of each individual fund is included in the specific section devoted to that fund.
14
General Fund
General Fund
Total estimated sources of revenue available in 2010 to support the General Fund are approximately $33.4
million. These overall General Fund Revenue projections are based on historic trend data, expected population
increases, projected inflation, and current performance of the national, state, and local economies and statistical
information. In addition to those revenue sources the 2010 budget required the use of approximately $1.1 million
from reserves (fund balance).
Sources of Funds for 2010
$34,426,600 ,426,600
570
Sales Tax$1,400
60.5% Property 3'm $632,700
4.6% Licenses & Permits
1.8%
$2,223,500
'UIC
/ IILLC1�UVCILLIIICI II
6.5%
$1,688,300
$1,096,100`Fines & Forfeitures
Use of Fund Balance \l $1,214,400 4.9%
3.2% $458,700 $4,706,600 Charges for Services
Investment Earn. & Misc. Franchise Fees 3.5%
1.3% 13.7%
County Sales Tax: The largest source of General Fund revenue (31.1%) is the County Sales Tax. The City
receives a prorated share (36.8%) of the 1% County Sales Tax based on population as of the most recent federal
census. Sales Tax growth has averaged approximately 4.2% annually from 1998 to 2008. However, County Sales
Tax receipts have declined 4% in 2009. Budgeted 2010 revenue is projected to grow at 2.0% over estimated
2009. The 2010 projection is based on past trends in view of the losses incurred in 2009.
County Sales Tax
N
$14.00
$12.00 . $11.20 $11.47 $11.06 $11.01 $10.50 $10.71
$10.04
$10.00 $7.68 $8.19 $8.35 $8.62 $9.12
$8.00
$6.00
$4.00
$2.00
99 00 01 02 03 04 05 06 07 08 Est.09 Proj.
10
Year
15
City Sales Tax: The second largest source of General Fund revenue is the City Sales Tax at 27.9% of total
revenue. The 1% City sales tax revenue has grown on average 4.9% annually since 1997. However, 2009
revenue is estimated to be almost 5.0.% below 2008. 2010 revenue is projected at 2.0% growth over estimated
2009. The 1% City Sales Tax revenue is divided between General Fund operations and capital. The current split
for 2010, which began with the 2008 budget, is 60% for General Fund and 40% for Sales Tax Capital
Improvements Fund. Until 2008, the split as established in 2003 was equal. Prior to June 2003, the revenue was
divided 75% for Sales Tax Capital Improvements Fund and 25% for General Fund.
1% City Sales Tax
$18.00
0
O Sales Tax Capital Improvements Fund
$16.00
❑General Fund
$14.00
$6.6 6.4
6.2
$12.00 7.6 $7.8 $7.7
$7.0
$10.00
$8.00
8.2 6.7
58.9 $9.4
$6.00 E7.9
$9.91$9.4 9.60
$4.00 7 0 7.6 $7.81 $7.7
$2.00 .64
2.47 I2.6E $2.81 $2.9 2.9
98 99 00 01 02 03 04 05 06 07 08 Est. Proj.
09 10
Year
Property Taxes: Property Tax revenue makes up 4.6% of total General Fund Revenue. The tax rate currently
approved is 1.3 mils. 2010 revenue is projected to grow 5.0% over 2009 estimates due to increased assessed
value. 2006 marked the first year that Property Taxes were collected for General Fund operations since 1993 at
which time the tax rate was at 3.8 mils. The City of Fayetteville has a discretionary limit of 5.0 mils, which is set
by law. By law, millage decisions must be made by October of each year by the City Council.
Other Revenues: Other Revenues (Licenses & Permits, Intergovernmental, Charges for Services, and Fines &
Forfeitures) as a whole make up 16.7% of total General Fund revenue. Licenses & Permits mainly consist of
Building Permits and are projected to be flat in 2010 compared to estimated 2009 revenue due to the dramatic
slow down in building activity. Inter -governmental revenues consist of State Tumback and State/Federal grants
and are projected to be flat in 2010 compared to estimated 2009 revenue because of a change in tumback.
Charges for Services consist primarily of park fees, 911 reimbursements, and planning fees which are expected to
increase 1.0% over estimated 2009. Fines & Forfeitures revenues consist of court fines and are expected to
remain relatively flat over estimated 2009 revenue.
16
General Fund - Other Revenue
MW
OfseFYl.Mw
0%
C asap.
f]W nFbgewmm..*Sw�Y
•lbna�&Mmu -R $T.e
__ Sam 56.60
L1! a Y�
fam
f5.m f!Y 3lt y
sem saae $tm ]
,r y
HW
saw
r]m
rt.m
wm•
w W 01 W W a CO CO 07 m E - CO P la
r. -
Franchise Fees: Franchise fees as a category makes up 13.69% of total General Fund revenue. The City collects
franchise fees from all utility companies in Fayetteville for the use of City Rights -of -Way. All of the franchise fee
agreements reflect a percentage of gross utility revenue generated. Although franchise fees are a direct cost of the
utilities business, all utilities except AEP and the City of Fayetteville's Solid Waste and Water & Sewer Divisions
show the fee as an additional item on the consumer's invoice.
Currently, Arkansas Western Gas pays 3% of annual sales before taxes on residential and commercial customers
and 1% on industrial customers. Southwestern Bell Telephone pays 4% of all access line billing. Cox
Communications pays 5% of annual gross sales on everything except internet access revenue. The Water & Sewer
utility pays 4.25% and the Solid Waste utility pays 3% on annual gross sales. AEP Electric and Ozarks Electric
Co -Op pay 3% of gross revenues on domestic customers and 1% on industrial consumers. The 2010 projections
are based on routine annual customer increases.
Franchise Fees
se000
55.000 yl yT S SC 91 Sa ea SA.)t
$4.21
sa aoa ss
aa53
$ax
Hssaoo az.� sz ee
sa oB
H H
so.aao —_ —_ —._ —_ -- _— —
00 CO 01 03 00 00 05 OS OT 09 Eat.09 Prq.10
•Mc Waslemeas osotrnwesttn Ball ucax CpM11iVcabor Bin lieu-Waler/Zenr
• in Ueu - Send Waste 0SWEFCO Eleotc OOnAs Elaculc Co-op O AT&T Vi0.q
17
General Fund Expenses
Total uses of funds in 2010 for the City's General Fund totals $34,426,600. The charts below show the total
General Fund expenditure budget by operating department and expense category.
2010 Uses of Funds by Actitivy
$34,426,600
$(331,700)
Personnel Services $12,166,960
Turnover Police $160,000
$1,924,450 -1.0% 35.4% Salary Contingency
Parks & Recreation ` 0.5%
5.6%
$619,260
Transportation, Parking
$796,887 / & Utilities
Outside Agencies � 1.8%
2.3%
$3,520,87:
$3,201,026 Community Plani
eneral Government Engineednl
9.3% $6,511.370 / $(2,304,002) 10.2%
Fire J Cost Reimbursements
24.7% -6.7%
$4,552,648
Finance & Internal $1,608,829
Services Fayetteville Public
13.2% Library
4.7%
2010 Uses of Funds by Category
$34,426,600
$233,000
Operating Transfers Out
$368,119 0.7%
NotorpooI-
1.1%
$(2,304,002)
Cost Reimbursem
-6.7%
$29,059,565
sonnet Services
84.4%
$13,100
Capital
0.0%
$1,608,829
Fayetteville Public Library 1 $1,027,186
4.7% Materials 8 Supplies
$796,887
Outside Agencies $1,029,449 $2,594,467 3.0%
2.3% Maintenance Services & Charges
3.0% 7.5%
18
Personnel Services: Personnel Services represent the largest source (84.4%) of expense for the City's General
Fund. Personnel Services include Salaries & Wages, Overtime, Insurance, Pension, and Worker's Compensation
expenses. Since 1998, the Personnel Services category has grown at an 7.0% annual rate. Wages are currently
being frozen for a one year period.
Personnel Services
0
$30
$25
$20
$15
$10
$5
$0
■Benefits E28.1 $29.3 $29.3 $29.1
OSelariesNJages $26.5
$23.8
$21.7
$19.5
$18.1 15.5 $. $16.4
R
$11.5 II s; "
$12.4513.9
97 98 99 00 01 02 03 04 05 06 07 08 Est. Proj.
09 10
Year
Other Expenses: Other expenses represent 14.7% of the General Fund expenditures for 2010. Other expenses
represent the Maintenance, Services & Charges, Materials & Supplies, and Motor Pool categories. The Services &
Charges Category includes contract services, publications and dues, etc. and represents 7.6% of the total General
Fund budget. The Materials & Supplies Category includes copier/printing charges, minor equipment, fuel, and
office supplies and represents 3.0% of the total General Fund budget. The Mainteance Category includes building
and grounds maintenance, software maintenance, and various other small maintenance accounts and is 3.0% of the
total General Fund budget. The Motorpool Category represents 1.1% of the total General Fund budget.
Other Expenses
$6,00].000
Ss,000.000
$4000000
53.000.000
ss00600
51,00.00
$o
Or 96 90 00 01 02 03 04 05 06 07 Ofi EY.09 Proj. 10
503
19
General Fund Balance
It is recommended that the 2010 Adopted Budget for the General Fund be balanced by using $1.1 million from
use of reserves. This would leave a projected ending undesignated fund balance of approximately $6,360,500 at
the end of 2010.
The amount of minimum reserves to be maintained in undesignated fund balance for General Fund is sixty (60)
days (or 16.4%) of annual regular general fund operating expenditures. The General Fund designation
requirement was approved by the Fayetteville City Council on November 5, 2002 with Resolution 174-2002 and
currently amounts to $5,750,000.
General Fund
Ending Undesignated Fund Balance & % of Expense
0
$12.00
0
$10.00
$8.00
$6.00
$4.00
$2.00
$10.21
$9.76 $9.64
$9.03 � ■ eaa01
$8.63 $8.76 $890
100.0%
90.0%
80.0%
70.0%
S
60.0%
50.0%
40.0%
30.0%
20.0%
10.0%
0.0%
98
99
00
01
02
03
04
05
06
07
08
Est
09
Proj.10
Year
20
City of Fayetteville, Arkansas
2010 Operating Budget
General Fund (1010)
Actual
Budgeted
Estimated
Budgeted
2008
2009
2009
2010
Operating Revenues:
Property Tax
$
1,416,107
$
1,570,000
$
1,491,300
$
1,570,400
Sales Tax - County
11,008,153
11,227,000
10,501,400
10,711,500
Sales Tax - City
9,901,922
9,949,000
9,411,300
9,599,700
Alcoholic Beverage Taxes
467,883
478,000
504,500
524,700
Franchise Fees
4,834,760
5,020,000
4,689,400
4,706,600
Licenses & Permits
1,344,053
1,332,000
627,300
632,700
Intergovernmental
2,483,494
2,895,101
2,960,600
2,223,500
Charges for Services
1,245,941
1,578,796
1,199,000
1,214,400
Fines & Forfeitures
1,658,997
1,618,204
1,658,800
1,688,300
Investment Earnings
357,788
381,000
184,800
184,700
Other
780,467
275,712
296,800
274,000
Transfer from Replacement
0
64,842
64,842
0
Transfer from Capital Improvements
311,000
1,017,900
1,017,900
0
Total Revenues
35,810,565
37,407,555
34,607,942
33,330,500
Operating Expenses by Activity:
General Government Activity
3,253,102
3,542,380
3,443,384
3,201,026
Outside Agencies
773,594
804,937
804,937
796,887
SalaryContingency
0
177,054
0
160,000
Personnel Services Turnover
0
(141,816)
0
(331,700)
Fayetteville Public Library
1,586,528
1,613,216
1,613,216
1,608,829
Cost Reimbursements
(2,178,432)
(2,296,959)
(2,296,959)
(2,304,002)
Finance and Internal Services Activity
4,481,145
4,530,095
4,465,317
4,552,648
Police Activity
12,346,671
13,812,552
13,392,242
12,166,960
Fire Activity
8,439,792
8,750,149
8,701,664
8,511,370
Community Planning and Engineering Activity
4,042,519
3,963,030
3,750,369
3,520,872
Transportation, Parking, Utilities Activity
582,616
685,757
583,354
619,260
Parks and Recreation Activity
1,946,761
2,125,087
2,001,911
1,924,450
Transfer to Capital Improvements
6,045
0
0
0
Transfer to Shop
0
0
0
0
Total Expenses
35,280,341
37,565,482
36,459,435
34,426,600
Transfer from Designated Fund Balance
0
288,500
288,500
0
Use Fund Balance
0
451,121
451,121
1,096,100
Operating Income (Loss)
$
530,224
$
581,694
$
(1,111,872)
$
0
UNDESIGNATED
FUND
BALANCE
ANALYSIS
Beginning Undesignated Fund Balance
$
8,489,446
$
9,019,670
$
9,019,670
$
7,456,677
Use Fund Balance
0
(451,121)
(451,121)
(1,096,100)
Operating Income/(Loss)
530,224
581,694
(1,111,872)
0
Ending Undesignated Fund Balance
$
9,019,670
$
9,150,243
$
7,456,677
$
6,360,577
21
Category Summary
by Activity
General Fund (1010)
Actual
Budgeted
Activity / Program
2008
2009
General Government Activity
Mayor's Administration Program:
Personnel Services
$ 197,429
$ 196,433
Materials and Supplies
3,514
5,800
Services and Charges
33,880
41,339
Motorpool Charges
5,000
891
Maintenance
425
630
240,248
245,093
City Council Program:
Personnel Services
73,001
73,004
Materials and Supplies
1,741
2,524
Services and Charges
1,613
5,006
76,355
80,534
City Attorney Program:
Personnel Services
287,083
307,700
Materials and Supplies
2,859
4,300
Services and Charges
19,326
20,320
309,268
332,320
City Prosecutor Program:
Personnel Services
514,822
515,963
Materials and Supplies
12,268
11,501
Services and Charges
5,823
9,138
Maintenance
7,591
7,830
540,504
544,432
District Judge Program
Personnel Services
146,647
148,244
Materials and Supplies
1,024
10,610
Services and Charges
5,423
6,417
Maintenance
9,991
9,918
163,085
175,189
Communications Program:
Personnel Services
147,964
161,160
Materials and Supplies
3,210
2,904
Services and Charges
10,043
1,996
161,217
166,060
Government Channel Program:
Personnel Services
183,028
159,553
Materials and Supplies
3,383
5,840
Services and Charges
12,309
16,786
Maintenance
7,871
8,561
206,591
190,740
Estimated
2009
$ 195,903
5,800
41,339
891
630
244,563
Budgeted
2010
$ 197,029
5,150
41,790
0
100
244,069
73,004
73,004
2,524
2,165
5,006
3,215
80,534
78,384
298,744
290,855
4,300
2,900
20,320
19,820
323,364
313,575
515,963
524,728
11,501
11,599
9,138
9,040
7,830
7,830
544,432
553,197
148,244
152,372
10,610
1,250
6,417
6,417
9,918
9,278
175,189
169,317
102,942
202,481
2,904
4,200
1,996
2,300
107,842
208,981
159,553
151,456
5,840
6,450
14,132
13,561
8,561
6,650
188,086
178,117
22
Category Summary by Activity
General Fund (1010)
Actual
Budgeted
Estimated
Budgeted
Activity / Program
2008
2009
2009
2010
Chief of Staff Program:
Personnel Services
$ 69,635
$ 71,128
$ 66,093
$ 59,192
Materials and Supplies
1,791
1,950
1,950
1,900
Services and Charges
3,734
4,050
4,050
7,840
75,160
77,128
72,093
68,932
Sustainability Program Program:
Personnel Services
72,793
78,236
78,236
79,708
Materials and Supplies
0
200
200
200
Services and Charges
1,949
3,070
3,070
3,160
74,742
81,506
81,506
83,068
Internal Audit Program:
Personnel Services
83,545
84,045
84,013
84,043
Materials and Supplies
445
600
600
600
Services and Charges
3,041
2,936
2,936
2,936
87,031
87,581
87,549
87,579
City Clerk/Treasurer Program:
Personnel Services
280,706
274,049
260,317
277,908
Materials and Supplies
13,928
21,800
21,800
15,530
Services and Charges
79,964
42,360
42,360
42,830
Maintenance
1,162
9,500
9,500
11,500
375,760
347,709
333,977
347,768
Criminal Cases Program:
Personnel Services
298,956
298,688
293,444
300,073
Materials and Supplies
6,830
5,712
5,712
5,712
Services and Charges
1,774
1,375
1,375
1,375
307,560
305,775
300,531
307,160
Probation & Fine Collection Program:
Personnel Services
51,707
59,792
59,792
56,411
Materials and Supplies
273
285
285
285
Services and Charges
670
1,101
1,101
1,087
52,650
61,178
61,178
57,783
Small Claims & Civil Cases Program:
Personnel Services
174,705
180,281
175,686
189,822
Materials and Supplies
3,011
3,600
3,600
3,600
Services and Charges
1,245
1,650
1,650
1,650
Maintenance
0
103
103
103
178,961
185,634
181,039
195,175
Library Program:
Services and Charges
20,382
22,157
22,157
17,770
Trans To Outside Entities
1,566,146
1,591,059
1,591,059
1,591,059
1,586, 528
1,613,216
1,613,216
1,608,829
23
Category
Summary by Activity
General Fund
(1010)
Actual
Budgeted
Estimated
Budgeted
Activity / Program
2008
2009
2009
2010
Miscellaneous Program:
Personnel Services
$
0
$ 35,238
$ 0
$ (171,700)
Materials and Supplies
820
32,227
32,227
22,800
Services and Charges
375,783
605,680
605,680
257,521
Cost allocation
(2,178,432)
(2,296,959)
(2,296,959)
(2,304,002)
Maintenance
13,875
10,505
10,505
14,500
Trans To Outside Entities
773,594
804,937
804,937
796,887
Capital
13342
13,089
13,089
13,100
Miscellaneous
150
0
0
0
Operating Transfers
6,045
0
0
0
(994,823)
(795,283)
(830,521)
(1,370,894)
Total General Government Activity $
3,440,837
$ 3,698,812
$ 3,564,578
$ 3,131,040
24
Category Summary by Activity
General Fund (1010)
Actual Budgeted Estimated
Activity / Program 2008 2009 2009
Finance and Internal Services Activity
Budgeted
2010
Finance Director Program:
Personnel Services
$ 134,353 $
135,540 $
135,540 $
135,398
Materials and Supplies
505
950
950
1,150
Services and Charges
2,700
7,490
7,490
2,242
137,558
14 3, 980
14 3, 980
138,790
Human Resource Operations Program:
Personnel Services
387,396
391,938
390,918
394,840
Materials and Supplies
4,396
9,665
9,665
6,250
Services and Charges
4,320
4,970
4,970
4,970
Maintenance
0
150
150
150
396,112
406,723
405,703
406,210
Employee Benefits/Services Program:
Personnel Services
518,238
486,272
483,627
501,515
Materials and Supplies
1,684
2,159
2,159
2,350
Services and Charges
169,203
202,222
202,222
206,415
Maintenance
14,597
18,625
18,625
17,220
703,722
709,278
706,633
727,500
Accounting & Audit Program:
Personnel Services
675,744
688,750
684,059
683,682
Materials and Supplies
7,826
12,565
12,565
11,200
Services and Charges
16,350
17,912
17,912
19,160
Maintenance
880
960
960
825
700,800
720,187
715,496
714,867
Budget & Research Program:
Personnel Services
299,769
250,331
246,192
246,044
Materials and Supplies
5,012
8,023
8,023
5,756
Services and Charges
989
1,343
1,343
2,540
Maintenance
1,700
2,040
2,040
1,750
307,470
261,737
257,598
256,090
General Maintenance Program:
Personnel Services
432,221
441,217
402,733
440,994
Materials and Supplies
9,105
7,505
7,488
6,900
Services and Charges
15,955
17,131
16,315
16,916
Motorpool Charges
10,922
12,489
12,489
8,795
Maintenance
24,380
26,471
26,471
26,686
492,583
504,813
465,496
500,291
Janitorial Program
Personnel Services
205,564
205,205
205,115
197,229
Materials and Supplies
8,292
10,119
10,119
10,119
Services and Charges
12,751
12,933
12,933
11,700
Maintenance
332
400
400
400
226,939
228,657
228,567
219,448
OW
Category Summary by Activity
General Fund (1010)
Actual
Budgeted
Estimated
Budgeted
Activity / Program 2008
2009
2009
2010
Purchasing Program:
Personnel Services $
209,964 $
199,729
Materials and Supplies
1,180
2,179
Services and Charges
18,776
19,079
229.920
220,987
Information Technology Program:
Personnel Services
921,337
934,784
Materials and Supplies
26,239
27,829
Services and Charges
42,941
57,760
Motorpool Charges
3,484
2,990
Maintenance
292,040
310,370
1,286,041
11333,733
Total Finance and Internal Services Activity $
4,481,145 $
4,530,095
$ 197,112 $
2,179
19,079
217,185
1,730
19,078
218,370
237,993
925,670
942,432
26,684
16,975
57,760
37,515
2,990
2,189
310,370
352,348
1,323,474 1, 351,459
$ 4,465,317 $ 4,552,648
Category Summary by Activity
General Fund (1010)
Actual
Budgeted
Estimated
Budgeted
Activity / Program 2008
2009
2009
2010
Police Activity
Central Dispatch Program:
Personnel Services
Materials and Supplies
Services and Charges
Motorpool Charges
Maintenance
Police Support Services Program:
Personnel Services
Materials and Supplies
Services and Charges
Motorpool Charges
Maintenance
Contingency/Savings
Operating Transfers
Police Projects Program:
Personnel Services
Materials and Supplies
Services and Charges
Maintenance
Trans To Outside Entities
Capital
Police Patrol Program:
Personnel Services
Materials and Supplies
Services and Charges
Motorpool Charges
Maintenance
$ 1,179,684 $ 1,196,654
12,448
14,356
14,356
12,653
43,255
56,635
56,635
41,668
4,400
5,168
5,168
2,136
53,026
70,849
70,849
64,532
1,292,813
1,343,662
1,294,288
1,335,623
2,129,767
2,223,259
2,147,104
2,241,317
94,137
102,280
72,989
84,857
414,886
462,956
449,933
438,152
58,665
33,022
33,022
13,758
116,718
150,780
150,780
155,744
0
17,985
0
0
217,014
233,000
233,000
233,000
3,031,187
3,223,282
3,086,828
3,166,828
101,817
282,651
282,651
0
43,183
272,975
272,975
0
96,764
137,877
137,877
0
2,417
40
40
0
51,050
324,163
324,163
0
0
196,589
196,589
0
295,231
1,214,295
1,214,295
0
6,874,698
6,991,919
6,931,228
6,964,884
286,598
348,714
214,594
305,439
164,185
196,194
196,137
156,819
363,137
458,638
419,024
198,574
38,822
35,848
35,848
38,793
7,727,440
8,031,313
7,796,831
7,664,509
£ 1,147,280 $ 1,214,634
Total Police Activity $ 12,346,671 $ 13,812,552
27
$ 13,392,242 $ 12,166,960
Category Summary by Activity
General Fund (1010)
Activity / Program
Actual Budgeted
2008 2009
Fire Activity
Fire Prevention Program:
Personnel Services
$ 360,247 $
401,500
Materials and Supplies
28,099
32,095
Services and Charges
10,217
9,125
Motorpool Charges
13,943
15,663
Maintenance
0
30
412,506
458,413
Fire Operations Program:
Personnel Services
7,027,341
7,252,955
Materials and Supplies
190,527
231,590
Services and Charges
352,648
373,970
Motorpool Charges
34,913
33,039
Maintenance
197,934
185,279
Capital
0
23,799
7,803,363
8,100,632
Fire Training Program:
Personnel Services
182,066
148,589
Materials and Supplies
8,958
12,641
Services and Charges
25,591
22,775
Motorpool Charges
7,308
7,099
223923
191,104
Total Fire Activity $ 8,439,792 $ 8,750,149
Estimated Budgeted
2009 2010
$ 399,548 $
393,252
26,608
29,958
9,125
9,025
14,683
7,257
30
0
449,994
439,492
7,251,799
7,136,178
208,064
175,363
361,007
367,337
33,039
17,950
185,279
180,251
23,799
0
8,062,987
7,877,079
147,775
158,788
11,034
8,746
22,775
22,775
7,099
4,490
188,683
194,799
$ 8,701,664 $ 8,511,370
Category Summary by Activity
General Fund (1010)
Actual Budgeted Estimated
Activity / Program 2008 2009 2009
Community Planning and Engineering Activity
Animal Patrol/Emergency Response Program:
Budgeted
2010
Personnel Services
$ 301,199 $
322,864 $
322,864 $
288,358
Materials and Supplies
16,471
13,719
13,719
9,839
Services and Charges
9,128
13,401
13,401
14,879
Motorpool Charges
17,837
24,099
24,099
6,770
Maintenance
1,277
1,468
1,468
643
345,912
375,551
375,551
320,489
Animal Shelter Program:
Personnel Services
310,997
296,741
296,741
305,532
Materials and Supplies
14,797
22,258
22,258
22,150
Services and Charges
55,052
46,925
46,925
46,732
Maintenance
9,633
12,711
12,711
11,156
390,479
378,635
378,635
385,570
Veterinarian/Clinic Program:
Personnel Services
119,283
111,837
110,312
122,586
Materials and Supplies
12,993
16,687
16,687
15,837
Services and Charges
5,155
3,051
3,051
3,273
Maintenance
221
450
450
450
137,652
132,025
130,500
142,146
Animal Services Projects Program:
Materials and Supplies
90,066
41,390
Maintenance
760
0
90,826
41,390
Development Services Director Program:
Personnel Services
83,926
144,918
Materials and Supplies
235
412
Services and Charges
1,011
850
85,172
146,180
Engineering Design Services Program:
Personnel Services
267,777
174,222
Materials and Supplies
9,779
8,434
Services and Charges
2,557
3,395
Motorpool Charges
4,640
4,666
Maintenance
0
80
284,753
190,797
Engineering Operations & Administration Program
Personnel Services
525,064
520,774
474,208
470,832
Materials and Supplies
9,269
10,865
9,675
9,841
Services and Charges
13,928
15,820
15,820
14,815
Motorpool Charges
6,294
6,346
6,346
2,723
Maintenance
16
150
150
150
554,571
553,955
506,199
498,361
41,390 0
0 0
41,390 0
140,222 167,085
412 912
850 1,100
141,484 169097
148,903
145,365
7,680
11,661
3,395
2,350
4,666
1,411
80
80
164,724 160,867
%Ti
Category Summary by Activity
General Fund (1010)
Actual
Budgeted
Estimated
Budgeted
Activity / Program
2008
2009
2009
2010
Engineering Land Acquisition Program:
Personnel Services
$ 95,836
$ 98,865
$ 95,804
$ 93,659
Materials and Supplies
1,016
950
950
1,200
Services and Charges
309
1,330
1,330
830
Maintenance
0
500
500
.0
97,161
101,645
98,584
95,689
Engineering Public Construction Program:
Personnel Services
283,346
288,393
282,396
293,657
Materials and Supplies
10,756
19,365
11,438
12,304
Services and Charges
1,043
1,764
1,764
1,485
Motorpool Charges
17,151
15,900
15,900
7,312
Maintenance
906
938
938
0
313,202
326,360
312,436
314,758
City Planning Program:
Personnel Services
435,858
385,734
331,798
325,135
Materials and Supplies
10,765
28,568
27,117
13,413
Services and Charges
16,519
24,700
24,700
20,765
Motorpool Charges
6,991
6,146
6,146
2,175
Maintenance
0
350
350
350
470,133
445,498
390,111
361,838
Planning Commission Program:
Personnel Services
Services and.Charges
Strategic Planning & Internal Consulting Program
Personnel Services
211,894
226,972
223,544
190,435
Materials and Supplies
2,757
4,517
4,517
1,950
Services and Charges
6,845
10,564
10,564
6,140
Maintenance
3,333
3,600
3,600
3,600
224.829
245,653
242,225
202,125
44,002 43,596
843 1,325
44,845 44,921
43,596 0
1.325 1.275
44, I I'Z I 0
Building Safety Program:
Personnel Services
607,508
561,409
Materials and Supplies
19,618
20,740
Services and Charges
22,477
22,082
Motorpool Charges
21,218
24,211
Maintenance
7,210
7,000
678,031
635,442
Code Compliance Program:
Personnel Services
260,920
282,814
Materials and Supplies
12,689
12,575
Services and Charges
34,553
28,637
Motorpool Charges
15,901
20,069
Maintenance
890
883
324,953
344,978
516,814
474,856
14,993
16,875
22,082
19,847
22,761
11,569
7,000
7,000
583,650
530,147
282,814
9,590
28,637
18,035
883
339,959
291,332
11,131
28,675
7,268
104
338,510
Total Community Planning and Engineering Activity $ 4,042,519 $ 3,963,030 $ 3,750,369 $ 3,520,872
30
Category Summary by Activity
General Fund (1010)
Actual Budgeted Estimated
Activity / Program 2008 2009 2009
Transportation, Parking, Utilities Activity
Budgeted
2010
Economic Development Program:
Personnel Services
$ 53,696 $
54,752 $
54,752 $
0
Materials and Supplies
472
1,550
1,245
0
Services and Charges
4,136
17,288
17,288
0
Motorpool Charges
1,505
1,424
1,424
0
59,809
75,014
74,709
0
Utilities Management Program:
Personnel Services
121,804
129,229
128,412
135,186
Materials and Supplies
6,344
9,300
9,209
9,135
Services and Charges
195,007
264,055
166,309
271,702
Motorpool Charges
3,884
3,384
3,384
1,214
Maintenance
29
75
75
75
327,068
406,043
307,389
417,312
Parking Management Program
Personnel Services
176,624
181,452
178,910
182,342
Materials and Supplies
8,720
9,340
8,438
8,973
Services and Charges
2,123
4,850
4,850
4,850
Motorpool Charges
3,902
4,208
4,208
1,233
Maintenance
4,370
4,850
4,850
4,550
195,739
204,700
201,256
201,948
Total Transportation, Parking, Utilities Activity $
582,616 $
685,757 $
583,354 $
619,260
31
Category Summary by Activity
General Fund (1010)
Actual Budgeted Estimated
Activity / Program 2008 2009 2009
Parks and Recreation Activity
Swimming Pool Program
Personnel Services $
63,128 $
79,807
Materials and Supplies
14,238
12,937
Services and Charges
39,660
30,197
Motorpool Charges
1,403
1,290
Maintenance
2,078
2,123
120,507
126,354
Parks Administration/Recreation Programs Program:
Personnel Services
254,729
255,511
Materials and Supplies
21,958
18,248
Services and Charges
98,554
125,128
Motorpool Charges
2,578
4,986
Maintenance
0
226
377,819
404,099
Lake Maintenance Program:
Personnel Services
4,767
5,806
Materials and Supplies
1,383
820
Services and Charges
72,694
75,545
Motorpool Charges
586
466
Maintenance
3,142
1,255
82,572
83,892
Parks Maintenance Program
Personnel Services
753,758
Materials and Supplies
88,955
Services and Charges
135,373
Motorpool Charges
154,190
Cost allocation
(6,319)
Maintenance
107,399
Capital
7,739
1,241,095
Yvonne Richardson Community Center Program
Personnel Services
77,418
Materials and Supplies
3,540
Services and Charges
42,451
Motorpool Charges
154
Maintenance
1,205
124,768
71,180
12,670
30,197
1,290
Budgeted
2010
88,867
13,945
29,316
597
2,123 2,123
117,460 134,848
238,925
18,248
106,184
4986
226
368,569
260,699
15,164
118,439
1,802
300
396,404
5,573
5,477
721
1,190
74,555
74,758
466
195
1,255 1,200
82,570 82,820
778,823
764,624
750,310
105,530
82,601
84,874
146,988
139,576
139,920
203,860
195,259
73,217
(6,319)
(7,030)
(6,319)
108,820
108820
106,158
0
0
0
1,337,702
1,283,850
1,148,160
111,587
88,960
132,098
4,764
4,764
3,005
52,064
52,064
22,462
2,944
1,993
1,803
1,681
1,681
2,850
173,040
149,462
162,215
Total Parks and Recreation Activity $ 1,946,761 $ 2,125,087 $ 2,001,911 $ 1,924,450
General Fund: $ 35,280,341 $ 37,565,482 $ 36,459,435 $ 34,426,600
32
Street Fund
The Street Fund is primarily financed by turnback revenues received from the State of Arkansas and turnback
monies received from the County Road Millage Tax. These monies are utilized to maintain and repair City streets,
rights -of -way, drainage, traffic control and maintenance, and City owned sidewalks.
Street Fund Revenues
Revenues for Street Fund are primarily motor fuel taxes collected by the State of Arkansas (state turnback) and
returned to the City on a per capita basis. The long term trend for state turnback is relatively flat. The per capita
rate for Street Fund in 1995 was $41.00 and in 2005 the per capita rate was $48.63. Projections for 2010 are
based on the per capita rate of $46.71 from the State and are now calculated based on the revised special census
population of 67,158. As the City continues to grow, additional revenue sources will need to be identified to fund
Street Fund activities. The City receives 80% of the road millage levied by the Quorum Court on real and
personal property located within the City. The current 2009 county levy is 1.1 mil, with a maximum of 3.0 mil.
Sources of Funds for 2010
$4,271,000
$4,300 $3,137,000
iback
scellaneous Revenue Slate 3urn
Miscellaneous
0.1% 73.5%
$1,005,700
County Road Turnback
23.5% /
$54,000_ $70,000
Interest Contract Services (Reimb)
1.3% 1.6%
33
Street Fund
$4,500
$4,000
$3,500
$3,000
$2.500
$2,000
$1,500
$1,000
$500
99
00
Cl
02
03
04
05
06
07
08
Est.09
Pro1.10
Year
O County Road Turnback
O State Turnback
$858
506,8
fl,000
$1,006
$616
$685 $736
5624
$567 $494
J63A9
E546
2'98
3 1' 6
3W8
113
2,735 2,800 2.623
2532 2,619
2 375
Street Fund Expenses
During 2005, the City was tasked to perform additional functions mandated by the Phase II Stormwater
regulations. The City will need to consider a new funding mechanism for these mandated stormwater and
drainage maintenance activities. The scope of work involved in compliance with the Phase II regulations include
but are not limited to maintenance of drainage systems and structures, street sweeping, and street washing. These
functions are currently paid for in Street Fund.
$510,610
Traffic Engineering 8
Planning
12.0%
$325,945
Sidewalks
7.6%
$544,700
Drainage Maintenance
12.8%
Uses of Funds for 2010
$4,271,000
34
$1,441,091
Operations &
Administration
33.7%
$1,171,252
Street Maintenance
27.4%
$277,402
Way Maintenance
6.5%
City of Fayetteville, Arkansas
2010 Operating Budget
Street Fund (2100)
Actual
Budgeted
Estimated
Budgeted
2008
2009
2009
2010
Revenues:
State Tumback
$ 3,078,220
$ 3,157,000
$ 3,123,000
$ 3,137,000
County Road Turnback
968,278
1,036,500
999,600
1,005,700
Charges for Services
93,275
111,800
90,900
70,000
Investment Earnings
105,185
87,500
53,800
54,000
Other
52,679
47,000
29,000
4,300
Intergovernmental
0
15,302
15,302
0
Transfer from Replacement
0
164,384
164,384
0
Total Revenues
4,297,637
4,619,486
4,475,986
4,271,000
Operations & Administration
1,242,422
1,359,594
1,334,767
1,441,091
Right -of -Way Maintenance
270,041
331,991
322,821
277,402
Street Maintenance
1,214,668
1,409,480
1,337,910
1,171,252
Drainage Maintenance
422,021
518,844
494,587
544,700
Traffic Engineering & Planning
472,418
516,858
490,635
510,610
Street & Trail Construction
478,217
991,432
993,980
0
Sidewalk Maintenance
309,342
358,738
339,425
325,945
Total Expenses
4,409,129
5,486,937
5,314,125
4,271,000
Income (Loss)
$ (111,492) $
(867,451) $
(838,139) $
0
FUND
BALANCE ANALYSIS
Beginning Undesignated Fund Balance
$ 2,598,311 $
2,486,819 $
2,486,819 $
1,648,680
Income/(Loss)
(111,492)
(867,451)
(838,139)
0
Ending Undesignated Fund Balance
$ 2.486,819 $
1,619,368 $
1,648,680 $
1,648,680
35
2010 Proposed Budget
Category Summary by Activity
Actual Budgeted Estimated Budgeted
Activity / Program 2008 2009 2009 2010
Street Fund:
Operations & Administration Program
Personnel Services
$ 480,178 $
562,272
$ 562,272 $
636,013
Materials and Supplies
47,182
46,390
42,701
43,081
Services and Charges
667,612
697,143
676,339
691,870
Motorpool Charges
4,011
4,659
4,325
3,690
Cost allocation
13,848
14,472
14,472
39,835
Maintenance
29,591
34,658
34,658
26,602
1,242,422
1,359,594
1,334,767
1,441,091
Right -of -Way Maintenance Program
Personnel Services
156,991
210,356
210,356
161,652
Materials and Supplies
34,535
29,650
20,480
23,980
Services and Charges
50
0
0
0
Motorpool Charges
77,926
90,317
90,317
89,602
Cost allocation
(157)
0
0
0
Maintenance
696
1,668
1,668
2,168
270,041
331,991
322,821
277,402
Street Maintenance Program:
Personnel Services
845,489
888,415
888,415
711,316
Materials and Supplies
125,807
276,179
205,605
195,177
Services and Charges
15,221
15,510
15,510
7,877
Motorpool Charges
667,908
733,598
732,602
763,952
Cost allocation
(448,750)
(520,451)
(520,451)
(521,034)
Maintenance
8,993
16,229
16,229
13,964
1,214,668
1,409,480
1,337,910
1,171,252
Drainage Maintenance Program
Personnel Services
238,361
284,497
284,497
317,085
Materials and Supplies
84,293
90,877
71,338
78,515
Services and Charges
3,873
4,600
4,600
5,000
Motorpool Charges
114,967
134,996
130,278
140,226
Cost allocation
(20,555)
0
0
0
Maintenance
1,082
3,874
3,874
3,874
422,021
518,844
494,587
544,700
36
2010 Proposed Budget
Category Summary by Activity
Actual
Budgeted
Estimated
Budgeted
Activity /
Program
2008
2009
2009
2010
Street Fund:
Traffic Engineering & Planning Program:
Personnel Services
$ 359,373 $
372,551 $
371,651 $
369,623
Materials and Supplies
54,461
60,916
53,717
55,143
Services and Charges
10,718
5,376
5,376
8,411
Motorpool Charges
23,141
44,288
26,164
49,833
Cost allocation
(138)
0
0
0
Maintenance
24,863
33,727
33,727
27,600
472,418
516,858
490,635
510,610
Street & Trail Construction Program:
Personnel Services
50
0
0
0
Materials and Supplies
0
46,300
36,300
30,196
Services and Charges
0
25,000
25,000
0
Motorpool Charges
167,040
180,144
167,164
169,396
Cost allocation
(167,040)
(224,845)
(199,317)
(199,592)
Maintenance
478,167
964,833
964,833
0
478,217
991,432
993,980
0
Sidewalks Program
Personnel Services
200,381
242,860
232,570
220,869
Materials and Supplies
47,816
48,119
41,437
38,937
Motorpool Charges
87,898
83,024
82,953
78,942
Cost allocation
(27,034)
(15,183)
(24,135)
(16,803)
Maintenance
281
6,600
6,600
4,000
309,342
365,420
339,425
325,945
Total Transportation, Parking, Utilities Activity $
4,409,129 $
5,493,619 $
5,314,125 $
4,271,000
Street Fund: $ 4,409,129 $ 5,493,619 $ 5,314,125 $ 4,271,000
37
City of Fayetteville, Arkansas
2010 Operating Budget
Off Street Parking Fund (2130)
Actual Budgeted
2008 2009
Estimated Budgeted
2009 2010
Revenues:
Parking Lot Revenue
$ 326,126 $
330,300 $
305,217 $
297,135
Investment Earnings
21,776
17,000
12,920
12,025
Other
155
0
338
140
Total Revenues
348,057
347,300
318,475
309,300
Off -Street Parking
248,212
361,059
311,719
304,300
Total Expenses
248,212
361,059
311,719
304,300
Income (Loss)
$ 99,845 $
(13,759) $
6,756 $
5,000
FUND BALANCE ANALYSIS
Beginning Undesignated Fund Balance $ 408,765 $ 508,610 $ 508,610 $ 515,366
Income/(Loss) 99,845 (13,759) 6,756 5,000
Ending Undesignated Fund Balance $ 508,610 $ 494,851 $ 515,366 $ 520,366
2010 Proposed Budget
Category Summary by Activity
Activity / Program
Actual Budgeted Estimated
2008 2009 2009
Off Street Parking Fund:
Budgeted
2010
Off -Street Parking Program:
Personnel Services
$ 51,584 $
53,071 $
53,205 $
52,264
Materials and Supplies
7,951
38,249
38,143
24,253
Services and Charges
78,416
91,492
85,853
87,220
Motorpool Charges
17,930
19,594
15,715
10,060
Maintenance
25,881
35,953
35,953
35,453
Trans To Outside Entities
50,702
78,850
39,000
51,200
Capital
15,748
43,850
43,850
43,850
248,212
361,059
311,719
304,300
Total Transportation, Parking, Utilities Activity $ 248,212 $ 361,059
$ 311,719 $ 304,300
Off Street Parking Fund: $ 248,212 $ 361,059 $ 311,719 $ 304,300
41
City of Fayetteville, Arkansas
2010 Operating Budget
Community Development Block Grant Fund (2180)
Actual
Budgeted
Estimated
Budgeted
2008
2009
2009
2010
Revenues:
Community Development Grant Funding
CDBG Program Income
Total Revenues
Administration & Planning
Housing Services
Redevelopment
Public Services
Public Facilities & Improvements
Total Expenses
Income (Loss)
$ 712,518 $
1,262,483 $
1,262,483 $
649,821
12,813
20,374
20,374
0
725,331
1,282,857
1,282,857
649,821
108,726
216,481
216,481
85,569
320,023
514,690
514,690
355,357
50,796
146,088
146,088
55,895
82,745
115,971
115,971
79,000
163,041
289,627
289,627
74,000
725,331
1,282,857
1,282,857
649,821
$ 0$ 0$ 0$ 0
FUND BALANCE ANALYSIS
Beginning Undesignated Fund Balance $ 0 $ 0 $ 0 $ 0
Income/(Loss) 0 0 0 0
Ending Undesignated Fund Balance $ 0 $ 0 $ 0 $ 0
2010 Proposed Budget
Category Summary by Activity
Actual Budgeted Estimated Budgeted
Activity / Program 2008 2009 2009 2010
Community Development Block Grant Fund:
Administration & Planning Program:
Personnel Services
Materials and Supplies
Services and Charges
$ 93,547 $ 163,048
5,419 9,282
9,760 44,151
108,726 216,481
$ 163,048 $
73,821
9,282
3,508
44,151
8,240
216,481
85,569
Housing Services Program:
Personnel Services
80,228
96,702
96,702
89,286
Materials and Supplies
5,392
9,574
9,574
3,307
Services and Charges
230,651
404,929
404,929
259,300
Motorpool Charges
3,752
3,485
3,485
3,464
320,023
514,690
514,690
355,357
Redevelopment Program:
Personnel Services
Materials and Supplies
Services and Charges
35,026 40,447
3,596 6,132
12.174 99.509
ou, / O 140,UOO
40,447
38,511
6,132
3,836
99,509
13,548
146,088
55,895
Public Services Program:
Services and Charges 82,745 115,971 115,971 79,000
82,745 115.971 115,971 79,000
Public Facilities & Improvements Program:
Services and Charges 163,041 289,627 289,627 74,000
163,041 289,627 289,627 74,000
Total Community Planning and Engineering Activity $ 725,331 $ 1,282,857 $ 1,282,857 $ 649,821
Community Development Block Grant Fund: $ 725,331 $ 1,282,857 $ 1,282,857 $ 649,821
45
City of Fayetteville, Arkansas
2010 Operating Budget
EDI Attainable Housing Grant Fund (2185)
Actual Budgeted
2008 2009
Revenues:
Community Development Grant Funding
Total Revenues
Estimated Budgeted
2009 2010
$ 0 $ 656,600 $ 656,600 $ 0
0 656,600 656,600 0
Expenses:
EDI Attainable Housing Grant 0 656,600 656,600 0
Total Expenses 0 656,600 656,600 0
Income (Loss) $ 0 $ 0 $ 0 $ 0
FUND BALANCE ANALYSIS
Beginning Undesignated Fund Balance $ 0 $ 0 $ 0 $ 0
Income/(Loss) 0 0 0 0
Ending Undesignated Fund Balance $ 0 $ 0 $ 0 $ 0
ii
2010
Proposed
Budget
Category
Summary
by Activity
Actual
Budgeted
Estimated
Budgeted
Activity / Program
2008
2009
2009
2010
EDI Attainable Housing Grant Fund:
EDI Attainable Housing Grant
Program:
Personnel Services
$
0 $ 7,933
$ 7,933
$ 0
Services and Charges
0 648,667
648,667
0
0 656,600
656,600
0
Total Community Planning and
Engineering Activity
$
0 $ 656,600
$ 656,600
$ 0
EDI Attainable Housing Grant Fund:
$
0 $ 656,600
$ 656,600
$ 0
49
Energy Block Grant Fund
The Energy Block Grant Fund was received from the United States Department of Energy as part of the
American Recovery and Reinvestment Act. These funds will be used to I) Develop a green house gas (GHG)
credit inventory for community and municipal operations; 2) Reduce municipal GHG emissions 20% below 2006
levels by 2012; and 3) Reduce community GHG emissions 7% below 1990 levels.
To achieve the above goals, funds will be invested in I) Upgrading five city -owned buildings for energy
efficiency. As the energy savings is realized it will be reinvested in other municipal buildings. 2) The City will
develop a Community Revolving Loan Fund targeting non-profit organizations to reduce GHG. These loans will
be repaid with the energy savings. 3) The City will retrofit approxmately 230 street, pedestrian and trail lights
with LEDs. 4) A solar photovoltaic system will be installed at the new Fayetteville District Court Building to
provide visible examples of renewable energy.
51
City of Fayetteville, Arkansas
2010 Operating Budget
Energy Block Grant Fund (2240)
Actual
Budgeted
Estimated
Budgeted
2008
2009
2009
2010
Revenues:
Energy Block Grant Funding
$
0
$
724,900
$
724,900
$
0
Investment Earnings
0
0
0
0
Total Revenues
0
724,900
724,900
0
Expenses:
Energy Block Grant
0
724,900
724,900
0
Total Expenses
0
724,900
724,900
0
Income (Loss)
$
0
$
0
$
0
$
0
FUND
BALANCE ANALYSIS
Beginning Undesignated Fund Balance
$
0
$
0
$
0
$
0
Income/(Loss)
0
0
0
0
Ending Undesignated Fund Balance
$
0
$
0
$
0
$
0
52
2010 Proposed Budget
Category Summary by Activity
Actual
Budgeted
Estimated
Budgeted
Activity / Program
2008
2009
2009
2010
Energy
Block Grant
Fund:
Energy Block Grant Program:
Personnel Services
$ 0
$ 25,000
$ 25,000
$ 0
Materials and Supplies
0
9,700
9,700
0
Services and Charges
0
650,600
650,600
0
Capital
0
39,600
39,600
0
0
724,900
724,900
0
Total Citywide Activity
$ 724,900
$ 724,900
$ 0
$ 0
Energy Block Grant Fund:
$ 0
$ 0
$ 724,900
$ 724,900
53
Parks Development Fund
The Parks Development Fund accounts for the revenue and expenditures of the Parks HMR tax approved by the
voters in 1995. The $2.4 million in planned expenditures for 2010 includes $799,900 in capital improvements.
The I% HMR tax revenue has grown on average 7.1% annually since 1999. 2009 revenue was estimated
approximately 4.2% higher than 2008. However, revenues are not exptected to reach that amount. 2010 revenue
is projected at approximately 1.8% growth over estimated 2009.
Parks Development Fund
Hotel -Motel -Restaurant (HMR) Tax Revenue
$2.50
$2.17 $2.21
$2.06 $2.17
$2.03
$2.00 $1.94
$1.76
$1.56
$1.50
$1.48
$1.32
$1.25
$1.17
$1.00
$0.50
99 00 01 02 03 04 05 06 07 08 Est.09 Proj.10
Year
55
City of Fayetteville, Arkansas
2010 Operating Budget
Parks Development Fund (2250)
Actual
Budgeted
Estimated
Budgeted
2008
2009
2009
2010
Revenues:
Hotel, Motel, and Restaurant Taxes
$ 2,171,452
$ 2,263,000
$ 2,172,500
$ 2,212,100
Intergovernmental
206,825
60,000
0
0
Greenspace Fees Contribution
491,892
1,110,024
1,110,024
78,900
Contract Services Reimbursement
19,857
7,700
4,040
7,700
Investment Earnings
153,380
127,000
95,600
99,000
Other
22,278
45,300
50,708
20,000
Transfer from Replacement
0
22,328
22,328
0
Total Revenues
3,065,684
3,635,352
3,455,200
2,417,700
Expenses:
Parks Development Program
1,358,266
1,480,689
1,398,983
1,440,050
Parks Development Capital
934,657
4,984,502
4,984,502
799,900
Transfer to Outside Agencies
177,750
177,750
177,750
177,750
Transfer to Shop
8,417
2,026
2,026
0
Total Expenses 2,479,090 6,644,967 6,563,261 2,417,700
Income (Loss) $ 586,594 $ (3,009,615) $ (3,108,061) $ 0
FUND BALANCE ANALYSIS
Beginning Undesignated Fund Balance $ 3,186,834 $ 3,773,428 $ 3,773,428 $ 665,367
Income/(Loss) 586,594 (3,009,615) (3,108,061) 0
Ending Undesignated Fund Balance $ 3,773,428 $ 763,813 $ 665,367 $ 665,367
56
• 2010 Proposed Budget
Category Summary by Activity
Actual Budgeted
Activity / Program 2008 2009
Parks Development Fund:
Parks Development Program:
Personnel Services
Materials and Supplies
Services and Charges
Motorpool Charges
Cost allocation
Maintenance
Trans To Outside Entities
Operating Transfers
Estimated Budgeted
2009 2010
$ 1,043,170 $ 1,143,083 $ 1,083,993 $ 1,105,664
119,455
125,523
103,544
117,280
51,323
55,383
55,383
57,105
42,558
50,752
50,115
54,053
84,168
87,948
87,948
87,948
17,592
18,000
18,000
18,000
177,750
177,750
177,750
177,750
8,417
2,026
2,026
0
1,544,433
1,660,465
1,578,759
1,617,800
Parks Development Capital Program:
Materials and Supplies
35,098
56,703
56,703
0
Services and Charges
52,706
109,552
109,552
0
Maintenance
10,988
28,273
28,273
0
Debt Service
77,866
77,867
77,867
78,000
Capital
757,999
4,712,107
4,712,107
721,900
934,657
4,984,502
4,984,502
799,900
Total Parks and Recreation Activity $ 2,479,090 $ 6,644,967 $ 6,563,261 $ 2,417,700
Parks Development Fund: $ 2,479,090 $ 6,644,967 $ 6,563,261 $ 2,417,700
57
Impact Fee Fund
The Impact Fee Fund accounts for the revenues and expenditures related to the collection of the water,
wastewater, police, and fire impact fees. The intent of impact fee requirements is to ensure the new developments
bear a proportionate share of the cost of capacity improvements and ensure that the proportional share does not
exceed the costs of the demand for additional capacity that is reasonably attributable to providing these services
and facilities to the use and occupancy of the new developments.
Impact Fee Collections
$2,500,000
$2,000,000
$1,500,000
$1,000,000
$500,000
$-
a Police Impact Fees
'❑Fire Impact Fees
®Wastewater Impact Fees
�M Water Imoact Fees
2003 2004 2005 2006
$0 $0 $1,115 $263,476
$0 $0 $832 $215,201
$90,555 $1,239,78 $742,589 $835,980
$52,856 $616,440 I $378,112 $425,493
59
2007 2008 Est. 2009 Proj. 2010
$607,219 $330,739 $249,400 $259,000
$480,525 $279,115 $214,600 $213,000
$649,641 $690,558 $603,100 $607,000
$417,860 $317,256 $536,800 $554,000
Year
City of Fayetteville, Arkansas
2010 Operating Budget
Impact Fee Fund (2300)
Actual
Budgeted
Estimated
Budgeted
2008
2009
2009
2010
Revenues:
Fire Impact Fee
$
279,115
$
234,000
$
209,418
$
213,000
Police Impact Fee
330,739
284,000
244,113
259,000
Water Impact Fee
317,256
274,500
514,219
554,000
Wastewater Impact Fee
690,558
572,000
574,608
607,000
Investment Earnings
264,836
211,500
137,467
172,000
Total Revenues
1,882,504
1,576,000
1,679,825
1,805,000
Expenses:
Fire Improvements
40,504
501,902
501,902
241,000
Police Improvements
0
1,613,529
1,613,529
287,000
Water line improvements
0
2,651,872
2,651,872
612,000
Wastewater Improvements
0
3,100,021
2,100,000
1,680,000
Transfer to Fire Bond
0
522,000
522,000
0
Transfer to Water & Sewer
0
45,594
45,594
0
Total Expenses
40,504
8,434,918
7,434,897
2,820,000
Income (Loss)
$
1,842,000
$
(6,858,918)
$
(5,755,072)
$
(1,015,000)
FUND
BALANCE ANALYSIS
Beginning Undesignated Fund Balance
$
5,016,919
$
6,858,919
$
6,858,919
$
1,103,847
Income/(Loss)
1,842,000
(6,858,918)
(5,755,072)
(1,015,000)
Ending Undesignated Fund Balance
$
6,858,919
$
1
$
1,103,847
$
88,847
2010 Proposed Budget
Category Summary by Activity
Actual Budgeted Estimated Budgeted
Activity / Program 2008 2009 2009 2010
Impact Fee Fund:
Impact Fee Expense Program
Materials and Supplies $ 40,504 $
1,496
$ 1,496 $
0
Capital 0
7,865,828
6,865,807
2,820,000
Operating Transfers 0
567,594
567,594
0
40,504
8,434,918
7,434,897
2,820,000
Total Citywide Activity $ 40,504 $
2,820,000
8,434,918
$ 7,434,897 $
Impact Fee Fund: $ 40,504 $ 8,434,918 $ 7,434,897 $ 2,820,000
61
Drug Law Enforcement Fund
The Drug Law Enforcement Fund accounts for drug law enforcement grant funds received from the U.S.
Department of Justice, passed through the State of Arkansas, in association with Washington County; the Cities of
Springdale, Prairie Grove, Lincoln, Elm Springs, Farmington, Greenland, Goshen, Johnson, Elkins, and West
Fork; and the Fourth Judicial Prosecuting Attorney.
Drug Law Enforcement Fund
Revenue Sources
$fioo
O Transfers from General Fund
$500 O Grants & Other Revenue
$49 $208
$114
$400 $71 $217
$76 $184 $233
E $3644 $233
$300 $46
$412 $373
$200 $348
E316 $358 $336
$284 $311 5294
$287
$243 $229
$100
$-
99 00 01 02 03 04 05 06 07 08 Est. 09 Proj. 10
Year
63
City of Fayetteville, Arkansas
2010 Operating Budget
Drug Law Enforcement Fund (2930)
Actual
Budgeted
Estimated
Budgeted
2008
2009
2009
2010
Revenues:
Drug Enforcement Grant
$
271,169
$
225,124
$
227,383
$
215,200
Charges for Services
9,598
12,640
1,860
1,900
Fines & Forfeitures
10,080
15,184
13,159
12,000
Investment Earnings
2,380
1,700
160
100
Other
447
0
0
0
Transfer from General
217,014
233,000
233,000
233,000
Total Revenues
510,688
487,648
475,562
462,200
Expenses:
Drug Enforcement
536,344
496,464
496,464
462,200
Total Expenses
536,344
496,464
496,464
462,200
Income (Loss)
$
(25,656)
$
(8,816)
$
(20,902)
$
0
FUND
BALANCE ANALYSIS
Beginning Undesignated Fund Balance
$
92,618
$
66,962
$
66,962
$
46,060
Income/(Loss)
(25,656)
(8,816)
(20,902)
0
Ending Undesignated Fund Balance
$
66,962
S
58,146
$
46,060
$
46,060
2010 Proposed Budget
Category Summary by Activity
Actual Budgeted Estimated Budgeted
Activity / Program 2008 2009 2009 2010
Drua Law Enforcement Fund:
Drug Enforcement Program
Personnel Services $
265,297 $
270,465 $
270,465 $
283,311
Materials and Supplies
3,096
0
0
0
Services and Charges
232,361
225,999
225,999
178,889
Capital
35,590
0
0
0
536,344
496,464
496,464
462,200
Total Police Activity $
496,464 $
462,200
496,464 $
536,344 $
Drug Law Enforcement Fund: $
496,464 $
462,200
536,344 $
496,464 $
65
City of Fayetteville, Arkansas
2010 Operating Budget
Fire Bond Fund (3360)
Actual
Budgeted
Estimated
Budgeted
2008
2009
2009
2010
Revenues:
Investment Earnings
$ 5,904
$ 6,000
$ 1,501
$ 1,400
Transfer from Impact Fee Fund
0
522,000
522,000
0
Transfer from Sales Tax Capital
1,214,165
280,000
280,000
801,000
Total Revenues
1,220,069
808,000
803,501
802,400
Expenses:
Principal Payment 685,000 1,085,000 1,085,000 740,000
Interest Expense 102,700 89,000 89,000 60,400
Trustee & Paying Agent Fees 2,000 0 0 2,000
Total Expenses 789,700 1,174,000 1,174,000 802,400
Income (Loss) $ 430,369 $ (366,000) $ (370,499) $ 0
FUND BALANCE ANALYSIS
Beginning Undesignated Fund Balance $ 360,292 $ 790,661 $ 790,661 $ 420,162
Income/(Loss) 430,369 (366,000) (370,499) 0
Ending Undesignated Fund Balance S 790,661 $ 424,661 $ 420,162 $ 420,162
2010 Proposed Budget
Category Summary by Activity
Actual
Budgeted
Estimated
Budgeted
Activity / Program 2008
2009
2009
2010
Fire Bond Fund:
Fire Bond Expense Program:
Debt Service $ 789,700 $
1,174,000
$ 1,174,000
$ 802,400
789,700
1,174,000
1,174,000
802,400
Total Citywide Activity $ 789,700 $
1,174,000
$ 1,174,000
$ 802,400
Fire Bond Fund: $ 789,700 $ 1,174,000 $ 1,174,000 $ 802,400
MM
City of Fayetteville, Arkansas
2010 Operating Budget
TIF Bond Fund (3370)
Actual Budgeted Estimated Budgeted
2008 2009 2009 2010
Revenues:
Investment Earnings
$ (472) $
360 $
20 $
20
Transfer from TIF Capital Improvements
2,137
0
0
0
Total Revenues
Expenses:
Paying Agent Fees
Professional Services
Total Expenses
Income (Loss)
1,665
360
20
20
3,500
0
3,500
2,280
3,500
2,280
3,500
2,300
3,500
5,780
5,780
5,800
$ (1,835) $
(5,420) $
(5,760) $
(5,780)
FUND BALANCE ANALYSIS
Beginning Undesignated Fund Balance $ 23,408 $ 21,573 $ 21,573 $ 15,813
Income/(Loss) (1,835) (5,420) (5,760) (5,780)
Ending Undesignated Fund Balance $ 21,573 $ 16,153 $ 15,813 $ 10,033
72
2010 Proposed Budget
Category Summary by Activity
Actual Budgeted Estimated Budgeted
Activity / Program 2008 2009 2009 2010
TIF Bond Fund:
TIF Bonds Expense Program
Services and Charges $ 0 $
2,280 $
2,280 $
2,300
Debt Service 3,500
3,500
3,500
3,500
3,500
5,780
5,780
5,800
Total Citywide Activity $ 3,500 $
5,780 $
5,780 $
5,800
TIF Bond Fund: $ 3,500 $
5,780 $
5,800
5,780 $
73
Sales Tax Bond Fund
The Sales Tax Bond Fund accounts for the accumulation of resources and the payment of bond debt for the
City's wastewater treatment plants, sewerage and related facilities, to certain City streets, and to the City's trail
system.
Sales Tax Bond
(1.00%) Sales Tax Revenue
$18.00
C
° $16.50
i $15.69 $16.00
$16.00 $15.14
$14.00
$12.00 $11.51 $11.82
$10.64
$10.00 $9.72
$8.00
$6.00
$4.00
$2.00
03 04 05 06 07 08 Est. 09 Proj. 10
Year
75
City of Fayetteville, Arkansas
2010 Operating Budget
Sales Tax Bond Fund (3440)
Actual
Budgeted
Estimated
Budgeted
2008
2009
2009
2010
Revenues:
Sales Tax - City
$
16,501,243
$
16,582,200
$
15,685,600
$
15,999,300
Investment Earnings
71,444
66,000
2,753
2,600
Transfer from Sales Tax Construction 06A
0
0
0
0
Transfer from Wastewater Improvements
0
163,204
163,204
0
Total Revenues
16,572,687
16,811,404
15,851,557
16,001,900
Expenses:
Principal Payment
9,960,000
9,032,804
9,032,804
10,606,048
Interest Expense
5,320,708
5,199,979
5,199,979
5,393,102
Paying Agent Fees
14,010
2,750
2,750
2,750
Total Expenses
15,294,718
14,235,533
14,235,533
16,001,900
Income (Loss)
$
1,277,969
$
2,575,871
$
1,616,024
$
0
FUND
BALANCE ANALYSIS
Beginning Undesignated Fund Balance
$
3,655,302
$
4,933,271
$
4,933,271
S
6,549,295
Income/(Loss)
1,277,969
2,575,871
1,616,024
0
Ending Undesignated Fund Balance
$
4,933,271
$
7,509,142
$
6,549,295
$
6,549,295
w
2010 Proposed Budget
Category Summary by Activity
Actual
Activity / Program 2008
Wastewater Improvements Sales
Budgeted
2009
Tax Bond
Estimated
2009
Fund:
Budgeted
2010
Sewer Bonds - Expense Program:
Debt Service $ 15,294,718 $
14,235,533
$ 14,235,533
$ 16,001,900
15,294,718
14,235,533
14,235,533
16,001,900
Total Citywide Activity $ 15,294,718 $
14,235,533
$ 14,235,533
$ 16,001,900
Wastewater Improvements Sales Tax Bond Fund: $ 15,294,718 $
14,235,533
$ 14,235,533
$ 16,001,900
77
Replacement & Disaster Recovery Fund
The Replacement & Disaster Recovery Fund accounts for general government monies accumulated and used for
the purchase of vehicles and equipment. By policy, the fund attempts to maintain a reserve of three million dollars
for disaster recovery.
Replacement & Disaster Recovery Fund
Ending Fund Balance
e $5.00
C
0
$4.50
$4.00
$3.50
$3.00
$2.50
$2.00
$1.50
$1.00
$0.50
$0.00
$4.39 $4.40
� $4.18 ■ $4i7 $4.16 ■ ■ $4.18
$3.96
$3.71
$3.37 $3.36
$2.80 $2.81
99 00 01 02 03 04 05 06 07 08 Est. 09 Proj.
10
Year
79
City of Fayetteville, Arkansas
2010 Operating Budget
Replacement & Disaster Recovery Fund (4270)
Actual
Budgeted
Estimated
Budgeted
2008
2009
2009
2010
Revenues:
Replacement Copier Revenue
$ 55,192
$ 60,000
$ 44,500
$ 44,500
Investment Earnings
146,825
122,600
42,000
12,000
Other
0
0
89,597
0
Intergovernmental (Grants)
0
4,682,094
4,568,698
0
Total Revenues
202,017
4,864,694
4,744,795
56,500
Expenses:
Audit
300
400
400
450
Professional Services
72,178
117,010
117,010
0
Replacement Copier Funds
13,539
187,575
187,575
44,550
Other Vehicles/Equipment
0
50,526
50,526
0
Ice Storm 2009 - FEMA
0
4,872,714
4,568,698
0
Transfer to General
0
64,842
64,842
0
Transfer to Street
0
164,384
164,384
0
Transfer Parks Development
0
22,328
22,328
0
Transfer to Water & Sewer
0
90,016
90,016
0
Transfer to Capital Improvements
117,600
0
0
0
Transfer to Solid Waste
0
35,721
35,721
0
Transfer to Shop
0
5,513
5,513
0
Total Expenses
203,617
5,611,029
5,307,013
45,000
Income (Loss)
$ (1,600) $
(746,335) $
(562,218) $
11,500
FUND
BALANCE ANALYSIS
Beginning Undesignated Fund Balance
$ 3,365,679 $
3,364,079 $
3,364,079 $
2,801,861
Income/(Loss)
(1,600)
(746,335)
(562,218)
11,500
Ending Undesignated Fund Balance
S 3,364,079 $
2,617,744 $
2,801,861 $
2,813,361
2010 Proposed Budget
Category Summary by Activity
Actual Budgeted Estimated
Activity I Program 2008 2009 2009
Replacement & Disaster Recovery Fund:
Budgeted
2010
Replacement Fund Expense Program:
Services and Charges
$ 72,478 $
117,410 $
117,410 $
450
Capital
13,539
238,101
238,101
44,550
Operating Transfers
117,600
5,513
5,513
0
203,617
361,024
361,024
45,000
Ice Storm 2009 - FEMA Program
Materials and Supplies 0 95
Services and Charges 0 4,872,619
Operating Transfers 0 377,291
0 5,250,005
Total Citywide Activity $ 203,617 $ 5,611,029
95
0
4,568,603
0
377,291
0
4,945,989
0
$ 5.307.013 $ 45.000
Replacement & Disaster Recovery Fund: $ 203,617 $ 5,6 11,029 $ 5,3 77,013 $ 45,000
81
Sales Tax Capital Improvements Fund
The Sales Tax Capital Improvements Fund accounts for the revenue and expenditures of the City's sales and
use tax which is used for acquisition and improvement projects as well as equipment additions and replacements
that are included in the City's Five -Year Capital Improvements Program. The $6,738,700 million in planned
expenditures for 2010 includes $5,931,000 in capital improvements. Revenues for 2009 are expected to be down
approximately $358,000 from budget estimates. Sales taxes for 2010 are budgeted to be 2% higher than 2009
estimated collections.
1% City Sales Tax
$18.00
0
E $16.00
$14.00
$12.00
$10.00
$8.00
$6.00
$4.00
$2.00
$-
❑ Sales Tax Capital Improvements Fund
❑ General Fund
99
00
01
02
03
04
05
06
07
08
Est.
Proj.
09
10
Year
83
City of Fayetteville, Arkansas
2010 Operating Budget
Sales Tax Capital Improvements Fund (4470)
Actual
Budgeted
Estimated
Budgeted
2008
2009
2009
2010
Revenues:
Sales Tax - City
$ 6,601,281
$ 6,633,000
$ 6,274,300
$ 6,399,700
Property Tax
30
0
605
0
Charges for Services
207,772
516,457
516,457
83,800
Greenspace Fees Contribution
35,720
0
0
0
Sidewalk Fees
11,655
0
3,780
0
Intergovernmental (Grants)
53,600
1,357,806
1,357,806
0
Investment Earnings
544,479
260,000
216,798
255,200
Other
37,225
0
10,024
0
Transfer from General
6,045
0
0
0
Transfer from Replacement
117,600
0
0
0
Total Revenues 7,615,407 8,767,263 8,379,770 6,738,700
Audit Expense
6,400
6,700
6,700
6,700
Sales Tax Capital Improvements
6,972,729
18,683,072
18,683,072
5,931,000
Interest Expense
145,962
0
0
0
Transfer to General
311,000
1,017,900
1,017,900
0
Transfer to Fire Bond
1,214,165
277,720
277,720
801,000
Transfer to Shop
0
26,662
26,662
0
Total Expenses
8,650,256
20,012,054
20,012,054
6,738,700
Income (Loss)
$ (1,034,849)
S(11,244,791)
$(11,632,284) $
0
FUND
BALANCE ANALYSIS
Beginning Undesignated Fund Balance
$ 13,277,728
$ 12,242,879
$ 12,242,879 $
610,595
Income/(Loss)
(1,034,849)
(11,244,791)
(11,632,284)
0
Ending Undesignated Fund Balance
$ 12,242.879
$ 998,088
$ 610,595 $
610,595
2010 Proposed Budget
Category Summary by Activity
Actual Budgeted Estimated
Activity / Program 2008 2009 2009
Sales Tax Capital Improvements Fund:
Sales Tax Capital Improvements Program:
Materials and Supplies
Services and Charges
Maintenance
Debt Service
Trans To Outside Entities
Capital
Operating Transfers
$ 820,561 $
1,675,773
619,233
1,873,797
1,809,886
1,348,484
373,313
0
325,000
341,000
3,177,098 13,450,718
1,525,165 1,322,282
8.650.256 20.012.054
Budgeted
2010
$ 1,675,773 $ 933,000
1,873,797
1,348,484
0
341,000
13,450,718
1,322,282
20,012,054
44,700
2,033,700
0
358,000
2,568,300
801,000
6,738,700
Total Citywide Activity $ 8,650,256 $ 20,012,054 $ 20,012,054 $ 6,738,700
Sales Tax Capital Improvements Fund: $ 8,650,256 $ 20,012,054 $ 20,012,054 $ 6,738,700
Fri
City of Fayetteville, Arkansas
Sales Tax Capital Improvements Fund
Capital Budget
Budgeted
Project Category Project Title 2010
Audit Expense Audit Expense $ 6,700
6,700
Fire Safety Improvements Fire Mobile Radios 17,500
Fire Facility Maintenance 25,000
Fire Information Technology Updates 10,000
Fire Station #6 Concrete Pad 80,000
Fire Station #I Generator 60,000
Firefighting Equipment Replacements 18,000
210,500
Police Safety Improvements Police Technology Improvements 50,000
Police Unmarked Vehicles 50,000
Police Building Improvements 100,000
Specialized Police Equipment 40,000
Police Recording System 43,000
Police Tandburg Video Arraignment System 18,000
301,000
Library Material Purchases & Improvements Library Material Purchases 335,000
Library Computer Replacements 23,000
358,000
Parks & Recreation Improvements Forestry, Safety & ADA Compliance 28,500
Tree Escrow 83,800
Other Park & Safety Improvements 10,000
Lights of the Ozarks 13,000
135,300
Bridge & Drainage Improvements Stormwater Quality Management/Nutrient Reduct 150,000
Lake Wilson Spillway Repair 400,000
550,000
Street Improvements Old Wire Road -Mission to Crossover 300,000
Street/ROW/Intersection Cost Shares 100,000
400,000
Transportation Improvements Traffic Signal Improvements 62,000
In -House Pavement Improvements 1,637,700
In -House Sidewalk Improvements 500,000
2,199,700
nfl
City of Fayetteville, Arkansas
Sales Tax Capital Improvements Fund
Capital Budget
Budgeted
Project Category Project Title 2010
Trail Improvements Trail Development 500,000
500,000
Information Technology Improvements Document Management 40,000
Geographic Information System (GIS) 65,000
Local Area Network (LAN) Upgrade 150,000
Printer Replacements 7,500
Microcomputer Replacements 65,000
AccessFayetteville Technical Improvements 25,000
Fiber Connectivity Between City Buildings 205,000
Time and Attendance 165,000
722,500
Other Capital Improvements P.E.G. Television Center - Equipment 48,000
Building Improvements 271,000
Telecommunication Systems Upgrades 100,000
IT Assessment & Project MGT 80,000
Video Editing Upgrades 55,000
554,000
Transfer to Fire Bond Fire Station #3/#5 - Lease Payment 801,000
801,000
$ 6,738,700
M
City of Fayetteville, Arkansas
2010 Operating Budget
Wastewater System Improvements Project Fund (4480)
Actual
Budgeted
Estimated
Budgeted
2008
2009
2009
2010
Revenues:
Investment Earnings
$
325,591
$
104,272
$
60,807
0
Proceeds from Bond Sales / RLF Loan
3,737,104
0
0
0
Transfer from Water & Sewer
0
0
0
0
Transfer from Shop
0
7,428
7,428
0
Total Revenues
4,062,695
111,700
68,235
0
Expenses:
Audit Expense
3,000
6,000
6,000
0
Wastewater System Improvements Project
12,986,568
1,073,511
1,073,511
0
Transfer to Other Funds
0
3,845,512
1,942,339
0
Transfer to Water & Sewer
0
0
0
0
Transfer to Wastewater Sales Tax Bond
0
163,204
163,204
0
Transfer to Shop
0
0
0
0
Total Expenses
12,989,568
5,088,227
3,185,054
0
Income (Loss)
$
(8,926,873)
$
(4,976,527)
$
(3,116,819)
$ 0
FUND
BALANCE ANALYSIS
Beginning Undesignated Fund Balance
$
14,556,816
$
5,629,943
$
5,629,943
$ 2,513,124
Income/(Loss)
(8,926,873)
(4,976,527)
(3,116,819)
0
Ending Undesignated Fund Balance
$
5,629,943
$
653,416
$
2,513,124
$ 2,513,124
'P
2010 Proposed Budget
Category Summary by Activity
Actual
Budgeted
Estimated
Budgeted
Activity / Program
2008
2009
2009
2010
Wastewater
System Improvements Project
Fund:
Sewer Plant Const Expense Program:
Materials and Supplies
$ 68
$ 0
$ 0
$ 0
Services and Charges
12,830,324
1,032,078
1,032,078
0
Capital
159,176
47,433
47,433
0
Operating Transfers
0
4,008,716
2,105,543
0
12,989,568
5,088,227
3,185,054
0
Total Citywide Activity $ 12,989,568 $ 5,088,227 $ 3,185,054 $ 0
Wastewater System Improvements Project Fund: $ 12,989,568 $ 5,088,227 $ 3,185,054 $ 0
91
City of Fayetteville, Arkansas
2010 Operating Budget
TIF Capital Improvements Fund (4490)
Actual Budgeted Estimated Budgeted
2008 2009 2009 2010
Revenues:
Investment Earnings
$
(1,839)
$
0
$
0
$
0
Total Revenues
(1,839)
0
0
0
Expenses:
TIF Improvements Project
66,432
0
0
0
Transfer to TIF Bond
2,137
0
0
0
Total Expenses
68,569
0
0
0
Income (Loss)
$
(70,408)
$
0
$
0
$
0
FUND
BALANCE ANALYSIS
Beginning Undesignated Fund Balance
$
70,408
$
0
$
0
$
0
Income/(Loss)
(70,408)
0
0
0
Ending Undesignated Fund Balance
S
0
$
0
$
0
$
0
J•
2010
Proposed Budget
Category
Summary by Activity
Actual Budgeted
Estimated
Budgeted
Activity I Program
2008 2009
2009
2010
TIF Capital
Improvements Fund:
TIF Imp Fund Expense Program:
Services and Charges
$ 2,270 $
0
$ 0
$ 0
Capital
64,162
0
0
0
Operating Transfers
2,137
0
0
0
68,569
0
0
0
Total
Citywide Activity
0
$ 0
$ 0
$ 68,569 $
TIF Capital Improvements Fund:
0
$ 0
$ 0
$ 68,569 $
City of Fayetteville, Arkansas
2010 Operating Budget
Sales Tax Construction Bond Fund (4520)
Actual
Budgeted
Estimated
Budgeted
2008
2009
2009
2010
Revenues:
Proceeds from Bond Sales
$ 0
$ 0
$ 0
$ 0
Investment Earnings
735,233
3,500
5,692
0
Other
0
0
0
0
Total Revenues
735,233
3,500
5,692
0
2006A Sales Tax Construction Expense
18,139,192
23,112,453
23,112,453
6,000
2007A Sales Tax Construction Expense
1,251,756
12,960,602
12,960,602
0
Bond Issuance Cost
0
0
0
0
Transfer to Sales Tax Bond
0
0
0
0
Transfer to Water & Sewer
57,982
0
0
0
Transfer to Shop
61,382
0
0
0
Total Expenses
19,510,312
36,073,055
36,073,055
6,000
Income (Loss)
$ (18,775,079)
$ (36,069,555)
$ (36,067,363) $
(6,000)
FUND
BALANCE ANALYSIS
Beginning Undesignated Fund Balance
$ 55,579,867
$ 36,804,788
$ 36,804,788 $
737,425
Income/(Loss)
(18,775,079)
(36,069,555)
(36,067,363)
(6,000)
Ending Undesignated Fund Balance
$ 36,804,788
$ 735,233
$ 737,425 $
731,425
13 J.
2010 Proposed Budget
Category Summary by Activity
Actual
Budgeted
Estimated
Budgeted
Activity I Program
2008
2009
2009
2010
Sales Tax Construction Bond Fund:
2006A Sales Tax Construction Expense Program
Materials and Supplies
$ 327,563
$ 15,118
$ 15,118 $
0
Services and Charges
10,722,687
2,775,490
2,775,490
6,000
Capital
7,088,941
20,321,845
20,321,845
0
Operating Transfers
119,364
0
0
0
18,258,555
23,112,453
23,112,453
6,000
2007A Sales Tax Construction Expense Program:
Services and Charges
383,785
6,019,397
6,019,397
0
Capital
867,971
6,941,205
6,941,205
0
1,251,756
12,960,602
12,960,602
0
Total Citywide Activity $ 19,510,311 $ 36,073,055 $ 36,073,055 $ 6,000
Sales Tax Construction Bond Fund: $ 19,510,311 $ 36,073,055 $ 36,073,055 $ 6,000
Water and Sewer Fund
The Water & Sewer Fund accounts for the revenue sources as well as the operation and maintenance expenses of
the City's water and sewer system. This includes water purchases from Beaver Water District, all water and sewer
functions, the operation of the wastewater treatment plants, meter and backflow operations, and billing and
collections. The 2010 budget is predicated on the use of approximately $1.8 million from fund balance for needed
capital programs.
Water & Sewer Fund Revenues
For 2010, the Water & Sewer Fund is projected to have operating income of $2,055,814 before capital
expenditures. City Council approved water and sewer rate increases in 2008 which included incremental
increases in 2009 and 2010. The revenue projections reflect the phased rate adjustments. Water usages in 2008
and 2009 were under projections due to unusually wet conditions; therefore, usage projections were based on
2007.
Sources of Funds for 2009
$1,787,670 $31,269,400 $13,298,000
Fund Balance Water Sales
aia
$1,056.300
Other
$14,944,000
Sewer Service Charges
47.8% $183,430
Interest Income
0.6%
101
Water Sales: Water sales revenue is based on metered customer usage of water and is one of the primary sources
of revenue for the Water & Sewer Fund. The budgeted revenue for 2010 shows an increase over estimated 2009
revenue due to an expected usage increase. 2009 revenues were up when compared to 2008 due to a rate change
in 2009.
Water Sales
$16.00
$14.00
$12.00
$10.00
$8.00
$6.00
$4.00
$2.00
$12.80 $13.35
$12.54 $12.68
$12.11
$11.48 $11.66
$10.23 $10.32 $10.16 $10.41 $10.70 _ ■ ■ _ ■
Year 99 00 01 02 03 04 05 06 07 08 Est. 09 Proj. 10
Sewer Charges: Sewer service charge revenue is based on metered customer usage of water and is one of the
primary sources of revenue for the Water & Sewer Fund. The budgeted revenue for 2010 is projected to be
approximately $500,000 over estimated 2009.
Sewer Service
$16.00
O
s $14.00
$12.00
$10.00
$8.00
$6.00
$4.00
$2.00
$14.45
$12.96 $12.59
$11.76
$12.20
$10.44■ _____ _____
■
$8.64 $8.59 $8.64 $8.93 $9.05
99
00
01
02
03
04
05
06
07
08
Est.09
Proj.10
Year
102
Water & Sewer Fund Expenses
The wastewater treatment plant operations budgeted for 2010 represents the largest expenditure in the fund at $8.5
million. This represents approximately 27.2% of the total operating expenses. The water purchases are budgeted
at $6.5 million, which represents 20.8% of total operating expenditures.
$6,500,000 Uses of Funds for 2009
Water Purchased $31,269,400
20.8%
$3,365,501
Operations &
Administration
10.8%
$280,135
Utilities Project Mgmt.
Team .....•�`
0.9%
$189,186
Utilities Director)
0.6%
$1,225,000
Principal Expense $667,809 $3,843.484 $1.627.042
3.9% - Capital Meter Operations
Interest Expense 12.3% 5.2%
2.1%
$7.00
0
$6.00
$5.00
$4.00
$3.00
$2.00
$1.00
$-
$2,008,635
Water Transmission
and Distribution
6.4%
$1,877,030
Sewer Main
1 Maintenance
6.0%
$1.196.000
Billing & Collections
3.8%
Water Purchases
$8,489,578
Wastewater Treatment
27.2%
$6.25
$6.07
ti Cost $6.00
—U—Gallons ■ $5.62 $—
$4.62
$4.32
99 00 01 02 03 04 05 06 07
Year
103
1 u.uu
9.00
8.00
N
7.00
Co
6.00 c
0
5.00
V
0
4.00 c
0
3.00
2.00
1.00
L 0.00
08 Est. 09 Proj. 10
City of Fayetteville, Arkansas
2010 Operating Budget (Without Depreciation)
Water & Sewer Fund (5400)
Actual
Budgeted
Estimated
Budgeted
2008
2009
2009
2010
Revenues:
Water Sales
S 11,620,330
$ 13,159,229
$ 12,626,979
$ 13,298,000
Sewer Service Charges
12,254,344
15,079,700
14,489,500
14,944,000
Other
950,240
844,600
895,566
815,300
Interest Income
411,186
332,200
184,480
183,430
Other Non -Operating
579,810
253,200
505,310
241,000
Total Revenues
25,815,910
29,668,929
28,701,835
29,481,730
Expenses:
Utilities Director
397,550
191,866
190,708
189,186
Utilities Project Management
0
176,853
156,814
280,135
Water Purchased
5,619,226
6,500,000
5,545,497
6,500,000
Operations & Administration
3,307,106
3,404,672
3,380,087
3,365,501
Water Transmission and Distribution
1,754,553
2,084,251
1,952,196
2,008,635
Sewer Main Maintenance
1,605,927
1,862,868
1,733,334
1,877,030
Wastewater Treatment
7,548,467
9,475,311
9,150,637
8,489,578
Billing & Collections
1,122,079
1,209,808
1,169,923
1,196,000
Meter Operations
1,275,407
1,558,473
1,390,424
1,627,042
Principal Payment
1,205,022
1,190,000
1,190,000
1,225,000
Interest Expense
351,256
535,697
535,697
667,809
Total Expenses
24,186,593
28,189,799
26,395,317
27,425,916
Income (Loss) Before Capital
$ 1,629,317 $ 1,479,130 $ 2,306,518 $ 2,055,814
Capital Revenues/(Expenses)
Intergovernmental
1,772,110
291,000
331,121
0
Transfer from Replacement
0
90,016
90,016
0
Transfer from Impact Fee Fund
0
45,594
45,594
0
Transfer from Sales Tax Construction
57,982
0
0
0
Bond Proceeds
0
7,500,000
7,500,000
0
Capital Expenditures
(3,519,387)
(14,614,247)
(14,586,966)
(3,843,484)
(1,689,295)
(6,687,637)
(6,620,235)
(3,843,484)
Income (Loss) After Capital
$ (59,978) $ (5,208,507) S (4,313,717) $ (1,787,670)
TOTAL BUDGET
Operating Expenses $ 24,186,593 $ 28,189,799 $ 26,395,317 $ 27,425,916
Capital Expenditures 3,519,387 14,614,247 14,586,966 3,843,484
Total Budget $ 27,705,980 $ 42,804,046 $ 40,982,283 $ 31,269,400
104
City of Fayetteville, Arkansas
2010 Projected Operating Performance (Including Depreciation)
Water & Sewer Fund (5400)
Actual
Budgeted
Estimated
Budgeted
2008
2009
2009
2010
Revenues:
Water Sales
Sewer Service Charges
Other
Interest Income
Other Non -Operating
Intergovernmental
Transfer from Replacement
Transfer from Impact Fee Fund
Transfer from Sales Tax Construction
Total Revenues
Expenses:
Utilities Director
Utilities Project Management
Water Purchased
Operations & Administration
Water Transmission and Distribution
Sewer Main Maintenance
Wastewater Treatment
Billing & Collections
Meter Operations
Principal Payment
Interest Expense
Total Expenses
Income (Loss) Before Depreciation
Depreciation
Change in Net Assets
Beginning Net Assets
Capital Contributions
Change in Net Assets
Ending Net Assets
Net Investment in Capital Assets
Restricted for Debt Service/Prepaids
Unrestricted
Ending Net Assets
Capital Expenditures
$ 11,620,330 $ 13,159,229 $ 12,626,979 $ 13,298,000
12,254,344
15,079,700
14,489,500
14,944,000
950,240
844,600
895,566
815,300
411,186
332,200
184,480
183,430
579,810
253,200
505,310
241,000
1,772,110
291,000
331,121
0
0
90,016
90,016
0
0
45,594
45,594
0
57,982
0
0
0
27,646,002
30,095,539
29,168,566
29,481,730
397,550
191,866
190,708
189,186
0
176,853
156,814
280,135
5,619,226
6,500,000
5,545,497
6,500,000
3,307,106
3,404,672
3,380,087
3,365,501
1,754,553
2,084,251
1,952,196
2,008,635
1,605,927
1,862,868
1,733,334
1,877,030
7,548,467
9,475,311
9,150,637
8,489,578
1,122,079
1,209,808
1,169,923
1,196,000
1,275,407
1,558,473
1,390,424
1,627,042
1,205,022
1,190,000
1,190,000
1,225,000
351,256
535,697
535,697
667,809
24,186,593
28,189,799
26,395,317
27,425,916
$ 3,459,409 $ 1,905,740 $ 2,773,249 $ 2,055,814
8,489,569 8,489,569 8,489,569 8,489,569
$ (5,030,160) $ (6,583,829) $ (5,716,320) $ (6,433,755)
NET ASSET ANALYSIS
$168,650,632
$301,428,839
$301,428,839
$302,102,540
137,808,367
6,941,893
6,390,021
3,517,000
(5,030,160)
(6,583,829)
(5,716,320)
(6,433,755)
301,428,839
301,786,903
302,102,540
299,185,785
290,215,551
296,340,229
296,312,948
291,666,863
1,648,358
1,648,358
1,648,358
1,648,358
9,564,930
3,798,316
4,141,234
5,870,564
$301,428,839
$301,786,903
$302,102,540
$299,185,785
$ 3,519,387 $ 14,614,247 $ 14,586,966 $ 3,843,484
105
2010 Proposed Budget
Category Summary by Activity
Actual Budgeted
Activity / Program 2008 2009
Water & Sewer Fund:
Billing & Collections Program:
Personnel Services
Materials and Supplies
Services and Charges
Cost allocation
Maintenance
$ 797,134 $
799,235
42,827
71,500
366,405
420,273
(85,848)
(89,700)
1,561
8,500
1,122,079
1,209,808
Estimated Budgeted
2009 2010
$ 760,139 $
784,363
71,500
73,500
419,484
421,337
(89,700)
(89,700)
8,500
6,500
1,169,923
1,196,000
Total Finance and Internal Services Activity $ 1,122,079 $ 1,209,808 $ 1,169,923 $ 1,196,000
Utilities Director Program:
Personnel Services
Materials and Supplies
Services and Charges
Cost allocation
152,536 129,498
2,006 4,600
218,048 31,692
24,960 26,076
397.550 191.866
129,344
126,818
4,600
4,300
30,688
31,992
26,076
26,076
190,708
189,186
Meter Reading Program:
Personnel Services
691,084
784,940
705,843
769,596
Materials and Supplies
55,121
70,418
42,120
59,413
Services and Charges
13,914
29,450
27,733
28,950
Motorpool Charges
58,633
62,329
58,777
60,213
Cost allocation
75,156
78,528
78,528
78,528
Maintenance
6,599
10,080
10,080
7,657
900,507
1,035,745
923,081
1,004,357
Meter Maintenance & Backflow Prevention Program:
Personnel Services
280,611
343,037
294,251
347,156
Materials and Supplies
33,669
39,478
33,731
45,601
Services and Charges
6,343
13,925
13,925
12,725
Motorpool Charges
12,972
13,350
12,498
13,515
Cost allocation
23,820
24,888
24,888
24,888
Maintenance
1,221
1,050
1,050
800
358.636
435.728
380.343
444.685
Meter Operations Capital Program:
Materials and Supplies
Services and Charges
Capital
2,547
37,000
13,717
50,000
300,897
296,000
317,161
383,000
37,000
28,000
50,000
150,000
296,000
311,000
383,000
489,000
Water Purchased Program:
Services and Charges 5,619,226 6,500,000 5,545,497 6,500,000
5.619.226 6.500.000 5.545.497 6.500.000
106
2010 Proposed Budget
Category Summary by Activity
Actual Budgeted Estimated Budgeted
Activity / Program 2008 2009 2009 2010
Water & Sewer Fund:
Operations & Administration Program:
Personnel Services
$ 829,856 $
790,937
$ 790,937 $
798,368
Materials and Supplies
83,973
141,762
124,835
145,359
Services and Charges
1,440,707
1,448,211
1,443,550
1,399,099
Motorpool Charges
28,107
36,549
33,552
36,964
Cost allocation
832,860
883,152
883,152
883,152
Maintenance
70,686
83,061
83,061
81,559
Debt Service
20,917
21,000
21,000
21,000
3.307.106 3,404,672
3,380,087 3,365,501
WSIP Project Management Program:
Personnel Services
0
0
0
0
Materials and Supplies
0
8,427
8,427
0
Services and Charges
0
7,145
7,145
0
Motorpool Charges
0
6,632
6,632
0
Cost allocation
0
(23,704)
(23,704)
0
Maintenance
0
1,500
1,500
0
0
0
0
0
Utilities Project Management Program:
Personnel Services
0
163,329
146,148
255,949
Materials and Supplies
0
4,135
3,378
10,388
Services and Charges
0
4,221
4,221
7,850
Motorpool Charges
0
3,318
1,217
2,848
Maintenance
0
1,850
1,850
3,100
0
176,853
156,814
280,135
Water Distribution Maintenance Program:
Personnel Services
642,912
713,511
651,367
697,007
Materials and Supplies
602,052
700,000
658,072
666,368
Services and Charges
73,605
124,795
124,795
110,551
Motorpool Charges
201,417
241,835
239,007
230,358
Cost allocation
71,484
74,688
74,688
74,688
Maintenance
5,496
2,500
2,500
2,500
1,596,966
1,857329
1,750,429
1,781,472
107
2010 Proposed Budget
Category Summary by Activity
Actual Budgeted Estimated Budgeted
Activity / Program 2008 2009 2009 2010
Water & Sewer Fund:
Water Storage & Pump Maintenance Program:
Personnel Services
$ 122,202 $
144,694 $
130,009 $
145,861
Materials and Supplies
11,591
42,086
36,722
39,969
Services and Charges
8,500
19,414
19,414
16,414
Motorpool Charges
4,201
9,132
4,026
13,323
Cost allocation
9,240
9,696
9,696
9,696
Maintenance
1,853
1,900
1,900
1,900
157,587
226,922
201,767
227,163
Sewer Mains Maintenance Program:
Personnel Services
Materials and Supplies
Services and Charges
Motorpool Charges
Cost allocation
Maintenance
Capital
VWVTP Administration & SCADA Program:
Materials and Supplies
Services and Charges
Maintenance
Debt Service
943053 1,011,236
317,816
33,540
236,130
74,148
1,240
0
356,431
120,232
289,915
77,832
6,222
1,000
1,605,927 1,862,868
0
862
939,403
1,115,667
0
191
1,498
0
940,901
1,116,720
939,023 1,017,257
308,124
325,306
120,232
125,954
280,901
328,681
77,832
77,832
6,222
1,000
1,000
1,000
1,733,334
1,877,030
0
2,600
1,115,667
990,123
191
391
0
0
o,00a aaa, i ig
VWVfP East Side Operations Program:
Materials and Supplies
66,040
258,878
113,536
121,419
Services and Charges
3,059,693
3,440,164
3,425,265
3,355,635
Motorpool Charges
89,737
154,533
154,533
168,742
Cost allocation
23,016
47,821
47,821
47,820
Maintenance
4,524
6,520
6,520
8,257
Debt Service
0
8,903
8,903
8,903
3,243,010
3,916,819
3,756,578
3,710,776
WWTP West Side Operations Program:
Materials and Supplies
42,327
175,732
115,764
104,522
Services and Charges
1,957,836
2,409,707
2,378,181
2,301,175
Motorpool Charges
47,624
70,251
61,119
54,576
Cost allocation
23,016
47,549
47,549
47,544
Maintenance
620
6,831
6,831
6,831
2,071,423
2,710,070
2,609,444
2,514,648
IIIE
2010 Proposed Budget
Category Summary by Activity
Actual
Budgeted
Estimated
Budgeted
Activity / Program
2008
2009
2009
2010
Water & Sewer Fund:
WWTP Lab / IPP Program:
Services and Charges
$ 354,833
$ 424,122
$ 424,122
$ 418,803
354,833
424,122
424,122
418,803
WWTP Lift Station Maintenance Program:
Materials and Supplies
4,252
79,474
17,024
25,050
Services and Charges
872,791
1,073,633
1,073,633
814,420
Motorpool Charges
24,039
17,889
17,394
12,376
Maintenance
0
391
391
391
901,082
1,171,387
1,108,442
852,237
Capital Water Mains Program:
Services and Charges
520
19,942
19,942
0
Capital
471,858
2,579,490
2,579,490
1,768,000
472,378
2,599,432
2,599,432
1,768,000
Capital Expense Program:
Capital
0
93,822
93,822
0
0
93,822
93,822
0
Water & Sewer Connections Program:
Personnel Services
109,122
155,538
128,257
184,040
Materials and Supplies
75,611
89,000
89,000
85,870
Services and Charges
10,728
17,822
17,822
18,000
Motorpool Charges
21,367
30,213
30,213
25,986
Cost allocation
12,912
13,488
13,488
13,488
Maintenance
342
278
278
100
230,082
306,339
279,058
327,484
Water Capital 2009 Bonds Program:
Services and Charges
0
74,994
74,994
0
Capital
0
3,675,006
3,675,006
0
0
3,750,000
3,750,000
0
Sewer Mains Construction Program:
Services and Charges
245,787
521,030
521,030
0
Capital
2,031,722
3,008,924
3,008,924
1,150,000
2,277,509
3,529,954
3,529,954
1,150,000
Sewer Capital 2009 Bonds Program:
Capital
n
0 3,750,000 3,750,000
0 3.750.000 3.750.000
2010 Proposed Budget
Category Summary by Activity
Actual Budgeted Estimated Budgeted
Activity / Program 2008 2009 2009 2010
Water & Sewer Fund:
Wastewater Treatment Plant Capital Program:
Materials and Supplies
Services and Charges
Maintenance
Capital
$ 19,616 $ 33,250
0 272
17,602 102,671
55,050 288,700
92,268 424,893
$ 33,250 $
0
272
0
102,671
0
288,700
287,000
424,893
287,000
Debt Service Program:
Debt Service 1,739,749 1,725,697 1,725,697 1,892,809
1,739,749 1,725,697 1,725,697 1,892,809
Total Transportation, Parking, Utilities Activity $ 26,583,901 $ 41,594,238 $ 39,812,360 $ 30,073,400
Water & Sewer Fund: $ 27,705,980 $ 42,804,046 $ 40,9 22,283 $ 31,269,400
110
Solid Waste Fund
The Solid Waste Fund is responsible for the operation of the City's solid waste collection and disposal, transfer
station, recycling program, and composting program. Revenues for the fund are obtained from fees levied for
trash collection, recycling revenue, and container sales or leases. For 2010, the Solid Waste Fund is projected to
have a shortfall of $441,900 before capital. However, there are more than sufficient reserves to accommodate the
expenditures.
Solid Waste Fund Revenues
For 2010, the Solid Waste Fund sources of funds are budgeted at $10,098,900. Solid Waste fees make up the
largest source of revenue (72.6%).
Sources of Funds for 2010
$7,330,500
Solid Waste Fees
72.6%
$310,000
$91,100 Recycling & Other
Franchise Fces�3.1%
0.9%
$1,587,900
Use o 1 $558,200
Fund Balance- \ Commercial Drop Box
15.7% /S36,
0\ 5.5%
$12,300 $172,600 $300
Other000 - Interest Container Sales/Leases
0 1% Transfer Station 17% 0.0%
Solid Waste Fees: Solid Waste Fee revenue has averaged approximately 5.3% annually from 1999 to 2008. The
2010 revenues are projected to be flat over estimated 2009.
Solid Waste Fees
$800
$7.00
$8.00
$5.00
$4.00
$3.00
$2.00
$1.00
S.
$7.42 $7.39 $7.33 $7.33
$7.13
$8.72
$591
$5.39
$4.40 E $3$= 0
99 00 01 02 03 04 05 06 07 08 Est. 09 Pr0j. 10
Year
Solid Waste Fund Expenses
Expenses for the Solid Waste Fund are budgeted at $10,098,900 for 2010. The commercial collections program
and related activity make up the largest segment of the budget.
Sources of Funds for 2010
$10,098,900 $310,000
Recycling & Other
$7,330,500 3.1%
Solid Waste Fees -
72.6% $558.200
Commercial Drop Box
5.5%
$172,600
Interest
\ / 1.7%
$36,000
/ Transfer Station
$91,100 $12,600
0.4%
,587,900 Other
Franchise Fees $1
0.9% Use of Fund Balance 0.1%
15.7%
112
City of Fayetteville, Arkansas
2010 Operating Budget (Without Depreciation)
Solid Waste Fund (5500)
Actual
Budgeted
Estimated
Budgeted
2008
2009
2009
2010
Franchise Fees
$ 105,724
$ 116,000
$ 88,190 $
91,100
Solid Waste Fees
7,387,541
7,412,600
7,330,220
7,330,500
Recycling Revenue
679,594
760,650
299,560
310,000
Commercial Drop Box
695,110
702,500
559,560
558,200
Transfer Station
0
0
8,700
36,000
Interest Income
285,052
234,000
172,530
172,600
Other
729,460
688,500
153,420
12,600
Total Revenues
9,882,481
9,914,250
8,612,180
8,511,000
Expenses:
Operations & Administration
1,764,573
1,941,516
1,780,367
1,798,834
Commercial Collections
2,005,446
2,496,185
2,353,301
2,231,853
Residential Collections
1,575,906
1,846,817
1,711,833
1,519,444
Commercial Drop Box Collections
437,140
743,186
688,421
622,311
Transfer Station
429,782
678,760
677,158
668,890
Recycling
1,463,265
1,528,394
1,458,884
1,419,894
Composting
613,049
784,754
742,109
691,674
Total Expenses
8,289,161
10,019,612
9,412,073
8,952,900
Income (Loss) Before Capital
$ 1,593,320
$ (105,362) $
(799,893) $
(441,900)
Capital Revenues / (Expenses):
Intergovernmental
0
25,000
20,435
0
Transfer from Replacement
0
35,721
35,721
0
Capital Expenditures
(141,574)
(243,557)
(243,557)
(1,146,000)
Transfer to Shop
(384,120)
0
0
0
Total Capital Revenues / (Expenses)
(525,694)
(182,836)
(187,401)
(1,146,000)
Income (Loss) After Capital
$ 1,067,626 $ (288,198) $ (987,294) $ (1,587,900)
TOTAL BUDGET
Operating Expenses
$ 8,289,161 $
10,019,612
$ 9,412,073
$ 8,952,900
Capital Expenditures
141,574
243,557
243,557
1,146,000
Transfer to Shop
384,120
0
0
0
Total Budget
$ 8,814,855 $
10,263,169
$ 9,655,630
$ 10,098,900
113
City of Fayetteville, Arkansas
2010 Projected Operating Performance (Including Depreciation)
Solid Waste Fund (5500)
Actual
Budgeted
Estimated
Budgeted
2008
2009
2009
2010
Revenues:
Franchise Fees
$ 105,724
$ 116,000
$ 88,190
$ 91,100
Solid Waste Fees
7,387,541
7,412,600
7,330,220
7,330,500
Recycling Revenue
679,594
760,650
299,560
310,000
Commercial Drop Box
695,110
702,500
559,560
558,200
Transfer Station
0
0
8,700
36,000
Interest Income
285,052
234,000
172,530
172,600
Other
729,460
688,500
153,420
12,600
Intergovernmental
0
25,000
20,435
0
Transfer from Replacement
0
35,721
35,721
0
Total Revenues
9,882,481
9,974,971
8,668,336
8,511,000
Expenses:
Operations & Administration
1,764,573
1,941,516
1,780,367
1,798,834
Commercial Collections
2,005,446
2,496,185
2,353,301
2,231,853
Residential Collections
1,575,906
1,846,817
1,711,833
1,519,444
Commercial Drop Box Collections
437,140
743,186
688,421
622,311
Transfer Station
429,782
678,760
677,158
668,890
Recycling
1,463,265
1,528,394
1,458,884
1,419,894
Composting
613,049
784,754
742,109
691,674
Total Expenses
8,289,161
10,019,612
9,412,073
8,952,900
Income (Loss) Before Depreciation/Transfers
$ 1,593,320
$ (44,641)
$ (743,737)
$ (441,900)
Depreciation/Transfers:
Transfer to Shop 384,120 0 0 0
Depreciation Expense 169,353 169,353 169,353 169,353
Total Capital Revenues / (Expenses) 553,473 169,353 169,353 169,353
Change in Net Assets
$ 1,039,847 $ (213,994) S (913,090) $ (611,253)
NET ASSET ANALYSIS
Beginning Net Assets
$ 8,461,551 $
9,501,398 $
9,501,398 $
8,588,308
Change in Net Assets
1,039,847
(213,994)
(913,090)
(611,253)
Ending Net Assets
9,501,398
9,287,404
8,588,308
7,977,055
Net Investment in Capital Assets
2,081,701
2,155,905
2,155,905
3,132,552
Restricted for Prepaids
81,743
81,743
81,743
81,743
Unrestricted
7,337,954
7,049,756
6,350,660
4,762,760
Ending Net Assets
$ 9,501,398 $
9,287,404 S
8,588,308 $
7,977,055
Capital Expenditures
S 141,574 $
243,557 $
243,557 $
1,146,000
114
2010 Proposed Budget
Category Summary by Activity
Actual Budgeted
Activity / Program 2008 2009
Solid Waste Fund:
Estimated Budgeted
2009 2010
Operations & Administration Program:
Personnel Services
$ 629,137 $
710,827
$ 570,976 $
545,607
Materials and Supplies
105,921
68,835
66,678
48,954
Services and Charges
551,281
665,391
649,748
736,735
Motorpool Charges
67,992
9,095
5,597
2,219
Cost allocation
394,320
413,820
413,820
410,796
Maintenance
15,922
73,348
73,348
54,323
Debt Service
0
200
200
200
1,764,573
1,941, 516
1,780,367
1,798,834
Commercial Collections Program:
Personnel Services
557,711
657,290
605,686
691,977
Materials and Supplies
221,667
416,181
342,775
325,136
Services and Charges
712,551
859,645
859,645
665,028
Motorpool Charges
448,772
494,401
476,527
480,708
Cost allocation
64,188
67,068
67,068
67,404
Maintenance
557
1,600
1,600
1,600
2,005,446
2,496,185
2,353,301
2,231,853
Residential Collections Program:
Personnel Services
588,919
627,022
575,489
600,677
Materials and Supplies
160,273
218,110
149,526
146,511
Services and Charges
327,695
418,240
418,240
341,036
Motorpool Charges
451,607
516,034
501,167
380,317
Cost allocation
45,816
47,868
47,868
47,868
Maintenance
780
3,035
• 3,035
3,035
Debt Service
816
16,508
16,508
0
Operating Transfers
125,000
0
0
0
1,700,906
1,846,817
1,711,833
1,519,444
Commercial Drop Box Collections Program:
Personnel Services
109,040
164,041
128,918
163,912
Materials and Supplies
49,229
121,475
107,401
64,301
Services and Charges
227,189
350,600
350,600
259,454
Motorpool Charges
43,006
97,010
91,442
124,584
Cost allocation
8,676
9,060
9,060
9,060
Maintenance
0
1,000
1,000
1,000
Capital
55,445
120,000
120,000
186,000
492,585
863,186
808,421
808,311
115
2010 Proposed Budget
Category Summary by Activity
Activity / Program
Actual
2008
Solid Waste Fund:
Budgeted
2009
Estimated
2009
Budgeted
2010
Transfer Station Program:
Personnel Services
$ 0 $
9,453
$ 7,851
$ 58,546
Materials and Supplies
0
8,960
8,960
15,000
Services and Charges
385,204
524,300
524,300
565,720
Cost allocation
0
0
0
3,024
Maintenance
44,578
136,047
136,047
26,600
Capital
0
12,000
12,000
0
429,782
690,760
689,158
668,890
Recycling Program:
Personnel Services
693,429
686,161
670,636
710,344
Materials and Supplies
140,330
211,818
157,833
127,900
Services and Charges
132,094
67,733
67,733
42,385
Motorpool Charges
408,165
468,964
468,964
445,547
Cost allocation
83,964
87,732
87,732
87,732
Maintenance
5,283
5,986
5,986
5,986
Capital
11,563
97,557
97,557
718,000
Operating Transfers
161,000
0
0
0
1,635,828
1.625,951
1,556.441
2,137.894
Composting Program
Personnel Services
350,662
408,399
386,438
380,307
Materials and Supplies
45,038
120,395
100,696
78,211
Services and Charges
0
13,000
13,000
6,000
Motorpool Charges
188,693
212,520
211,535
196,716
Cost allocation
28,656
29,940
29,940
29,940
Maintenance
0
500
500
500
Capital
74,566
14,000
14,000
242,000
Operating Transfers
98,120
0
0
0
785,735
798,754
756,109
933,674
Total Transportation, Parking, Utilities Activity $ 8,814,855 $ 10,263,169 $ 9,655,630 $ 10,098,900
Solid Waste Fund: $ 8,814,855 $ 10,263,169 $ 9,655,630 $ 10,098,900
116
Airport Fund
The Airport Fund provides for the operation and maintenance of the City's municipal airport, Drake Field. The
Airport Fund's revenue is generated from rents and leases. In 2010, the Airport Fund is projected to use reserves
of $51,200 before depreciation.
Airport Fund Revenues
For 2010, the Airport Fund sources of funds are budgeted at $805,500. Rents and Leases make up the largest
source of revenue (71.5%).
$575,700
Rents and Leases
71.
Sources of Funds for 2010
$805,500
15.5%
$27,500
Tax on Fuel
3.4%
$51,200
se of Fund Balance
6.3%
$26,200
Brest Income &
Other
3.3%
The chart on the following page shows all of the Airport Fund's operating revenues by type. Primary revenues are
comprised of Rents and Leases. During the fourth quarter of 2001, the City took over the Fixed Based Operator
(FBO) functions and sold aviation fuel as it became a General Aviation airport. The selling of fuel continued until
the last part of 2005 when the City contracted the operation of the FBO to an external company. Currently the
Airport Fund's major source of revenue is through the rental of corporate and private T -Hangars and rental of the
airport terminal building to the U.S. Post Office, a florist, a restaurant, and a hair salon.
117
Airport Fund
Total Operating Revenues
$2,500
$2,000
$1,500
$1,000
$500 X60 $431
$275
$1,211
$1,061
$810 I
$692 $712 $703 $752 $714 $754
99 00 01 02 03 04 05 06 07
Year
■Rents & Leases ■Aviation Fuel 0Other OAirlinWParking Fees
118
08 Est, 09 Proj. IC
0 Sales Tax on Fuel
City of Fayetteville, Arkansas
2010 Operating Budget (Without Depreciation)
Airport Fund (5550)
Actual
Budgeted
Estimated
Budgeted
2008
2009
2009
2010
Revenues:
Sales Tax - City
$ 0
$ 0
S 10
$ 15,700
Sales Tax - County
0
0
10
11,800
Rents & Leases
576,974
607,048
568,030
575,700
Aviation Fuel
126,271
140,156
119,870
124,900
Other
14,875
353,370
355,870
5,000
Interest Income
31,806
24,000
21,200
21,200
Total Revenues
749,926
1,124,574
1,064,990
754,300
Expenses:
AirportAdministration
445,187
433,813
403,870
476,917
Airport Maintenance
231,596
260,557
252,153
251,582
General Fund Loan Interest
35,000
32,667
32,667
30,334
General Fund Loan Principal
46,667
46,667
46,667
46,667
Airport Capital Expense
54,242
314,142
314,142
0
Total Expenses
812,692
1,087,846
1,049,499
805,500
Income (Loss) Before Capital
$ (62,766) $ 36,728 $ 15,491 $ (51,200)
Capital Revenues/(Expenses)
Intergovernmental (Grants/Capital) 247,354 3,915,208 3,915,208 0
Capital Expenditures (135,640) (4248,142) (4,248,142) 0
111,714 (332,934) (332,934) 0
Income (Loss) After Capital
S 48,948 $ (296,206) S (317,443) $ (51,200)
TOTAL BUDGET
Operating Expenses $ 812,692 $ 1,087,846 $ 1,049,499 $ 805,500
Capital Expenditures 135,640 4,248,142 4,248,142 0
Total Budget $ 948,332 $ 5,335,988 $ 5,297,641 $ 805,500
119
City of Fayetteville, Arkansas
2010 Projected Operating Performance (Including Depreciation)
Airport Fund (5550)
Actual
Budgeted
Estimated
Budgeted
2008
2009
2009
2010
Revenues:
Sales Tax - City
$ 0
$ 0
$ 10
$ 15,700
Sales Tax - County
0
0
10
11,800
Rents & Leases
576,974
607,048
568,030
575,700
Aviation Fuel
126,271
140,156
119,870
124,900
Other
14,875
353,370
355,870
5,000
Intergovernmental (Grants/Capital)
247,354
3,915,208
3,915,208
0
Interest Income
31,806
24,000
21,200
21,200
Total Revenues
997,280
5,039,782
4,980,198
754,300
Expenses:
Airport
Administration
445,187
433,813
403,870
476,917
Airport
Maintenance
231,596
260,557
252,153
251,582
General
Fund Loan Interest
35,000
32,667
32,667
30,334
Airport
Capital Expense
54,242
314,142
314,142
0
Total Expenses 766,025 1,041,179 1,002,832 758,833
Income (Loss) Before Depreciation $ 231,255 $ 3,998,603 $ 3,977,366 $ (4,533)
Depreciation 1,532,865 1,531,137 1,531,137 1,531,137
Change in Net Assets $ (1,301,610) $ 2,467,466 $ 2,446,229 $ (1,535,670)
NET ASSET ANALYSIS
Beginning Net Assets $ 15,299,864 $ 13,998,254 $ 13,998,254 $ 16,444,483
Change in Net Assets
(1,301,610)
2,467,466
2,446,229
(1,535,670)
Ending Net Assets
$ 13,998,254
$ 16,465,720
$ 16,444,483
$ 14,908,813
Net Investment in Capital Assets
13,918,965
16,635,970
16,635,970
15,104,833
*Unrestricted
79,289
(170,250)
(191,487)
(196,020)
Ending Net Assets
$ 13,998,254
$ 16,465,720 $
16,444,483 $
14,908,813
Capital Expenditures
$ 135,640
S 4,248,142 $
4,248,142 $
0
* This is due
to
a long term interfund
loan
from the
General Fund recorded
as a liability but not deducted from net
investment
in
Capital Assets. This
presentation
is
required by GAAP.
120
2010 Proposed Budget
Category Summary by Activity
Actual Budgeted Estimated Budgeted
Activity / Program 2008 2009 2009 2010
Airoort Fund:
Airport Administration Program:
Personnel Services
$ 164,113 $
171,544 $
171,544 $
226,115
Materials and Supplies
75,159
93,015
72,740
80,056
Services and Charges
138,434
158,600
148,932
159,888
Motorpool Charges
1,505
1,424
1,424
2,943
Cost allocation
65,976
8,830
8,830
7,915
Maintenance
0
400
400
0
Debt Service
81,667
79,334
79,334
77,001
526,854
513,147
483,204
553,918
Airport Maintenance Program
Personnel Services
149,074
156,264
155,596
157,924
Materials and Supplies
21,042
22,698
15,245
13,040
Services and Charges
5,907
8,585
8,585
8,170
Motorpool Charges
21,583
16,708
16,425
17,567
Maintenance
33,990
56,302
56,302
54,881
231,596
260,557
252,153
251,582
Airport Capital Expense Program:
Materials and Supplies
2,703
3,879
3,879
0
Services and Charges
42,339
180,642
180,642
0
Maintenance
9,200
129,621
129,621
0
Capital
135,640
4,248,142
4,248,142
0
189,882
4,562,264
4,562,284
0
Total Transportation, Parking, Utilities Activity $
948,332
$ 5,335,988
$ 5,297,641 $
805,500
Airport Fund: $ 948,332 $ 5,335,988 $ 5,297,641 $ 805,500
121
City of Fayetteville, Arkansas
2010 Operating Budget (Without Depreciation)
Town Center Fund (5600)
Actual
Budgeted
Estimated
Budgeted
2008
2009
2009
2010
Revenues:
Contribution from Advertising & Promotion
$
667,687
$
692,935
$
692,935
$
693,494
Interest Income
5,457
7,000
44
50
Total Revenues
673,144
699,935
692,979
693,544
Expenses:
Town Center Expense
2,327
4,277
4,277
2,600
Interest Expense and Fees
168,329
155,658
155,658
135,944
Principal Payment
535,000
540,000
540,000
555,000
Total Expenses
705,656
699,935
699,935
693,544
Income (Loss)
$
(32,512)
$
0
$
(6,956)
$
0
TOTAL BUDGET
Expenses
$
705,656
$
699,935
$
699,935
$
693,544
Total Budget
$
705,656
$
699,935
$
699,935
$
693,544
124
City of Fayetteville, Arkansas
2010 Projected Operating Performance (Including Depreciation)
Town Center Fund (5600)
Actual
Budgeted
Estimated
Budgeted
2008
2009
2009
2010
Revenues:
Contribution from Advertising & Promotion $
Interest Income
667,687 $
692,935 $
692,935 $
693,494
5,457
7,000
44
50
Total Revenues 673,144 699,935 692,979 693,544
Expenses:
Town Center Expense
Interest Expense and Fees
Depreciation Expense
Total Expenses
Change in Net Assets
2,327
4,277
4,277
2,600
168,329
155,658
155,658
135,944
367,760
367,760
367,760
367,760
538,416 527,695 527,695 506,304
$ 134,728 $ 172,240 $ 165,284 $ 187,240
NET ASSET ANALYSIS
Beginning Net Assets $ 2,608,002 $ 2,742,730 $ 2,742,730 $ 2,908,014
Change in Net Assets 134,728 172,240 165,284 187,240
Ending Net Assets $ 2,742,730 $ 2,914,970 $ 2,908,014 $ 3,095,254
125
2010 Proposed Budget
Category Summary by Activity
Actual Budgeted Estimated Budgeted
Activity / Program 2008 2009 2009 2010
Town Center Fund:
Town Center Expense Program
Services and Charges $ 2,328 $
4,277 $
4,277 $
2,600
Debt Service 703,330
695,658
695,658
690,944
705,658
699,935
699,935
693,544
Total Citywide Activity $ 705,658 $
699,935 $
699,935 $
693,544
Town Center Fund: $ 705,658 $
699,935 $
699,935 $
693,544
126
City of Fayetteville, Arkansas
2010 Operating Budget
Police Pension Fund (6800)
Actual
Budgeted
Estimated
Budgeted
2008
2009
2009
2010
Additions:
Property Tax
$ 0
$ 483,000
$ 487,850
$ 482,640
State Insurance Tumback
0
276,400
297,779
297,700
Court Fines/Fees
131,584
126,300
124,000
124,000
Investment Earnings
(1,899,249)
248,600
303,971
180,160
Other
7,877
0
13,025
0
Trans from Gen Prop Tax
441,697
0
0
0
Trans from Gen Ins Turnbk
257,799
0
0
0
Total Revenues
(1,060,292)
1,134,300
1,226,625
1,084,500
Deductions:
Office Supplies
0
139
139
134
Audit Expense
3,500
3,500
3,500
3,500
Professional Services
0
2,500
2,500
0
Legal Services
0
500
500
0
Bank Service Charges
203
210
210
210
Benefit Payments
1,709,438
1,754,908
1,754,908
1,685,956
Total Expenses
1,713,141
1,761,757
1,761,757
1,689,800
Income (Loss)
X2,773,433)
$
(627,457)
$
(535,132)
$
(605,300)
NET ASSET ANALYSIS
Beginning Net Assets
$
10,819,789
$
8,046,356
$
8,046,356
$
7,511,224
Change in Net Assets
(2,773,433)
(627,457)
(535,132)
(605,300)
•
Ending Net Assets
$
8,046,356
$
7,418,899
$
7,51 1,224
$
6,905,924
TOTAL BUDGET
Deductions
$
1,713,141
1,761,757
1,761,757
1,689,800
Total Budget
$
1,713,141
$
1,761,757
$
1,761,757
$
1,689,800
128
2010 Proposed Budget
Category Summary by Activity
Actual Budgeted Estimated Budgeted
Activity / Program 2008 2009 2009 2010
Police Pension Fund:
Police Pension Expense Program
Materials and Supplies $ 0 $
139
$ 139 $
134
Services and Charges 1,713,141
1,761,618
1,761,618
1,689,666
1,713,141
1,761,757
1,761,757
1,689,800
Total Citywide Activity $ 1,713,141 $
1,689,800
1,761,757
$ 1,761,757 $
Police Pension Fund: $ 1,713,141 $
1,689,800
1,761,757
$ 1,761,757 $
129
City of Fayetteville, Arkansas
2010 Operating Budget
Fire Pension Fund (6810)
Actual
Budgeted
Estimated
Budgeted
2008
2009
2009
2010
Additions:
Property Tax
$ 883,393
$ 483,000
$ 487,850
$ 482,640
State Insurance Turnback
354,730
178,031
149,903
149,900
Contributions
4,069
0
0
0
Investment Earnings
(1,497,830)
180,972
185,058
120,360
Other
I
0
374
0
Trans fr Gen Prop Tax
(441,697)
0
0
0
Trans fr Gen Ins Trnbck
(177,365)
0
0
0
Total Revenues
(874,699)
842,003
823,185
752,900
Deductions:
Audit Expense
Bank Service Charges
Benefit Payments
Legal Services
Office Supplies and Printing
Publications and Dues
Travel & Training
Total Expenses
Income (Loss)
3,500
3,500
3,500
3,500
229
250
250
250
1,511,233
1,533,744
1,533,744
1,473,450
0
1,000
1,000
0
0
42
42
50
150
147
147
150
2,549
3,600
3,600
100
1,517,661
1,542,283
1,542,283
1,477,500
$ (2,392,360) $ (700,280) $ (719,098) $ (724,600)
NET ASSET ANALYSIS
Beginning Net Assets $ 8,215,543 S 5,823,183 $ 5,823,183 $ 5,104,085
Change in Net Assets (2,392,360) (700,280) (719,098) (724,600)
Ending Net Assets $ 5,823,183 $ 5,122,903 $ 5,104,085 $ 4,379,485
TOTAL BUDGET
Deductions $ 1,517,661 $ 1,542,283 $ 1,542,283 $ 1,477,500
Total Budget $ 1,517,661 $ 1,542,283 $ 1,542,283 $ 1,477,500
132
2010 Proposed Budget
Category Summary by Activity
Actual Budgeted Estimated Budgeted
Activity / Program 2008 2009 2009 2010
Fire Pension Fund:
Fire Pension Expense Program
Materials and Supplies $ 0 $
42
$ 42 $
50
Services and Charges 1,517,661
1,542,241
1,542,241
1,477,450
1,517,661
1,542,283
1,542,283
1,477,500
Total Citywide Activity $ 1,517,661 $
1,477,500
1,542,283
$ 1,542,283 $
Fire Pension Fund: $ 1,517,661 $ 1,542,283 $ 1,542,283 $ 1,477,500
133
Shop Fund
The Shop Fund is an internal service fund that provides for all the acquisition and maintenance of equipment and
vehicles utilized by the City's operating divisions. The Shop Fund's source of revenue is from charges to other
City operating funds based on equipment and vehicle usage. Increases in 2010 operational costs can be attributed
to additional parts and supply purchases, fuel expense, insurance, and contract services for repairs that cannot be
performed by staff. These operational increases are a result of fleet expansions and increased equipment usage.
On a cash basis, revenues will exceed expenditures for 2010; however, funds must be accumulated for future
purchases to maintain the fleet at a proper level.
Shop Fund Revenues
Shop Charges (Replacement Charges, Motorpool Charges, Shop Overhead Charges, and Fuel Charges) as a whole
make up 97% of total Shop Fund revenue and are budgeted in 2010 at $6,171,000. Replacement Charges
($2,438,800) are the amount Fleet Operations collects to purchase replacement vehicles and equipment.
Replacement charges for General Fund vehicles are being eliminated in 2010 in order to reduce expenses due to
the economy. The useful life assumptions of all General Fund vehicles will be extended for one year. Motorpool
Charges ($1,413,200) and Shop Overhead Charges ($555,000) are the monthly fees user divisions pay to the Shop
Fund for the on -going maintenance that is provided for the life of the vehicles and equipment. Fuel Charges
($1,641,000) is the revenue received from charging out the cost of gasoline to the user divisions.
Shop Charges
$7.00
$8.13 58.04 $8.17
$600
$547 $5.58
$5.00 $4.69
$4.'19
$3.99 $380
$4.00 $3.78
$3.57
$3.00
$200
$1.00
S. .
99 00 01 02 03 04 05 06 07 06 Est.09 Prq.10
Year
135
City of Fayetteville, Arkansas
2010 Operating Budget (Without Depreciation)
Shop Fund (9700)
Actual
Budgeted
Estimated
Budgeted
2008
2009
2009
2010
Revenues:
Maintenance Charges
$ 131,589
$ 117,900
$ 123,000
$ 123,000
Fuel Charges
1,544,184
2,244,000
968,000
1,641,000
Replacement Charges
2,780,201
3,053,000
2,959,000
2,438,800
Motor Pool Charges
1,162,913
1,378,000
1,364,200
1,413,200
Shop Overhead Charges
397,646
519,000
511,900
443,200
Shop Rental Pool Revenue
59,761
59,300
49,000
49,000
Shop Overhead Charges
115,892
111,000
114,700
111,800
Interest Income
255,949
226,000
140,000
140,000
Other
39,405
0
25,735
0
Total Revenues
6,487,540
7,708,200
6,255,535
6,360,000
Expenses:
Vehicle Maintenance
2,816,628
3,055,869
2,879,680
2,946,825
Gasoline/Diesel Expense
1,502,496
2,172,600
891,866
1,597,375
Total Expenses
4,319,124
5,228,469
3,771,546
4,544,200
Income (Loss) Before Capital
Capital Revenues/(Expenses)
Transfer from General
Transfer from Parks Development
Transfer from Replacement
Transfer from Sales Tax Capital
Transfer from Solid Waste
Transfer from Sales Tax Construction
Gain/Loss Sale of Assets
Capital Expenditures
Transfer to Wastewater Capital Improvements
Income (Loss) After Capital
$ 2,168,416 $ 2,479,731 $ 2,483,989 $ 1,815,800
0
9,194
9,194
0
8,417
2,026
2,026
0
0
5,513
5,513
0
0
26,662
26,662
0
384,120
0
0
0
61,382
0
0
0
298,990
106,945
182,223
0
(3,288,890)
(2,756,645)
(2,756,645)
(937,000)
0
(7,428)
(7,428)
0
(2,535,981)
(2,613,733)
(2,538,455)
(937,000)
S (367,565) S (134,002) $ (54,466) $ 878,800
TOTAL BUDGET
Operating Expenses
$ 4,319,124 $
5,228,469
$ 3,771,546
$ 4,544,200
Capital Expenditures
3,288,890
2,756,645
2,756,645
937,000
Transfer to Wastewater Capital
Improvements 0
7,428
7,428
0
Total Budget
$ 7,608,014 $
7,992,542
$ 6,535,619
$ 5,481,200
136
City of Fayetteville, Arkansas
2010 Projected Operating Performance (Including Depreciation)
Shop Fund (9700)
Actual
Budgeted
Estimated
Budgeted
2008
2009
2009
2010
Revenues:
Maintenance Charges
Fuel Charges
Replacement Charges
Motor Pool Charges
Shop Overhead Charges
Shop Rental Pool Revenue
Shop Overhead Charges
Interest Income
Other
Transfer from General
Transfer from Parks Development
Transfer from Replacement
Transfer from Sales Tax Capital
Transfer from Solid Waste
Transfer from Sales Tax Construction
Gain/Loss Sale of Assets
Total Revenues
$ 131,589
$ 117,900 $
123,000 $
123,000
1,544,184
2,244,000
968,000
1,641,000
2,780,201
3,053,000
2,959,000
2,438,800
1,162,913
1,378,000
1,364,200
1,413,200
397,646
519,000
511,900
443,200
59,761
59,300
49,000
49,000
115,892
111,000
114,700
111,800
255,949
226,000
140,000
140,000
39,405
0
25,735
0
0
9,194
9,194
0
8,417
2,026
2,026
0
0
5,513
5,513
0
0
26,662
26,662
0
384,120
0
0
0
61,382
0
0
0
298,990
106,945
182,223
0
7,240,449
7,858,540
6,481,153
6,360,000
Vehicle Maintenance
2,816,628
3,055,869
2,879,680
2,946,825
Gasoline/Diesel Expense
1,502,496
2,172,600
891,866
1,597,375
Transfer to Wastewater Capital Improvements
0
7,428
7,428
0
Total Expenses
Income (Loss) Before Depreciation
Depreciation
Change in Net Assets
4,319,124
$ 2,921,325
2,115,964
$ 805,361
5,235,897
$ 2,622,643
2,473,748
$ 148,895
3,778,974
S 2,702,179
2,473,748
$ 228,431
4,544,200
$ 1,815,800
2,418,000
$ (602,200)
NET ASSET ANALYSIS
Beginning Net Assets $ 16,174,993 $ 16,980,354 $ 16,980,354 $ 17,208,785
Change in Net Assets 805,361 148,895 228,431 (602,200)
Ending Net Assets 16,980,354 17,129,249 17,208,785 16,606,585
Net Investment in Capital Assets
11,041,710
11,324,607
11,324,607
9,843,607
Restricted for Prepaids
79,465
79,465
79,465
79,465
Unrestricted
5,859,179
5,725,177
5,804,713
6,683,513
Ending Net Assets
S 16,980,354
$ 17,129,249
S 17,208,785
$ 16,606,585
Capital Expenditures
$ 3,288,890
$ 2.756,645
$ 2,756,645
$ 937,000
137
2010 Proposed Budget
Category Summary by Activity
Actual Budgeted Estimated Budgeted
Activity / Program 2008 2009 2009 2010
Shop Fund:
Vehicle Maintenance Program
Personnel Services
$ 1,107,174
$ 1,157,622
$ 1,085,909 $
1,123,022
Materials and Supplies
2,290,133
3,070,275
1,764,423
2,485,343
Services and Charges
451,864
495,456
475,985
490,218
Motorpool Charges
134,987
150,896
91,009
92,782
Cost allocation
304,056
318,403
318,403
318,468
Maintenance
30,264
34,905
34,905
34,367
Capital
9,809
0
0
0
4,328,287
5,227,557
3,770,634
4,544,200
Capital Expense Program
Services and Charges
646
912
912
0
Capital
3,279,081
2,756,645
2,756,645
937,000
Operating Transfers
0
7,428
7,428
0
3,279,727
2,764,985
2,764,985
937,000
Total Finance and Internal Services Activity $
5,481,200
$ 7,992,542
7,608,014
$ 6,535,619 $
Shop Fund: $ 7,608,014 $ 7,992,542 $ 6,535,619 $ 5,481,200
138
City of Fayetteville, Arkansas
Personnel Summary
Full Time Equivalent Basis
Budgeted
Budgeted
Estimated
Budgeted
Activity
2008
2009
2009
2010
General Government
48.00
47.00
48.00
47.50
Finance & Internal Services
70.25
70.25
70.25
70.25
Police
171.63
171.63
171.63
171.63
Fire
114.00
114.00
114.00
114.00
Community Planning & Engineering
73.30
73.30
72.30
70.30
Transportation, Parking & Utilities
223.00
223.00
226.00
226.00
Parks & Recreation
53.35
54.35
54.35
54.35
Total
753.53
753.53
756.53
754.03
" NOTE: City Council position approvals during 2009: June 2, one full time Construction and Contract Manager
and one full time Utilities Project Coordinator. September 15, one full time Scale House Attendant.
Personnel Summary
by Year
111:1 I1 �1 ■1 ) '1
Budgeted 2008 Budgeted 2009 Estimated 2009 Budgeted 2010
O Total Employees
Total Employees by Activity
250.00
200.00
150.00
100.00
50.00
0.00
General Finance & Police
Government Internal
Services
O Budgeted 2008 O Budgeted 2009
Fire Community Transportation, Parks &
Planning & Parking & Recreation
Engineering Utilities
O Estimated 2009 ❑Budgeted 2010
139
City of Fayetteville, Arkansas
Personnel by Activity and Division
Budgeted
Budgeted
Estimated
Budgeted
Activity / Division / Title
2008
2009
2009
2010
GENERAL GOVERNMENT ACTIVITY:
Mayor's Administration Division:
Mayor
1.00
1.00
1.00
1.00
Mayor's Office Administrator
1.00
1.00
1.00
1.00
2.00
2.00
2.00
2.00
Chief of Staff Division:
Chief of Staff
0.00
0.00
1.00
1.00
Director of Operations
1.00
1.00
0.00
0.00
Administrative Assistant - Mayor's Office
0.25
0.25
0.25
0.25
1.25
1.25
1.25
1.25
Sustainability Program Division:
Sustainability Coordinator
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
City Attorney Division:
City Attorney
1.00
1.00
1.00
1.00
Assistant City Attorney
1.00
1.00
1.00
1.00
Senior Secretary
1.00
1.00
1.00
1.00
Law Clerk (Part Time)
0.50
0.50
0.50
0.00
3.50
3.50
3.50
3.00
Communications & Marketing Division:
Communications & Marketing Director
0.00
0.00
1.00
1.00
Public Information & Policy Advisor
1.00
1.00
0.00
0.00
Community Outreach Coordinator
0.00
0.00
1.00
1.00
Administrative Assistant Mayor's Office
1.00
1.00
1.00
1.00
Government Channel Division:
Government Channel Manager
0.00
0.00
1.00
1.00
Cable Administrator
1.00
1.00
0.00
0.00
Production Technician
1.00
1.00
1.00
1.00
PEG Center Office Coordinator
1.00
0.00
0.00
0.00
Associate Producer
1.10
1.10
1.10
1.10
Production Specialist (Part Time)
1.15
1.15
1.15
1.15
5.25
4.25
4.25
4.25
Internal Auditor Division:
Internal Auditor
1.00 1.00 1.00 1.00
140
City of Fayetteville, Arkansas
Personnel by Activity and Division
Budgeted
Budgeted
Estimated
Budgeted
Activity/Division/Title
2008
2009
2009
2010
City Clerk/Treasurer Division:
City Clerk/treasurer
1.00
1.00
1.00
1.00
Document Management Manager
1.00
1.00
1.00
1.00
Deputy City Clerk
1.00
1.00
1.50
1.50
Senior Secretary City Clerk
1.00
1.00
1.00
1.00
Office & Records Assistant
1.00
1.00
0.50
0.50
Intern 1
0.50
0.50
0.50
0.50
5.50
5.50
5.50
5.50
City Prosecutor Division
Prosecuting Attorney
1.00
1.00
1.00
1.00
Deputy City Prosecutor
1.00
1.00
1.00
1.00
Office Manager/Hot Check Administrator
1.00
1.00
1.00
1.00
Senior Legal Assistant
2.00
2.00
2.00
2.00
Hot Check Program Clerk
1.00
1.00
1.00
1.00
Legal Assistant
1.00
1.00
1.00
1.00
Secretary
1.00
1.00
1.00
1.00
Work Study/Clerk
0.50
0.50
0.50
0.50
Law Clerk (Part Time)
0.50
0.50
0.50
0.50
9.00
9.00
9.00
9.00
Fayetteville District Court Division:
District Judge
1.00
1.00
1.00
1.00
District Court Administrator
1.00
1.00
1.00
1.00
Courts Services Officer
1.00
1.00
1.00
1.00
Lead Court Clerk
1.00
1.00
1.00
1.00
Deputy Court Clerk 11
2.00
2.00
2.00
2.00
Deputy Court Clerk I (Full/Part Time)
5.50
5.50
5.50
5.50
I1 SO
11 50
11 So
11.s0
Total General Government Personnel 42.00 41.00 42.00 41.50
141
City of Fayetteville, Arkansas
Personnel by Activity and Division
Budgeted
Budgeted
Estimated
Budgeted
Activity / Division / Title
2008
2009
2009
2010
FINANCE AND INTERNAL SERVICES ACTIVITY:
Finance Director Division:
Finance Director
1.00
1.00
1.00
1.00
Administrative Assistant Mayor's Office
0.25
0.25
0.25
0.25
1.25
1.25
1.25
1.25
Billing & Collections Division:
Billing& Collections Manager
1.00
1.00
1.00
1.00
Billing & Collections Coordinator
1.00
1.00
1.00
1.00
Senior Customer Service Representative
4.00
4.00
4.00
4.00
Customer Service Representative I
10.00
10.00
10.00
10.00
Financial Analyst
1.00
1.00
1.00
1.00
17.00
17.00
17.00
17.00
Human Resources Division:
Human Resources Director
0.00
0.00
1.00
1.00
Human Resources Division Manager
1.00
1.00
0.00
0.00
Senior Human Resources Officer
1.00
1.00
1.00
1.00
Human Resources Administrator
1.00
1.00
1.00
1.00
Benefits Administrator
1.00
1.00
1.00
1.00
Human Resource Assistant
1.00
1.00
1.00
1.00
Intern I
0.50
0.50
0.50
0.50
5.50
5.50
5.50
5.50
Accounting & Audit Division:
Accounting Director
1.00
1.00
1.00
1.00
Accounting Manager - Investment & Cash
1.00
1.00
1.00
1.00
Accounting Manager - Payroll & Pension
1.00
1.00
1.00
1.00
Contract/Grant Financial Accountant
1.00
1.00
1.00
1.00
Fixed Assets/Investment Coordinator
1.00
1.00
1.00
1.00
Accountant - Payroll
1.00
1.00
1.00
1.00
Accountant - Revenues
1.00
1.00
1.00
1.00
Accounting Clerk - Cash
1.00
1.00
1.00
1.00
Accounting Clerk - Data Entry
1.00
1.00
1.00
1.00
Accounting Clerk - Payables
1.00
1.00
1.00
1.00
Accounting Clerk - Receivable
1.00
1.00
1.00
1.00
Intern I
0.50
0.50
0.50
0.50
11 in
11 Sn
I1 in
11 Sn
142
City of Fayetteville, Arkansas
Personnel by Activity and Division
Budgeted
Budgeted
Estimated
Budgeted
Activity / Division / Title
2008
2009
2009
2010
Budget & Research Division:
Budget Director
1.00
1.00
1.00
1.00
Senior Research Analyst
1.00
1.00
1.00
1.00
Financial Analyst
1.00
1.00
1.00
1.00
Budget Analyst
1.00
1.00
1.00
1.00
4.00
4.00
4.00
4.00
Building Maintenance Division:
Building Maintenance Director
1.00
1.00
1.00
1.00
Building Maintenance Superintendent
1.00
1.00
1.00
1.00
Custodian
5.50
5.50
6.50
6.50
Carpenter
1.00
0.00
0.00
0.00
Building Maintenance Worker II
1.00
2.00
2.00
2.00
Building Maintenance Worker I
2.00
2.00
1.00
1.00
Crew Leader - Building Services
1.00
1.00
1.00
1.00
Crew Leader - Building Maintenance
1.00
1.00
1.00
1.00
Senior Secretary
1.00
1.00
1.00
1.00
14.50
14.50
14.50
14.50
Purchasing Division:
Purchasing Manager
1.00
1.00
1.00
1.00
Purchasing Agent
1.00
1.00
1.00
1.00
Purchasing Technician
1.00
1.00
1.00
1.00
Intern I
0.50
0.50
0.50
0.50
3.50
3.50
3.50
3.50
Information Technology Division:
Information Technologies Director
1.00
1.00
1.00
L0U
Senior Programmer/Analyst
1.00
1.00
1.00
1.00
Network Engineer
1.00
1.00
1.00
1.00
GIS Coordinator
1.00
1.00
1.00
1.00
Systems Administrator
1.00
1.00
1.00
1.00
Systems Analyst
1.00
1.00
1.00
1.00
Business Systems Analyst
1.00
1.00
1.00
1.00
GIS Technician
5.00
5.00
4.00
4.00
Database Administrator
1.00
1.00
1.00
1.00
Help Desk Analyst
0.00
0.00
1.00
1.00
13.00
13.00
13.00
13.00
'fatal Finance and Internal Services Personnel
70.25
70.25
70.25
70.25
143
City of Fayetteville, Arkansas
Personnel by Activity and Division
Budgeted
Budgeted
Estimated
Budgeted
Activity / Division / Title
2008
2009
2009
2010
POLICE ACTIVITY:
Central Dispatch Division:
Dispatch Manager
1.00
1.00
1.00
1.00
Assistant Dispatch Manager
1.00
1.00
1.00
1.00
Dispatch Shift Supervisor
2.00
2.00
2.00
2.00
Dispatch Trainer
2.00
2.00
2.00
2.00
Dispatcher III
8.00
8.00
7.00
7.00
Dispatcher II
2.00
4.00
2.00
2.00
Dispatcher 1
8.00
6.00
9.00
9.00
24.00
24.00
24.00
24.00
Police Division:
Police Chief
1.00
1.00
1.00
1.00
Deputy Chief of Police
2.00
2.00
2.00
2.00
Police Captains
3.00
3.00
3.00
3.00
Police Lieutenants
5.00
5.00
5.00
5.00
Police Sergeants
12.00
12.00
15.00
15.00
Police Corporal
48.00
48.00
47.00
47.00
Police Officer
50.00
50.00
48.00
48.00
Support Services Manager
1.00
1.00
1.00
1.00
Financial Coordinator
1.00
1.00
1.00
1.00
Property/Evidence Manager
1.00
1.00
1.00
1.00
Senior Crime Scene Technician
1.00
1.00
1.00
1.00
Records Coordinator
1.00
1.00
1.00
1.00
Senior Secretary
5.00
5.00
5.00
5.00
Police Support Specialist
7.50
7.50
7.50
7.50
Senior Police Support Specialist
2.00
2.00
2.00
2.00
Police Clerk
2.50
2.00
2.00
2.00
Clerk (Part Time)
0.00
0.50
0.50
0.50
IT Manager
1.00
1.00
1.00
1.00
Systems Analyst
1.00
1.00
1.00
1.00
Transcriptionist (Full/Part Time)
1.50
1.50
1.50
1.50
Park Patrol(PartTime)
1.13
1.13
1.13
1.13
147.63
147.63
147.63
147.63
Total Police Personnel
171.63
171.63
171.63
171.63
144
City of Fayetteville, Arkansas
Personnel by Activity and Division
Budgeted
Budgeted
Estimated Budgeted
Activity / Division / Title
2008
2009
2009 2010
FIRE ACTIVITY:
Fire Division:
Fire Chief
1.00
1.00
1.00
1.00
Assistant Fire Chief
2.00
2.00
2.00
2.00
Fire Battalion Chief
3.00
3.00
3.00
3.00
Fire Battalion Chief (Fire Marshall)
1.00
1.00
1.00
1.00
Fire Battalion Chief (Training Officer)
1.00
1.00
1.00
1.00
Fire Captain (Training Officer)
1.00
1.00
1.00
1.00
Fire Captain (Assistant Fire Marshall)
2.00
2.00
2.00
2.00
Fire Captain
31.00
30.00
30.00
30.00
Fire Captain (Safety Officer)
0.00
1.00
1.00
1.00
Firefighter
44.00
41.00
41.00
41.00
Driver/Operator/Firefighter
24.00
27.00
26.00
26.00
Fire Investigator
1.00
1.00
1.00
1.00
Life Safety Education Specialist
1.00
1.00
1.00
1.00
Financial Analyst Fire
1.00
1.00
1.00
1.00
Fire Receptionist
1.00
1.00
1.00
1.00
Fire IT Analyst
0.00
0.00
1.00
1.00
114.00
114.00
114.00
114.00
Total Fire Personnel
114.00
114.00
114.00
114.00
145
City of Fayetteville, Arkansas
Personnel by Activity and Division
Budgeted
Budgeted
Estimated
Budgeted
Activity / Division / Title
2008
2009
2009
2010
COMMUNITY PLANNING & ENGINEERING ACTIVITY:
Development Services Division
Development Services Director
0.00
0.00
1.00
1.00
Planning & Development Management Dir.
1.00
1.00
0.00
0.00
Office Manager - Development Services
0.00
0.00
1.00
1.00
1.00
1.00
2.00
2.00
City Planning Division:
Senior Planner
1.00
1.00
1.00
1.00
Planner -Current
2.00
2.00
2.00
2.00
Planning Technician
1.00
1.00
1.00
1.00
Senior Secretary
1.00
1.00
1.00
1.00
Senior Planning Clerk
1.00
1.00
1.00
1.00
Permit Clerk
1.00
1.00
1.00
1.00
Director of Current Planning
1.00
1.00
1.00
1.00
Office Manager
1.00
1.00
1.00
0.00
9.00
9.00
9.00
8.00
Strategic Planning & Internal Consulting Division:
Strategic Planning & Internal Consulting Dir.
0.00
0.00
1.00
1.00
Director of Long Range Planning
1.00
1.00
0.00
0.00
Planner Long Range
1.00
1.00
1.00
1.00
Neighborhood Coordinator
1.00
1.00
0.00
0.00
Planning Technician
1.00
1.00
1.00
1.00
4.00
4.00
3.00
3.00
Engineering Division:
City Engineer
1.00
1.00
1.00
1.00
Assistant City Engineer
2.00
2.00
2.00
2.00
Staff Engineer
4.00
4.00
4.00
3.00
Review Engineer
1.00
1.00
1.00
1.00
Trails Coordinator
1.00
1.00
1.00
1.00
Surveyor
1.00
1.00
1.00
1.00
Land Agent 11
1.00
1.00
1.00
1.00
Land Agent 1
2.00
2.00
2.00
2.00
CAD Drafter
2.00
2.00
2.00
2.00
Projects Inspector
5.00
5.00
5.00
5.00
Land Survey Technician
1.00
1.00
1.00
1.00
Engineering Services Coordinator
1.00
1.00
1.00
1.00
22.00
22.00
22.00
21.00
146
City of Fayetteville, Arkansas
Personnel by Activity and Division
Budgeted
Budgeted
Estimated
Budgeted
Activity / Division / Title
2008
2009
2009
2010
Building Safety Division:
Building Official - Safety
1.00
1.00
1.00
1.00
Building Official - Plans Examiner
1.00
1.00
1.00
1.00
Inspector - Commercial/Residential
3.00
3.00
3.00
3.00
Inspector - Residential
2.00
2.00
2.00
2.00
Administrative Assistant
1.00
1.00
0.00
0.00
Permit Technician
1.00
1.00
1.00
1.00
Inspections Clerk
1.00
1.00
1.00
1.00
Inspections Clerk (Part Time)
0.50
0.50
0.50
0.50
Clerk Typist (Part Time)
0.50
0.50
0.50
0.50
11.00
11.00
10.00
10.00
Community Services Division:
Community Services Director
1.00
1.00
1.00
1.00
Community Resources Coordinator
1.00
1.00
1.00
1.00
CDBG Administrator
1.00
1.00
1.00
1.00
Community Resources Project Technician
1.00
1.00
1.00
1.00
Code Compliance Officer
5.00
5.00
5.00
5.00
Administrative Assistant
1.00
1.00
1.00
1.00
Intent II
0.50
0.50
0.50
0.50
10.50
10.50
10.50
10.50
Animal Services Division:
Animal Services Superintendent
1.00
1.00
1.00
1.00
Animal Services Officer
5.00
5.00
5.00
5.00
Animal Services Coordinator
1.00
1.00
1.00
1.00
Animal Caregiver
6.00
6.00
6.00
6.00
Animal Caregiver (Part Time)
0.80
0.80
0.80
0.80
Veterinarian
1.00
1.00
1.00
1.00
Veterinary Assistant
1.00
1.00
1.00
1.00
15.80
15.80
15.80
15.80
Total Community Planning & Engineering Personnel
73.30
73.30
72.30
70.30
147
City of Fayetteville, Arkansas
Personnel by Activity and Division
Budgeted
Budgeted
Estimated
Budgeted
Activity / Division / Title
2008
2009
2009
2010
TRANSPORTATION, PARKING & UTILITIES
ACTIVITY:
Parking & Telecommunications Division:
Parking & Telecommunications Manager
1.00
1.00
1.00
1.00
Telecommunications Engineer
1.00
1.00
1.00
1.00
Account Clerk - Parking
1.00
1.00
1.00
1.00
Field Operations Supervisor
1.00
1.00
1.00
1.00
Parking Enforcement Officer (Full/Part Time)
1.50
1.50
1.50
1.50
Maintenance Worker 111
1.00
1.00
1.00
1.00
6.50
6.50
6.50
6.50
Transportation Services Division:
Transportation Services Director
0.00
0.00
1.00
1.00
Transportation Manager
1.00
1.00
0.00
0.00
Assistant Transportation Manager
0.00
2.00
2.00
2.00
Management Accounting Coordinator
1.00
1.00
1.00
1.00
Financial Coordinator
1.00
1.00
1.00
1.00
Operations Assistant
2.00
2.00
2.00
2.00
Office Manager
1.00
1.00
1.00
1.00
Senior Field Operations Supervisor
2.00
2.00
2.00
2.00
Field Operations Supervisor
2.00
2.00
2.00
2.00
Traffic Control Supervisor
1.00
1.00
1.00
1.00
Traffic Signal Technician
3.00
3.00
3.00
3.00
Traffic Technician
2.00
2.00
2.00
2.00
Lead Maintenance Worker
7.00
7.00
5.00
5.00
Crew Leader
2.00
2.00
2.00
2.00
Warehouse Attendant
1.00
1.00
0.00
0.00
Maintenance Worker IV - Asphalt
5.00
5.00
5.00
5.00
Maintenance Worker IV - Concrete
3.00
3.00
3.00
3.00
Maintenance Worker IV - Construction
3.00
3.00
3.00
3.00
Maintenance Worker IV - Drainage
4.00
4.00
4.00
4.00
Maintenance Worker IV - Right of Way
1.00
1.00
1.00
1.00
Maintenance Worker IV - Trails
2.00
2.00
2.00
2.00
Maintenance Worker I11
17.10
17.10
17.10
17.10
Maintenance Worker 1
0.00
0.00
2.00
2.00
Maintenance Worker I (Temporary)
5.40
5.15
5.15
5.15
Transportation Facility Maintenance Worker
0.00
0.00
1.00
1.00
Intern I
0.00
0.25
0.25
0.25
Maintenance Worker Il
1.00
0.00
0.00
0.00
Transportation Superintendent
1.00
0.00
0.00
0.00
68.50
68.50
68.50
68.50
148
City of Fayetteville, Arkansas
Personnel by Activity and Division
Budgeted
Budgeted
Estimated
Budgeted
Activity / Division / Title
2008
2009
2009
2010
Utilities Director Division:
Utilities Director
0.00
0.00
1.00
1.00
Water & Wastewater Director
1.00
1.00
0.00
0.00
Administrative Assistant
0.50
0.50
0.50
0.50
Construction and Contract Manager
0.00
0.00
1.00
1.00
Staff Engineer - Water and Wastewater
0.00
0.00
1.00
1.00
Utilities Project Coordinator
0.00
0.00
1.00
1.00
1.50
1.50
4.50
4.50
Water & Sewer Maintenance Division:
Water/Sewer Operations Manager
1.00
1.00
1.00
1.00
Assistant Water/Sewer Operations Manager
1.00
1.00
1.00
1.00
Staff Engineer - Water and Wastewater
1.00
1.00
0.00
0.00
Water Services Supervisor
1.00
1.00
1.00
1.00
Meter Reader
9.00
9.00
9.00
9.00
Meter Operations Assistant
1.00
1.00
1.00
1.00
Field Service Representative
3.00
3.00
3.00
3.00
Water Services Technical Supervisor
1.00
1.00
1.00
1.00
Meter Maintenance Technician
3.00
3.00
3.00
3.00
Backflow Prevention Operations Assist.
1.00
1.00
1.00
1.00
Backflow Prevention Technician
1.00
1.00
1.00
1.00
Field Superintendent - Water and Wastewater
2.00
2.00
2.00
2.00
Lead Warehouse Attendant
1.00
1.00
1.00
1.00
Pump & Tank Technician
3.00
3.00
3.00
3.00
Crew Leader - Water/License
13.00
13.00
12.00
12.00
Water Field Service Representative
3.00
3.00
3.00
3.00
Maintenance Worker IV - License
2.00
2.00
3.00
3.00
Maintenance Worker IV - No License
7.00
7.00
3.00
3.00
Maintenance Worker III
13.00
13.00
17.00
17.00
Operations Clerk - Water/Sewer
3.00
3.00
2.00
2.00
Warehouse Attendant
2.00
2.00
2.00
2.00
GIS Technician
1.00
1.00
1.00
1.00
Office Manager - Waster/Sewer
0.00
0.00
1.00
1.00
73.00
73.00
72.00
72.00
149
City of Fayetteville, Arkansas
Personnel by Activity and Division
Budgeted
Budgeted
Estimated
Budgeted
Activity/Division/Title
2008
2009
2009
2010
Solid Waste & Recycling Division:
Solid Waste Director
1.00
1.00
1.00
1.00
Solid Waste Operations Supervisor
1.00
1.00
1.00
1.00
Waste Reduction Coordinator
1.00
1.00
1.00
1.00
Office Manager
1.00
1.00
1.00
1.00
Commercial Representative
1.00
1.00
1.00
1.00
Secretary
2.00
2.00
2.00
2.00
Crew Leader
4.00
4.00
4.00
4.00
Truck Driver
40.00
40.00
40.00
40.00
Relief Driver
3.00
3.00
3.00
3.00
Custodian
1.00
1.00
1.00
1.00
Scale House Attendant
0.00
0.00
1.00
1.00
55.00
55.00
56.00
56.00
Fleet Operations Division:
Fleet Operations Superintendent
1.00
1.00
1.00
1.00
Fleet Services Support Manager
1.00
1.00
1.00
1.00
Fleet Operations Supervisor
1.00
1.00
1.00
1.00
Lead Equipment Mechanic
2.00
2.00
2.00
2.00
Equipment Mechanic III
3.00
3.00
3.00
3.00
Equipment Mechanic I1
2.00
2.00
2.00
2.00
Automotive Parts Specialist
1.00
1.00
1.00
1.00
Fleet Operations Clerk
1.00
1.00
1.00
1.00
Fleet Operations Administrative Assistant
1.00
1.00
1.00
1.00
Equipment Mechanic 1
5.00
5.00
5.00
5.00
Equipment Maintenance Worker (Part Time)
0.50
0.50
0.50
0.50
18.50
18.50
18.50
18.50
Aviation Division:
Airport Director
1.00
1.00
1.00
1.00
Financial Coordinator
1.00
1.00
1.00
1.00
Administrative Assistant
1.00
1.00
1.00
1.00
Crew Leader - Airport Maintenance
1.00
1.00
1.00
1.00
Maintenance Worker III
2.00
2.00
2.00
2.00
600
600
600
600
Total Transportation, Parking & Utilities Personnel
229.00 229.00 232.00 232.00
150
City of Fayetteville, Arkansas
Personnel by Activity and Division
Budgeted
Budgeted
Estimated
Budgeted
Activity / Division / Title
2008
2009
2009
2010
PARKS & RECREATION ACTIVITY:
Parks & Recreation Division:
Parks & Recreation Director
1.00
1.00
1.00
1.00
Recreation Superintendent
1.00
1.00
1.00
1.00
Parks Maintenance Superintendent
1.00
1.00
1.00
1.00
Parks Maintenance Supervisor
1.00
1.00
1.00
1.00
Horticulturist
2.00
2.00
2.00
2.00
Park Planner 1I
2.00
2.00
2.00
2.00
Park Planner
1.00
1.00
1.00
1.00
Urban Forester
1.00
1.00
1.00
1.00
YRCC Director
1.00
1.00
1.00
1.00
YRCC Program Coordinator
1.00
2.00
1.00
1.00
Recreation Programs Assistant (Part Time)
0.00
0.00
1.00
1.00
Financial Coordinator
1.00
1.00
1.00
1.00
Crew Leader - Athletic Fields
3.00
1.00
1.00
1.00
Crew Leader - Forestry Services
0.00
1.00
1.00
1.00
Crew Leader - Grounds Maintenance
0.00
1.00
2.00
2.00
Crew Leader - Turf
0.00
1.00
0.00
0.00
Recreation Programs Manager
2.00
2.00
3.00
3.00
Maintenance Worker- Parks Facilities
2.00
2.00
2.00
2.00
Recreation Programs Coordinator
1.00
1.00
0.00
0.00
Senior Secretary
1.00
1.00
1.00
1.00
Maintenance Worker IV
21.24
5.00
5.00
5.00
Maintenance Worker III
0.00
4.00
4.00
4.00
Maintenance Worker II
0.00
7.00
7.00
7.00
Maintenance Worker 1
0.00
4.24
4.24
4.24
Horticultural Assistant 11
3.00
3.00
3.00
3.00
Secretary
1.00
1.00
1.00
1.00
Cashiers (Part Time)
0.60
0.60
0.60
0.60
Pool Manager (Part Time)
0.42
0.42
0.42
0.42
Assistant Pool Manager (Part Time)
0.60
0.60
0.60
0.60
Lifeguards/Instructors (Part Time)
2.34
2.34
2.34
2.34
Site Supervisors (Part Time)
0.65
0.65
0.65
0.65
Camp Counselor
1.00
1.00
1.00
1.00
Urban Forestry Intern
0.00
0.00
0.50
0.50
Intern I
0.50
0.50
0.00
0.00
Total Parks & Recreation Personnel
53.35
54.35
54.35
54.35
151
City of Fayetteville, Arkansas
Personnel by Activity and Division
Budgeted
Budgeted
Estimated
Budgeted
Activity/Division/Title
2008
2009
2009
2010
Positions by Division
Mayor's Administration Division
2.00
2.00
2.00
2.00
Chief of Staff Division
1.25
1.25
1.25
1.25
Sustainability Program Division
1.00
1.00
1.00
1.00
City Attorney Division
3.50
3.50
3.50
3.00
Aviation Division
6.00
6.00
6.00
6.00
Communications & Marketing Division
2.00
2.00
3.00
3.00
Government Channel Division
5.25
4.25
4.25
4.25
Internal Auditor Division
1.00
1.00
1.00
1.00
City Clerk/Treasurer Division
5.50
5.50
5.50
5.50
City Prosecutor Division
9.00
9.00
9.00
9.00
Fayetteville District Court Division
11.50
11.50
11.50
11.50
Finance Director Division
1.25
1.25
1.25
1.25
Billing & Collections Division
17.00
17.00
17.00
17.00
Human Resources Division
5.50
5.50
5.50
5.50
Accounting & Audit Division
11.50
11.50
11.50
11.50
Budget & Research Division
4.00
4.00
4.00
4.00
Building Services Division
14.50
14.50
14.50
14.50
Purchasing Division
3.50
3.50
3.50
3.50
Information Technology Division
13.00
13.00
13.00
13.00
Central Dispatch Division
24.00
24.00
24.00
24.00
Police Division
147.63
147.63
147.63
147.63
Fire Division
114.00
114.00
114.00
114.00
Development Services Division
1.00
1.00
2.00
2.00
Current Planning Division
9.00
9.00
9.00
8.00
Strategic Planning & Internal Consulting Division
4.00
4.00
3.00
3.00
Engineering Division
22.00
22.00
22.00
21.00
Building Safety Division
11.00
11.00
10.00
10.00
Community Services Division
10.50
10.50
10.50
10.50
Animal Services Division
15.80
15.80
15.80
15.80
Parking & Telecommunications Division
6.50
6.50
6.50
6.50
Transportation Services Division
68.50
68.50
68.50
68.50
Utilities Director Division
1.50
1.50
4.50
4.50
Water & Sewer Maintenance Division
73.00
73.00
72.00
72.00
Solid Waste & Recycling Division
55.00
55.00
56.00
56.00
Fleet Operations Division
18.50
18.50
18.50
18.50
Parks & Recreation Division
53.35
54.35
54.35
54.35
Total Personnel
753.53
753.53
756.53
754.03
152
CITY OF FAYETTEVILLE
PERSONNEL VARIATION SUMMARY
Fund / Division
General Fund
Engineering
Current Planning
City Attorney
Deletions
1.00 Staff Engineer 1
1.00 Office Manager 2
0.50 Law Clerk 3
2.50 Net Deletions
NOTES TO THE PERSONNEL VARIATION SUMMARY
One Staff Engineer is being reduced from the Engineering Division as a cost cutting
measure. This position is funded out of General Fund.
2. One Office Manager
is being
reduced
from the Current Planning Division as a cost
cutting measure. This
position
is funded
out of General Fund.
3. One Law Clerk is being reduced from the City Attorney Division as a cost cutting
measure. This position is funded out of General Fund.
153
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM
Since 1988, the City of Fayetteville has produced a five year Capital Improvements Program (CIP).
The CIP examines the infrastructure and capital needs of the City for the next five years. The CIP is
reviewed and updated biennially to reflect the changing needs of the community and changes in
available funding for financing capital projects. The CIP should be considered as a financial planning
tool that lists the City's capital improvement projects and schedules the projects for funding and
implementation. The CIP should also be considered one of the primary policy making instruments
utilized by the Mayor and City Council. The City's practice has been to adopt the CIP for the
forthcoming five year period and then incorporate the projects for the following two years into the next
two budget processes.
The subsequent pages provide
a summary
of the
2010 Capital
Improvements
Program listed by
improvement area, followed by a
listing of the
capital
projects which
the City plans
for 2010.
2010 Capital Improvements (By Funding Source)
2010 Adopted
Project Description Budget
Impact Fee Fund:
Police Impact Improvements $ 287,000
Water Impact Improvements 612,000
Wastewater Impact Improvements 1,680,000
Fire Station Improvements 241,000
2,820,000
Parks Development Fund
Regional Park Development 373,000
Wilson Park Improvements 112,900
Lake Improvements 125,000
Neighborhood Park Development 50,000
Gulley Park Improvements 25,000
Brooks -Hummel Nature Preserve Land Purchase 78,000
Walker Park Improvements 16,000
Other Park & Safety Improvements 20,000
799.900
Sales Tax Capital Improvements Fund:
Audit Expense 6,700
Stormwater Quality Management/Nutrient Reduction 150,000
Other Drainage Improvements 400,000
Fire Facility Maintenance 25,000
155
2010 Capital Improvements (By Funding Source)
Project Description
Fire Information Technology Updates
Fire Mobile Radios
Fire Station #1 Generator
Fire Station #6 Concrete Pad
Firefighting Equipment Replacements
Fire Station #3/#5 - Lease Payment
AccessFayetteville Technical Improvements
Document Management
Fiber Connectivity Between City Buildings
Geographic Information System (GIS)
Local Area Network (LAN) Upgrade
Microcomputer Replacements
Printer Replacements
Time and Attendance
Library Computer Replacements
Library Material Purchases
Building Improvements
IT Assessment & Project MGT
P.E.G. Television Center - Equipment
Telecommunication Systems Upgrades
Video Editing Upgrades
Forestry, Safety & ADA Compliance
Lights of the Ozarks
Other Park & Safety Improvements
Tree Escrow
Police Building Improvements
Police Recording System
Police Tandburg Video Arraignment System
Police Technology Improvements
Police Unmarked Vehicles
Specialized Police Equipment
Old Wire Road -Mission to Crossover
Street/ROW/Intersection Cost Shares
Trail Development
In -House Pavement Improvements
In -House Sidewalk Improvements
Traffic Signal Improvements
156
2010 Adopted
Budget
10,000
17,500
60,000
80,000
18,000
801,000
25,000
40,000
205,000
65,000
150,000
65,000
7,500
165,000
23,000
335,000
271,000
80,000
48,000
100,000
55,000
28,500
13,000
10,000
83,800
100,000
43,000
18,000
50,000
50,000
40,000
300,000
100,000
500,000
1,637,700
500,000
62,000
6,738,700
2010 Capital Improvements (By Funding Source)
2010 Adopted
Project Description Budget
Shop Fund:
Police/Passenger Vehicles- Replacement 232,000
Sanitation Equipment - Replacement 466,000
Tractors/Mowers - Replacement 110,000
Light/Medium Trucks - Replacement 129,000
937,000
Water & Sewer Fund
Business Office Improvements
16,000
Water & Sewer Rate Study
150,000
Upgrade/Replace Lift Stations - WWTP
22,000
Plant Pumps & Equipment - WWTP
106,000
UV Disinfection System Replacement
159,000
Sanitary Sewer Rehabilitation
1,150,000
South Mountain Pump Station Repair
200,000
Benson Mountain Pressure Plane Upgrade
325,000
Water & Sewer Improvements Defined by Study
1,100,000
Water Line Projects As Needed
143,000
Backflow Prevention Assemblies
12,000
Water Meters
311,000
3,694,000
Off -Street Parking Fund:
Parking Lot Improvements & Overlays
43,850
43,850
Solid Waste Fund:
Solid Waste Commercial Rate Study
110,000
Compactor Boxes
106,000
Materials Recovery Facility Improvements
292,000
Westside Recycling Drop Off Facility
426,000
Compost Site Slab Expansion
242,000
1,176,000
$ 16,209,450
157
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM DIRECTIONAL INFORMATION
Introduction
The Capital Improvements Program (CIP) for the City of Fayetteville examines the infrastructure
and capital needs of the City for the next five years. The CIP may be reviewed and updated on
an annual basis to reflect the changing needs of the community and changes in available monies
for financing capital projects. The City's philosophy concerning the use of the CIP is that it
should be considered as a financial planning tool that lists the City's capital improvement
projects, places the projects in a priority order, and schedules the projects for funding and
implementation. The CIP should be further considered as a major policy tool for the Mayor and
City Council.
Capital Improvement Policy
The CIP is approached as a valuable tool to be used in the development of responsible and
progressive financial planning. The program is developed in accordance with the financial
policies of the City. The policies and the CIP form the basis for making various annual capital
budget decisions and support the City's continued commitment to sound, long-range financial
planning and direction. The City's official Capital Improvements Policy is as follows:
• The City will prepare a biennial update of a five year CIP, which will provide for the orderly
maintenance, replacement, and expansion of capital assets.
The CIP will identify long-range capital projects and capital improvements of all types,
which will be coordinated with the annual operating budget to maintain full utilization of
available sources.
When preparing the CIP, the City will seek to identify all viable capital projects and capital
improvements required during the subsequent five year period. These projects and
improvements will be prioritized by year and by funding source. Every attempt will be made
to match projects and improvements with available funding sources. Future operating costs
associated with a project or an improvement will also be given consideration in the
establishment of priorities.
• The City will seek Federal, State, and other funding to assist in financing capital projects and
capital improvements.
• The City will incorporate the reasonable findings and recommendations of the City's Boards,
Commissions, Committees, and Citizens' task forces as they relate to capital projects and
improvements.
• The City will seek input on the establishment of projects and project priorities from the
public by holding hearings.
158
What Projects Are in the CIP
Projects and their cumulative component areas totaling $10,000 or more should be included in
the CIP. Projects costing less than $5,000 are not considered capital and are funded through
program operating budgets. Projects that cost between $5,000 and $10,000 are handled through
the budget process. Attempts will be made to fund these capital items through operating funds.
Projects in the CIP can include:
• obligations for labor and materials and contractors involved in completing a project
• acquisition of land or structures
• engineering or architectural services, professional studies, or other administrative costs
• expenses for City vehicles and equipment
• renovating or expanding City facilities, grounds, or equipment
Financing
The City finances capital improvements on essentially a pay-as-you-go basis utilizing revenue
from the I % City sales tax originally adopted in 1993, the 1% Parks Development (Hotel, Motel,
Restaurant) sales tax adopted in 1996, and operating revenues from the Airport, Shop, Water &
Sewer, and Solid Waste funds. The 1% City Sales Tax revenue is divided between General Fund
operations and capital. The current split for 2010, which began with the 2008 budget, is 60% for
General Fund and 40% for Sales Tax Capital Improvements Fund. Until 2008, the split as
established in 2003 was equal. Prior to June 2003, the revenue was divided 75% for Sales Tax
Capital Improvements Fund and 25% for General Fund. In addition, long-term debt is
considered and utilized only when the City faces a project that is of such importance and
sufficient financial magnitude as to warrant a bond issue.
The CIP is not a financing document in and of itself. Rather, the CIP is utilized as a planning
document that places projects in the annual budget whereby funds are appropriated for them by
the City Council. Prior to actual initiation of project work, required contracts are presented to
the Mayor or City Council, as appropriate, for final approval of expending funds.
Project Cost Determination
All projects are first costed in current or 2009 dollars. Then a determination of the year the
project is expected to start is made. Finally, a determination of the projected cost of the
improvement is made by referring to the "Project Cost Table" that provides the inflation
multiplier to be used for the project in the anticipated year.
159
Project Cost Table for CIP 2010-2014
Inflation Recommendations
6% factor - This factor should be used in calculating all project categories.
ter:,
Year?:
.s' 6"/o Factor.
2010
1.060
2011
1.124
2012
1.191
2013
1.262
2014
1.338
Example: A street project that costs $1,000,000 in 2009 dollars, which is expected to be
done in 2010, would use the inflation factor of 1.191. To get the expected cost of
the project in 2012 dollars, multiply $1,000,000 by 1.191, which equals
$1,191,000.
Priority Selection of Projects
The adopted CIP will rely on priorities defined by the Mayor, City Council, community, and City
staff. As always, criteria such as government imposed mandates, usefulness to the community,
and impact on operational expenses will be reviewed in establishing priorities. A priority is
assigned to each project by year and by funding source. Projects for which no funding is
anticipated to be available will be placed on an "Unfunded Projects List," which will identify the
cost of the project. This list identifies the project as being viable, but one for which no funding
is presently available. Unfunded projects may be funded if actual revenue is above projected
revenue, if costs on funded projects are below budget, or if another funding source is identified.
The Parks and Recreation Advisory Board, Airport Board, City Council Street Committee, City
Council Water & Sewer Committee, and City Council Equipment Committee meetings have
been held to obtain committee and public input and guidance regarding parks, streets, bridge and
drainage improvements, water and sewer improvements, and equipment purchases planned for
the next five years.
160
City of Fayetteville, Arkansas
2010 Capital Projects
Summary
Sales Tax
Special
Capital
Revenue
Enterprise
Shop
lmpvs Fund
Funds
Funds
Fund
Total
Fire Improvements
1,011,500
241,000
-
-
1,252,500
Police Improvements
301,000
287,000
-
232,000
820,000
Library Improvements
358,000
-
-
-
358,000
Parks & Recreation Improvements
135,300
799,900
-
-
935,200
Bridge & Drainage Improvements
550,000
-
-
-
550,000
Street Improvements
400,000
-
-
-
400,000
Transportation Improvements
2,199,700
-
-
-
2,199,700
Trail Improvements
500,000
-
-
-
500,000
Information Technology Improvements
722,500
-
-
-
722,500
Other Capital Improvements
554,000
-
-
-
554,000
Wastewater Treatment Improvements
-
1,680,000
287,000
-
1,967,000
Water & Sewer Services Improvements
-
-
489,000
-
489,000
Water & Sewer Improvements
-
612,000
2,918,000
-
3,530,000
Vehicles & Equipment
-
-
-
239,000
239,000
Off -Street Parking Improvements
-
43,850
-
-
43,850
Solid Waste Improvements
-
-
1,176,000
466,000
1,642,000
6,732,000
3,663,750
4,870,000
937,000
16,202,750
161
City of Fayetteville, Arkansas
2010 Capital Projects
Comprehensive Detail
Sales Tax
Special
Capital
Revenue Enterprise
Shop
Impvs Fund
Funds Funds
Fund
Total
Fire Improvements
Fire Mobile Radios
17,500
- -
-
17,500
Fire Facility Maintenance
25,000
- -
-
25,000
Fire Information Technology Updates
10,000
- -
-
10,000
Fire Station #6 Concrete Pad
80,000
- -
-
80,000
Fire Station #1 Generator
60,000
- -
-
60,000
Firefighting Equipment Replacements
18.000
- -
-
18,000
Fire Station #31#5 - Lease Payment
801,000
- -
-
801,000
Fire Improvements
-
241,000 -
-
241,000
1,011,500
241,000 -
-
1,252,500
Police Improvements
Police Technology Improvements
50,000
287,000 -
-
337,000
Police Unmarked Vehicles
50,000
- -
-
50,000
Police Building Improvements
100,000
- -
-
100,000
Specialized Police Equipment
40.000
- -
-
40,000
Police Recording System
43,000
- -
-
43,000
Police Tandburg Video Arraignment System
18,000
- -
232,000
250,000
301,000
287,000 -
232,000
820,000
Library Improvements
Library Materials Purchases
335,000
- -
-
335,000
Library Computer Replacements
23.000
- -
-
23,000
358.000
- -
-
358,000
Parks & Recreation Improvements
Forestry, Safety & ADA Compliance
28,500
- -
- 28,500
Tree Escrow
83.800
- -
- 83,800
Other Park & Safety Improvements
10,000
- -
- 10,000
Lights of the Ozarks
13,000
- -
- 13,000
Lake Improvements
-
125,000 -
- 125,000
Community Park Development
-
373,000 -
- 373,000
Walker Park Improvements
-
16,000 -
- 16,000
Brooks -Hummel Nature Preserve Land Purchase
-
78,000 -
- 78,000
Neighborhood Park Development
-
50,000 -
- 50,000
Wilson Park Improvements
-
112,900 -
- 112,900
Other Park & Safety Improvements
-
20,000 -
- 20.000
Gulley Park Improvements
-
25,000 -
- 25,000
135,300
799,900 -
- 935,200
Bridae & Drainaoe Imorovements
Stormwater Quality ManagementNutrient Reduct 150.000 - - - 150,000
Lake Wilson Spillway Repair 400,000 - - - 400,000
550,000 - - - 550,000
Street Improvements
Old Wire Road -Mission to Crossover 300,000 - - - 300,000
Street/ROW/Intersection Cost Shares 100,000 - - - 100,000
400,000 - - - 400.000
162
City of Fayetteville, Arkansas
2010 Capital Projects
Comprehensive Detail
Sales Tax Special
Capital Revenue Enterprise Shop
Impvs Fund Funds Funds Fund
Total
Transportation Improvements
Traffic Signal Improvements
62,000 - - -
62,000
In -House Pavement Improvements
1,637,700 - - -
1,637,700
In -House Sidewalk Improvements
500,000 - - -
500.000
2,199,700 - - -
2,199,700
Trail Improvements
Trail Development
500,000 - - -
500,000
500,000 - - -
500,000
Information Technoloov Imorovements
Document Management
40,000 -
-
- 40,000
Geographic Information System (GIS)
65,000 -
-
- 65,000
Local Area Network (LAN) Upgrade
150,000 -
-
- 150,000
Printer Replacements
7.500 -
-
- 7,500
Microcomputer Replacements
65,000 -
-
- 65,000
AccessFayetteville Technical Improvements
25,000 -
-
- 25,000
Fiber Connectivity Between City Buildings
205,000 -
-
- 205,000
Time and Attendance
165,000 -
-
- 165,000
722,500 -
-
- 722,500
Other Capital Improvements
Building Maintenance
Building Improvements
271,000 -
-
- 271,000
Government Channel
-
P.E.G. Television Center- Equipment
48,000 -
-
- 48.000
Parking & Telecommunications
-
Telecommunications Systems Upgrades
100.000 -
-
- 100,000
Communications & Marketing
-
IT Assessment and Project MGT
80,000 -
-
- 80,000
Video Editing Upgrades
55,000 -
-
- 55,000
Audit Expense
6,700 -
-
- 6,700
560,700 -
-
- 560,700
Wastewater Treatment Improvements
Upgrade/Replace Lift Stations - W.W.T.P.
- -
22,000
- 22.000
Plant Pumps and Equipment - W.W.T.P.
- -
106,000
- 106.000
UV Disinfection System Replacement
- -
159,000
- 159,000
Wastewater Impact Improvements
- 1,680,000
-
- 1,680.000
- 1,680,000
287,000
- 1,967,000
Water & Sewer Services Improvements
Business Office Improvements
- -
16,000
- 16,000
Water & Sewer Rate Study
- -
150,000
- 150,000
Backflow Prevention Assemblies
- -
12.000
- 12,000
Water Meters
- -
311.000
- 311,000
- -
489,000
- 489,000
163
City of Fayetteville, Arkansas
2010 Capital Projects
Comprehensive Detail
Sales Tax
. Special
Capital
Revenue
Enterprise
Shop
Impvs Fund
Funds
Funds
Fund Total
Water & Sewer Improvements
Sanitary Sewer Rehabilitation
Water and Sewer Cost Sharing
Water Line Projects As Needed
Water Impact Improvements
South Mountain Pump Station Repair
Benson Mountain Pressure Plane Upgrade
Water & Sewer Improvements Defined by Study
Vehicles & Equipment
Tractors/Mowers - Replacement
Light/Medium Trucks - Replacement
Off -Street Parking Improvements
Parking Lot Improvements & Overlays
1,150,000
143,000
612,000 -
- 200,000
325,000
- 1,100,000
612,000 2,918,000
43,850
43,850
1,150,000
143,000
612,000
200,000
325,000
1,100,000
3,530,000
110,000 110,000
129,000 129,000
239.000 239,000
43,850
43,850
Solid Waste Improvements
Solid Waste Commercial Rate Study - - 110,000 - 110,000
Compactor Boxes - - 106,000 - 106,000
Materials Recovery Facility Improvements - - 292,000 - 292,000
Westside Recycling Drop Off Facility - - 426.000 - 426,000
Compost Site Slab Expansion - - 242.000 - 242,000
Sanitation Equipment - Replacement - - - 466,000 466,000
1,176,000 466,000 1,642,000
6.738.700 3.663.750 4.870,000 937.000 16.209.450
164
City of Fayetteville, Arkansas
2010 Capital Budget
Project Title & Description
Of -Street Parking Fund (2130)
Off -Street Parking Improvements:
Parking Lot Improvements and Overlays (06001)
2010
Budget
The City currently has 12 public parking lots and one municipal parking deck that are in the 43,850
Downtown Square and Dickson Street areas. These are all asphalt surface lots that periodically
require general maintenance such as crack seal, seal coat, re -striping, pot hole patching, and
bumper block replacement. These lots also require a complete asphalt overlay on a less frequent
basis. This parking lot maintenance schedule will provide an overlay of one parking lot annually
and general maintenance of the other lots as needed.
Total Off -Street Parking Fund Projects: 43,850
Parks Development Fund (2250)
Parks Development Capital (9255)
Neighborhood Park Development (02013)
This project consists of the development/upgrades of City neighborhood parks. Included in this 50,000
project is the development of over 20 acres of park land distributed across the City. Bryce Davis
Park is located in the NW quadrant, north of Wedington Drive and west of Salem Road and has
been expanded to a community park. $395,000 is budgeted in 2009 to begin development of the
additional 17 acres. Hill Place park land is located in the SW quadrant south of MLK Blvd, west of
Hill St. and Stone Mountain park land is located in the SE quadrant east of Crossover Rd., north of
Hwy. 16E. These lands are currently in the City's park system and are in need of development. Owl
Creek park land is expected to be added into the City's park system in 2010.
Gulley Park Improvements (05001)
Gulley Park is one of the City's most popular and widely used parks. A large pavilion with 25,000
restrooms and electricity is needed to host gatherings. The location of the existing house on Old
Wire Road lends itself to an excellent site for a pavilion. Construction of this additional pavilion will
expand opportunities to users as well as provide a covered space for gatherings. The trail in
Gulley Park is showing signs of significant wear and is in need of repair. Renovation of this trail,
including the repair of cracks and splits, will decrease the likelihood of accidents. In 1991, a
parking lot was constructed off Township Street at Gulley Park to accommodate 32 vehicles. This
park has seen a tremendous increase in usage, thereby making the existing parking lot
inadequate. Additional parking is needed to create safer vehicular and pedestrian circulation.
Lake Imorovements (02043
The existing playground located at the North Shore Park of Lake Fayetteville is in need of 125,000
replacement. This area of the park has seen increased usage in recent years. The boat
dock/fishing pier at Lake Sequoyah is in need of renovations. The south dock has been closed due
to deterioration. A feasibility study is required to determine if there is a need to renovate the docks
or completely remove them and provide other lake improvements, such as ADA accessibility to the
lake.
Regional Park Development (02002)
The Parks and Recreation Master Plan recommends the development of a Regional Park based 373,000
upon data from public meetings, citizen survey results, a one day steering committee meeting, and
interviews with public officials, staff, and community leaders. Possible facilities include baseball,
soccer, and softball complexes, as well as trails, tennis courts, sand volleyball courts, pavilions,
picnic tables/grills/benches, disc golf, and multi purpose fields. Park facilities would be developed
on a priority basis depending upon public desires. Wth the request for the Lewis Soccer Complex
to be returned to the University of Arkansas, there is an urgent need to relocate this facility. Due to
the poor condition of the Walker Park Baseball Complex, it needs to be replaced as soon as
possible.
165
City of Fayetteville, Arkansas
2010 Capital Budget
Project Title & Description
Brooks -Hummel Nature Preserve Land Purchase (07027)
2010
Budget
The City purchased 13.75 acres located north of the Lake Lucille Spillway in 2007 for a principal 78,000
amount of $495,000 with an interest rate of six percent annually for five years on the unpaid
balance. The City agreed to sell 1.89 acres to the United Presbyterian Church for $68,000. The
City also agreed to sell a conservation easement for the property to the Fayetteville Natural
Heritage Association for $179,500. This property has been named the Brooks Hummel Nature
Preserve by Resolution Number 108-07.
Wilson Park Improvements (02013)
The trail in Wilson Park is eroding and is in need of replacement with a concrete trail. Lighting is 112,900
also needed along the trail due to heavy use in the evening and early morning hours.
Approximately $295,000 is included in the 2009 budget for this project. By lighting this trail, the City
will provide a safe place for people to exercise. There have been numerous requests for lights on
this trail for several years due to incidents in the past where trail users have been assaulted in dark
areas of the park. The total cost of this project is $407,900. The swimming pool and bathhouse
floor deck needs to be resurfaced. The deck is cracking and breaking off causing a safety hazard.
The entire surface needs to be replaced. Citizens have requested the renovation and addition of
lighting to the two west side tennis courts.
Walker Park Improvements (10009)
This project will provide an entry feature on South College for the Walker Park Senior Center and 16,000
interpretive signage for the Walker Park mural on the exterior of the handball courts. The Senior
Center is in need of a visible placemarker. An entry sign compatible with the existing architecture in
Walker Park will be built near the drive location. The mural at the handball courts has drawn much
positive attention to the area. Interpretive signage to expand on the heritage of the South
Fayetteville area is needed to complete the project. Additionally, the Senior Center is in need of a
20x10' Combo Walk-in Cooler to assist with the storage of bulk food purchases. Items purchased
in bulk reduce the overall cost of the Meals on Wheels program.
Other Park & Safety Improvements (02014)
As donations are received, staff will determine the various improvements most needed for to the 20,000
different parks.
Total Parks Development Fund Projects: 799,900
Impact Fee Fund (2300)
Water & Sewer Improvements:
Water and Sewer Cost Sharing (02067)
This project is to provide funding for projects that will be cost shared by the City and developers or 612,000
individuals. Each project will be approved on a case by case basis. These projects maximize
return on each dollar spent by the City because of combining work needed with work being funded
by a developer or other entity. Examples include looping water lines, up sizing water and sewer
mains above the minimums required for a developer to install, and extensions beyond the area and
needs of a development.
166
City of Fayetteville, Arkansas
2010 Capital Budget
Project Title & Description
2010
Budget
Wastewater Impact Improvements:
Sewer Replace - Elkins Outfall Line (10010)
This project will replace the sewer line which serves as the gravity outfall from the Elkins sewer 1,680,000
force main due to increased capacity needs. The line should be replaced to the Mally Wagnon
Road sewer pump station. Manholes and pipe need to be protected from internal corrosion. The
cost estimate is based on the Garver and Garver estimate as part of the Wastewater Treatment
Plant Master Plan, December 2000.
Fire Improvements:
Fire Improvements (07003)
The purpose of this project is to accumulate funding for Fire projects that are associated with the 241,000
increase in developments throughout the City. The funding for this project comes from impact fees
collected from developments.
Police Improvements:
Police Impact Improvements (07001)
The purpose of this project is to accumulate funding for Police projects that are associated with the 287,000
increase in developments throughout the City. The funding for this project comes from impact fees
collected from developments.
Total Impact Fee Fund Projects: 2,820,000
Sales Tax Capital Improvements Fund (4470)
Transportation Improvements:
Sidewalk Improvements (02053)
The goal of this project is to continue to improve the connectivity of the sidewalk system by 500,000
constructing new sidewalk in selected areas and replacing or repairing sidewalks throughout the
City. The City maintains existing sidewalks and has a large inventory of locations where sidewalks
are needed. Developers are responsible for construction of sidewalks in new subdivisions and
large scale developments. One of the City Council's priority goals is sidewalk connectivity at the
current pace of installing approximately four miles of new sidewalk per year. There were decades
of development when sidewalks and drainage were not required.
In -House Pavement Improvements (02052)
This program provides for the systematic overlay of approximately 6.7% of existing asphalt streets 1,637,700
within the City limits on an annual basis and includes curb cuts, curb and guttering, pavement
striping, and preparation costs for the overlays. The goal of this project is to overlay a minimum of
150,000 square yards of asphalt each year. A street evaluation program determines overlay
schedules based on existing conditions of streets. The resulting plan is presented to the Street
Committee and City Council on an annual basis and implemented upon approval. Overlaying each
street within a 15 year cycle is intended to optimize the longevity of roadways and minimize
significant maintenance requirements, resulting in fewer complete renovations at a substantially
greater cost.
167
City of Fayetteville, Arkansas
2010 Capital Budget
Project Title & Description
2010
Budget
Traffic Signal Improvements (02063)
This project involves the installation of new traffic signals, upgrading existing traffic signals, and 62,000
other improvements which enhance the safety and movement of pedestrians and vehicles. The
location of traffic signal projects will be determined as warrants are met as specified in the FHWA
Manual On Uniform Traffic Control Devices and when related street projects are completed. The
purpose of a traffic signal installation is to assign vehicle right-of-way and improve the safety of
vehicles and pedestrians in the City. Upgrades to existing signals include outfitting signal control
cabinets with battery back ups, upgrades to overhead video detection, and replacing wooden or
deteriorated metal poles with galvanized steel poles. The City has all existing traffic signals on the
citywide closed loop radio signal system and Windows NT CL Mats Peek operating system. All
new installations will include overhead video detection, LED signal heads, and be on the signal
system network.
Street Improvements:
Street ROW/Intersection/Cost Shares (02116)
This project is to provide funding for the acquisition of miscellaneous street right-of-way, 100,000
construction of miscellaneous street projects, cost sharing for developer projects, and contingency
funds for other street projects as needed.
Old Wire Road -Mission to Crossover (10011
This project will widen Old Wire Road from Mission to Crossover from an existing two lane ditch 300,000
section to two to three lanes with curb and gutter and sidewalks. Funding requested will be
adequate for design and other preliminary costs. This will allow the improvements to be designed
in preparation for right-of-way acquisition and construction to be funded by excess funds in the
2006 Bond Program, by a future Bond Issue, or by future CIP allocations.
Library Improvements:
Library Materials Purchases (02049)
This project provides library materials including literature, non-fiction, reference resources, films, 335,000
books on CD, e -books, and parenting resources. The Fayetteville Public Library seeks to provide
a collection of library materials at a level commensurate with benchmark cities, e.g. Lawrence,
Ames, Champaign, Denton, Iowa City ($7.60 per capita) as well as the national average for cities
with a population of 50,000 to 99,000 ($6.05 per capita). These were not reached in 2008, and this
puts Fayetteville far behind the benchmark cities. Over one million items were borrowed in 2008
and borrowing continues to increase in 2009. This upward trend is projected to continue. While
funding requested recognizes the City's funding shortfall in 2010-2011, increases will be
desperately needed in 2012-2014 to narrow the gap between current funding and the national
mean and benchmark cities.
Library Computer Replacements (04004)
This project provides rotational replacement of computer resources. Public access computing is a 23,000
core service ensuring all residents have computer and high speed connectivity. Uses include job
searches, completing e -forms, classes, email, research, shopping, writing, school assignments,
etc. From 2007 through 2008 use of public access computers grew by 10%.
Information Technology Improvements:
Microcomputer Replacements (02057)
This project is for the replacement of failing and outdated personal computers (PC's). In order to 65,000
make use of increased functionality of new PC software, PC hardware must be continuously
evaluated and updated.
City of Fayetteville, Arkansas
2010 Capital Budget
Project Title & Description
2010
Budget
Local Area Network (LAN) Upgrade (02056)
This project is to upgrade and expand the City's Local Area Network(LAN)/Network infrastructure. 150,000
The LAN is used by every division in the City across twenty plus locations connecting
approximately 800 devices. Increases in the system's user base and advances in technology have
created a need for hardware and operating system upgrades. Future upgrades include
replacement of all switches in the primary switch room located at city hall with a core chassis based
switch that will allow for future growth and higher speed, reliability, and availability.
Geographic Information System (GIS) (02055)
Geographic Information Systems (GIS) are organized collections of computer hardware, software, 65,000
geographic data, and personnel designed to efficiently capture, store, update, manipulate, analyze,
and display all forms of geographically referenced information. This system provides necessary
information for planning, engineering, Hansen, and public utility projects. Additionally, GIS
provides applications to assist many other City divisions including Police, Fire, Transportation, and
Parks & Recreation. This project is to upgrade and expand the City's base GIS computer
hardware, software, and data collection systems to accommodate growth in the system's
applications and user base.
Printer Replacements (02060
This project is for the replacement of AS/400 system printers and network printers. The workload 7,500
for system printers has steadily decreased since the implementation of the Electronic Document
Management System. This reduction has extended the life on most of the systems printers.
However the need remains to replace certain printers as reliability reduces and maintenance costs
increase.
AccessFavetteville Technical Improvements (04047
This project provides funding for technical improvements, enhancements, third party applications, 25,000
and maintenance of the AccessFayetteville website. AccessFayetteville utilizes a commercial
Content Management System (CMS) that is configured and maintained by City staff. The CMS
allows end users to add, edit, and approve the content that is displayed on the website.
Document Management (02094)
This project is to add additional scanners and licenses as new applications are added to the 40,000
Electronic Document Management System (EDMS). A workflow application is scheduled for
implementation in 2010. WorkflowXtender is an add-on application with the EDMS that allows the
flow of work between individuals and/or departments to be defined and tracked. It will provide for
the automatic routing of documents and projects to the users responsible for working on them.
With built in security features digital signatures can automate the signature process.
WorkflowXtender is concerned with the timely provision of information required to support each
step of the routing cycle.
Time and Attendance (08025)
This project is to provide hardware, software, and interface to payroll to help streamline and 165,000
automate payroll data entry and capture pay related information that cannot be captured in the
current manual entry system. Currently, daily payroll hours are entered into a spreadsheet to
calculate weekly totals for work, sick, vacation, and overtime hours. The weekly totals are then
entered into the payroll system by timekeepers or payroll staff. Because of the time window
between payroll work dates and the bank deadline for payroll, it is not feasible to manually enter
time into the payroll system on a daily basis, thus losing capabilities to capture that important data
for analysis. This system is necessary for better Wage and Hour law compliance (Fair Labor
Standards Act) and for compliance with the Family and Medical Leave Act. Additionally, this
system would enable the City to institute and enforce a much needed absenteeism policy.
169
City of Fayetteville, Arkansas
2010 Capital Budget
Project Title & Description
Fiber Connectivity Between City Buildings (08027)
2010
Budget
This project will provide a fiber connection between the City Administration Building and other City 205,000
locations (Water & Sewer Operations, Solid Waste & Recycling, Fleet Operations/Transportation,
and Parks & Recreation). Currently, all these sites connect to the City Administration Building via
wireless connections with Ti redundancy backup lines. The number of users and the size and
demand for network bandwidth of current files and applications make the current connections
performance very slow and reduces productivity. Implementation of this project will have a
profound impact on both the integrity and speed of our Metropolitan Area Network. It will also pave
the way for technologies like Voice over IP, high availability data -sharing applications, and video
streaming/conferencing.
ng.
Other Capital Improvements:
Building Improvements (02046)
This project consists of the repair and replacement of damaged and worn roofs, HVAC systems, 271,000
and provides for other improvements (such as remodels) to City owned buildings. This effort
consists of preventive maintenance efforts to address the day to day facility operations of City
facilities. During the upcoming year, the Building Services Division plans to continue to work in
house and through contractors.
P.E.G. Television Center- Equipment (02061)
Cable TV will be converting to digital, which Fayetteville's operator is already doing and will require 48,000
some updating of equipment, in order to take advantage of innovations. Computer networking
between video editors and computers with programming data will also be installed in the PEG
Center. A dimmable fluorescent studio lighting system will save power and be more comfortable
and easily adjusted. This project allows periodic equipment replacement of some equipment up to
and over 15 years old, such as cameras, camcorders, monitors, computers, and video recording
devices. Other items include City Hall robotically controlled cameras, portable switching
equipment, wireless video transfer equipment, tripods, and furniture. The robotically controlled
cameras will save some labor, otherwise the replacements will have no measurable impact on the
operating budget.
Telecommunications Systems Upgrades (04001)
The City currently has 17 telecommunications systems located throughout various facilities. These 100,000
systems provide voice communications and voice mail services for all City employees at all City
facility locations. Upgrades to these systems are essential to ensure no down time due to failing
software and/or hardware and to ensure that all software versions are kept current to provide the
most up-to-date technology. With all future upgrades, replacement equipment will be integrated so
that all city facilities communicate in unison as if on one main system. Internal and external
communications will be significantly enhanced. This system has suffered some serious crashes
that have been detrimental to public safety communications. ThelPolice and City Hall systems are
integrated together and are the largest switches of all the facilities.
IT Assessment and Project MGT (10013)
This project allows an assesment of the current level of information technology operations and 80,000
equipment. From this assessment, a strategic plan will be developed.
170
City of Fayetteville, Arkansas
2010 Capital Budget
Project Title & Description
2010
Budget
Video Editing Upgrades (10012)
Video production editing technology is always being updated and improved. The current state of 55,000
technology in the PEG Center is old and in need of updating. The stated goal of the administration
is to have the PEG Center strive to be the best in class and to be a resource that enables staff and
volunteers the opportunity to train and work on industry -standard technology. The City also
supports the endeavors of Community Access Television by providing CAT with equipment with
which to provide their service. To that end, video production editing capability needs to be
maintained at least at an industry -standard level. The video editing technology of the Center has
not been kept current and is several generations behind the current standards. The goal of this
project would be bring all editing systems at the Center up to industry standard technology.
Audit Expense
6,700
Parks & Recreation Improvements:
Other Park & Safety Improvements (02014)
At Lake Fayetteville, there is an 80 acre area adjacent to the old Butterfield Trail that is becoming 10,000
overgrown with invasive plant species. In order to preserve this area, management will begin to
establish native grasses and forbs. This will provide an educational area and will also enhance
wildlife habitat. Citizens will be able to enjoy the area as it is bordered on three sides by the Lake
Fayetteville. trail. It will also provide great educational opportunities for school children through our
partnership with the Environmental Study Center. Initial work will include eradication of invasive
plants species and a controlled burn.
Forestry, Safety & ADA Compliance (02045)
The forestry project consists of tree care, tree/landscape installation, the tree farm, community and 28,500
school education, mature tree restoration, annual operating charges for the grinder and chipper,
and maintenance and removal of hazardous trees in parks and public lands. The National Arbor
Day tree give away is also included. Funds are required to maintain a sustainable tree farm and
turf resource, eventually reducing the need to purchase trees and sod from outside vendors. A
mature tree restoration program consisting of aeration of compacted soil and root stimulation will
be utilized in various parks. Funds for unforeseeable emergencies occurring in parks due to
inclement weather and vandalism or replacement and renovations of park amenities to meet
ADA/safety standards are budgeted each year. An Urban Eco Analysis Study is needed to
compare to the 2000 study and validate the Tree Preservation Code which requires a tree
inventory by 2011.
Lights of the Ozarks (02001)
The Lights of the Ozarks display was initiated in 1993 by the Chamber of Commerce. The 13,000
Advertising & Promotion (A&P) Commission gave $40,000 the first year to help establish the event.
For the past 15 years, the City has installed the lights and the Chamber of Commerce and the A&P
Commission have organized related events. Over 500,000 lights are displayed from Thanksgiving
until New Years Eve. In 2008, A&P Commission contributed $12,500 for lights and Wal-mart
awarded a grant for $10,000. In 2008, the event required 1,411 hours to install and in the Wnter
of 2009 it took 295 hours to remove the lights. The A&P Commission estimates over 200,000
people come to view the display. It is one of the most popular winter festival in Fayetteville . In the
Spring of 2009, the A&P Commission was unable to contribute funds for the 2009 display.
Additional funds will be requested from the A&P Commission and the Wal-mart Foundation later in
2009.
171
City of Fayetteville, Arkansas
2010 Capital Budget
Project Title & Description
2010
Budget
Tree Escrow (08001)
Funds from this project can be used in a variety of ways such as planting or maintaining trees with 83,800
either a seasonal FTE or by contract labor or to identify planting spaces using a tree inventory.
Funds for this project are deposited through the development processes defined in Chapter 167 of
the UDC and must be used within seven years or be refunded. This money should first be spent
within the development or within one mile and/or within the appropriate quadrant.
Police Improvements:
Police Technology Improvements (06002)
This project provides for the upgrade and replacement of computer and networking equipment, 50,000
which is obsolete and/or malfunctioning. By providing updated equipment, officers will be kept
informed of pertinent records. This project includes purchases for increased storage capacity and
software to manage digital media files, improve wireless connectivity between the main police
facility and substations, and other improvements as they become necessary.
Police Unmarked Vehicles (06003)
The Police Department utilizes unmarked vehicles for a variety of tasks, such as gathering 50,000
intelligence. Other tasks include the following:
Conducting pre -raid intelligence for ERT deployment
Conducting narcotics operations
Patrolling for vandals
Patrolling for burglars and thieves
Conducting alcohol enforcement patrols
Conducting surveillance for all the above activities
Any activity that must be kept covert
Police Building Improvements (02047)
2010 funding in this project will be used to remodel the existing Police Building and expand into the• 100,000
District Court area upon relocation to their new District Court Building. This project will also be
used to repair/replace aging items such as flooring, cabinets, lighting, and small HVAC units in the
current Police Department building.
Specialized Police Equipment (02062)
This project is to replace outdated and/or malfunctioning equipment used during police operations. 40,000
Equipment items such as Lasers, digital cameras, radars, decibel meters, surveillance equipment
and other specialized equipment are needed for officers to perform duties.
Police Recording System (08014
This project will serve to replace the current recorder which is utilized to capture and archive 43,000
communications from the phone and radio systems within the Police Department. The current
recorder will no longer be supported by the vendor in 2010. This represents 20% of the total cost
of the project with the Arkansas Telephone Emergency Services Board providing the other 80%
costs of the project.
Police Tandbura Video Arraignment System (08013
The original video arraignment system was purchased in 2005 and will have reached its life 18,000
expectancy by 2010. This replacement project allows the Judge to arraign detainees at the
Washington County Jail without transporting and supervising them to the District Court. This
increases the safety of detainees, public, and officers alike while eliminating transportation costs.
172
City of Fayetteville, Arkansas
2010 Capital Budget
Project Title & Description
2010
Budget
Bridge & Drainage Improvements:
Stormwater Quality Management/Nutrient Reduction (02097)
This project includes activities required by the City's agreement with Beaver Water District for 150,000
nutrient reduction in the White River Watershed and regulation in the City as required by the EPA
National Pollutant Discharge Elimination System (NPDES) Phase II Stormwater Permit Regulations
as administered by the Arkansas Department of Environmental Quality (ADEQ). A total of
$935,000 is estimated to be spent on this project in 2010 through 2014, of which approximately
$320,000 will be funded with currently budgeted funds.
Lake Wilson Spillway Repair (10014)
The spillway at Lake Wilson was damaged by flooding in 2004. Since that time, a study and 400,000
analysis of the dam has been conducted by Carter and Burgess under Project 04030. Design and
construction of the necessary repairs are still to be completed. FEMA estimated the project cost to
be $294,737 on a Project Worksheet in 2004. The actual project cost is not known, but it is
expected to be substantially more than the initial estimate. The final cost to the City is anticipated
to be 12.5% of the total project cost. The funding amount in this request is for the total project cost
to provide for interim funding until the reimbursement is received. The project has received several
time extensions from FEMA, and further delays may cause the loss of federal funding for the
project. The current schedule submitted to FEMA indicates project completion by the end of 2010.
Trail Improvements:
Trail Development (02016)
The goal of this project is to provide funding to increase production of the trails program throughout 500,000
Fayetteville. This funding includes new trail development and asphalt replacement on existing
trails. This will be accomplished through the use of personnel within the Transportation Division as
approved by the City Council. This funding will allow production to proceed at a reduced cost,
thereby providing for an increased rate of trail construction.
Fire Safety Improvements:
Fire Station Lease Payments - Stations 3/5 (05002)
Bond payments to finance the construction costs of the new fire station #3 and the relocation of fire 801,000
station #5.
Fire Facility Maintenance (02006)
This project is for major repairs to existing facilities that cannot be funded through the normal 25,000
operating budget. It includes but is not limited to central station's roof repairs and fire escape
replacements, remodeling for existing stations, and structural repairs for the central fire station.
Mobile radios (10015)
This project is to replace obsolete hand held and mobile station radios. Motorola, which is the 17,500
current provider, will no longer service existing radios. This project will allow four to five radios to
be replaced each year. The estimated replacement cost is $3,500 per radio.
Firefighting Equipment Replacements (10016)
This project is for the replacements of several expensive pieces of firefighting equipment. This 18,000
equipment includes a multi gas meter, thermal imager, and AEDs.
173
City of Fayetteville, Arkansas
2010 Capital Budget
Project Title & Description
Fire Information Technology Updates (10017)
2010
Budget
This project will allow the replacement of computer hardware on an as needed basis. With the 10,000
computers in the front line apparatus as well as all fire stations, staff is currently supporting over 58
computer systems. This allows for the replacement of systems as they become obsolete or
inoperable without interrupting daily operations.
Fire Station #6 Concrete Pad (10018)
This project is for a 13,800 square foot concrete pad adjacent to fire station #6. During 2009, the 80,000
Fire Department made an application for a FEMA grant to purchase a mobile burn unit for
firefighter training. The unit is a semi -trailer that is specifically designed for live practical burns.
Even though the unit is mobile, it will need to be stored when not in use. This concrete pad will not
only provide storage but also a place for the Fire Department to conduct drills and train personnel.
Generator for FS #1(10019
This project is to replace the generator at the central fire station. The current generator is 60,000
approximately six years old and will be relocated to the Fire Marshal's office to provide emergency
stand by power. The new generator will provide enough power to provide heat, to power the
phone system and computers, and limited lighting to the living area.
Total Sales Tax Capital Improvements Fund Projects: 6,738,700
Water & Sewer Fund (5400)
W TP Capital (5800)
Upgrade/Replace Lift Stations - W.W.T.P. (02068)
The lift stations provide a vital function in the overall treatment of wastewater. The stations are 22,000
exposed to extreme wear conditions and must be upgraded routinely. Additionally, new
developments within the City increase the flow to various stations requiring additional or higher
capacity equipment.
Plant Pumps and Equipment - W.W.T.P. (02069)
Many pieces of the W WrP equipment are essential to the wastewater treatment process. The 106,000
equipment may suffer catastrophic failure and become unusable with little advance warning. The
plant cannot operate and continue to produce permit complying effluent without adequate
equipment. The project allows WWfP personnel to adapt to the needs of each season and year
and still maintain compliance.
UV Disinfection System Replacement (10008)
The Noland UV Disinfection System is the final treatment unit in the wastewater treatment process. 159,000
It disinfects the treated wastewater prior to discharging it to the environment as required by the
State NPDES permit. The existing system was installed in 1999 and has become increasingly
difficult and costly to maintain. Since the unit is the first generation of its kind, it is no longer
available on the market; therefore costs for replacement parts have increased by at least fifty
percent since the date of the inception. Proper replacement parts and technical support have also
been difficult to locate. The Noland system staff proposes to replace has an operational cost of
approximately $175,000 per year; the more modem system at the West Side WWTP costs
approximately $40,000 per year. The proposed cost of replacement includes a covered building for
the unit, which the current Noland system does not have. This project is funded over multiple
years; the total project cost is estimated at $1.16 million.
174
City of Fayetteville, Arkansas
2010 Capital Budget
Project Title & Description
2010
Budget
Meter Operations Capital (1840)
Water Meters (02065)
This project Is for the replacement of old water meters damaged beyond repair and expansion 311,000
meters for new water service. Additional radio -read units will be installed on water meters that are
located in difficult areas such as fenced back yards, alleys, inside buildings, and other time
consuming locations.
Backflow Prevention Assemblies (02066)
This project is for installation or replacement of backflow prevention assemblies on City facilities to 12,000
meet backflow prevention mandate orders by the Arkansas Department of Health (ADH).
Business Office Improvements (03038
Various improvements in the business office's hardware, safety features, and office configuration. 16,000
Specific improvements include the purchase of additional blue -bar printers to increase employee
efficiency and installation of an emergency alarm system to notify the Police Department in the
event of an unsafe condition or disruptive customer.
Water and Sewer Rate Study (02064)
Rates are required by City Council direction to be reviewed every three years. The last rate study 150,000
was initiated in 2007 and completed in 2008.
Capital Water Mains (5600)
Water Line Projects As Needed (04020)
This project will provide funding for relatively small projects and improvements which will be 143,000
identified by the Water & Sewer Maintenance Division. Projects that will be selected will exceed
the in house staffs ability to repair, but meet an immediate need based on frequency of leaks,
looping requirements, and relatively small location work requiring contractor capabilities. Once
defined, each project will be individually submitted to the Mayor for approval.
Water and Sewer Improvements Defined By Study (10007)
This project will provide funding for improvements which will be identified in the new Water Master 1,100,000
Plan that will be published in early 2010. These projects include the preliminary engineering and
easement acquisition for a future transmission main from the new Beaver Water District distribution
and metering point west of Interstate 540 and additional storage tanks within the system.
Benson Mountain Pressure Plane Upgrade (10006)
The highest priority portion of this project is to replace the existing water storage tank due to cracks 325,000
in the structural foundation ring. A new tank can be constructed at or near the same location.
Some additional property may be required. The system must be evaluated to determine the storage
capacity. Additionally, the Benson mountain pressure plane is at capacity. Any new developments
will require significant improvements to the pumping transmission and storage capacity of the
Benson Mountain pressure plane water system. The pump station needs to be upgraded or
replaced, or a second pump station needs to be constructed.
South Mountain Water Pump Station Repair & Replace (10005)
This project will repair and/or replace the variable frequency drives and upgrade the pumps, 200,000
motors, and electrical systems for the South Mountain water pumping station on 24th Street. This
pumping station has been in service for over 30 years with no upgrades. The variable frequency
drive is obsolete, the electrical systems are out of date, and the pumps and motors have exceeded
their useful life.
175
City of Fayetteville, Arkansas
2010 Capital Budget
Project Title & Description
Sewer Mains Construction (5700)
Sanitary Sewer Rehabilitation (02017)
2010
Budget
This project will reduce storm and ground water flows into the system which cause sewer overflows 1,150,000
and is required to meet state and federal laws. Negotiations with the ADEQ produced the
agreement that as long as the City continues to pursue rehabilitation, no enforcement action will be
initiated. Rehabilitation is required in areas with wet weather overflows to allow continued
development. This project includes replacing and lining existing sewer mains and manholes,
upgrading lift stations, and building relief lines. Design flows for the new West Side WWTP are
based on continued rehabilitation. Minisystems 6, 9, 9x, 14A, 14B, 20 and Greenland require all
work field study, analysis, design, and construction.
Total Water & Sewer Fund Projects: 3,694,000
Solid Waste Fund (5500)
Recycling Program (5060)
Materials Recovery Facility Improvements (07012)
Additional improvements to the facility have been identified to keep the facility in good condition. 292,000
Improvements include; paving extension to the employee parking lot ($13K), repair and painting of
outside walls at the Transfer Station and Material Recovery Facility (MRF)($50K), replacement of
one overhead door on the Transfer Station($16K), insulation replacement for the Transfer Station
and MRF($83K), adding administrative office space ($120K), and improvements to the compost
building to allow continued painting of dumpsters and drop boxes inside the building to improve air
quality($10K). These additional improvements will help maintain the facility grounds. Construction
projects include the parking lot and administrative offices. Maintenance projects include repair and
painting of outside walls, insulation replacement in the Transfer Station and MRF, compost building
improvements, and the overhead door for the Transfer Station.
Westside Recycling Drop Off Facility (10003)
As identified in the R.W. Beck Recycling Study, recycling drop offs provide the most cost effective 426,000
option for expanding the recycling program to service multi -family and others not serviced through
the curbside program. Expanding drop offs to other areas in the City will provide more convenient
opportunities to recycle, expand recycling and environmental education opportunities, and increase
volunteer opportunities. Drop off size can be functional in a 200' x 200area; however,
landscaping and educational components should be considered. The westside expansion can
occur on city owned land adjacent to the new westside waste water treatment plant. Also a grant
in the amount of $72,500 has been applied for through the ADEQ recycling grants program to
purchase recycling boxes for the site. Approval of grant will not be known until October 2009.
Revenue estimates are listed as defined in the Beck study but due to volatility in recycling markets
should not be relied upon.
Compost Program (5070)
Compost Site Slab Expansion (10002)
Concreting the current composting pad will improve operations within the composting program. 242,000
Increased waste diversion through composting of organic wastes, as identified in the R.W. Beck
Study, will be the result of this CIP. Modifying the composting permit from a class Y, designating
yardwaste only, to a class O for organics will necessitate the concreting of the current site over a
period of three years in order to effectively operate an organics composting program. Storm water
drainage and detention improvements will also be part of the expansion. Operating an organics
composting operation requires frequent turning of rows which presently is hindered by rain events
rendering the pad unusable for the compost row turner unless the pad is dry. Turning of rows
allows more oxygen into the process thereby reducing odors, which will be a major concern when
operating a class O facility.
176
City of Fayetteville, Arkansas
2010 Capital Budget
Project Title & Description
Commercial Drop Box Collections (5030)
Solid Waste Compactors (10001)
2010
Budget
The drop box program utilizes compactor boxes to efficiently handle solid waste from large quantity 106,000
generators. Compactor boxes decrease the frequency of collection and are serviced with existing
drop box trucks. The aesthetics are improved by having a compactor as opposed to multiple
dumpsters to service. Many businesses desire this type of collection. The division is competitively
pursuing accounts currently serviced by private franchised haulers.
Operations Program (5000)
Solid Waste Commercial Rate Study (10004)
A commercial rate study will evaluate Solid Waste program costs. No study has been conducted 110,000
since 2000 and commercial rates have not increased since that time. The rate study is necessary
to fund future growth.
Total Solid Waste Fund Projects: 1,176,000
Shoo Fund (9700)
Fleet Operations Capital (1920)
Police/Passenger Vehicles - Replacement (02081)
The purpose of this project is to replace obsolete or high maintenance vehicles which are no 232,000
longer suited for service. This project varies from the 2008-2012 CIP in that: 2010 purchases were
lowered by $206,000 and deferred to 2011, 2012 and 2013.
Solid Waste Eauioment - Replacement (02082
The purpose of this project is to replace obsolete or high maintenance sanitation vehicles which 466,000
are no longer suited for solid waste collection or recycling. This project varies from the 2008-2012
CIP in that: 2010 purchases were lowered by $789,000 and deferred to 2011, 2012 and 2013;
2011 purchases were increased by $26,000; 2012 purchases were increased by $277,000.
Tractors/Mowers - Reolacement (02083
The purpose of this project is to replace obsolete or high maintenance vehicles which are no 110,000
longer suited for regular service. This project varies from the 2008-2012 CIP in that: 2010
purchases were lowered by $25,000 and deferred to 2011; 2011 purchases were increased as
were 2012 purchases.
Lioht/Medium Trucks - Replacement (02078
The purpose of this project is to replace obsolete or high maintenance vehicles which are no 129,000
longer suited for regular service. This project varies from the 2008-2012 CIP in that: 2010
purchases were lowered by $557,000 to $129,000 and deferred to 2011 and 2012: 2011
purchases were increased by $103,000; 2012 purchases were increased by $191,000.
Total Shop Fund Projects: 937,000
Total Capital Improvements Program - 2010 Projects 16,209,450
177
City of Fayetteville's Debt Position
The City of Fayetteville has established a practice and policy of paying for all capital projects and
capital improvements on a pay-as-you-go basis using current revenues, whenever possible. If a
project or improvement is of sufficient size and need that it cannot be financed with current revenues,
long-term debt will be recommended. The basis for this policy is that the City has maintained a
commitment to infrastructure improvement and maintenance. The City also considers the cost versus
the benefits of debt financing. A recommendation is made only when the benefits outweigh the
costs. The City's debt policy also states that the City will attempt to refinance outstanding debt if a
determination is made that the City will benefit by reduced interest expense over the remaining life
of the bonds.
Like most municipalities, the City of Fayetteville borrows funds through tax exempt municipal
bonds. If the improvements serve the entire area (not just Fayetteville residents), the City may issue
bonds supported by various sales tax revenues. This allows the cost to be spread to everyone,
including tourists and visitors. The City carefully analyzes each proposed bond issue to determine
the need for the improvement, its useful life, and current and future revenues available to provide
debt service. Existing debt service requires resources from both general governmental resources and
enterprise fund resources.
Bond Ratings
The City's debt policy says that the communications will be maintained with the bond rating agencies
and that the City will continue to strive for improvements in the City's bond rating. Such
communications are vitally important due to the fact that, generally speaking, the higher rating a city
has the lower the interest rate that must be paid. As such, the City will periodically confer with the
rating agencies to update them on the financial status of the City.
The two major investment services for bond ratings are Standard & Poor's Corporation and Moody's
Investor Service. The following schedule briefly describes the ratings provided by the respective
agencies for municipal bonds.
Moody's and Standard & Poor's Credit Ratings for Municipal Bonds
Ratings
Moody's Standard & Poor's
Aaa AAA
Aa AA
A- I A
A
Baa-I BBB
& Baa
Ba and BB and
lower lower
178
Description
Best quality, extremely strong capacity to pay
principal and interest.
High quality, very strong capacity to pay
principal and interest.
Upper medium quality, and strong capacity
to pay principal and interest.
Medium grade quality, adequate capacity
to pay principal and interest.
Speculative quality, low capacity
to pay principal and interest.
Description of Outstanding Bonds
Special Oblieation Bonds
Sales & Use Tax Refunding and Capital Improvement Bonds, Series 2005A: The bonds are
special obligations of the City payable from receipts from a three-quarter of one percent citywide
sales and use tax. The proceeds of the bonds are for the purpose of financing a portion of the costs of
certain improvements to the City's wastewater treatment plants and sewerage and related facilities.
The original issue amount was $27,000,000. These bonds will be paid off in December, 2009.
Sales & Use Tax Refunding and Capital Improvement Bonds, Series 20058: The bonds are
special obligations of the City payable from receipts from a three-quarter of one percent citywide
sales and use tax. The proceeds of the bonds are for the purpose of financing a portion of the costs of
certain improvements to the City's wastewater treatment plants and sewerage and related facilities.
The original issue amount was $45,000,000.
Property Tax Increment Interest Accretion Bonds (Highway 71 East Square Redevelopment
District No. I Project), Series 2005: The bonds are special obligations of the City payable solely
from the Property Tax Increment of the District and monies in the funds and accounts established
under the Indenture. The proceeds of the bonds are for the purpose of financing the costs of
acquisition of certain real property within the City, the demolition of existing structures thereon, site
preparation in connection therewith and the construction of sidewalk and crosswalk improvements.
The original issue amount was $3,725,000.
Sales and Use Tax Capital Improvement Bonds, Series 2006A: The bonds are special obligations
of the City secured by and payable solely from receipts from a one -quarter and a three-quarter of a
one percent citywide sales and use tax. The proceeds of the bonds are for the purpose of financing a
portion of the costs of certain improvements to the City's wastewater treatment plants, sewerage and
related facilities, to certain City streets, and to the City's trail system. The original issue amount was
$50,000,000.
Sales and Use Tax Capital Improvement RLF, Series 2006: The City of Fayetteville issued Not
to Exceed $20,000,000 Sales and Use Tax Bond Series 2006 through the Arkansas Natural Resources
Commission bond program commonly referred to as the Revolving Loan Fund (RLF). The bonds
were issued for financing a portion of the costs of improvements to the City's wastewater treatment
plants, sewerage and related facilities. The 2006 bonds are special obligations of the City secured by
and payable solely from receipts of the .75% city-wide sales and use tax approved by the voters to
support the project. All $20,000,000 in bonds has been issued.
Sales and Use Tax Capital Improvement Bonds, Series 2007A: The bonds are special obligations
of the City secured by and payable solely from receipts from a one -quarter and a three-quarter of a
one percent citywide sales and use tax. The proceeds of the bonds are for the purpose of financing
the costs of certain improvements to the City's wastewater treatment plants, sewerage, and related
facilities. The original issue amount was $14,340,000.
Sales and Use Tax Capital Improvement Bonds, Series 2009A: The bonds are special obligations
of the City secured by and payable solely from receipts from a one -quarter and a three-quarter ofa
one percent citywide sales and use tax. The proceeds of the bonds are for the purpose of financing a
portion of the costs of certain improvements certain City streets and to the City's trail system. The
original issue amount was $11,250,000.
179
Revenue Bonds
Hotel & Restaurant Gross Receipts Tax Refunding, Series 2003: These bonds are special
obligations of the City and were issued for the purpose of refinancing the Hotel & Restaurant Gross
Receipts Tax Refunding bonds, Series 1998. The bonds are payable solely from amounts received by
the City from a 1% Hotel & Restaurant Gross Receipts tax. As a result of the refunding, the City has
a projected net present value savings of approximately $334,000 over the remaining life of the bonds.
The original issue amount was $6,335,000.
Water & Sewer System Refunding, Series 2002A: The bonds are payable solely from the net
revenues derived from the operation of Fayetteville's water and sewer system. The proceeds of the
bonds were used to refund Series 1994 and Series 2000 water and sewer system bonds. The
refundings were issued to take advantage of lower interest rates, to restructure existing bond
covenants, and to mitigate any interest risk on the variable interest rate of the Series 2000 bond issue.
The original issue amount was $2,730,000.
Water & Sewer System Refunding, Series 2002B: The bonds are payable solely from the net
revenues derived from the operation of Fayetteville's water and sewer system. The proceeds of the
bonds were used to refund Series 1994 and Series 2000 water and sewer system bonds. The
refundings were issued to take advantage of lower interest rates, to restructure existing bond
covenants, and to mitigate any interest risk on the variable interest rate of the Series 2000 bond issue.
The original issue amount was $6,540,000.
Water & Sewer System Refunding, Series 2004: The bonds are payable solely from the net
revenues derived from the operation of Fayetteville's water and sewer system. The proceeds of the
bonds were used to refund Series 1999 water and sewer system bonds. The refundings were issued
to take advantage of lower interest rates, to restructure existing bond covenants, and to mitigate any
interest risk on the variable interest rate of the Series 1999 bond issue. The original issue amount was
$6,090,000.
Water & Sewer System, Series 2009A: The bonds are payable solely from the net revenues derived
from the operation of Fayetteville's water and sewer system. The bonds do not constitute an
indebtedness of the City within the meaning of any constitutional or statutory debt limitation or
restriction. The issuance of the Series 2009 Bonds shall not directly, indirectly or contingently
obligate the City to levy or pledge any taxes whatsoever or to make any appropriation for the
payment of the Series 2009 Bonds. The original issue amount was $8,210,000.
General Obligation Bonds
General Obligation, Series 2006A: The bonds are payable from full faith and credit of the City.
The proceeds are for the purpose of financing the acquisition, construction, and equipping of
additional fire station facilities within the City. The original issue amount was $3,570,000.
Notes Payable
Brooks -Hummel Land Purchase, 2007: In June 2007, the City entered into a promissory note with
Forrest F. Brooks Revocable Trust for the purchase of 13.75 acres of land for $495,000. The
agreement terms included $167,000 to be paid at closing and the remaining $328,000 to be paid
annually in five installments plus 6% interest on the unpaid balance.
:1
City of Fayetteville, Arkansas
Bonds Outstanding
December 31, 2009
Outstanding
Bond
Due
Interest
Description
Issue
Dates
Rates
Amount
Special Obligation Bonds
Sales and Use Tax Capital Refunding &
Capital Improvement Bonds, Series 2005B
2005
2009-2015
3.65-4.00%
34,905,000
Tax Increment Interest Accretion Bonds
2005
2006-2029
6.50%
3,465,000
Sales and Use Tax Capital Improvement
Bonds, Series 2006A
2006
2006-2021
4.00-5.00%
48,410,000
Sales and Use Tax Capital Improvement
Revolving Loan Fund (RLF)
2006
2009-2018
3.00%
18,257,196
Sales and Use Tax Capital Improvement
Bonds, Series 2007A
2007
2007-2026
4.00-5.00%
13,375,000
Sales and Use Tax Capital Improvement
Bonds, Series 2009A
2009
2015-2021
3.00-4.00%
11,250,000
129,662,196
Revenue Bonds
Hotel & Restaurant Gross Receipts
Tax Refunding
Water & Sewer System Refunding,
Series 2002B
Water & Sewer System Refunding,
Series 2004
Water & Sewer System,
Series 2009
2003 2004-2015 1.00-3.55% 3,605,000
2002 2004-2017 2.35-4.95% 5,220,000
2004 2004-2012 1.00-4.00% 2,875,000
2009 2009-2020 2.10-3.70% 8,210,000
19,910,000
General Obligation Bonds
General Obligation, Series 2006A 2006 2006-201 I 3.75-4.00% 1.140,000
1,140,000
Notes Payable
Brooks -Hummel Land Purchase 2007 2008-2012 6.00% 208,137
208,137
S 150,920,333
181
City of Fayetteville, Arkansas
2010 Debt Service Payment Schedule
Description
Issue
Principal
Interest
Total
Special Obligation Bonds
Sales and Use Tax Capital Refunding &
Capital Improvement Bonds, Series 2005B
2005
7,580,000
1,426,452
9,006,452
Sales and Use Tax Capital Improvement
Bonds, Series 2006A
2006
0
2,207,475
2,207,475
Sales and Use Tax Capital Improvement
Bonds, Series 2007A
2007
0
622,725
622,725
Sales and Use Tax Capital Improvement
Revolving Loan Fund (RLF)
2006
1,795,480
534,350
2,329,830
Sales and Use Tax Capital Improvement
Bonds, Series 2009A
2009
0
406,425
406,425
9,375,480
5,197,427
14,572,907
Revenue Bonds
Hotel & Restaurant Gross Receipts
Tax Refunding
2003
555,000
117,002
672,002
Water & Sewer System Refunding,
Series2002B
2002
555,000
245,180
800,180
Water & Sewer System Refunding,
Series 2004
2004
670,000
103,806
773,806
Water & Sewer System,
Series 2009A
2009
0
250,232
250,232
1,780,000
716,220
2,496,220
General Obligation Bonds
General Obligation, Series 2006A
2006
740,000
29,600
769,600
740,000
29,600
769,600
Notes Payable:
Brooks -Hummel Land Purchase
2007
65,378
12,488
77,866
65,378
12,488
77,866
Total Debt Service Payments $ 11,960,858 $ 5,955,735 $ 17,916,593
182
City of Fayetteville, Arkansas
Computation of Legal Debt Margin
December 31, 2009
General Obligation Debt Limit
Debt margin is a calculation based on the assessed value of property located within the City
limits. The debt limit is established by state statute and is limited to 20% of assessed value.
2009 Assessed Value
Debt Limit - 20% of Assessed Value
General Obligation Bonds Payable
Less: Debt Service Fund
Total Debt Applicable to Debt Limit
Legal Debt Margin
280,000.000
240,000.000
200,000.000
160,000.000
120,000,00(
80,000,00(
40,000,00'
$ 2,225,000
0
$ 1,284,400,189 +
256,880,038
2,225,000
$ 254,655,038
Debt Applicable to Debt Limit 1994-2008
1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009
O Net Bonded Debt ❑ Legal Debt Limit
Enterprise Fund Debt Limit (Revenue Bond Debt)
Enterprise fund debt is established by the cash flow for each enterprise fund. For example, the
Water & Sewer Fund must be able to generate sufficient cash flows to meet normal operating and
capital, as well as provide sufficient resources to meet the annual debt service requirements. Prior
to issuing enterprise fund bonds, an analysis of current revenues and expenses is conducted to
determine the revenues required to support a bond issue.
Special Obligation Bond Debt Limit
Special obligation bond debt is limited by the maximum amount of the special source (such as sales tax)
can generate within terms of bond covenants.
* Note: The assessed value does not include City utilities.
In
City of Fayetteville, Arkansas
Total Debt to Maturity Schedule - All Funds
December 31, 2009
Principal Amount
Maturity
Beginning
Ending
Annual Debt
Year
Balance
Additions
Reductions
Balance
Interest
Requirement
2009
144,909,814
19,460,000
13,449,480
150,920,334
5,757,467
19,206,947
2010
150,920,334
0
11,960,857
138,959,476
5,986,535
17,947,392
2011
138,959,476
0
12,049,048
126,910,429
5,538,666
17,587,714
2012
126,910,429
0
12,889,115
114,021,313
5,067,191
17,956,306
2013
114,021,313
0
12,558,255
101,463,058
4,604,178
17,162,433
2014
101,463,058
0
6,857,594
94,605,464
4,102,761
10,960,355
2015
94,605,464
0
12,853,727
81,751,737
3,825,337
16,679,064
2016
81,751,737
0
12,716,708
69,035,029
3,292,071
16,008,779
2017
69,035,029
0
13,256,592
55,778,437
2,753,518
16,010,110
2018
55,778,437
0
13,828,437
41,950,000
2,185,372
16,013,809
2019
41,950,000
0
12,040,000
29,910,000
1,635,667
13,675,667
2020
29,910,000
0
11,060,000
18,850,000
1,128,630
12,188,630
2021
18,850,000
0
9,450,000
9,400,000
764,194
10,214,194
2022
9,400,000
0
1,255,000
8,145,000
310,644
1,565,644
2023
8,145,000
0
1,315,000
6,830,000
247,893
1,562,893
2024
6,830,000
0
1,385,000
5,445,000
182,144
1,567,144
2025
5,445,000
0
1,440,000
4,005,000
123,281
1,563,281
2026
4,005,000
0
540,000
3,465,000
62,081
602,081
2027
3,465,000
0
0
3,465,000
0
0
2028
3,465,000
0
0
3,465,000
0
0
2029
3,465,000
0
3,465,000
0
12,916,425
16,381,425
$
19,460,000 $
164,369,814
$
60,484,055 S
224,853,869
I:'
Officials
of the City
of Fayetteville,
Arkansas
Elected Officials
Mayor
Lioneld Jordan
479.575.8330
mayor@ci.fayetteville.ar.us
Ward 1, Position 1
Adella Gray
479.442.4958
Ward1_pos1@ci.fayetteville.ar.us
Ward 1, Position 2
Brenda Thiel
479.442.3095
Wardl_pos2@d.fayetteville.ar.us
Ward 2, Position I
Kyle Cook
479.521.7632
Ward2_posl@ci.fayetteville.ar.us
Ward 2, Position 2
Matthew Petty
479.442.5536
Ward2yos2@ci.fayettevige.ar.us
Ward 3, Position 1
Robert Rhoads
479.973.5202
Ward3 post@ci.fayetteville.ar.us
Ward 3, Position 2
Bobby Ferrell
479.442.3535
Ward3_pos2@ci.fayetteville.ar.us
Ward 4, Position 1
Shirley Lucas
479.442.4612
Ward4_post@ciJayetteville.ar.us
Ward 4, Position 2
Sarah Lewis
479.442.5415
Ward4yos2@ci.fayetteville.ar.us
City Attorney
Kit Williams
479.575.8313
kwilliams@ci.fayetteville.ar.us
City Clerk/Treasurer
Sondra Smith
479.575.8323
City_Gerk@d.fayetteville.ar.us
District Judge
Rudy Moore
479.587.3590
rmoore@d.fayetteville.ar.us
Management Staff
Executive Staff
Chief of Staff
Don Marr
479.575.8330
dmarr@ci.fayetteville.ar.us
Acting Police Chief
Greg Tabor
479.587.3565
police@ci.fayetteville.ar.us
Interim Fire Chief
Kyle Curry
479.575.8365
fire@ci.fayetteville.ar.us
Senior Department Directors
Communications & Marketing Director
Lindsley Smith
479.575.8330
(smith@ci.fayetteville.ar.us
Development Services Director
Jeremy Pate
479.575.8265
jpate@ci.fayetteville.ar.us
Finance & Internal Services Director
Paul A. Becker
479.575.8330
pbecker@ci.fayetteville.ar.us
Parks, Recreation & Comm. Spaces Director
Connie Edmonston
479.444.3471
parks_and_recreation@d.fayetteville.ar.us
Transportation Services Director
Terry Gulley
479.575.8228
transportation@d.fayetteville.ar.us
Utilities Director
David Jurgens
479.575.8330
djurgens@ci.fayetteville.ar.us
Department Directors
Human Resources Director
Missy Lefler
479.575.8278
mleflar@ci.fayetteville.ar.us
Internal Auditor
Vicki Deacon
479.575.8261
vdeaton@d.fayetleville.ar.us
Information Technologies Director
Scott Huddleston
479.575.8320
information technology@ci.fayetteville.ar.us
Strategic Plan. & Internal Consulting Director
Karen Minkel
479.575.8271
kminkel@ci.fayetteville.ar.us
Sustainability Director
John Coleman
479.575.8272
jcoleman@ci.fayetteville.ar.us
Division Heads
Accounting Director
Marsha Hertweck
479.575.8281
aocounting@Ci.fayetteville.ar.us
Animal Shelter Superintendent
Justine Middleton
479.444.3456
animal services@ci.fayetteville.ar.us
Billing & Collections Manager
Rainy Laycox
479.521.1258
rlaycox@ci.fayetteville.ar.us
Budget Director
Kevin Springer
479.575.8347
budget research@d.fayetteville.ar.us
Building Services Director & Project Manager
Lynn Hyke
479.575.8363
building_services@ci.fayetteville.ar,us
City Engineer
Chris Brown
479.575.8206
engineering@ci.fayetteville.ar.us
City Prosecutor
Casey Jones
479.575.8377
cjones@ci.fayetteville.ar.us
Community Services Div. Senior Manager
Yolanda Fields
479.575.8260
community_resources@ci.fayetteville.ar.us
Director of Aviation
Ray Boudreaux
479.718.7642
roudreaux@ci.fayetteville.ar.us
Dispatch Manager
Kathy Stocker
479.587.3555
police@ci.fayetteville.ar.us
District Court Administrator
Dena Stockalper
479.587.3591
district_court@ci.fayetteville.ar.us
Fleet Operations Superintendent
Dennis Pratt
479.444.3495
fleet@ci.fayetteville.ar.us
Government Channel Manager
Fritz Gisler
479.444.3434
gisler@ci.fayedeville.ar.us
Parking & Telecommunications Manager
Sharon Crosson
479.575.8280
parking@d.fayetteville.ar.us
Purchasing Manager
Peggy Vice
479.575.8256
purchasing@ci.fayetteville.ar.us
Solid Waste & Recycling Manager
Carrot Hill
479.575.8398
solid_waste@d.fayetteville.ar.us
Water & Wastewater Operations Manager
Tom Hubbard
479.575.8386
water_and,.sewer_maintenance@ci.fayetteville.ar.us
LISTING OF ACRONYMS
.......................46..6..4............................Advertising & Promotion
............................................. Americans with Disabilities Act
....................Arkansas Department of Environmental Quality
...............................................Arkansas Department of Health
..............................................Automated External Deliberator
...6.......4......44...............6........................Arkansas Electric Power
........................Arkansas Highway Transportation Department
..........................................Aircraft Maintenance Professionals
.................................................................... Bicycle Motocross
................................66.4.....6..... Biochemical Oxygen Demand
.......................................................... Computer Aided Design
..................................Comprehensive Annual Financial Report
Commission on Accreditation for Law Enforcement Agencies
...................6...................6......... Community Access Television
.............................................................................Compact Disc
.................................... Community Development Block Grant
.......................66.......66............... Capital Improvements Program
.................................................... Content Management System
........................................................ Cost of Living Adjustment
.............66.4....6.........................................Consumer Price Index
......6........................... Cardiovascular Pulmonary Resuscitation
................................................... Department of Transportation
....................................................................... Drug Task Force
........................................................ Driving While Intoxicated
............................................................Economic Development
...............666.4......................... Economic Development Initiative
.............................Electronic Document Management System
.....................................................Emergency Medical Services
.66..........64...666.4 ......................... Emergency Medical Technician
.644.......4 ................6.......646...... Environmental Protection Agency
...................................................... Emergency Response Team
....................................0.......... Federal Aviation Administration
.66........6.......6..................................Federal Aviation Regulation
........4..66.6 ...................... Financial Accounting Standards Board
................................................................. Field Based Operator
........................................Federal Communication Commission
........................... Fayetteville Economic Development Council
................................. Federal Emergency Management Agency
......6.....666................................Federal Highway Administration
.............................................6...6.... Freedom of Information Act
................................................................. Full -Time Equivalent
.................................0......................................General Aviation
4464...........................Generally Accepted Accounting Principles
......................... Governmental Accounting Standards Board
............................Government Finance Officers Association
...................................................0................... Green House Gas
186
LISTING OF ACRONYMS, (continued)
GIS.................................................................................................Geographic
Information System
HIRL
Intensity Runway Lights
.................................................................................................High
HMI
Human Machine Integration
......................................................................................................
HMR.....................................................................................................Hotel/Motel
Restaurant Tax
HOME...........................................................................................................HOME
Grant Program
HUD...............................................................................................
Housing & Urban Development
HVAC...........................................................................Heating,
Ventilation, and Air Conditioning
IPP
Pretreatment Program
..................................................................................................Industrial
►SO
International Standards Organization
.........................................................................................
IT................................................................................................................
Information Technology
LAN..................................................................................................................Local
Area Network
LED.................................................................................................................
Light Emitting Diode
LOPFI
Local Police and Fire Retirement
..........................................................................................
MDT...............................................................................................................
Mobile Data Terminal
MGD..........................................................................................................
Million Gallons per Day
MLK...................................................................................................................Martin
Luther King
MRF......................................................................................................Materials
Recovery Facility
MUTCD.....................................................................
Manual on Uniform Traffic Control Devices
MVR............................................................................................................Mobile
Video Recorder
NPDES...............................................................
National Pollutant Discharge Elimination System
NWA.................................................................................................................Northwest
Arkansas
O&M........................................................................................................Operation
& Maintenance
ORT..............................................................................................................Ozark
Regional Transit
PAPI...........................................................................................
Precision Approach Path Indicator
PC........................................................................................................................Personal
Computer
PEG...................................................................................................
Public/Education/Government
PO.............................................................................................................................
Purchase Order
PRAB.......................................................................................Parks
& Recreation Advisory Board
RFP................................................................................................................
Request for Proposals
ROW...........................................................................................................................
Right -of -Way
l. ii ................................................................................................................
Revolving Loan Fund
RTU..............................................................................................................RemoteTerminal
Units
SCADA.............................................................................Supervisory
Control & Data Acquisition
TIF.............................................................................................................
Tax Increment Financing
1, SS ...............................................................................................................Total
Suspended Solids
UDC......................................................................................................
Unified Development Code
USACE..............................................................................
United States Army Corps of Engineers
UV..................................................................................................................................
Ultra Violet
W&S, W/S.................................................................................0..............................
Water & Sewer
WSIP.............................................................................
Wastewater System Improvements Project
W WT.............................................................................................................
Wastewater Treatment
W WTP.................................................................................................
Wastewater Treatment Plant
.................................................................................................................
Water/Wastewater
YRCC.................................................................................Yvonne
Richardson Community Center
187
GLOSSARY
ACCOUNT GROUP. A self -balancing set of accounts which are not a fund or a fiscal entity. General
Fixed Assets Account Group and General Long -Term Debt Account Group are such examples.
ACCOUNTING SYSTEM. Records and procedures that discover, record, classify, and report
information on the financial position and operations of a governmental unit or any of its funds.
ACCRUAL. Revenue and expenses are recorded when they are incurred.
AD VALOREM. A basis for levy of taxes upon property based on value.
AGENCY FUND. A fund consisting of resources received and held by the governmental unit as an
agent for others.
APPROPRIATION. An authorization granted by the board to incur liabilities for specific purposes.
ASSETS. Probable future economic benefits obtained or controlled by a particular entity as a result of
past transactions or events.
BALANCED BUDGET. A budget balanced by fund, for all funds maintained by the City, in which total
anticipated revenues must equal or exceed the budgeted expenditures for each fund.
BOND. A written promise to pay a specified sum of money, called the face value or principal amount, at
a specified date or dates in the future, called the maturity date(s), together with periodic interest at a
specified rate.
BOND DISCOUNT. The excess of the face value of a bond over the price for which it is acquired or
sold.
BOND PREMIUM. The excess of the price at which a bond is acquired or sold over its face value.
BONDED DEBT. The portion of indebtedness represented by outstanding bonds.
BUDGET. A financial operating plan consisting of estimates of proposed expenditures for a given
period and the proposed means of financing them.
BUDGET CONTROL. The control or management of the approved Budget for the purpose of keeping
expenditures within the limitations of available appropriations and available revenues.
BUDGET DOCUMENT. The instrument used by the budget -making authority to present a
comprehensive financial program to the appropriating body.
BUDGET MESSAGE. A general discussion of the budget as presented in writing by the Mayor to the
City Council. The message contains an explanation of the principal budget items and recommendations
regarding the financial policy for the coming year.
CAPITAL BUDGET. This budget deals with large expenditures for capital items normally financed by
borrowing. Usually capital items have long-range returns, useful life spans, are relatively expensive, and
have physical presence such as buildings, roads, sewage systems, etc.
GLOSSARY, (continued)
CAPITAL IMPROVEMENT. Any property, asset, or improvement with an estimated value greater
than five thousand dollars, and estimated life or usefulness of one or more years, including land, interest
therein and including constructions, enlargements, and renovations.
CAPITAL IMPROVEMENT PROGRAM. An approach or technique for identifying and forecasting
capital outlay decisions that a government expects to make over a five year period.
CAPITAL OUTLAY. Expenditures that result in the acquisition of or addition to fixed assets.
CAPITAL PROJECTS FUND. A fund created to account for all resources to be used for the
acquisition or construction of designated fixed assets.
CASH. Legal tender or coins that can be used in exchange for goods, debt, or services. This includes the
value of assets that can be converted into cash immediately
CONSTRUCTION WORK IN PROGRESS. The cost of construction work that has been started but
not yet completed and placed in service.
CONTINGENCY FUND. Funds set aside for unforeseen expenses of uncertain amounts or funds set
aside for known expenses, such as salary increases, but uncertain amounts.
CONTRACTUAL SERVICE. An agreement to perform a service or task by external organizational
units. A group of accounts which cover the above as well as travel and training and other miscellaneous
services.
DEBT SERVICE. The amount of money necessary to pay interest on an outstanding debt, the principal
of maturing material serial bonds, and the required contributions to a sinking fund for term bonds.
DEBT SERVICE FUND. A fund established to finance and account for the payment of interest and
principal on all general obligation debt, serial and term, other than that payable exclusively from special
assessments and revenues from fiduciary and proprietary funds.
DEMAND. Demand is the external factor that demonstrates the "need" for a program. Demand data
enables decision -makers to adjust services and costs to respond to changes in direction for the service.
DEPARTMENT. Departments are the major organizational subdivisions. They have a broad overall
purpose. In the City of Fayetteville organization structure, each department is comprised of one or more
divisions.
DEPRECIATION. Expiration in the service life of fixed assets, attributable to wear and tear,
deterioration, action of the physical elements, inadequacy, and obsolescence.
DESIGNATED FUND. Funds created to account for assets set aside for a specific purpose.
DIVISION. Divisions are the major functional sub -divisions and correspond roughly to the departmental
hierarchy formerly used by the City. Each Division reports to one of more departments.
EFFECTIVENESS. Effectiveness data enables decision -makers to see that quality does not suffer as
productivity increases, and that constituents are satisfied with services.
GLOSSARY, (continued)
ENCUMBRANCE. An account used to record the estimated amount of contracts, salary commitments
and purchase orders that are chargeable to an appropriation.
ENTERPRISE FUND. A fund established to finance and account for the acquisition, operation, and
maintenance of governmental facilities and services which are entirely or predominantly self-supporting
by user charges.
EXPENDITURE. Accounts which are kept on either the accrual basis or modified accrual basis of
accounting and designates the cost of goods delivered or services rendered, whether paid or unpaid,
including expenses and capital outlays.
EXPENSE. Charges incurred for operation, maintenance, interest, and other charges that will benefit the
current year.
FIDUCIARY FUND. Any fund held by a governmental unit as an agent or trustee.
FISCAL YEAR. A 12 -month period of time to which the annual budget applies and at the end of which
a governmental unit determines its financial position and the results of its operations.
FIXED ASSET. Long-term assets that are intended to be held or used, such as land, buildings,
machinery, furniture, and other equipment.
FRANCHISE TAX. Fees levied on a corporation in return for granting a privilege sanctioning a
monopoly or permitting the use of public property, usually subject to regulation set by the governing
body.
FULL-TIME EQUIVALENT POSITION (FTE). A part-time position converted to the decimal
equivalent of a full-time position based on 2,080 hours per year. For example, a summer lifeguard
working for four months, or 690 hours, would be equivalent to .33 of a full-time position.
FUND. A fiscal and accounting entity with a self -balancing set of accounts recording cash and other
financial resources, together with all related liabilities and residual equities, or balances, and changes
therein, which are segregated for the purpose of carrying on specific activities or attaining certain
objectives in accordance with special regulations, restrictions, or limitations.
FUND BALANCE. Fund equity of a fund or in Governmental Funds, the amount assets exceed
liabilities. Unrestricted Fund Balance is available for appropriation.
FUND EQUITY. The excess of assets over liabilities. A portion of the equity may be reserved,
restricted or designated; the remainder is Fund Balance.
GENERAL FIXED ASSETS ACCOUNT GROUP. A self -balancing group of accounts set up to
account for the general fixed assets of a governmental unit.
GENERAL FUND. A fund used to account for all transactions ofa governmental unit that are not
accounted for in another fund, such as police and fire services.
GENERAL LONG-TERM DEBT ACCOUNT GROUP. A self -balancing group of accounts set up to
account for long-term debt which is legally payable from general revenues.
190
GLOSSARY, (continued)
GOAL. A goal is a statement of desired conditions to be maintained or achieved through the efforts of an
organization. Actual total achievement may be impossible, but the goal is a standard against which to
measure progress toward ideal conditions. A goal is a definition of results toward which the work of the
organization is directed.
GOVERNMENTAL FUND. A generic classification adopted by the National Council on Governmental
Accounting to refer to all funds other than proprietary and fiduciary funds. General fund, special revenue
funds, capital projects funds, debt service funds, and special assessment funds are all examples of
governmental fund types.
GRANT. A contribution by one governmental unit to another unit. The contribution is usually made to
aid in the support of a specified function or for the acquisition or construction of fixed assets.
INCOME. A term used to represent the excess of revenues earned over the expenses incurred in carrying
on an enterprise operation.
INTERGOVERNMENTAL REVENUE. Revenue from other governments. Grants, entitlements, and
shared revenues are types of intergovernmentalrevenue.
INTERNAL SERVICE FUND. A fund established to finance and account for services and commodities
furnished by a designated department to other departments. Amounts expended by the fund are
reestablished from either operating earnings or by transfers from other funds.
INVESTMENT. Securities held for the production of income in the form of interest and dividends.
LIABILITY. Probable future sacrifices of economic benefits arising from present obligations ofa
particular entity to transfer assets or provide services to other entities in the future as a result of past
transactions or events.
LINE -ITEM. A detailed classification of an expense or expenditure classified by object within each
Division.
LONG-TERM DEBT. Debt with a maturity of more than one year after the date of issuance.
MODIFIED ACCRUAL BASIS. Governmental funds use the modified accrual basis of accounting.
Revenues are recognized in the period in which they become both available and measurable.
Expenditures are recognized at the time a liability is incurred.
NET INCOME. A term used in governmental enterprise to designate the excess of total revenues over
total expenses.
NONOPERATING EXPENSE. Proprietary fund expenses incurred in performance of activities not
directly related to supplying the basic service by a governmental enterprise.
NONOPERATING INCOME. Proprietary fund income that is not derived from the basic operations of
such enterprises.
OBJECT CODE. Expenditure classification according to the types of items purchased or services
obtained; for example, personnel services, materials and supplies, contractual service, and capital.
191
GLOSSARY, (continued)
OBJECTIVE. An objective is a decision about the amount of progress to be made within a specified
period of time. It states in measurable and quantitative terms the results to be achieved within a specified
time and plans the incremental steps to achieve the goal.
OPERATING TRANSFER. Legally authorized interfund transfers from a fund receiving revenue to the
fund that makes expenditures.
ORDINANCE. A formal legislative enactment by the governing board of a municipality. If it is not in
conflict with any higher form of law, such as a state statute or constitutional provision, it has the full force
and effect of law within the boundaries of the municipality to which it applies.
PERFORMANCE BUDGET. A budget which relates appropriations to work loads. By featuring unit
measures, performance budgets are believed to express official and citizen interest in the managerial
value of efficiency.
PERFORMANCE MEASURES. Performance measures provide a means of identifying the level of
service provided. Performance measures include a measurement of Demand, Workload, Productivity, and
Effectiveness.
PROGRAM. Operating units within a Division. Each program represents a specific type of activity
within its Division aimed at providing a service for which the City is responsible.
PROGRAM BUDGET. A budget which relates appropriations to goals. Budget makers practicing this
approach strive to appropriate sums to non -organization, goal -oriented cost centers. Program budgeting is
believed to express official and citizen interest in planning and in the effective use of resources.
PROGRAM OBJECTIVES. A program objective is a decision about the amount of progress to be
made within a specified period of time in reducing the gap between real conditions and the ideal
conditions described in the Program Description. It states in measurable quantitative terms the results to
be achieved within a specified time and plans the incremental steps to achieve them.
PRODUCTIVITY. Unit cost (productivity data) enables decision -makers to measure efficiency, as
opposed to total expenditures. Productivity unit costs can also be used to quickly estimate the cost of
adding more service or savings realized from reductions in service.
PROPRIETARY FUND. Sometimes referred to as "income -determination" or "commercial -type"
funds. Examples are enterprise and internal service funds.
RESERVE. An account that records a portion of the fund equity that must be segregated for some future
use and which is not available for further appropriation or expenditure.
RETAINED EARNINGS. The accumulated earnings of an enterprise or internal service fund that have
been retained in the fund and that are not reserved for any specific purpose.
REVENUE. Additions to fund financial resources other than from interfund transfers and debt issue
proceeds.
SPECIAL REVENUE FUND. A fund established to account for revenues from specific taxes or other
earmarked revenue sources that by law are designated to finance particular functions or activities of
government.
192
GLOSSARY, (continued)
TAX. A compulsory charge levied by a governmental unit for the purpose of raising revenue. These
revenues are used to pay for services or improvements provided for the general public benefit.
UNRESERVED FUND BALANCE. The amount remaining in a fund that is not reserved for some
future use and which is available for further appropriation or expenditure.
USER CHARGE. A charged levied against users of a service or purchasers of a product of an enterprise
or internal service funds.
WORKLOAD. Workload data answers the question about how much service is being provided, as well
as how output is meeting service demand. Workload data is also the basis, along with total expenditures,
for unit cost or productivity indicators.
193
City of Fayetteville, Arkansas
Index
2010 Budget Executive Summary..........................................................................................................ill-XI
2010 Capital Budget..........................................................................................................................165-177
2010 Capital Projects Comprehensive Detail....................................................................................162-164
2010 Capital Projects Summary................................................................................................................
161
Acronyms...........................................................................................................................................186-187
Administrative Procedures to Adjust the Approved Budget......................................................................7-8
Airport Fund Activity Expenditure Summary..........................................................................................
121
Airport Fund Description..............................................................................................................r....1
17-1 18
AirportFund Operating Budget................................................................................................................
119
Airport Fund Projected Operating Performance.......................................................................................
120
BudgetFlowchart ..........................................................................................................................................
3
Budget Organizational Structure...................................................................................................................
9
BudgetProcess...........................................................................................................................................1-2
BudgetResolution......................................................................................................................................X11
CapitalImprovement Policy.........................................................................................................................
6
Capital Improvements Program Directional Information..................................................................158-160
Capital Improvements Program Introduction....................................................................................155-157
Chart of Fund Types - Governmental.........................................................................................................
I I
Chart of Fund Types - Proprietary & Fiduciary..........................................................................................
12
Community Development Block Grant Fund Activity Expenditure Summary ..........................................
45
Community Development Block Grant Fund Description..........................................................................43
Community Development Block Grant Fund Summary .............................................................................44
Consolidated Fund - Department - Program Structure...............................................................................
10
DebtPolicy...................................................................................................................................................
5
DebtPosition.............................................................................................................................................
178
Debt Service Payment Schedule...............................................................................................................
182
Debtto Maturity Schedule........................................................................................................................
184
Description of Outstanding Bonds.....................................................................................................
179-180
Drug Law Enforcement Fund Activity Expenditure Summary ..................................................................
65
Drug Law Enforcement Fund Description..................................................................................................
63
Drug Law Enforcement Fund Summary .....................................................................................................64
EDI Attainable Housing Grant Fund Activity Expenditure Summary .......................................................49
EDI Attainable Housing Grant Fund Description.......................................................................................47
EDI Attainable Housing Grant Fund Summary ..........................................................................................48
Energy Block Grant Fund Activity Expenditure Summary........................................................................53
Energy Block Grant Fund Description........................................................................................................51
Energy Block Grant Fund Summary ...........................................................................................................
52
ExpenditurePolicy.....................................................................................................................................4-5
FinancialReporting Policy...........................................................................................................................6
Fire Bond Fund Activity Expenditure Summary........................................................................................69
FireBond Fund Description........................................................................................................................67
FireBond Fund Summary...........................................................................................................................
68
Fire Pension Fund Activity Expenditure Summary ..................................................................................
133
Fire Pension Fund Description..................................................................................................................
131
Fire Pension Fund Operating Budget........................................................................................................
132
General Fund Activity Expenditure Summary.......................................................................................22-32
GeneralFund Description......................................................................................................................15-20
194
City of Fayetteville, Arkansas
Index
GeneralFund Summary..............................................................................................................................
21
Glossary.............................................................................................................................................188-193
Impact Fee Fund Activity Expenditure Summary......................................................................................6I
ImpactFee Fund Description......................................................................................................................59
ImpactFee Fund Summary.........................................................................................................................60
Index..................................................................................................................................................194-196
Investment and Cash Management Policy.................................................................................................5-6
LegalDebt Margin Computation..............................................................................................................
183
List of Elected Officials, Administrative Officials, & Management Staff ................................................185
185
Multi -Year Comparison - Adopted Budget Expenditures..........................................................................
14
Off Street Parking Fund Activity Expenditure Summary...........................................................................41
Off Street Parking Fund Description..........................................................................................................
39
Off Street Parking Fund Summary..............................................................................................................40
Parks Development Fund Activity Expenditure Summary .........................................................................
57
Parks Development Fund Description........................................................................................................
55
Parks Development Fund Summary ...........................................................................................................
56
Personnel Summary Personnel Variation Summary .................................................................................
153
Personnel Summary Full Time Equivalent Basis......................................................................................
139
Personnel Summary by Activity........................................................................................................140-152
Police Pension Fund Activity Expenditure Summary...............................................................................
129
PolicePension Fund Description..............................................................................................................
127
Police Pension Fund Operating Budget....................................................................................................
128
Replacement & Disaster Recovery Fund Activity Expenditure Summary .................................................81
Replacement & Disaster Recovery Fund Description................................................................................
79
Replacement & Disaster Recovery Fund Summary....................................................................................
80
Replacement & Disaster Recovery Fund:
ReservePolicy..............................................................................................................................................
5
RevenuePolicy.............................................................................................................................................
4
Sales Tax Capital Improvements Fund Activity Expenditure Summary....................................................85
Sales Tax Capital Improvements Fund Capital Budget.........................................................................86-87
Sales Tax Capital Improvements Fund Description....................................................................................
83
Sales Tax Capital Improvements Fund Summary .......................................................................................
84
Sales Tax Construction Bond Fund Activity Expenditure Summary.........................................................99
Sales Tax Construction Bond Fund Description.........................................................................................97
Sales Tax Construction Bond Fund Summary ............................................................................................
98
Schedule of Bonds Outstanding................................................................................................................
181
Shop Fund Activity Expenditure Summary..............................................................................................
138
ShopFund Description.............................................................................................................................
135
ShopFund Operating Budget....................................................................................................................
136
Shop Fund Projected Operating Performance...........................................................................................
137
Solid Waste Fund Activity Expenditure Summary ............................................................................115-116
Solid Waste Fund Description...........................................................................................................111-112
Solid Waste Fund Operating Budget........................................................................................................
113
Solid Waste Fund Projected Operating Performance................................................................................
114
Sources and Uses of Funds.........................................................................................................................
13
Street Fund Activity Expenditure Summary .........................................................................................36-37
StreetFund Description.........................................................................................................................33-34
StreetFund Summary.................................................................................................................................
35
195
City of Fayetteville, Arkansas
Index
TIF Bond Fund Activity Expenditure Summary.........................................................................................
73
T1FBond Fund Description........................................................................................................................71
T1FBond Fund Summary...........................................................................................................................72
TIF Capital Improvements Fund Activity Expenditure Summary ..............................................................
95
TIF Capital Improvements Fund Description.............................................................................................93
TIF Capital Improvements Fund Summary................................................................................................94
Town Center and Parking Facility Fund Activity Expenditure Summary ................................................
126
Town Center and Parking Facility Fund Description...............................................................................
123
Town Center and Parking Facility Fund Operating Budget......................................................................
124
Town Center and Parking Facility Fund Operating Performance.............................................................
125
Transmittal Memo from the Mayor to Council..........................................................................................1-II
Wastewater Improvements Sales Tax Bond Fund Activity Expenditure Summary ...................................77
Wastewater Improvements Sales Tax Bond Fund Description...................................................................
75
Wastewater Improvements Sales Tax Bond Fund Summary ......................................................................76
Wastewater System Improvements Project Fund Activity Expenditure Summary....................................91
Wastewater System Improvements Project Fund Description....................................................................89
Wastewater System Improvements Project Fund Summary .......................................................................90
Water & Sewer Fund Activity Expenditure Summary ......................................................................106-1
10
Water & Sewer Fund Description......................................................................................................101-103
Water & Sewer Fund Operating Budget...................................................................................................
104
Water & Sewer Fund Projected Operating Performance..........................................................................
105
196
City of Fayetteville, Arkansas
2010 Annual Budget
and
Work Program
City Council and Other Elected Officials
Adella Gray, Ward I - Position I
Brenda Thiel, Ward I - Position 2
Kyle Cook, Ward 2 - Position I
Matthew Petty, Ward 2 - Position 2
Robert Rhoads, Ward 3 - Position 1
Bobby Ferrell, Ward 3 - Position 2
Shirley Lucas, Ward 4 - Position 1
Sarah Lewis, Ward 4 - Position 2
Kit Williams, City Attorney
Sondra Smith, City Clerk/Treasurer
Rudy Moore, District Judge
Submitted by
Lioneld Jordan, Mayor
Don Marr, Chief of Staff
Paul A. Becker, Finance Director
Greg Tabor, Acting Police Chief
Kyle Curry, Interim Fire Chief
Prepared by
Kevin Springer, Budget Director
Barbara Fell, Senior Research Analyst
Liz Hutchens, Financial Analyst
MISSION STATEMENT
The City of Fayetteville's mission statement is a direct result of a
volunteer team of employees charged with creating a mission statement
that expressed the service core of City operations, reflected our beliefs
concerning City services, and was easy to remember. All City
employees were given an opportunity to provide input for the mission
statement. The mission statement was then adopted by the City Council
and is as follows:
To protect and improve our quality of life by listening to
and serving the people with pride and fairness.
City of Fayetteville, Arkansas
Table of Contents
Budget Message:
Transmittal Memo from the Mayor to Council...................................................................................1-11
2010 Budget Executive Summary....................................................................................................III-X
BudgetResolution................................................................................................................................XI
Budget Process and Policies:
BudgetProcess....................................................................................................................................1-2
BudgetFlowchart ................................................................................................................................... 3
Financial Policies:
RevenuePolicy................................................................................................................................ 4
ExpenditurePolicy........................................................................................................................4-5
DebtPolicy...................................................................................................................................... 5
ReservePolicy................................................................................................................................. 5
Investment and Cash Management Policy....................................................................................5-6
CapitalImprovement Policy............................................................................................................ 6
FinancialReporting Policy.............................................................................................................. 6
Administrative Procedures to Adjust the Approved Budget...............................................................7-8
Budget Organizational Structure............................................................................................................. 9
Consolidated Fund - Department - Program Structure......................................................................... 10
Fund Summaries:
Chart of Fund Types - Governmental
Chart of Fund Types - Proprietary & Fiduciary ................................................................................... 12
Sources and Uses of Funds................................................................................................................... 13
Multi -Year Comparison - Adopted Budget Expenditures.................................................................... 14
Governmental Funds:
General Fund:
FundDescription................................................................................................................15-20
FundSummary........................................................................................................................ 21
Activity Expenditure Summary ..........................................................................................22 32
Special Revenue Funds:
Street Fund:
FundDescription................................................................................................................33-34
FundSummary........................................................................................................................
35
Activity Expenditure Summary..........................................................................................36-37
Off Street Parking Fund:
FundDescription.....................................................................................................................
39
FundSummary........................................................................................................................
40
Activity Expenditure Summary ...............................................................................................
41
Community Development Block Grant Fund:
FundDescription.....................................................................................................................
43
FundSummary ........................................................................................................................
44
Activity Expenditure Summary ...............................................................................................
45
City of Fayetteville, Arkansas
Table of Contents (continued)
EDI Attainable Housing Grant Fund:
FundDescription.....................................................................................................................
47
FundSummary........................................................................................................................
48
Activity Expenditure Summary...............................................................................................
49
Energy Block Grant Fund:
FundDescription.....................................................................................................................
51
FundSummary........................................................................................................................
52
Activity Expenditure Summary ...............................................................................................
53
Parks Development Fund:
FundDescription.....................................................................................................................
55
FundSummary........................................................................................................................
56
Activity Expenditure Summary ...............................................................................................
57
Impact Fee Fund:
FundDescription.....................................................................................................................
59
FundSummary........................................................................................................................
60
Activity Expenditure Summary ...............................................................................................
61
Drug Law Enforcement Fund:
FundDescription.....................................................................................................................63
FundSummary........................................................................................................................
64
Activity Expenditure Summary ...............................................................................................
65
Debt Service Funds:
Fire Bond Fund:
FundDescription.....................................................................................................................
67
FundSummary........................................................................................................................
68
Activity Expenditure Summary ...............................................................................................
69
TIF Bond Fund:
FundDescription.....................................................................................................................
71
FundSummary........................................................................................................................
72
Activity Expenditure Summary...............................................................................................
73
Wastewater Improvements Sales Tax Bond Fund:
FundDescription.....................................................................................................................
75
FundSummary........................................................................................................................
76
Activity Expenditure Summary ...............................................................................................
77
Capital Projects Funds:
Replacement & Disaster Recovery Fund:
FundDescription.....................................................................................................................
79
FundSummary........................................................................................................................
80
Activity Expenditure Summary...............................................................................................
81
Sales Tax Capital Improvements Fund:
FundDescription.....................................................................................................................
83
FundSummary........................................................................................................................
84
Activity Expenditure Summary ...............................................................................................
85
CapitalBudget....................................................................................................................86-87
Wastewater System Improvements Project Fund:
FundDescription.....................................................................................................................
89
FundSummary ........................................................................................................................
90
Activity Expenditure Summary...............................................................................................
91
City of Fayetteville, Arkansas
Table of Contents (continued)
TIF Capital Improvements Fund:
FundDescription.....................................................................................................................
93
FundSummary........................................................................................................................
94
Activity Expenditure Summary ...............................................................................................
95
Sales Tax Construction Bond Fund:
FundDescription.....................................................................................................................97
FundSummary........................................................................................................................
98
Activity Expenditure Summary ...............................................................................................
99
Enterprise Funds:
Water & Sewer Fund:
FundDescription............................................................................................................
101-103
OperatingBudget..................................................................................................................
104
Projected Operating Performance..........................................................................................
105
Activity Expenditure Summary......................................................................................106-1
10
Solid Waste Fund:
FundDescription............................................................................................................1
I I - 112
OperatingBudget..................................................................................................................
1 13
Projected Operating Performance..........................................................................................
114
Activity Expenditure Summary......................................................................................
115-I 16
Airport Fund:
FundDescription............................................................................................................
1 17-I 18
OperatingBudget..................................................................................................................
119
Projected Operating Performance..........................................................................................
120
Activity Expenditure Summary.............................................................................................
121
Town Center and Parking Facility Fund:
FundDescription...................................................................................................................
123
OperatingBudget..................................................................................................................
124
Projected Operating Performance..........................................................................................
125
Activity Expenditure Summary .............................................................................................
126
Trust Funds:
Police Pension Fund:
FundDescription...................................................................................................................
127
FundSummary ......................................................................................................................
128
Activity Expenditure Summary .............................................................................................
129
Fire Pension Fund:
FundDescription...................................................................................................................
131
FundSummary......................................................................................................................
132
Activity Expenditure Summary .............................................................................................
133
Internal Service Funds:
Shop Fund:
FundDescription...................................................................................................................
135
OperatingBudget..................................................................................................................
136
Projected Operating Performance..........................................................................................
137
Activity Expenditure Summary .............................................................................................
138
City of Fayetteville, Arkansas
Table of Contents (continued)
Personnel Summary:
Personnel
Summary
Full Time Equivalent Basis...............................................................................
139
Personnel
Summary
by Activity..................................................................................................140-152
Personnel
Summary
Personnel Variation Summary ..........................................................................
153
Capital and Debt:
Capital Improvements Program Introduction..............................................................................155-157
Capital Improvements Program Directional Information............................................................158-160
2010 Capital Projects Summary......................................................................................................... 161
2010 Capital Projects Comprehensive Detail..............................................................................162-164
2010 Capital Budget....................................................................................................................165-177
DebtPosition...................................................................................................................................... 178
Description of Outstanding Bonds..............................................................................................179-180
Schedule of Bonds Outstanding......................................................................................................... 181
Debt Service Payment Schedule......................................................................................................... 182
Legal Debt Margin Computation........................................................................................................ 183
Debtto Maturity Schedule.................................................................................................................. 184
Appendix:
List of Elected Officials, Administrative Officials, & Management Staff ......................................... 185
Acronyms....................................................................................................................................186-187
Glossary.......................................................................................................................................188-193
Index............................................................................................................................................ 1 94-196
ayeARKANSAS
THE CITY OF FAYETTEVILLE, ARKANSAS
November 3, 2009
Members of City Council and
Citizens of Fayetteville
I am pleased to submit my Proposed Budget for 2010 for the City of Fayetteville. This budget
has been prepared in accordance with the Arkansas Statutes and City Ordinances that require the
Mayor, under the aldermanic form of government, to submit to the City Council the annual
budget for approval. This budget allocates necessary funding for all municipal operations as
well as necessary adjustments to the Capital Improvements Program for 2010.
This Administration will continue to address issues that were identified at the Fayetteville
Forward Summit as prioritized by the City Council. The budget was formulated in view of my
primary budget goals and in the context of current economic conditions.
2010 Budgetary Goals
My primary budgetary goals for 2010 are as follows:
• To provide the same level of services to the public ifpo.ssible
• To retain the work force at the current level for necessary personnel but to evaluate the
necessity of refilling open positions
• To avoid increases
in tares to the citizen ( if possible)
by keeping
the millage rate the
same as 2009
• To continue
to provide services
to the citizen in the most efficient
and effective manner
possible
• To fund needed Capital Improvements to the extent possible
• To scrutinize all City Fund Types for possible reductions
113 WEST MOUNTAIN 72701 479-521-7700
FAX 479-575-8257
TELECOMMUNICATIONS
DEVICE FOR THE DEAF (TDD)479-521-1316
Financial Environment
The 2009 fiscal year is a challenging year for the City of Fayetteville. Sales taxes for operations
and capital have declined by approximately 6% when compared to the 2009 Adopted Budget.
This is expected to continue throughout the remainder of the fiscal year. If this trend continues, a
loss of $1.2 million will be experienced in the General Fund. Building permits will be down
about $750,000 for the year. In total, revenues could be down as much as $2.4 million in the
general fund alone. Although economic conditions are expected to improve slightly in 2010, this
budget is based on a revenue base which is $2.4 million less than what was anticipated in 2009
for the General Fund. Therefore, a plan was developed to reduce target expenditures, freeze
wages, forego the replacement of certain open positions, and extend the replacement plan for
General Fund vehicles. Even after incorporating these measures of approximately $1.5 million in
reductions, it is necessary to request the use of $1,189 million in reserves.
Conclusion
This budget is both conservative and workable. I believe that it provides for the best possible
level of services while providing for possible unstable economic conditions. However, if the
economy continues to decline in 2010, 1 am prepared to do what is necessary to address that
situation.
The City has accomplished a great deal in the last few years and I am confident that with your
support we can continue to provide an excellent level of services to our citizens. Through the
combined efforts of this Administration and City Council, I am sure we will continue to meet the
challenges facing this City and provide our citizens with the services and amenities they want
and deserve.
Lioneld Jordan, Mayor
Tayve e;li
THE CITY OF FAYETTEVILLE, ARKANSAS
November 3, 2009
Mayor Lionel Jordan, Members of the City Council and
Citizens of Fayetteville:
The budget being presented is a 2010 operating budget. It does not include rebudgets that
represent programs approved and appropriated in prior years which as of the end of fiscal 2009
remain uncompleted. Rebudgets also include amounts generated by previous bond issues in the
Capital Project Funds which remain unspent as of December 31, 2009 and are likely to be in
excess of $45,000,000. These re -budgets will be presented for addition to the 2010 operating
budget early in the first quarter of 2010.
In 2009, City Sales Taxes declined in real terms as compared to 2008. In addition to this
decline, building permit fees are far under budget expectations. In total, revenues for the
General Fund are expected to be between $2.2 million and $2.4 million under budget. Other
funds have also seen declines in revenue due to reductions in service demand. This included the
Sold Waste Fund and the Airport Fund. Unusually wet conditions as well as economic
conditions have also resulted in lower than expected revenue collections in the Water & Sewer
Fund. It is apparent that economic conditions in Northwest Arkansas reflect the national
recession. However, the economy in Fayetteville has not been affected as dramatically as in
some sections of the country.
This budget represents reductions in operating expenditures from the prior year. Wages have
been frozen and certain authorized positions have been frozen (not funded) in 2010. The
General Fund replacement charges for vehicles has been suspended for fiscal 2010 and the time
table for replacement of vehicles will be pushed back a year. All these measures have been
taken to address a reduction of $2.4 million in revenue for fiscal 2010. Although administration
is cautiously optimistic that conditions will improve in 2010, this budget reflects a revenue
stream which will continue to be essentially flat compared to 2009. All other funds have been
prepared within that frame work.
2010 PROPOSED BUDGET EXECUTIVE SUMMARY
The 2010 Proposed Budget includes approximately $120.4 million in expenditures. This budget
is formulated with the Enterprise Funds being budgeted on an accrual basis except for
depreciation, which is not included in the budget, and both capital expenditures and bond
principal payments which are included in the expenditure budgets.
The total budget allocated by expenditure category is displayed in the table on the following
page.
Summary of Fund Expenditures (In Dollars)
Category
Personnel
Materials and Supplies
Services & Charges
Maintenance
Internal Charges
Purchased Water
Fuel
WWTP Operations
Total Operating Expenses
Transfers Out
Debt Service
Capital
Total Expenses
Cateeory
Adopted
Proposed
Change In
2009
2010
Dollars
$ 43,304,852
$ 42,903,826
$ (401,026)
4,469,679
4,481,432
11,753
15,771,940
15,899,465
127,525
3,808,538
3,482,218
(326,320)
3,942,983
3,337,307
(605,676)
6,500,000
6,500,000
0
4,026,028
2,964,677
(1,061,351)
9,348,228
8,489,578
(858,650)
91,172,248 88,058,503 (3,113,745)
1,452,900 1,034,000 (418,900)
17,560,230 19,563,062 2,002,832
9,276,550 11,811,700 2,535,150
$ 119,461,928 $ 120,467,265 $ 1,005,337
Summary of Fund Expenditures (% of Total Budget)
Personnel
Materials and Supplies
Services & Charges
Maintenance
Internal Charges
Purchased Water
Fuel
WWTP Operations
Total Operating Expenses
Transfers Out
Debt Service
Capital
Total Expenses
Adopted
Proposed
2009
2010
% Change
36.2%
35.6%
-0.9%
3.7%
3.7%
0.3%
13.2%
13.2%
0.8%
3.2%
2.9%
-8.6%
3.3%
2.8%
-15.4%
5.4%
5.4%
0.0%
3.4%
2.5%
-26.4%
7.8%
7.0%
-9.2%
73.1%
76.2%
-3.4%
1.2%
0.9%
-28.8%
14.7%
16.2%
11.4%
7.9%
9.8%
27.3%
100.0%
100.0%
0.8%
IV
The following table indicates the percentage of total budget allocated by funds.
Fund Totals as Percent of Total Budget
Adopted 2009
Proposed
2010
Budget %
Total
Budget
% Total
Funding Source
General
$ 35,801,900
30.0%
$ 34,426,600
28.6%
Street
5,360,286
4.5%
4,271,000
3.6%
Off Street Parking
347,300
0.3%
304,300
0.3%
Community Development Block Grant
635,930
0.5%
649,821
0.5%
Parks Development
2,854,700
2.4%
2,417,700
2.0%
Impact Fee
1,576,000
1.3%
2,820,000
2.3%
Drug Law Enforcement
444,464
0.4%
462,200
0.4%
Fire Bond
804.000
0.7%
802,400
0.7%
TIF Bond
3,500
0.0%
5,800
0.0%
Wastewater Improvements Sales'l'ax Bond
14,235.533
11.9%
16,001,900
13.3%
Replacement & Disaster Recovery
60.400
0.1%
45,000
0.0%
Sales Tax Capital Improvements
6.952.000
5.8%
6.738.700
5.6%
Wastewater System Improvements Project
3,000
0.0%
-
0.0%
Sales Tax Construction Bond
3,500
0.0%
6,000
0.0%
Water & Sewer
29.668,929
24.8%
31,269,400
26.0%
Solid Waste
9.239.250
7.7%
10,098,900
8.4%
Airport
773.704
0.7%
805.500
0.7%
Town Center
699.935
0.6%
693,544
0.6%
Police Pension
1.761,757
1.5%
1,689,800
1.4%
Fire Pension
1,542,283
1.3%
1.477.500
1.2%
Shop
6.693.557
5.6%
5,481,200
4.6%
Total - All Funds
119,461,928
100.0%
120,467.265
100.0%
The 2010 proposed budget is in excess of $120.4 million. This is an increase due to capital and
debt service costs of $1,004,337 when compared to the Adopted 2009 Annual Budget & Work
Program, or a 0.008% increase. However, the operating budget is over $3 million less than 2009
or a 3.4% decrease.
All City funds are budgeted to comply with the City's policy of maintaining a minimum of 10%
of budgeted operating expenditures in unrestricted fund balance or cash and investments with the
exception of General Fund, which must maintain a minimum reserve or sixty (60) days of annual
regular general fund operating expenditures.
Overview of City's Major Funds:
General Fund is the major operating fund of the City and is comprised of activities not
accounted for specifically in other funds.
V
The traditional functions of government are included in the General Fund which comprises the
following: general government services, fire, police, finance, internal services, parking, animal
services, telecommunications, parks and recreation, cable, library funding, engineering,
planning, and building safety.
General Fund Revenue:
The General Fund revenue budget was based on the following assumptions:
• Revenue for the City Sales Tax is projected to increase at a rate of 2% over 2009
estimates.
• Revenue for the County Sales Tax is projected to increase at a rate of 2% over 2009
estimates.
• Revenue for Franchise Fees is projected to be flat.
• Revenue for Property Taxes is projected to increase at a rate of 5.3% based on assessed
valuation.
• Other revenues are generally expected to decrease by 1.2% compared on the 2009
budget.
• Maintaining the revenue split for City Sales Tax to 60% operations and 40% capital.
Based on these revenue assumptions, the major revenue sources for the General Fund in 2010 are
projected to be as follows:
City's Share of County Sales Tax $10.7 million
City Sales Tax 9.6 million
Franchise Fees 4.7 million
Intergovernmental Income 2.2 million
Fines & Forfeitures 1.6 million
Charges for Services 1.2 million
Property Tax Millage 1.5 million
Licenses & Permits 0.6 million
Other 1.2 million
Total $33.3 million
General Fund Expenditures:
Payroll expenditures are based on 98% of full employment. Therefore, a 2% vacancy
allowance has been factored into the General Fund budget.
The significant increases/(decreases) in General Fund for 2010 are as follows:
VI
Increases
Salaries/Wages and Pension (Prior to 7/1/2009) $ 314,266
Health Insurance 90,737
Unemployment Compensation 50,000
Software Maintenance 37,336
Elections Costs 15,000
Bad Debt Expense 10,000
517,339
Reductions:
Vehicle Replacement Charges
504,352
Frozen Authorized Positions
391,914
Salary Contingency
317,600
Authorized Position Eliminations
114,500
Fuel
96,589
Contracted Services
68,768
Planning Commissioners Salaries
43,596
Lease Expense (GMC Building)
43,408
Public Notification
35,115
Pension Administration Fee
34,745
Uniform/Equipment
16,795
Radio Maintenance
14,598
Travel & Training
11,717
General Motor Pool Charges
5,882
Increase Cost Allocations
70,000
Reduction to Outside Agencies
8,050
Miscellaneous Line Items
113,010
1,890,639
Net Increases/(Reductions)
$ (1,373,300)
As the City's main
operating fund, the General
Fund will continue
to face
increased
funding
demands. There are numerous unfunded needs
for 2010 that could
not be
addressed
at this time.
Major policy issues to be considered for General Fund for 2011 include:
• The need to fund employee wage increases sometime in the future.
• Continue to explore funding methods for the Fayetteville Public Library to establish a
permanent funding plan.
• Consider raising the User Fee/Cost Reimbursement rates based on a cost analysis.
• The need to increase the City's overall revenue stream.
VII
The Street Fund is primarily financed by turnback revenues received from the State of Arkansas
and turnback monies received from the County Road Millage Tax. These monies are utilized to
maintain and repair City streets, rights -of -way, drainage, traffic control and maintenance, and
City owned sidewalks.
Revenues for Street Fund are primarily motor fuel taxes collected by the State (state turnback)
and returned to the City on a per capita basis. The long term trend for state turnback is flat. A
total of $3.1 million is projected for 2010. The City also receives 80% of the road millage levied
by the Quorum Court on real and personal property located within the City. This should
generate in excess of $1 million. The Street Fund budget is balanced for 2010 with revenues
equaling expenditures.
The Parks Development Fund accounts for the revenue and expenditures of the Parks HMR tax
approved by the voters in 1995. The $2.4 million in planned expenditures for 2010 includes
$799,900 in capital improvements. The fund is budgeted to break even for 2010. All projected
revenues amounts are budgeted for this fund.
The Impact Fee Fund accounts for the revenues and expenditures related to the collection of
water, wastewater, police, and fire impact fees. All projected revenues are budgeted for this
fund. In addition, $1,015,000 of previously collected waste water fees will be used to fund the
2010 capital program.
The Sales Tax Capital Improvements Fund accounts for the revenue and expenditures of the
City's sales and use taxes which are used for acquisition and improvement projects as well as
equipment additions and replacements that are included in the City's five-year capital improvements
program as adjusted. The 2010 planned expenditures include $5,931,000 in capital improvements.
The Water & Sewer Fund accounts for the revenue sources as well as the operation and
maintenance expenses of the City's water and sewer system. This includes water purchases from
Beaver Water District, all water and sewer functions, the operation of the wastewater treatment
plants, meter and backflow operations, and billing and collections.
For 2009, the Water & Sewer Fund is projected to have operating income of $2,055,814 before
depreciation expense and capital expenditures. The wastewater treatment plant operations are
budgeted at $8.5 million, which represents approximately 27% of the total operating expenses. The
water purchases budgeted for 2010 represent the second largest expenditure for operations in the
fund at $6.5 million. This represents approximately 20.8% of total operating expenditures. The
impact of the new Westside plant which opened in mid 2008 has dramatically increased the
wastewater treatment costs. A total of $1,787,670 in capital expenditures will be funded through the
use of fund balance.
The Solid Waste Fund is responsible for the operation of the City's solid waste collection and
disposal, recycling program, and composting program. Revenues for the fimd are obtained from fees
levied for trash collection, recycling revenue, and container sales or leases. For 2010, the Solid
Waste Fund is projected to have an operating deficit of $441,900 before capital expenditures and
depreciation.
VIII
The Airport Fund provides for the operation and maintenance of the City's municipal airport.
The Airport Fund's revenue is generated from rents and leases. For 2010, the Airport Fund is
projected to have an operating deficit of $51,200 before depreciation.
The Shop Fund is an internal service fund that provides for all the acquisition and maintenance
of equipment and vehicles utilized by the City's operating divisions. The Shop Fund's source of
revenue is from charges to other City operating funds based on equipment and vehicle usage.
The Shop Fund will have a projected $878,800 surplus for 2010 after capital expenditures of
$937,000. This surplus is necessary to fund future vehicle and equipment replacements pursuant
to approved time tables.
Capital Improvements - 2010
This budget contains a total of $16,209,450 for capital projects in 2010. A detail listing of all of
the projects planned for 2010 are included under the Capital and Debt section.
Debt Issues — 2009
Two new bond programs were initiated in 2009. A revenue bond in the amount of $8,210,000
was issued for water and sewer Improvements. In October of 2009, $11,250,000 of dedicated
Sales and Use Tax Bonds were issued for road and trail projects. These amounts are not
included in this budget document but will be re -appropriated in 2010. A detail listing of all
bonds issued and the debt service schedule are included under the tab titled Capital and Debt.
No mandatory redemptions are anticipated in the debt service budgets at this time.
Personnel Changes
This budget does not include any new positions for 2010. Below is a history of total positions by
Department from 2000-2010. The 2010 Proposed Budget reduced two and one-half positions.
The office manager and staff engineer had never been filled as they were based on revenue that
never materialized. The part-time law clerk was reduced as a cost saving measure.
IX
Personnel History (2000-2010)
800.00
700.00
600.00
500.00 1-I i-1 1-I a I I -I I -I'
LL 400.06 U
300.00
200.00
100.00
2000
2001
2002
2003
2004
2005
2006
2007
2008
2009
2010
Prior Year Change
20.74
27.10
0.25
13.75
27.50
41.00
8.00
17.50
-
3.00
(2.50)
Total '618.43
645.53
645.78
1 659.53
1 687.03
728.03
736.031753.53
753.53
756.53
754.03
■Parks & Recreation
49.00
48.35
49.35
46.85
47.85
49.85
51.85
53.35
53.35
54.35
54.35
OTransportation, Parking & Utilities 183.45
191.15
191.65
200.60
209.60
224.60
222.60
229.00
229.60
232.00
232.00
O Community Planning & Internal Consulting 58.05
61.05
60.55
65.05
64.80
69.80
71.80
73.30
73.30
72.30
70.30
®Fire 86.00
89.00
89.00
89.00
101.001104.00
109.00
114.00
114.00
114.00
114.00
■ Politw .145.63
153.63
153.631
154.63
157.631166.63
169.63
171.63
171.63
171.63
171.63
General Government 138.80 144.60 1 44.35 143.65 143.65 143.40 141.40 142.00 141.40 142.00 141.50 I
CLOSING
The funding proposals contained in this budget are the result of a collaborative effort among all
City Division Heads, Department Directors, and City financial Staff members. It is built on the
policies, goals, and objectives outlined by the Mayor and City Council. It represents the
financial and operational plan for the City of Fayetteville for 2010. The appropriations
contained in this budget will provide for quality municipal services that meet the needs of the
Citizens of Fayetteville and it is, hereby, submitted by the Mayor to the City Council for
consideration and adoption.
Respectfully submitted, Respectfully submitted,
Paul A. Becker
Finance Director
101
Kevin Springer
Budget Director
RESOLUTION NO. ???-09
A RESOLUTION ADOPTING THE PROPOSED 2010 ANNUAL BUDGET AND
WORK PROGRAM AS AMENDED.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby adopts
the Proposed 2010 Annual Budget and Work Program. A copy of The Budget, marked Exhibit
"A" is attached hereto and made a part hereof.
PASSED and APPROVED this the 3rd day of November, 2009.
APPROVED: ATTEST:
By:
By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City ClerkTreasurer
XI
CITY OF FAYETTEVILLE, ARKANSAS
THE BUDGET PROCESS
The budgets of governmental funds (for example General Fund, Street Fund, and Parks
Development Fund) are prepared on the modified accrual basis for revenues and expenditures.
Under the modified accrual basis of accounting, revenues are recognized when they become both
measurable and available. Expenditures are recorded when the related fund liability is incurred.
The proprietary and trust fund types (Water & Sewer Fund, Solid Waste Fund, and Airport Fund)
are budgeted on a full accrual basis except for depreciation which is excluded and both capital
purchases and bond principal payments which are included as expenditures. Not only are
expenditures recognized when a commitment is made (i.e., through a purchase order) but
revenues are also recognized when they are obligated to the City (for example, water user fees
are recognized as revenue when bills are produced). Agency funds are not budgeted since they
are custodial in nature and do not involve measurement of results of operations.
The Comprehensive Annual Financial Report (CAFR) shows the status of the City's finances on
the basis of "Generally Accepted Accounting Principles" (GAAP). This conforms to the way the
City prepares its budget. Formal budgets exist for all funds and fund types, except agency funds
and account groups, but the budget -to -actual comparison reports are prepared only for the
governmental fund types (General, Special Revenue, and Capital Projects).
The Annual Budget and Work Program is a fiscal plan which presents the services which will be
provided to the community and the funds needed to perform these services. The type and level
of service is defined by the use of program objectives, which are further defined by performance
measures. The Mayor is responsible for formulating the fiscal plan and presenting it to the City
Council for approval and adoption. The key steps and dates in this process for the 2010 Budget
and Work Program are described below:
Budget Preparation Package, July 2009
The budget preparation package was distributed to all Department Directors and Division
Heads. The package included budget preparation software. In addition, target budgets
were set for each fund and/or program. The target budget excluded service expansion
requests and new personnel requests. These items are considered separately. Training
was conducted on an individual basis with the Budget Staff and Department Directors
and Division Heads, as requested.
Capital Requests, June - July 2009
Five Year Capital Improvements requests were submitted for review and prioritization.
Approval of the requests were based on a review of prioritized lists by Department
Directors and Budget staff to see if original cost and continuing costs were within the
available funding range. All capital items with a cost that exceeds $10,000 appear in the
Five Year Capital Improvements Programs.
Budget Work Papers Submitted by Division Heads, July 2009
The Division Heads returned budget submissions requesting 2010 funding to the budget
office. The budget office then verified that budget submissions were correct and within
specified targets.
4. Analysis of Each Proposed Program Budget, August 2009
During this period, meetings were conducted with each Department Director. At these
meetings, the submitted program budgets were evaluated in their entirety and additions
and cuts were made to balance the funds with the service requirements. The 2010
Proposed Budget and Work Program was the result of this process.
5. Agenda Meetings, August 2009
The Street Committee, the Sewer Committee, the Parks & Recreation Advisory Board,
the Airport Board, and Community Development conducted public meetings which
included input from citizens on the 2010-2014 Capital Improvements Program.
6. Consideration and Approval of the Budget, Beginning 2009 to Adoption
The proposed budget was presented to the Mayor in October. The Mayor will present the
comprehensive Proposed 2010 Budget and Work Program to the City Council on
November 3. Public discussions on the budget will be conducted as needed beginning
November 3.
7. Implementing the 2010 Budget, January 2010
Work papers are created and distributed to allow each division head to split their budget
into the projected funding level needed for each month. These work papers are collected
and input into the computer system to assist in the control of the adopted budget
throughout 2010.
8. Adjusting the 2010 Budget, Throughout 2010
The budget may be adjusted throughout 2010. Depending on the amount of the
adjustment, approval may come from the Budget Director, Finance Director, Mayor or
the City Council. A detailed explanation of the Budget Adjustment Policy is listed on
pages 7 and 8.
The public meetings throughout the budget process are considered to be an essential part of the
budget process as they are designed to solicit feedback from the City Council and public on City
operations and services. In accord with continuing efforts to apprise the public of City activities,
the Proposed 2010 Budget and Work Program is made available for review by all interested
persons at the Fayetteville Public Library and the City Clerk's Office. In addition, a
downloadable version of the budget is found on the City's web site. Public notification of this
information is made in a local newspaper and on the Cable Access Television channel. As
always, the public is invited to attend all meetings, retreats, and hearings regarding consideration
of the Budget.
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3
CITY OF FAYETTEVILLE, ARKANSAS
FINANCIAL POLICIES
The purpose of this section is to present the policies that the City follows in managing its financial and
budgetary affairs. These are general statements of policies, which represent long-standing principles,
traditions, and practices that have guided the City in maintaining financial stability.
REVENUE POLICY
• The City will strive to maintain a broad and
diversified revenue base that will equitably
distribute the burden of supporting City
services and will protect the City from
short-term fluctuations in any one revenue
source.
• The City will actively support economic
and industrial development recruitment and
retention efforts to provide for a solid
revenue base.
• The City will maintain timely collection
systems and implement necessary
enforcement strategies to collect revenues
from available sources.
• The City will establish user fees
and
charges for
services, when
feasible,
at
levels related
to the cost of
providing
the
services. The
City will review the fees
and
charges on a
periodic basis
to determine
modifications
needed to keep
pace with
the
cost of providing
the services.
• The City will establish, when feasible, self-
supporting enterprise funds and internal
service funds in which a relationship
between revenues and expenditures clearly
exists.
• The City will project revenues on a
conservative basis so that actual revenues
will consistently meet or exceed budgeted
revenues.
• The City will maintain a budgetary control
system and will prepare reports that
compare actual revenues to budgeted
amounts.
• The City will limit the designation of
General Fund revenues for specified
purposes to maximize flexibility in
budgeting and revenue utilization.
• The City will review annually and revise,
where necessary, its cost allocation
formula.
EXPENDITURE POLICY
• Basic and essential services provided by the
City will receive first priority for funding.
• The City will establish performance
measurements for all program areas, when
feasible. These measures will reflect the
demand, workload capability, and projected
outcomes for the program to accomplish its
objectives.
• The City will adopt a balanced budget, by
fund, for all funds maintained by the City,
in which total anticipated revenues must
equal or exceed the budgeted expenditures
for each fund. However, if this cannot be
attained, the City will utilize unallocated
fund reserves, which have been carried
forward from prior years.
• The City will maintain a budgetary control
system to ensure adherence to the adopted
budget and will prepare reports that
compare actual expenditures to budgeted
amounts.
• The City will refrain from budgeting non-
recurring or one-time revenue for ongoing
expenses.
4
• The City will provide access to medical,
dental, life, and long-term disability
insurance for its employees. The cost for
these benefits will be a shared
responsibility between the City and its
employees.
• The City will provide access to appropriate
retirement plans for its employees. The
City will make contributions for eligible
employees at the percentage defined for
each of the respective retirement plans.
117 11 6 3 1 111 O] 11 EWA
• The City will maintain a policy of full
disclosure on financial reports and bond
prospectus.
• The City will maintain communications
with bond rating agencies and continue to
strive for improvements in the City's bond
rating.
• The City will pay for all capital projects
and capital improvements on a pay-as-you-
go basis using current revenues whenever
possible. If a project or improvement
cannot be financed with current revenues,
long-term or short-term debt or capital
leases will be recommended.
• The City will refrain from issuing long-
term debt for a period in excess of the
expected useful life of the capital project.
• The City will use special assessment
revenue or other self-supporting bonds
instead of general obligation bonds, when
feasible.
• The City
outstanding
City will
expense o%
bonds of at
refunded.
will seek refinancing of
debt if it is determined that the
benefit by reduced interest
er the remaining life of the
least 3% of the principal being
• "I'he City will require that General Fund and
Street Fund debt service shall not exceed
10% of annual general and road tax
G
revenues and the principle amount of
General and Street Fund debt shall not
exceed 5% of assessed taxable property.
Outstanding short-term debt and
Amendment 78 debt obligations combined
shall not exceed 5% of the City's taxable
real property.
RESERVE POLICY
• The City will maintain a minimum reserve
of sixty (60) days of annual regular general
fund operating expenditures for the General
Fund in Undesignated Fund Balance. The
minimum unreserved General Fund
Balance cannot be reduced without specific
City Council Resolution.
• The City will maintain a minimum reserve
of at least 10% of current year operating
expenditures for the Street Fund in
Undesignated Fund Balance. If existing
reserves exceed the required level, such
funds may be used to provide for non-
recurring expenditures. The City will use
monies in the 10% reserve only in times of
emergency or fiscal and economic hardship.
• The City will attempt to maintain a cash
and investments balance of not less than
10% of current year operating expenditures
for all Enterprise Funds.
• The City will maintain a Shop Fund reserve
necessary to fund the replacement and
expansion of the City's vehicles and
equipment.
INVESTMENT AND CASH MANAGEMENT
POLICY
• The City will deposit all receipts on a
timely basis.
• The City will strive to maximize the return
on its investment portfolio without
jeopardizing principal amounts.
• The City will limit its investments to the
types of securities provided for by Arkansas
statutes.
The City will diversify its investments by
maturity date to protect against • market
fluctuations.
The City will purchase securities from
qualified institutions based on competitive
bids in an effort to obtain the highest
available rates.
CAPITAL IMPROVEMENT POLICY
The City will prepare and update, as
needed, a five-year Capital Improvements
Program (CIP), which will provide for the
orderly maintenance, replacement, and
expansion of capital assets.
• The CIP will identify long-range capital
projects and capital improvements of all
types, which will be coordinated with the
annual operating budget to maintain full
utilization of available revenue sources.
When preparing the CIP, the City will seek
to identify all viable capital projects and
capital improvements required during the
subsequent five-year period. These projects
and improvements will be prioritized by
year and by funding source. Every attempt
will be made to match projects and
improvements with available funding
sources. Future operating costs associated
with a project or an improvement will also
be given consideration in the establishment
of priorities.
The City will seek input from the public by
holding public hearings in relation to the
establishment of projects and project
priorities.
FINANCIAL REPORTING POLICY
The City's accounting system will maintain
records in accordance with accounting
standards and principles outlined by the
Governmental Accounting Standards Board
(GASB), Financial Accounting Standards
Board (FASB), and the State of Arkansas.
The City will employ an independent
accounting firm to perform an annual audit
of the City's finances and make the annual
audit available to all required and interested
parties. The audit shall be completed and
submitted to the State of Arkansas within
210 days of the close of the fiscal year.
The City will produce monthly and
quarterly financial statements reporting the
current periods' activity for all funds
maintained by the City.
• The City will maintain an internal audit
function, which will be charged with
adopting and routinely monitoring internal
controls of the City.
The City will prepare an annual budget
document that provides a basic
understanding of the City's planned
financial operations for the coming fiscal
year. Copies of the proposed and final
budget will be made available to all
interested parties and opportunities will be
provided for citizen input prior to final
The City will seek Federal, State, and other decisions on the budget.
funding to assist in financing capital
projects and capital improvements. • The City will seek annual renewal of the
Government Finance Officers Association's
The City will incorporate the reasonable (GFOA) Certificate of Achievement for
findings and recommendations of the other Excellence in Financial Reporting and the
City Boards, Commissions, Committees, Distinguished Budget Presentation Award.
and Citizen task forces, as they relate to
capital projects and improvements.
CITY OF FAYETTEVILLE, ARKANSAS
ADMINISTRATIVE PROCEDURES
TO ADJUST THE APPROVED BUDGET
PURPOSE:
The procedures outlined in this section define, standardize, and set forth responsibilities for
budget adjustments.
DEFINITION AND EXPLANATION:
During the fiscal year needs arise for expenditure budget adjustments to enable divisions to adapt
to changing conditions. There are two types of expenditure budget adjustments which can be
defined as follows:
I) Budget Adjustment — this is a transfer from one category within a fund budget to
another category. The fund total does not change.
2) Budget Amendment — this is an addition to the overall budget total of the fund. It
increases the total expenditure amount authorized for the fund. Any budget amendment
must be supported by an increase in revenue or come from available fund balance.
DEPARTMENT DIRECTORS AND DIVISION HEADS RESPONSIBILITIES:
All Department Directors and Division Heads are mandated to stay within each operational
program budget as adopted and to stay within the total budget for each capital project. Neither
the Accounting or Purchasing Divisions will process payments or purchase orders, which
will cause a program or capital project to be over the annual budget amount.
Each operational division is grouped into programs (i.e. Engineering - Administration,
Engineering - Plans & Specifications, Engineering - Right -of -Way, etc.). Budget adjustments
will be required in the following instances:
I) When the budgeted amount per operational program is exceeded (an offsetting
adjustment must be made from another operational program or fund balance).
2) When the budgeted amount for a capital project is exceeded (an offsetting adjustment
must be made from another capital project, another program, or fund balance).
Requested adjustments to an operational program must be submitted on a budget adjustment
form with sufficient justification for the need. Any changes in the personnel services category
must meet the City's policy for raises, promotions, and staff increases.
7
BUDGET ADJUSTMENT APPROVAL PROCESS:
Budget Amendments
1) All budget amendments must be approved by the City Council other than mandatory
redemptions and other expenditures delegated to a Bond Trustee via a bond trust
agreement.
Budget Adjustments
I) Budget adjustments between categories within divisions of a fund can be made with
the approval of the Budget Director.
2) Budget adjustments within the personnel services category between departments
within a fund can be approved by the Budget Director, the Finance Director, and the
Chief of Staff.
3) Budget adjustments between categories within approved projects can be approved by
the Budget Director, the Finance Director, and the Chief of Staff.
4) All other budget adjustments must be approved by the City Council.
BUDGET AMENDMENT REPORTING:
As a matter of practice, staff will provide information regarding Budget Amendments to the City
Council on a quarterly basis.
CITY OF FAYETTEVILLE, ARKANSAS
BUDGET ORGANIZATIONAL STRUCTURE
FUND In governmental accounting, a fund is a fiscal and accounting entity
with a self -balancing set of accounts, created and maintained for a
particular purpose. It has transactions subject to legal or
administrative restrictions. A separate budget is provided for each
fund.
DEPARTMENT Departments are the major organizational sub -divisions. They have a
broad overall purpose. The City of Fayetteville is organized into
eight operating departments: Police, Fire, Parks, Recreation &
Community Spaces, Finance & Internal Services, Development
Services, Communications, Transportation Services, and Utilities.
Each Department, except Police and Fire, has a director who reports
to the Chief of Staff.
DIVISION Divisions are the major operational areas of the City. Each Division
has been assigned to one of the Departments listed above according
to the type of activity it performs. For example, the Solid Waste &
Recycling Division is part of the Utilities Department.
PROGRAM Programs are the operating units within the Division. Each program
represents a specific type of activity within its Division aimed at
providing a service for which the City is responsible. For example,
the Solid Waste & Recycling Division contains the following
programs: Administration, Commercial Collections, Residential
Collections, Commercial Drop Box Collections, Transfer Station,
Recycling, and Composting. Each Division Head has developed a
list of objectives and program performance measures for each
program, which are utilized by management in evaluating the overall
effectiveness of individual programs.
CATEGORY Within each program, each expenditure item is grouped into a
category of related expenditures. The budget for each program is
listed by categorical total. Examples of a category include:
Personnel Services, Materials and Supplies, Services and Charges,
Maintenance, Capital, Transfers to Outside Agencies, Cost
Reimbursements, Operating Transfers, and Depreciation.
9
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10
City of Fayetteville, Arkansas
Chart of Governmental Fund Types
City Fund Strucnve
Governmental
General Fund I
l Rojetts Funds
General Street Fire Bond Replacement & Disaster Recovery
Of Street Parking TIF Bond SalesTax Capital Improvements
—Community Development Wastewater Improvements Wastewater System Improvements
—ED! Attainable Housing Grant Sales Tax Bond —TIE Capital Improvements
Energy Block Grant Sales Tax Construction Bond
Parks Development
Impact Fee
Drug Law Enforcement
As noted by the chart above, the City utilizes all four (4) major Governmental fund types:
General, Special Revenue, Debt Service, and Capital Projects.
General Fund - General fund is the general operating fund of the City. It is used to
account for all financial resources except those accounted for in other funds.
Special Revenue Funds - Special Revenue funds are used to account for the proceeds of
specific revenue sources, which are designated or required to finance particular functions
or activities of the City.
Debt Service Funds - Debt service funds are used to account for the accumulation of
resources for, and the payment of, general long-term debt principal, interest and related
costs other than debt service payments made by enterprise funds.
Capital Projects Funds - Capital projects funds are used to account for financial resources
to be used for the acquisition and construction of assets of a relatively permanent nature
other than those financed by proprietary funds.
As a note of explanation for the following combined statements, the revenues are listed by
major source and the expenditures are listed by major department or service. The
operation transfers are listed both in and (out).
11
City of Fayetteville, Arkansas
Chart of Proprietary and Fiduciary Fund Types
As
noted by the chart above,
the
City utilizes the Enterprise
and
Internal Service funds in
the
Proprietary fund type and
the
Trust and Agency funds in
the
Fiduciary fund type.
Enterprise Funds - Enterprise funds are used to account for operations (A) that are
financed and operated in a manner similar to private business enterprise, where the
intent of the governing body is that the costs of providing goods or services to the
general public on a continuing basis be financed or recovered primarily through user
charges; or (B) where the governing body has decided that periodic determination of
revenues earned, expenses incurred and/or net income is appropriate for capital
maintenance, public policy, management control, accountability or other purposes.
Internal Service Funds - Internal service funds are used to account for the financing of
goods or services provided by one division of the City to other divisions of the City, on a
cost reimbursement basis.
Trust Funds and Agency Funds - Trust funds and agency funds are used to account for
assets held by the City in a trustee capacity or as an agent for individuals, private
organizations, other governments and/or other funds. Trust funds are accounted for in
essentially the same manner as proprietary funds since capital maintenance is critical.
Agency funds are custodial in nature and do not involve measurement of results of
operation.
In reference to the following combined statements, the revenues are listed by major
source and the expenses are listed by major department or service. Also shown are
depreciation, non -operating revenue and (expenses), transfers in and (out), and net
income.
12
City of Fayetteville, Arkansas
Sources of Funds for 2010
Properly Taxes Sales Taxes
E2
235,680 $45,474,500
Other 2.1% 37.7%
$1,057,140
0.9%
Investments Sewer Service
$1,615,645 $14,944,000
1.3% f 12.4%
Intergovernmental
$8,372,315
/ Solid Waste
6.9%
$8,247,300
Franchise Tax 6.8%
$4,797,700
4.0% Transfers In
$1,034,000
Fines/Forfeitures Water Sales 0.9%
$1,824,300 Charges For Services Fund Balance $14,113,300
1.5% $10,471,935 $5,979,450 11.7%
8.7% 5.1%
$120,467,265
Uses of Funds for 2010
Personnel
$42,903,826
35.6%
Capital
$1I,81I,7
9.8%
Debt Service
$19,563,062
16.2%
Transfers Out
$1,034,000
0.9% WWTP Operations
$8,489,57489,57 8
7.0%
Materials and Supplies
$4,481,432
3.7%
Services & Charges
$15,899,465
13.2%
Maintenance
®` $3,482,218
2.
9%
Internal Charges
�, $337,307
Fuel Purchased Water 2.8%
$2,964,677 $6,500,000
2.5% 5.4%
$120,467,265
Note: The Sources of Funds chart includes revenues from all City funds. The Uses of Funds chart includes expenditures from all
funds including capital expenditures in the Proprietary fund types. In compliance with GAAP, Proprietary fund balances do
not reflect capital expenditures.
13
City of Fayetteville, Arkansas
Multi -Year Comparison
Adopted Budget Expenditures
Adopted
Adopted
Adopted
Adopted
Proposed
2006
2007
2008
2009
2010
Major Funding Sources:
General $
32,239,792
$ 34,302,200 $
35,023,000
$ 35,801,900
$ 34,426,600
Street
4.579.303
4,292,600
4,813,689
5,360,286
4,271,000
Off Street Parking
374,809
391,000
345,235
347,300
304,300
Community Development
716,351
653,244
655,977
635,930
649,821
Parks Development
2,843,081
2,364.782
3,025,000
2,854,700
2,417,700
Drug Law Enforcement
473,681
495,706
440,900
444,464
462,200
Water & Sewer
26,056,030
26,999,688
29,345,575
29,668,929
31,269,400
Solid Waste
8,358,504
9,337,529
9,091,000
9,239,250
10,098,900
Airport
836,634
888,020
839,356
773,704
805,500
Shop
6,560.913
6,493.270
7.082,000
6,693,557
5,481,200
$
83,039,098
$ 86.218,039 $
90,661,732
$ 91,820,020
$ 90,186,621
Other Funding Sources:
Impact Fee
0
1,493,000
2.515,600
1,576,000
2,820,000
Fire Bond
0
801,150
801,400
804,000
802,400
TIF Bond
0
59.000
3,500
3,500
5,800
Sales Tax Bond
9,340.005
16,148.700
11,561,728
14,235,533
16,001,900
Replacement & Disaster Recovery
200.000
1.126.200
177,900
60.400
45,000
Sales Tax Capital Improvements
10.769.700
9.917.600
7,136,100
6,952,000
6,738,700
Wastewater System Improvements
2,500
159.700
150,900
3.000
0
TIF Capital Improvements
134,070
0
0
0
0
Sales Tax Construction Bond
0
0
3,000
3,500
6,000
Town Center Construction
695,824
704,883
709,306
699,935
693,544
Continuing Education Center
68,050
0
0
0
0
Police Pension
1.476.814
1,620,692
1.761,757
1,761,757
1,689,800
Fire Pension
1.487.825
1,521,887
1,542,283
1,542,283
1,477,500
$
24,174.788
$ 33.552.812 $
26.363,474
S 27,641,908
$ 30,280,644
Total - All Funding Sources $
107.213.886
$ 119,770.851 $
117,025,206
$ 119,461,928
$ 120,467,265
This comparison of adopted budgets is
included to show
the scope and growth
of City operations
in a multi
-year format.
This presentation is traditional but continues
to include
interfund transfers.
Rather than
restating all of the budgets, it is
recommended that emphasis be placed
on the significant
entries. which are
the individual
funds. A more
detailed
discussion of each individual fund is included
in the
specific section devoted to that fund.
14
General Fund
General Fund
Total estimated sources of revenue available in 2010 to support the General Fund are approximately $33.4
million. These overall General Fund Revenue projections are based on historic trend data, expected population
increases, projected inflation, and current performance of the national, state, and local economies and statistical
information. In addition to those revenue sources the 2010 budget required the use of approximately $1.1 million
from reserves (fund balance).
Sources of Funds for 2010
$34,426,600 ,426,600
Sales lax
$1,570,400
60.5% Property Tax $632,700
4.6% Licenses & Permits
J 1.8%
$2,223,500
`s'__— Intergovernmental
6.5%
$1,688,300
$1,096,100 Fines & Forfeitures
Use of Fund Balance) 4.9%
3.2% gesServices
$458,700 $4,706,600 Charges for Services
Investment Earn. & Misc. Franchise Fees 3.5%
1.3% 13.7%
County Sales Tax: The largest source of General Fund revenue (31.1%) is the County Sales Tax. The City
receives a prorated share (36.8%) of the 1% County Sales Tax based on population as of the most recent federal
census. Sales Tax growth has averaged approximately 4.2% annually from 1998 to 2008. However, County Sales
Tax receipts have declined 4% in 2009. Budgeted 2010 revenue is projected to grow at 2.0% over estimated
2009. The 2010 projection is based on past trends in view of the losses incurred in 2009.
County Sales Tax
a
c $14.00
$12.00
$10.00
$8.00
$6.00
$4.00
$2.00
$-
$11.20 $11.47 $11.06 $11.01 $10.50 $10.71
$9.12 $10.04
$7.68 $8.19 $8.35 $8.62 .. ■ ■ ■ ■
99 00 01 02 03 04 05 06 07 08 Est. 09 Proj.
10
Year
15
City Sales Tax: The second largest source of General Fund revenue is the City Sales Tax at 27.9% of total
revenue. The 1% City sales tax revenue has grown on average 4.9% annually since 1997. However, 2009
revenue is estimated to be almost 5.0.% below 2008. 2010 revenue is projected at 2.0% growth over estimated
2009. The 1% City Sales Tax revenue is divided between General Fund operations and capital. The current split
for 2010, which began with the 2008 budget, is 60% for General Fund and 40% for Sales Tax Capital
Improvements Fund. Until 2008, the split as established in 2003 was equal. Prior to June 2003, the revenue was
divided 75% for Sales Tax Capital Improvements Fund and 25% for General Fund.
1% City Sales Tax
$18.00
$16.00
$14.00
$12.00
$10.00
$8.00
$6.00
$4.00
$2.00
❑ Sales Tax Capital Improvements Fund
❑ General Fund
2.
8.2
6.4
E78
$7.71
$T6
v.
.it4u
It!�
�ti
3$$ea:
3
,f
.7;
$79!8.2
9.9
$9.4
9.60
7.6
$7.81
$7.7
7.0
.64
2.47 $2.61 $2.8 $2.9 2.9
98 99 00 01 02 03 04 05 06 07 08 Est. Proj.
09 10
Year
Property Taxes: Property Tax revenue makes up 4.6% of total General Fund Revenue. The tax rate currently
approved is 1.3 mils. 2010 revenue is projected to grow 5.0% over 2009 estimates due to increased assessed
value. 2006 marked the first year that Property Taxes were collected for General Fund operations since 1993 at
which time the tax rate was at 3.8 mils. The City of Fayetteville has a discretionary limit of 5.0 mils, which is set
by law. By law, millage decisions must be made by October of each year by the City Council.
Other Revenues: Other Revenues (Licenses & Permits, Intergovernmental, Charges for Services, and Fines &
Forfeitures) as a whole make up 16.7% of total General Fund revenue. Licenses & Permits mainly consist of
Building Permits and are projected to be flat in 2010 compared to estimated 2009 revenue due to the dramatic
slow down in building activity. Inter -governmental revenues consist of State Turnback and State/Federal grants
and are projected to be flat in 2010 compared to estimated 2009 revenue because of a change in turnback.
Charges for Services consist primarily of park fees, 911 reimbursements, and planning fees which are expected to
increase 1.0% over estimated 2009. Fines & Forfeitures revenues consist of court fines and are expected to
remain relatively flat over estimated 2009 revenue.
lL
General Fund - Other Revenue
U00
$7
"Co
]OW
HW
]]W
]?W
Sim
$0W
O Fr,.. dGwlym Seb
•COwWlot Sank.
OMgonmmwxtl
•lt....d Pwrrb nde
ssm bb li S d°w
ON HT t
W Co 01 W W W 05 W 07 0. EN.✓r0110
Yiv
Franchise Fees: Franchise fees as a category makes up 13.69% of total General Fund revenue. The City collects
franchise fees from all utility companies in Fayetteville for the use of City Rights -of -Way. All of the franchise fee
agreements reflect a percentage of gross utility revenue generated. Although franchise fees are a direct cost of the
utilities business, all utilities except AEP and the City of Fayetteville's Solid Waste and Water & Sewer Divisions
show the fee as an additional item on the consumer's invoice.
Currently, Arkansas Western Gas pays 3% of annual sales before taxes on residential and commercial customers
and I% on industrial customers. Southwestern Bell Telephone pays 4% of all access line billing. Cox
Communications pays 5% of annual gross sales on everything except internet access revenue. The Water & Sewer
utility pays 4.25% and the Solid Waste utility pays 3% on annual gross sales. AEP Electric and Ozarks Electric
Co -Op pay 3% of gross revenues on domestic customers and 1% on industrial consumers. The 2010 projections
are based on routine annual customer increases.
Franchise Fees
99 00 01 02 00 04 05 0&
BNk V %s em Gas 0Soutwestwn Bell BCga CwmniCatan
B in lieu. Sdid Waste OSWEPCO Electic OOrW" Oectrc Co-op
17
94.e1 sdea Se,T1
Eaaz
IIlII
07 0& EM. 09 Rq.10
B In Lieu- Waler)Zewer
O AT&T Mdeo
General Fund Expenses
Total uses of funds in 2010 for the City's General Fund totals $34,426,600. The charts below show the total
General Fund expenditure budget by operating department and expense category.
2010 Uses of Funds by Actitivy
$34,426,600
$(331,700)
Personnel Services $12,166,960
Turnover Police $160,000
$1,924,450 -1.0% 35.4% SalaryContingency
Parks & Recreation 0.5%
5.6%
$619,260
Transportation, Parking
$796,887 / & Utilities
Outside Agencies— ® 18%
2.3%
�,, ` $3,520,87£
$3,201,026 ` 3'' \Community Plam
eneral Government Engineerint
9.3% $8,511,370 \ $(2,304,002) 10.2%
Fire I \\\ Cost Reimbursements
24.7% -6.7%
$4,552,648 J
Finance & Internal $1,608,829
Services Fayetteville Public
13.2% Library
4.7%
2010 Uses of Funds by Category
$34,426,600
$233,000
Operating Transfers Out $29,059,565
$368,119 0.7% Services
Mote l Personnel
1.1% 1.1%
$(2,304,002)
Cost Reimbursem
-6.7%
Capital
api al
0.0%
$1,608,829 \\\\
Fayetteville Public Library $1,027,186
4.7% Materials & Supplies
$796,887
Outside Agencies $1,029,449 $2,594,467 3.0%
2.3% Maintenance Services & Charges
3.0% 7.5%
18
Personnel Services: Personnel Services represent the largest source (84.4%) of expense for the City's General
Fund. Personnel Services include Salaries & Wages, Overtime, Insurance, Pension, and Worker's Compensation
expenses. Since 1998, the Personnel Services category has grown at an 7.0% annual rate. Wages are currently
being frozen for a one year period.
Personnel Services
0
$30
$25
$20
$15
$10
$5
$0
■Benefits $28.1 $29.3 $29.3 $29.1
Osalaries/Wages $26.5
$23.8
$217 y,
iN•r.
$19.5
$18.1 ,.�,
$16.4 . 1i` 4
$15.6 gtgi ,e '; ski i'i''
$13.9
$11.5
$12.4
97 9B 99 00 01 02 03 04 05 06 07 08 Est. Proj.
09 10
Year
Other Expenses: Other expenses represent 14.7% of the General Fund expenditures for 2010. Other expenses
represent the Maintenance, Services & Charges, Materials & Supplies, and Motor Pool categories. The Services &
Charges Category includes contract services, publications and dues, etc. and represents 7.6% of the total General
Fund budget. The Materials & Supplies Category includes copier/printing charges, minor equipment, fuel, and
office supplies and represents 3.0% of the total General Fund budget. The Mainteance Category includes building
and grounds maintenance, software maintenance, and various other small maintenance accounts and is 3.0% of the
total General Fund budget. The Motorpool Category represents I.I% of the total General Fund budget.
$18
$2000,000 -
st.000.000
$0_ --
97 98
Other Expenses
$ea
99 00 0$ 02 a3 04 05 00 07 00 Ea$. W Rq. 10
19
General Fund Balance
It is recommended that the 2010 Proposed Budget for the General Fund be balanced by using $1.1 million from
use of reserves. This would leave a projected ending undesignated fund balance of approximately $6,360,500 at
the end of 2010.
The amount of minimum reserves to be maintained in undesignated fund balance for General Fund is sixty (60)
days (or 16.4%) of annual regular general fund operating expenditures. The General Fund designation
requirement was approved by the Fayetteville City Council on November 5, 2002 with Resolution 174-2002 and
currently amounts to $5,750,000.
General Fund
Ending Undesignated Fund Balance & % of Expense
$12.00 100.0%
0
$10.21 90.0%
$10.00 - $9.76 $9.64 $9.90 $9.86
$9.03 $9.02 - 80.0%
$6.63 $8.76 $8.90
$8.30
70.0%
$8.00 -
$7.46
60.0%
$6.36
$6.00 - . 50.0% 1
40.0% O
s
$4.00
30.0%
20.0%
$2.00 10.0%
S 0.0%
98 99 00 01 02 03 04 05 06 07 08 Est.09 Proj. 10
Year
20
City of Fayetteville, Arkansas
2010 Operating Budget
General Fund (1010)
Actual
Budgeted
Estimated
Budgeted
2008
2009
2009
2010
Operating Revenues:
Property Tax $
Sales Tax - County
Sales Tax - City
Alcoholic Beverage Taxes
Franchise Fees
Licenses & Permits
Intergovernmental
Charges for Services
Fines & Forfeitures
Investment Earnings
Other
Transfer from Replacement
Transfer from Capital Improvements
1,416,107 $ 1,570,000 $ 1,491,300 $ 1,570,400
11,008,153
11,227,000
10,501,400
10,711,500
9,901,922
9,949,000
9,411,300
9,599,700
467,883
478,000
504,500
524,700
4,834,760
5,020,000
4,689,400
4,706,600
1,344,053
1,332,000
627,300
632,700
2,483,494
2,895,101
2,960,600
2,223,500
1,245,941
1,578,796
1,199,000
1,214,400
1,658,997
1,618,204
1,658,800
1,688,300
357,788
381,000
184,800
184,700
780,467
275,712
296,800
274,000
0
64,842
64,842
0
311,000
1,017,900
1,017,900
0
Total Revenues 35,810,565 37,407,555 34,607,942 33,330,500
Operating Expenses by Activity:
General Government Activity
Outside Agencies
Salary Contingency
Personnel Services Turnover
Fayetteville Public Library
Cost Reimbursements
Finance and Internal Services Activity
Police Activity
Fire Activity
Community Planning and Engineering Activity
Transportation, Parking, Utilities Activity
Parks and Recreation Activity
Transfer to Capital Improvements
Transfer to Shop
Total Expenses
Transfer from Designated Fund Balance
Use Fund Balance
Operating Income (Loss)
3,253,102
3,542,380
3,443,384
3,201,026
773,594
804,937
804,937
796,887
0
177,054
0
160,000
0
(141,816)
0
(331,700)
1,586,528
1,613,216
1,613,216
1,608,829
(2,178,432)
(2,296,959)
(2,296,959)
(2,304,002)
4,481,145
4,530,095
4,465,317
4,552,648
12,346,671
13, 812, 552
13,392,242
12,166,960
8,439,792
8,750,149
8,701,664
8,511,370
4,042,519
3,963,030
3,750,369
3,520,872
582,616
685,757
583,354
619,260
1,946,761
2,125,087
2,001,911
1,924,450
6,045
0
0
0
0
0
0
0
35,280,341
37,565,482
36,459,435
34,426,600
0 288,500 288,500 0
0 451,121 451,121 1,096,100
$ 530,224 $ 581,694 $ (1,111,872) $ 0
UNDESIGNATED FUND BALANCE ANALYSIS
Beginning Undesignated Fund Balance
Use Fund Balance
Operating Income/(Loss)
Ending Undesignated Fund Balance
$ 8,489,446
$ 9,019,670 $
9,019,670
$ 7,456,677
0
(451,121)
(451,121)
(1,096,100)
530,224
581,694
(1,111,872)
0
$ 9,019,670
$ 9,150,243 $
7,456,677
$ 6,360,577
21
Category Summary by Activity
General Fund (1010)
Actual
Budgeted
Estimated
Budgeted
Activity / Program
2008
2009
2009
2010
General Government Activity
Mayor's Administration Program:
Personnel Services
$ 197,429
$ 196,433
$ 195,903
$ 197,029
Materials and Supplies
3,514
5,800
5,800
5,150
Services and Charges
33,880
41,339
41,339
41,790
Motorpool Charges
5,000
891
891
0
Maintenance
425
630
630
100
240,248
245,093
244,563
244,069
City Council Program:
Personnel Services
73,001
73,004
73,004
73,004
Materials and Supplies
1,741
2,524
2,524
2,165
Services and Charges
1,613
5,006
5,006
3,215
76,355
80,534
80,534
78,384
City Attorney Program:
Personnel Services
287,083
307,700
298,744
290,855
Materials and Supplies
2,859
4,300
4,300
2,900
Services and Charges
19,326
20,320
20,320
19,820
309,268
332,320
323,364
313,575
City Prosecutor Program:
Personnel Services
514,822
515,963
515,963
524,728
Materials and Supplies
12,268
11,501
11,501
11,599
Services and Charges
5,823
9,138
9,138
9,040
Maintenance
7,591
7,830
7,830
7,830
540,504
544,432
544,432
553,197
District Judge Program
Personnel Services
146,647
148,244
148,244
152,372
Materials and Supplies
1,024
10,610
10,610
1,250
Services and Charges
5,423
6,417
6,417
6,417
Maintenance
9,991
9,918
9,918
9,278
163,085
175,189
175,189
169.317
Communications Program:
Personnel Services
147,964
161,160
102,942
202,481
Materials and Supplies
3,210
2,904
2,904
4,200
Services and Charges
10,043
1,996
1,996
2,300
161,217
166,060
107,842
208,981
Government Channel Program:
Personnel Services
183,028
159,553
159,553
151,456
Materials and Supplies
3,383
5,840
5,840
6,450
Services and Charges
12,309
16,786
14,132
13,561
Maintenance
7,871
8,561
8,561
6,650
206,591
190,740
188,086
178,117
ON
Category Summary by Activity
General Fund (1010)
Actual
Budgeted
Estimated
Budgeted
Activity / Program
2008
2009
2009
2010
Chief of Staff Program:
Personnel Services
$ 69,635
$ 71,128
$ 66,093
$ 59,192
Materials and Supplies
1,791
1,950
1,950
1,900
Services and Charges
3,734
4,050
4,050
7,840
75,160
77,128
72,093
68,932
Sustainability Program Program:
Personnel Services
72,793
78,236
78,236
79,708
Materials and Supplies
0
200
200
200
Services and Charges
1,949
3,070
3,070
3,160
74,742
81,506
81,506
83,068
Internal Audit Program:
Personnel Services
83,545
84,045
84,013
84,043
Materials and Supplies
445
600
600
600
Services and Charges
3,041
2,936
2,936
2,936
87,031
87,581
87,549
87,579
City Clerk/Treasurer Program:
Personnel Services
280,706
274,049
260,317
277,908
Materials and Supplies
13,928
21,800
21,800
15,530
Services and Charges
79,964
42,360
42,360
42,830
Maintenance
1,162
9,500
9,500
11,500
375,760
347,709
333,977
347,768
Criminal Cases Program:
Personnel Services
298,956
298,688
293,444
300,073
Materials and Supplies
6,830
5,712
5,712
5,712
Services and Charges
1,774
1,375
1,375
1,375
307,560
305,775
300,531
307,160
Probation & Fine Collection Program:
Personnel Services
51,707
59,792
59,792
56,411
Materials and Supplies
273
285
285
285
Services and Charges
670
1,101
1,101
1,087
52,650
61,178
61,178
57,783
Small Claims & Civil Cases Program:
Personnel Services
174,705
180,281
175,686
189,822
Materials and Supplies
3,011
3,600
3,600
3,600
Services and Charges
1,245
1,650
1,650
1,650
Maintenance
0
103
103
103
178,961
185,634
181,039
195,175
Library Program:
Services and Charges
20,382
22,157
22,157
17,770
Trans To Outside Entities
1,566,146
1,591,059
1,591,059
1,591,059
1,586,528
1,613,216
1,613,216
1,608, 829
23
Category Summary by Activity
General Fund (1010)
Actual
Budgeted
Estimated
Budgeted
Activity / Program. 2008
2009
2009
2010
Miscellaneous Program
Personnel Services $
0 $
35,238
$ 0 $
(171,700)
Materials and Supplies
820
32,227
32,227
22,800
Services and Charges
375,783
605,680
605,680
257,521
Cost allocation
(2,178,432)
(2,296,959)
(2,296,959)
(2,304,002)
Maintenance
13,875
10,505
10,505
14,500
Trans To Outside Entities
773,594
804,937
804,937
796,887
Capital
13,342
13,089
13089
13,100
Miscellaneous
150
0
0
0
Operating Transfers
6,045
0
0
0
(994,823)
(795,283)
(830,521)
(1,370,894)
Total General Government Activity $
3,440,837 $
3,698,812
$ 3,564,578 $
3,131,040
24
Category Summary by Activity
General Fund (1010)
Actual Budgeted Estimated
Activity / Program 2008 2009 2009
Finance and Internal Services Activity
Budgeted
2010
Finance Director Program:
Personnel Services
$ 134,353 $
135,540 $
135,540 $
135,398
Materials and Supplies
505
950
950
1,150
Services and Charges
2,700
7,490
7,490
2,242
137558
143,980
143,980
138,790
Human Resource Operations Program:
Personnel Services
387,396
391,938
390,918
394,840
Materials and Supplies
4,396
9,665
9,665
6,250
Services and Charges
4,320
4,970
4,970
4,970
Maintenance
0
150
150
150
396,112
406,723
405,703
406,210
Employee Benefits/Services Program:
Personnel Services
518,238
486,272
483,627
501,515
Materials and Supplies
1,684
2,159
2,159
2,350
Services and Charges
169,203
202,222
202,222
206,415
Maintenance
14,597
18,625
18,625
17,220
703,722
709,278
706,633
727,500
Accounting & Audit Program:
Personnel Services
675,744
688,750
684,059
683,682
Materials and Supplies
7,826
12,565
12,565
11,200
Services and Charges
16,350
17,912
17,912
19,160
Maintenance
880
960
960
825
700,800
720,187
715,496
714,867
Budget & Research Program:
Personnel Services
299,769
250,331
246,192
246,044
Materials and Supplies
5,012
8,023
8,023
5,756
Services and Charges
989
1,343
1,343
2,540
Maintenance
1,700
2,040
2,040
1,750
307,470
261,737
257,598
256,090
General Maintenance Program:
Personnel Services
432,221
441,217
402,733
440,994
Materials and Supplies
9,105
7,505
7,488
6,900
Services and Charges
15,955
17,131
16,315
16,916
Motorpool Charges
10,922
12,489
12,489
8,795
Maintenance
24,380
26,471
26,471
26,686
492,583
504,813
465,496
500,291
Janitorial Program:
Personnel Services
205,564
205,205
205,115
197,229
Materials and Supplies
8,292
10,119
10,119
10,119
Services and Charges
12,751
12,933
12,933
11,700
Maintenance
332
400
400
400
226,939
228,657
228,567
219,448
IF
Category Summary by Activity
General Fund (1010)
Actual
Budgeted
Estimated
Budgeted
Activity / Program
2008
2009
2009
2010
Purchasing Program:
Personnel Services
Materials and Supplies
Services and Charges
Information Technology Program:
Personnel Services
Materials and Supplies
Services and Charges
Motorpool Charges
Maintenance
$ 209,964 $
199,729
1,180
2,179
18776
19,079
229,920
220,987
921,337
934,784
26,239
27,829
42,941
57,760
3,484
2,990
292,040
310,370
1,286, 041
1,333,733
Total Finance and Internal Services Activity $ 4,481,145 $ 4,530,095
26
$ 197,112 $
217,185
2,179
1,730
19,079
19,078
218,370
237,993
925,670
942,432
26,684
16,975
57,760
37,515
2,990
2,189
310,370
352,348
1323,474 1,351,459
$ 4.465.317 $ 4.552.648
Category Summary by Activity
General Fund (1010)
Actual Budgeted Estimated
Activity / Program 2008 2009 2009
Police Activity
Central Dispatch Program:
Personnel Services
Materials and Supplies
Services and Charges
Motorpool Charges
Maintenance
Police Support Services Program:
Personnel Services
Materials and Supplies
Services and Charges
Motorpool Charges
Maintenance
Contingency/Savings
Operating Transfers
Police Projects Program:
Personnel Services
Materials and Supplies
Services and Charges
Maintenance
Trans To Outside Entities
Capital
$ 1,179,684 $ 1,196,654
12,448
14,356
43,255
56,635
4,400
5,168
53,026
70,849
1,292, 813
1,343,662
2,129,767 2,223,259
94,137
102,280
414,886
462,956
58,665
33,022
116,718
150,780
0
17,985
217,014
233,000
3,031,187
3,223,282
101,817
282,651
43,183
272,975
96,764
137,877
2,417
40
51,050
324,163
0
196,589
295,231
1,214,295
Budgeted
2010
$ 1,147,280 $ 1,214,634
14,356
12,653
56,635
41,668
5,168
2,136
70,849
64,532
1,294,288
1,335,623
2,147,104
72,989
449,933
33022
150,780
0
233,000
3,086,828
2,241,317
84,857
438,152
13,758
155,744
0
233,000
3,166,828
282,651
0
272,975
0
137,877
0
40
0
324,163
0
196,589
0
1,214.295
0
Police Patrol Program:
Personnel Services
6,874,698
6,991,919
6,931,228
6,964,884
Materials and Supplies
286,598
348,714
214,594
305,439
Services and Charges
164,185
196,194
196,137
156,819
MdtorpoolCharges
363,137
458,638
419,024
198,574
Maintenance
38,822
35,848
35,848
38,793
7,727,440
8,031,313
7,796,831
7,664,509
Total Police Activity $ 12,346,671 $ 13,812,552 $ 13,392,242 $ 12,166,960
27
Category Summary by Activity
General Fund (1010)
Actual Budgeted Estimated Budgeted
Activity / Program 2008 2009 2009 2010
Fire Activity
Fire Prevention Program:
Personnel Services $
360,247 $
401,500
$ 399,548 $
393,252
Materials and Supplies
28,099
32,095
26,608
29,958
Services and Charges
10,217
9,125
9,125
9,025
Motorpool Charges
13,943
15,663
14,683
7,257
Maintenance
0
30
30
0
412,506
458,413
449,994
439,492
Fire Operations Program:
Personnel Services
7,027,341
7,252,955
7,251,799
7,136,178
Materials and Supplies
190,527
231,590
208,064
175,363
Services and Charges
352,648
373,970
361,007
367,337
Motorpool Charges
34,913
33,039
33,039
17,950
Maintenance
197,934
185,279
185,279
180,251
Capital
0
23,799
23,799
0
7,803,363
8,100,632
8,062,987
7,877,079
Fire. Training Program:
Personnel Services
182,066
148,589
147,775
158,788
Materials and Supplies
8,958
12,641
11,034
8,746
Services and Charges
25,591
22,775
22,775
22,775
Motorpool Charges
7,308
7,099
7,099
4,490
223,923
191,104
188,683
194,799
Total Fire Activity $
8,439,792 $
8,750,149
$ 8,701,664 $
8,511,370
Category Summary by Activity
General Fund (1010)
Actual Budgeted Estimated
Activity / Program 2008 2009 2009
Community Planning and Engineering Activity
Animal Patrol/Emergency Response Program:
Budgeted
2010
Personnel Services
$ 301,199 $
322,864 $
322,864 $
288,358
Materials and Supplies
16,471
13,719
13,719
9,839
Services and Charges
9,128
13,401
13,401
14,879
Motorpool Charges
17,837
24,099
24,099
6,770
Maintenance
1,277
1,468
1,468
643
345,912
375,551
375,551
320,489
Animal Shelter Program:
Personnel Services
310,997
296,741
296,741
305,532
Materials and Supplies
14,797
22,258
22,258
22,150
Services and Charges
55,052
46,925
46,925
46,732
Maintenance
9,633
12,711
12,711
11,156
390,479
378,635
378,635
385,570
Veterinarian/Clinic Program:
Personnel Services
119,283
111,837
110,312
122,586
Materials and Supplies
12,993
16,687
16,687
15,837
Services and Charges
5,155
3,051
3,051
3,273
Maintenance
221
450
450
450
137,652
132,025
130,500
142,146
Animal Services Projects Program:
Materials and Supplies
90,066
41,390
41,390
0
Maintenance
760
0
0
0
90,826
41,390
41,390
0
Development Services Director Program:
Personnel Services
83,926
144,918
140,222
167,085
Materials and Supplies
235
412
412
912
Services and Charges
1,011
850
850
1,100
85,172
146,180
141,484
169,097
Engineering Design Services Program:
Personnel Services
267,777
174,222
148,903
145,365
Materials and Supplies
9,779
8,434
7,680
11,661
Services and Charges
2,557
3,395
3,395
2,350
Motorpool Charges
4,640
4,666
4,666
1,411
Maintenance
0
80
80
80
284,753
190,797
164,724
160,867
Engineering Operations & Administration Program
Personnel Services
525,064
520,774
474,208
470,832
Materials and Supplies
9,269
10,865
9,675
9,841
Services and Charges
13,928
15,820
15,820
14,815
Motorpool Charges
6,294
6,346
6,346
2,723
Maintenance
16
150
150
150
554,571
553,955
506,199
498,361
29
Category Summary by Activity
General Fund (1010)
Actual
Budgeted
Estimated
Budgeted
Activity / Program
2008
2009
2009
2010
Engineering Land Acquisition Program:
Personnel Services
$ 95,836
$ 98,865
$ 95,804
$ 93,659
Materials and Supplies
1,016
950
950
1,200
Services and Charges
309
1,330
1,330
830
Maintenance
0
500
500
0
97,161
101,645
98,584
95,689
Engineering Public Construction Program
Personnel Services
283,346
288,393
282,396
293,657
Materials and Supplies
10,756
19,365
11,438
12,304
Services and Charges
1,043
1,764
1,764
1,485
Motorpool Charges
17,151
15,900
15,900
7,312
Maintenance
906
938
938
0
313,202
326,360
312,436
314,758
City Planning Program:
Personnel Services
435,858
385,734
331,798
325,135
Materials and Supplies
10,765
28,568
27,117
13,413
Services and Charges
16,519
24,700
24,700
20,765
Motorpool Charges
6,991
6,146
6,146
2,175
Maintenance
0
350
350
350
470,133
445,498
390,111
361,838
Planning Commission Program:
Personnel Services
44,002
43,596
43,596
0
Services and Charges
843
1,325
1,325
1,275
44,845
44,921
44,921
1,275
Strategic Planning & Internal Consulting Program
Personnel Services
211,894
226,972
223,544
190,435
Materials and Supplies
2,757
4,517
4,517
1,950
Services and Charges
6,845
10,564
10,564
6,140
Maintenance
3,333
3,600
3,600
3,600
224,829
245,653
242,225
202,125
Building Safety Program
Personnel Services
607,508
561,409
516,814
474,856
Materials and Supplies
19,618
20,740
14,993
16,875
Services and Charges
22,477
22,082
22,082
19,847
Motorpool Charges
21,218
24,211
22,761
11,569
Maintenance
7,210
7,000
7,000
7,000
678,031
635,442
583,650
530,147
Code Compliance Program:
Personnel Services
260,920
282,814
282,814
291,332
Materials and Supplies
12,689
12,575
9,590
11,131
Services and Charges
34,553
28,637
28,637
28,675
Motorpool Charges
15,901
20,069
18,035
7,268
Maintenance
890
883
883
104
324,953
344,978
339,959
338,510
Total Community Planning and Engineering Activity $ 4,042,519 $ 3,963,030 $ 3,750,369 $ 3,520,872
Category Summary by Activity
General Fund (1010)
Actual
Budgeted
Estimated
Budgeted
Activity / Program
2008
2009
2009
2010
Transportation, Parking, Utilities Activity
Economic Development Program:
Personnel Services $
53,696
$ 54,752
$ 54,752
$ 0
Materials and Supplies
472
1,550
1,245
0
Services and Charges
4,136
17,288
17,288
0
Motorpool Charges
1,505
1,424
1,424
0
59,809
75,014
74,709
0
Utilities Management Program:
Personnel Services
121,804
129,229
128,412
135,186
Materials and Supplies
6,344
9,300
9,209
9,135
Services and Charges
195,007
264,055
166,309
271,702
Motorpool Charges
3,884
3,384
3,384
1,214
Maintenance
29
75
75
75
327,068
406,043
307,389
417,312
Parking Management Program:
Personnel Services
176,624
181,452
178,910
182,342
Materials and Supplies
8,720
9,340
8,438
8,973
Services and Charges
2,123
4,850
4,850
4,850
Motorpool Charges
3,902
4,208
4,208
1,233
Maintenance
4,370
4,850
4,850
4,550
195,739
204,700
201,256
201,948
Total Transportation, Parking, Utilities Activity $
582,616
$ 685,757
$ 583,354
$ 619,260
31
Category Summary by Activity
General Fund (1010)
Actual
Budgeted
Estimated
Budgeted
Activity /
Program
2008
2009
2009
2010
Parks and Recreation Activity
Swimming Pool Program:
Personnel Services
$ 63,128 $
79,807 $
71,180 $
88,867
Materials and Supplies
14,238
12,937
12,670
13,945
Services and Charges
39,660
30,197
30,197
29,316
Motorpool Charges
1,403
1,290
1,290
597
Maintenance
2,078
2,123
2,123
2,123
120.507
126,354
117,460
134,848
Parks Administration/Recreation Programs Program
Personnel Services
254,729
255,511
238,925
260,699
Materials and Supplies
21,958
18,248
18,248
15,164
Services and Charges
98,554
125,128
106,184
118,439
Motorpool Charges
2,578
4,986
4,986
1,802
Maintenance
0
226
226
300
377,819
404,099
368,569
396,404
Lake Maintenance Program:
Personnel Services
4,767
5,806
5,573
5,477
Materials and Supplies
1,383
820
721
1,190
Services and Charges
72,694
75,545
74,555
74,758
Motorpool Charges
586
466
466
195
Maintenance
3,142
1,255
1,255
1,200
82,572
83,892
82,570
82,820
Parks Maintenance Program:
Personnel Services
753,758
778,823
764,624
750,310
Materials and Supplies
88,955
105,530
82,601
84,874
Services and Charges
135,373
146,988
139,576
139,920
Motorpool Charges
154,190
203,860
195,259
73,217
Cost allocation
(6,319)
(6,319)
(7,030)
(6,319)
Maintenance
107,399
108,820
108,820
106,158
Capital
7,739
0
0
0
1,241, 095 1,337,702
Yvonne Richardson Community Center Program
Personnel Services
77,418
111,587
Materials and Supplies
3,540
4,764
Services and Charges
42,451
52,064
Motorpool Charges
154
2,944
Maintenance
1,205
1,681
124,768
173,040
1,Zoj,a a 1,14C,1bU
88,960
4,764
52,064
1,993
1,681
149,462
132,098
3,005
22,462
1,803
2,850
162,218
Total Parks and Recreation Activity $ 1,946,761 $ 2,125,087 $ 2,001,911 $ 1,924,450
General Fund: $ 35,280,341 $ 37,565,482 $ 36,459,435 $ 34,426,600
32
Street Fund
The Street Fund is primarily financed by turnback revenues received from the State of Arkansas and turnback
monies received from the County Road Millage Tax. These monies are utilized to maintain and repair City streets,
rights -of -way, drainage, traffic control and maintenance, and City owned sidewalks.
Street Fund Revenues
Revenues for Street Fund are primarily motor fuel taxes collected by the State of Arkansas (state turnback) and
returned to the City on a per capita basis. The long term trend for state turnback is relatively flat. The per capita
rate for Street Fund in 1995 was $41.00 and in 2005 the per capita rate was $48.63. Projections for 2010 are
based on the per capita rate of $46.71 from the State and are now calculated based on the revised special census
population of 67,158. As the City continues to grow, additional revenue sources will need to be identified to fund
Street Fund activities. The City receives 80% of the road millage levied by the Quorum Court on real and
personal property located within the City. The current 2009 county levy is 1.1 mil, with a maximum of 3.0 mil.
Sources of Funds for 2010
$4,271,000
$4,300 $3,137,000
Miscellaneous Revenue State Turnback
0.1% 73.5%
$1,005,700
County Road Turnback
23.5% /
$54,000/ $70,000
Interest Contract Services (Reimb)
1.3% 1.6%
33
Street Fund
$4,500 ---
O County Road Tumback
$4.000 O State Tumback
$858 $968 1,000 $1.00
$3,500
$816
$736
$3,000 $624 $639
E685
$567 $494
E548
$2,500
$2,000
3,123 $3.13
3,1- B
$1.5003p78
2819 2,]35 2t60 2.800 2,823
[129
21325
2,532
$1.000
$500
$-
99 00 01 02 03 04 05 06 07 08 Est,09 Proj.10
Year
Street Fund Expenses
During 2005, the City was tasked to perform additional functions mandated by the Phase I1 Stormwater
regulations. The City will need to consider a new funding mechanism for these mandated stonnwater and
drainage maintenance activities. The scope of work involved in compliance with the Phase II regulations include
but are not limited to maintenance of drainage systems and structures, street sweeping, and street washing. These
functions are currently paid for in Street Fund.
Uses of Funds for 2010
$4,271,000 $1,441,091
Operations &
$510,810 Administration
Traffic Engineering & 33.7%
Planning
12.0% $27,402
Sidewalks -
7.6% Mai
Sidewalks Right -of -Way . Maintenance
7.6% 6.5%
$544,700
$1,171,252
Drainage Maintenance Street Maintenance
12.8% 27.4%
34
City of Fayetteville, Arkansas
2010 Operating Budget
Street Fund (2100)
Actual
Budgeted
Estimated
Budgeted
2008
2009
2009
2010
Revenues:
State Tumback
$ 3,078,220
$ 3,157,000
$ 3,123,000
$ 3,137,000
County Road Turnback
968,278
1,036,500
999,600
1,005,700
Charges for Services
93,275
111,800
90,900
70,000
Investment Earnings
105,185
87,500
53,800
54,000
Other
52,679
47,000
29,000
4,300
Intergovernmental
0
15,302
15,302
0
Transfer from Replacement
0
164,384
164,384
0
Total Revenues
4,297,637
4,619,486
4,475,986
4,271,000
Expenses:
Operations & Administration
1,242,422
1,359,594
1,334,767
1,441,091
Right -of -Way Maintenance
270,041
331,991
322,821
277,402
Street Maintenance
1,214,668
1,409,480
1,337,910
1,171,252
Drainage Maintenance
422,021
518,844
494,587
544,700
Traffic Engineering & Planning
472,418
516,858
490,635
510,610
Street & Trail Construction
478,217
991,432
993,980
0
Sidewalk Maintenance
309,342
358,738
339,425
325,945
Total Expenses
4,409,129
5,486,937
5,314,125
4,271,000
Income (Loss)
S (111,492) $
(867,451) $
(838,139) $
0
FUND
BALANCE ANALYSIS
Beginning Undesignated Fund Balance
$ 2,598,311 $
2,486,819 $
2,486,819 $
1,648,680
Income/(Loss)
(111,492)
(867,451)
(838,139)
0
Ending Undesignated Fund Balance
$ 2,486,819 $
1,619,368 $
1,648,680 $
1,648,680
35
2010 Proposed Budget
Category Summary by Activity
Actual Budgeted Estimated Budgeted
Activity / Program 2008 2009 2009 2010
Street Fund:
Operations & Administration Program:
Personnel Services
$ 480,178 $
562,272
$ 562,272 $
636,013
Materials and Supplies
47,182
46,390
42,701
43,081
Services and Charges
667,612
697,143
676,339
691,870
Motorpool Charges
4,011
4,659
4,325
3,690
Cost allocation
13,848
14,472
14,472
39,835
Maintenance
29,591
34,658
34,658
26,602
1,242,422
1,359,594
1,334,767
1,441,091
Right -of -Way Maintenance Program:
Personnel Services
156,991
210,356
210,356
161,652
Materials and Supplies
34,535
29,650
20,480
23,980
Services and Charges
50
0
0
0
Motorpool Charges
77,926
90,317
90,317
89,602
Cost allocation
(157)
0
0
0
Maintenance
696
1,668
1,668
2,168
270.041
331.991
322.821
277.402
Street Maintenance Program:
Personnel Services
Materials and Supplies
Services and Charges
Motorpool Charges
Cost allocation
Maintenance
Drainage Maintenance Program:
Personnel Services
Materials and Supplies
Services and Charges
Motorpool Charges
Cost allocation
Maintenance
845,489
888,415
125,807
276,179
15,221
15,510
667,908
733,598
(448,750)
(520,451)
8,993
16,229
1,214,668
1,409,480
238,361
84,293
3873
114,967
(20,555)
1,082
422.021
284,497
90,877
4,600
134,996
0
3,874
518.844
888,415
711,316
205,605
195,177
15,510
7,877
732,602
763,952
(520,451)
(521,034)
16,229
13,964
1,337,910
1,171,252
284,497
71,338
4,600
130,278
0
3,874
494.587
317,085
78,515
5,000
140,226
0
3,874
544.700
2010 Proposed Budget
Category Summary by Activity
Actual Budgeted
Activity / Program 2008 2009
Street Fund:
Estimated Budgeted
2009 2010
Traffic Engineering & Planning Program:
Personnel Services
$ 359,373 $
372,551 $
371,651 $
369,623
Materials and Supplies
54,461
60,916
53,717
55,143
Services and Charges
10,718
5,376
5,376
8,411
Motorpool Charges
23,141
44,288
26,164
49,833
Cost allocation
(138)
0
0
0
Maintenance
24,863
33,727
33,727
27,600
472,418
516,858
490,635
510,610
Street & Trail Construction Program:
Personnel Services
50
0
0
0
Materials and Supplies
0
46,300
36,300
30,196
Services and Charges
0
25,000
25,000
0
Motorpool Charges
167,040
180,144
167,164
169,396
Cost allocation
(167,040)
(224,845)
(199,317)
(199,592)
Maintenance
478,167
964,833
964,833
0
478,217
991,432
993,980
0
Sidewalks Program:
Personnel Services
200,381
242,860
232,570
220,869
Materials and Supplies
47,816
48,119
41,437
38,937
Motorpool Charges
87,898
83,024
82,953
78,942
Cost allocation
(27,034)
(15,183)
(24,135)
(16,803)
Maintenance
281
6,600
6,600
4,000
309,342
365,420
339,425
325,945
Total Transportation, Parking, Utilities Activity $ 4,409,129 $ 5,493,619 $ 5,314,125 $ 4,271,000
Street Fund: $ 4,409,129 $ 5,493,619 $ 5,314,125 $ 4,271,000
37
City of Fayetteville, Arkansas
2010 Operating Budget
Off Street Parking Fund (2130)
Actual
Budgeted
Estimated
Budgeted
2008
2009
2009
2010
Revenues:
Parking Lot Revenue
$ 326,126 $
330,300 $
305,217 $
297,135
Investment Earnings
21,776
17,000
12,920
12,025
Other
155
0
338
140
Total Revenues
348,057
347,300
318,475
309,300
Off -Street Parking
Total Expenses
Income (Loss)
248,212 361,059 311,719 304,300
248,212 361,059 311,719 304,300
$ 99,845 $ (13,759) $ 6,756 $ 5,000
FUND BALANCE ANALYSIS
Beginning Undesignated Fund Balance $ 408,765 $ 508,610 $ 508,610 $ 515,366
Income/(Loss) 99,845 (13,759) 6,756 5,000
Ending Undesignated Fund Balance $ 508,610 $ 494,851 $ 515,366 $ 520,366
40
2010 Proposed Budget
Category Summary by Activity
Actual Budgeted Estimated Budgeted
Activity / Program 2008 2009 2009 2010
Off Street Parking Fund:
Off -Street Parking Program
Personnel Services $
51,584 $
53,071 $
53,205 $
52,264
Materials and Supplies
7,951
38,249
38,143
24,253
Services and Charges
78,416
91,492
85,853
87,220
Motorpool Charges
17,930
19,594
15,715
10,060
Maintenance
25,881
35,953
35,953
35,453
Trans To Outside Entities
50,702
78,850
39,000
51,200
Capital
15,748
43,850
43,850
43,850
248,212
361,059
311,719
304,300
Total Transportation, Parking, Utilities Activity $
304,300
361,059 $
311,719 $
248,212 $
Off Street Parking Fund: $
361,059 $
304,300
248,212 $
311,719 $
41
City of Fayetteville, Arkansas
2010 Operating Budget
Community Development Block Grant Fund (2180)
Actual
Budgeted
Estimated
Budgeted
2008
2009
2009
2010
Revenues:
Community Development Grant Funding
CDBG Program Income
Total Revenues
$ 712,518 $
1,262,483 $
1,262,483 $
649,821
12,813
20,374
20,374
0
725,331 1,282,857 1,282,857 649,821
Expenses:
Administration & Planning
108,726
216,481
216,481
85,569
Housing Services
320,023
514,690
514,690
355,357
Redevelopment
50,796
146,088
146,088
55,895
Public Services
82,745
115,971
115,971
79,000
Public Facilities & Improvements
163,041
289,627
289,627
74,000
Total Expenses
725,331
1,282,857
1,282,857
649,821
Income (Loss) $ 0 $ 0 $ 0 $ 0
FUND BALANCE ANALYSIS
Beginning Undesignated Fund Balance $ 0 $ 0 $ 0 $ 0
Income/(Loss) 0 0 0 0
Ending Undesignated Fund Balance $ 0 $ 0 $ 0 $ 0
2010 Proposed Budget
Category Summary by Activity
Actual Budgeted Estimated Budgeted
Activity / Program 2008 2009 2009 2010
Community Development Block Grant Fund:
Administration & Planning Program:
Personnel Services
Materials and Supplies
Services and Charges
$ 93,547 $ 163,048
5,419 9,282
9,760 44,151
108.726 216.481
$ 163,048 $ 73,821
9,282 3,508
44,151 8,240
216,481 85,569
Housing Services Program:
Personnel Services
80,228
96,702
96,702
89,286
Materials and Supplies
5,392
9,574
9,574
3,307
Services and Charges
230,651
404,929
404,929
259,300
Motorpool Charges
3,752
3,485
3,485
3,464
320,023
514,690
514,690
355,357
Redevelopment Program:
Personnel Services
35,026
40,447
40,447
38,511
Materials and Supplies
3,596
6,132
6,132
3,836
Services and Charges
12,174
99,509
99,509
13,548
50,796
146,088
146,088
55,895
Public Services Program:
Services and Charges
82,745
115,971
115,971
79,000
82,745
115,971
115,971
79,000
Public Facilities & Improvements Program:
Services and Charges
163,041
289,627
289,627
74,000
163,041
289,627
289,627
74,000
Total Community Planning and Engineering Activity $ 725,331 $ 1,282,857 $ 1,282,857 $ 649,821
Community Development Block Grant Fund: $ 725,331 $ 1,282,857 $ 1,282,857 $ 649,821
45
City of Fayetteville, Arkansas
2010 Operating Budget
EDI Attainable Housing Grant Fund (2185)
Actual Budgeted
2008 2009
Revenues:
Community Development Grant Funding
Total Revenues
Estimated Budgeted
2009 2010
$ 0 $ 656,600 $ 656,600 $ 0
0 656,600 656,600 0
Expenses:
EDI Attainable Housing Grant 0 656,600 656,600 0
Total Expenses 0 656,600 656,600 0
Income (Loss) $ 0 $ 0 $ 0 $ 0
FUND BALANCE ANALYSIS
Beginning Undesignated Fund Balance $ 0 $ 0 $ 0 $ 0
Income/(Loss) 0 0 0 0
Ending Undesignated Fund Balance $ 0 $ 0 $ 0 $ 0
iI
2010 Proposed Budget
Category Summary by Activity
Activity / Program
EDI Attainable
Actual
2008
Housing
Budgeted
2009
Grant Fund:
Estimated
2009
Budgeted
2010
EDI Attainable Housing Grant
Program:
Personnel Services
$
0
$ 7,933
$ 7,933
$ 0
Services and Charges
0
648,667
648,667
0
0
656,600
656,600
0
Total Community Planning and
Engineering Activity $
0
$ 656,600
$ 656,600
$ 0
EDI Attainable Housing Grant Fund: $
0
$ 656,600
$ 656,600
$ 0
49
Energy Block Grant Fund
The Energy Block Grant Fund was received from the United States Department of Energy as part of the
American Recovery and Reinvestment Act. These funds will be used to 1) Develop a green house gas (GHG)
credit inventory for community and municipal operations; 2) Reduce municipal GHG emissions 20% below 2006
levels by 2012; and 3) Reduce community GHG emissions 7% below 1990 levels.
To achieve the above goals, funds will be invested in 1) Upgrading five city -owned buildings for energy
efficiency. As the energy savings is realized it will be reinvested in other municipal buildings. 2) The City will
develop a Community Revolving Loan Fund targeting non-profit organizations to reduce GHG. These loans will
be repaid with the energy savings. 3) The City will retrofit approxmately 230 street, pedestrian and trail lights
with LEDs. 4) A solar photovoltaic system will be installed at the new Fayetteville District Court Building to
provide visible examples of renewable energy.
51
Revenues:
Energy Block Grant Funding
Investment Earnings
Total Revenues
Energy Block Grant
Total Expenses
Income (Loss)
City of Fayetteville, Arkansas
2010 Operating Budget
Energy Block Grant Fund (2240)
Actual Budgeted Estimated Budgeted
2008 2009 2009 2010
$ 0 $ 724,900 $ 724,900 $ 0
0 0 0 0
0 724,900 724,900 0
0 724,900 724,900 0
0
724,900
724,900
0
$ 0$
0$
05
0
FUND BALANCE ANALYSIS
Beginning Undesignated Fund Balance $ 0 $ 0 $ 0 $ 0
Income/(Loss) 0 0 0 0
Ending Undesignated Fund Balance $ 0 $ 0 $ 0 $ 0
52
2010 Proposed Budget
Category Summary by Activity
Actual
Budgeted
Estimated
Budgeted
Activity / Program
2008
2009
2009
2010
Energy
Block Grant
Fund:
Energy Block Grant Program:
Personnel Services
$ 0
$ 25,000
$ 25,000
$ 0
Materials and Supplies
0
9,700
9,700
0
Services and Charges
0
650,600
650,600
0
Capital
0
39,600
39,600
0
0
724,900
724,900
0
Total Citywide Activity
$ 724,900
$ 0
$ 0
$ 724,900
Energy Block Grant Fund:
$ 0
$ 724,900
$ 724,900
$ 0
53
Parks Development Fund
The Parks Development Fund accounts for the revenue and expenditures of the Parks HMR tax approved by the
voters in 1995. The $2.4 million in planned expenditures for 2010 includes $799,900 in capital improvements.
The 1% HMR tax revenue has grown on average 7.1% annually since 1999. 2009 revenue was estimated
approximately 4.2% higher than 2008. However, revenues are not exptected to reach that amount. 2010 revenue
is projected at approximately 1.8% growth over estimated 2009.
Parks Development Fund
Hotel -Motel -Restaurant (HMR) Tax Revenue
$2.50
$2.21
$2.17 $2.17
$2.06 $2.03
$2.00 $1.94
$1.76
$1.56
$1.49
$1.50
$1.32
$1.25
$1.17
$1.00
$0.50
$. —
99 00 01 02 03 04 05 06 07 08 T Esl.09 Proj.10
Year
55
City of Fayetteville, Arkansas
2010 Operating Budget
Parks Development Fund (2250)
Actual
Budgeted
Estimated
Budgeted
2008
2009
2009
2010
Revenues:
Hotel, Motel, and Restaurant Taxes
Intergovernmental
Greenspace Fees Contribution
Contract Services Reimbursement
Investment Earnings
Other
Transfer from Replacement
Total Revenues
$ 2,171,452 $ 2,263,000 $ 2,172,500 $ 2,212,100
206,825
60,000
0
0
491,892
1,110,024
1,110,024
78,900
19,857
7,700
4,040
7,700
153,380
127,000
95,600
99,000
22,278
45,300
50,708
20,000
0
22,328
22,328
0
3,065,684
3,635,352
3,455,200
2,417,700
Expenses:
Parks Development Program
1,358,266
1,480,689
1,398,983
1,440,050
Parks Development Capital
934,657
4,984,502
4,984,502
799,900
Transfer to Outside Agencies
177,750
177,750
177,750
177,750
Transfer to Shop
8,417
2,026
2,026
0
Total Expenses 2,479,090 6,644,967 6,563,261 2,417,700
Income (Loss) $ 586,594 $ (3,009,615) $ (3,108,061) $ 0
FUND BALANCE ANALYSIS
Beginning Undesignated Fund Balance
$ 3,186,834
$ 3,773,428 $
3,773,428 $
665,367
Income/(Loss)
586,594
(3,009,615)
(3,108,061)
0
Ending Undesignated Fund Balance
$ 3,773,428
$ 763,813 $
665,367 $
665,367
56
2010 Proposed Budget
Category Summary by Activity
Actual Budgeted Estimated Budgeted
Activity / Program 2008 2009 2009 2010
Parks Development Fund:
Parks Development Program:
Personnel Services
Materials and Supplies
Services and Charges
Motorpool Charges
Cost allocation
Maintenance
Trans To Outside Entities
Operating Transfers
Parks Development Capital Program:
Materials and Supplies
Services and Charges
Maintenance
Debt Service
Capital
$ 1,043,170 $ 1,143,083
119,455
51,323
42,558
84,168
17,592
177,750
8,417
125,523
55,383
50,752
87948
18,000
177,750
2,026
1,544,433 1,660,465
35,098
56,703
52,706
109,552
10,988
28,273
77,866
77,867
757,999 4,712,107
934,657 4984,502
$ 1,083,993 $ 1,105,664
103,544
55,383
50,115
87948
18,000
177,750
2,026
117,280
57,105
54,053
87,948
18,000
177,750
0
1,578,759 1,617,800
56,703
109,552
28,273
77,867
4,712,107
4,984,502
0
0
0
78,000
721,900
799,900
Total Parks and Recreation Activity $ 2,479,090 $ 6,644,967 $ 6,563,261 $ 2,417,700
Parks Development Fund: $ 2,479,090 $ 6,644,967 $ 6,563,261 $ 2,417,700
57
Impact Fee Fund
The Impact Fee Fund accounts for the revenues and expenditures related to the collection of the water,
wastewater, police, and fire impact fees. The intent of impact fee requirements is to ensure the new developments
bear a proportionate share of the cost of capacity improvements and ensure that the proportional share does not
exceed the costs of the demand for additional capacity that is reasonably attributable to providing these services
and facilities to the use and occupancy of the new developments.
Impact Fee Collections
$2,500,000
$2,000,000
$1,500,000
$1,000,000
$500,000
$ .'�.1 II II
2003 2004J_2005 ' 2006
II
II
1
I 2007
2008
Est. 2009
Proj. 2010
❑Police Impact Fees I so $0 $1,115 i
$263,476
$607,219
$330,739
$249,400
$259,000
❑ Fire Impact Fees $0 $0 $832
$215,201
$480,525
$279,115
$214,600
$213,000
•®Wastewater Impact Fees $90,555 $1,239,78 $742,589
$835,980'$849841
$690,558
$603,100
$607,000
OWater Impact Fees $52,856 $616,440 j $378,112
$425,493
$417,860
$317,256
$536,800
$554,000
Year
W
City of Fayetteville, Arkansas
2010 Operating Budget
Impact Fee Fund (2300)
Actual
Budgeted
Estimated
Budgeted
2008
2009
2009
2010
Revenues:
Fire Impact Fee
$ 279,115
$ 234,000
$ 209,418
$ 213,000
Police Impact Fee
330,739
284,000
244,113
259,000
Water Impact Fee
317,256
274,500
514,219
554,000
Wastewater Impact Fee
690,558
572,000
574,608
607,000
Investment Earnings
264,836
211,500
137,467
172,000
Total Revenues
1,882,504
1,576,000
1,679,825
1,805,000
Expenses:
Fire Improvements
40,504
501,902
501,902
241,000
Police Improvements
0
1,613,529
1,613,529
287,000
Water line improvements
0
2,651,872
2,651,872
612,000
Wastewater Improvements
0
3,100,021
2,100,000
1,680,000
Transfer to Fire Bond
0
522,000
522,000
0
Transfer to Water & Sewer
0
45,594
45,594
0
Total Expenses
40,504
8,434,918
7,434,897
2,820,000
Income (Loss) $ 1,842,000 $ (6,858,938) $ (5,755,072) $ (1,015,000)
FUND BALANCE ANALYSIS
Beginning Undesignated Fund Balance S 5,016,919 $ 6,858,919 $ 6,858,919 $ 1,103,847
Income/(Loss) 1,842,000 (6,858,918) (5,755,072) (1,015,000)
Ending Undesignated Fund Balance $ 6,858,919 $ I $ 1,103,847 $ 88,847
2010 Proposed Budget
Category Summary by Activity
Actual Budgeted Estimated Budgeted
Activity / Program 2008 2009 2009 2010
Impact Fee Fund:
Impact Fee Expense Program:
Materials and Supplies $ 40,504 $
1,496
$ 1,496 $
0
Capital 0
7,865,828
6,865,807
2,820,000
Operating Transfers 0
567,594
567,594
0
40,504
8,434,918
7,434,897
2,820,000
Total Citywide Activity $ 40,504 $
2,820,000
8,434,918
$ 7,434,897 $
Impact Fee Fund: $ 40,504 $ 8,434,918 $ 7,434,897 $ 2,820,000
61
Drug Law Enforcement Fund
The Drug Law Enforcement Fund accounts for drug law enforcement grant funds received from the U.S.
Department of Justice, passed through the State of Arkansas, in association with Washington County; the Cities of
Springdale, Prairie Grove, Lincoln, Elm Springs, Farmington, Greenland, Goshen, Johnson, Elkins, and West
Fork; and the Fourth Judicial Prosecuting Attorney.
Drug Law Enforcement Fund
Revenue Sources
$600
$500
$400
$300
$200
$100
$-
O Transfers from General Fund
❑ Grants 8 Other Revenue
$49 $114
$71
$76
$44 $35
$46
$412 $373
$316 $358 $336
$284 $311
$208
$217
$184 $233
$233
$348
$294
$287 S243 $229
99 00 01 02 03 04 05 06 07 08 Est. 09 Proj.1
Year
63
City of Fayetteville, Arkansas
2010 Operating Budget
Drug Law Enforcement Fund (2930)
Actual
Budgeted .
Estimated
Budgeted
2008
2009
2009
2010
Revenues:
Drug Enforcement Grant
$ 271,169
$ 225,124
$ 227,383
$ 215,200
Charges for Services
9,598
12,640
1,860
1,900
Fines & Forfeitures
10,080
15,184
13,159
12,000
Investment Earnings
2,380
1,700
160
100
Other
447
0
0
0
Transfer from General
217,014
233,000
233,000
233,000
Total Revenues
510,688
487,648
475,562
462,200
Drug Enforcement
536,344
496,464
496,464
462,200
Total Expenses
536,344
496,464
496,464
462,200
Income (Loss)
$ (25,656) $
(8,816) $
(20,902) $
0
FUND
BALANCE ANALYSIS
Beginning Undesignated Fund Balance
$ 92,618 $
66,962 $
66,962 $
46,060
Income/(Loss)
(25,656)
(8,816)
(20,902)
0
Ending Undesignated Fund Balance
$ 66,962 $
58,146 $
46,060 $
46,060
64
2010 Proposed Budget
Category Summary by Activity
Actual Budgeted Estimated Budgeted
Activity / Program 2008 2009 2009 2010
Drug Law Enforcement Fund:
Drug Enforcement Program
Personnel Services $
265,297 $
270,465 $
270,465 $
283,311
Materials and Supplies
3,096
0
0
0
Services and Charges
232,361
225,999
225,999
178,889
Capital
35,590
0
0
0
536,344
496,464
496464
462,200
Total Police Activity $
496,464 $
462,200
536,344 $
496,464 $
Drug Law Enforcement Fund: $
496,464 $
462,200
496,464 $
536,344 $
65
City of Fayetteville, Arkansas
2010 Operating Budget
Fire Bond Fund (3360)
Actual Budgeted
2008 2009 _
Revenues:
Investment Earnings $ 5,904 $ 6,000 $
Transfer from Impact Fee Fund 0 522,000
Transfer from Sales Tax Capital 1,214,165 280,000
Total Revenues
Exoenses:
Principal Payment
Interest Expense
Trustee & Paying Agent Fees
Total Expenses
Income (Loss)
Estimated Budgeted
2009 2010
1,501 $ 1,400
522,000 0
280,000 801,000
1,220,069 808,000 803,501 802,400
685,000 1,085,000
102,700 89,000
2,000 0
1,085,000 740,000
89,000 60,400
0 2,000
789,700 1,174,000 1,174,000 802,400
$ 430,369 $ (366,000) $ (370,499) S 0
FUND BALANCE ANALYSIS
Beginning Undesignated Fund Balance $ 360,292 $ -790,661 $ 790,661 $ 420,162
Income/(Loss) 430,369 (366,000) (370,499) 0
Ending Undesignated Fund Balance $ 790,661 $ 424,661 S 420,162 $ 420,162
2010 Proposed Budget
Category Summary by Activity
Actual Budgeted Estimated Budgeted
Activity / Program 2008 2009 2009 2010
Fire Bond Fund:
Fire Bond Expense Program:
Debt Service $ 789,700 $ 1,174,000 $ 1,174,000 $ 802,400
789,700 1,174,000 1,174,000 802,400
Total Citywide Activity $ 789,700 $ 1,1 44,000 $ 1,174,000 $ 802,400
Fire Bond Fund: $ 789,700 $ 1,174,000 $ 1,174,000 $ 802,400
69
City of Fayetteville, Arkansas
2010 Operating Budget
TIF Bond Fund (3370)
Actual Budgeted Estimated Budgeted
2008 2009 2009 2010
Revenues:
Investment Earnings
$ (472) $
360 $
20 $
20
Transfer from TIF Capital Improvements
2,137
0
0
0
Total Revenues
Paying Agent Fees
Professional Services
Total Expenses
Income (Loss)
1,665 360 20 20
3,500
3,500
3,500
3,500
0
2,280
2,280
2,300
3,500
5,780
5,780
5,800
$ (1,835) $
(5,420) $
(5,760) $
(5,780)
FUND BALANCE ANALYSIS
Beginning Undesignated Fund Balance $ 23,408 $ 21,573 $ 21,573 $ 15,813
Income/(Loss) (1,835) (5,420) (5,760) (5,780)
Ending Undesignated Fund Balance S 21,573 $ 16,153 $ 15,813 $ 10,033
72
2010 Proposed Budget
Category Summary by Activity
Actual Budgeted Estimated Budgeted
Activity / Program 2008 2009 2009 2010
TIF Bond Fund:
TIF Bonds Expense Program
Services and Charges $ 0 $
2,280 $
2,280 $
2,300
Debt Service 3,500
3,500
3,500
3,500
3,500
5,780
5,780
5,800
Total Citywide Activity $ 3,500 $
5,780 $
5,780 $
5,800
TIF Bond Fund: $ 3,500 $
5,780 $
5,780 $
5,800
73
Sales Tax Bond Fund
The Sales Tax Bond Fund accounts for the accumulation of resources and the payment of bond debt for the
City's wastewater treatment plants, sewerage and related facilities, to certain City streets, and to the City's trail
system.
Sales Tax Bond
(1.00%) Sales Tax Revenue
$18.00
C
° $16.50
$15.69 $16.00
$16.00 $15.14
$14.00
$12.00 $11.51 $11.82
$10.64
$10.00 - $9.72
$8.00
$6.00
$4.00
$2.00
03 04 05 06 07 08 Est. 09 Proj. 10
Year
75
City of Fayetteville, Arkansas
2010 Operating Budget
Sales Tax Bond Fund (3440)
Actual
Budgeted
Estimated
Budgeted
2008
2009
2009
2010
Revenues:
Sales Tax - City
$ 16,501,243
$ 16,582,200
$ 15,685,600
$ 15,999,300
Investment Earnings
71,444
66,000
2,753
2,600
Transfer from Sales Tax Construction 06A
0
0
0
0
Transfer from Wastewater Improvements
0
163,204
163,204
0
Total Revenues
16,572,687
16,811,404
15,851,557
16,001,900
Principal Payment
9,960,000
9,032,804
9,032,804
10,606,048
Interest Expense
5,320,708
5,199,979
5,199,979
5,393,102
Paying Agent Fees
14,010
2,750
2,750
2,750
Total Expenses
15,294,718
14,235,533
14,235,533
16,001,900
Income (Loss) $ 1,277,969 $ 2,575,871 $ 1,616,024 $ 0
FUND BALANCE ANALYSIS
Beginning Undesignated Fund Balance $ 3,655,302 $ 4,933,271 $ 4,933,271 $ 6,549,295
Income/(Loss) 1,277,969 2,575,871 1,616,024 0
Ending Undesignated Fund Balance $ 4,933,271 $ 7,509,142 $ 6,549,295 $ 6,549,295
tT
2010 Proposed Budget
Category Summary by Activity
Actual Budgeted Estimated Budgeted
Activity / Program 2008 2009 2009 2010
Wastewater Improvements Sales Tax Bond Fund:
Sewer Bonds - Expense Program:
Debt Service $ 15,294,718 $ 14,235,533 $ 14,235,533 $ 16,001,900
15,294,718 14,235,533 14,235, 533 16,001,900
Total Citywide Activity $ 15,294,718 $ 14,235,533 $ 14,235,533 $ 16,001,900
Wastewater Improvements Sales Tax Bond Fund: $ 15,294,718 $ 14,235,533 $ 14,235,533 $ 16,001,900
77
Replacement & Disaster Recovery Fund
The Replacement & Disaster Recovery Fund accounts for general government monies accumulated and used for
the purchase of vehicles and equipment. By policy, the fund attempts to maintain a reserve of three million dollars
for disaster recovery.
Replacement & Disaster Recovery Fund
Ending Fund Balance
$5.00
C
0
$4.50
$4.18 $4.17 $4.16 $4.18
$3.96
$4.00 $3.71
$3.50 $3.37 $3.36
$3.00 $2.80 $2.81
$2.50
$2.00
$1.50
$1.00
$0.50
$0.00
99 00 01 02 03 04 05 06 07 08 Est. 09 Proj.
10
Year
79
City of Fayetteville, Arkansas
2010 Operating Budget
Replacement & Disaster Recovery Fund (4270)
Actual
Budgeted
Estimated
Budgeted
2008
2009
2009
2010
Revenues:
Replacement Copier Revenue
$ 55,192
$ 60,000
$ 44,500
$ 44,500
Investment Earnings
146,825
122,600
42,000
12,000
Other
0
0
89,597
0
Intergovernmental (Grants)
0
4,682,094
4,568,698
0
Total Revenues
202,017
4,864,694
4,744,795
56,500
Expenses
Audit
Professional Services
Replacement Copier Funds
Other Vehicles/Equipment
Ice Storm 2009 - FEMA
Transfer to General
Transfer to Street
Transfer Parks Development
Transfer to Water & Sewer
Transfer to Capital Improvements
Transfer to Solid Waste
Transfer to Shop
Total Expenses
Income (Loss)
300
400
400
450
72,178
117,010
117,010
0
13,539
187,575
187,575
44,550
0
50,526
50,526
0
0
4,872,714
4,568,698
0
0
64,842
64,842
0
0
164,384
164,384
0
0
22,328
22,328
0
0
90,016
90,016
0
117,600
0
0
0
0
35,721
35,721
0
0
5,513
5,513
0
203,617
5,611,029
5,307,013
45,000
$ (1,600) $ (746,335) $ (562,218) $ 11,500
FUND BALANCE ANALYSIS
Beginning Undesignated Fund Balance $ 3,365,679 $ 3,364,079 S 3,364,079 $ 2,801,861
Income/(Loss) (1,600) (746,335) (562,218) 11,500
Ending Undesignated Fund Balance $ 3,364,079 $ 2,617,744 $ 2,801,861 $ 2,813,361
2010 Proposed Budget
Category Summary by Activity
Actual
Budgeted
Estimated
Budgeted
Activity / Program
2008
2009
2009
2010
Replacement
& Disaster Recovery Fund:
Replacement Fund Expense Program:
Services and Charges
$ 72,478
$ 117,410 $
117,410
$ 450
Capital
13,539
238,101
238,101
44,550
Operating Transfers
117,600
5,513
5,513
0
203,617
361,024
361,024
45,000
Ice Storm 2009 - FEMA Program
Materials and Supplies
0
95
95
0
Services and Charges
0
4,872,619
4,568,603
0
Operating Transfers
0
377,291
377,291
0
0
5,250,005
4,945,989
0
Total Citywide Activity $
45,000
$ 5,611,029
$ 5,307,013 $
203,617
Replacement & Disaster Recovery Fund: $
45,000
$ 5,611,029
$ 5,307,013 $
203,617
II
Sales Tax Capital Improvements Fund
The Sales Tax Capital Improvements Fund accounts for the revenue and expenditures of the City's sales and
use tax which is used for acquisition and improvement projects as well as equipment additions and replacements
that are included in the City's Five -Year Capital Improvements Program. The $6,738,700 million in planned
expenditures for 2010
includes $5,931,000 in capital improvements.
Revenues for 2009
are expected to be down
approximately $358,000 from budget estimates. Sales taxes for 2010
are budgeted to be
2% higher than 2009
estimated collections.
1% City Sales Tax
c $18.00
0
O Sales Tax Capital Improvements Fund
$16.00
❑General Fund
$14.00 -
`'-
-;,
66
6.2
64„
$12.00
7.6 7.8
$771
'a.'.
7.0
$10.00
8.3
$8.00
9.4
6.7 8:9
8.2
$6.00
9.9 9.4
9.6
$4.00
7.09 7.61 7.81
57.7.:
$2.00
.6 4
2.6 2.8 2.9 2.9
99 00 01 02 03 04 05 06
07 08 Est.
Proj.
09
10
Year
83
City of Fayetteville, Arkansas
2010 Operating Budget
Sales Tax Capital Improvements Fund (4470)
Actual
Budgeted
Estimated
Budgeted
2008
2009
2009
2010
Revenues:
Sales Tax - City
$
6,601,281
$ 6,633,000
$ 6,274,300
$
6,399,700
Property Tax
30
0
605
0
Charges for Services
207,772
516,457
516,457
83,800
Greenspace Fees Contribution
35,720
0
0
0
Sidewalk Fees
11,655
0
3,780
0
Intergovernmental (Grants)
53,600
1,357,806
1,357,806
0
Investment Earnings
544,479
260,000
216,798
255,200
Other
37,225
0
10,024
0
Transfer from General
6,045
0
0
0
Transfer from Replacement
117,600
0
0
0
Total Revenues
7,615,407
8,767,263
8,379,770
6,738,700
Expenses:
Audit Expense
6,400
6,700
6,700
6,700
Sales Tax Capital Improvements
6,972,729
18,683,072
18,683,072
5,931,000
Interest Expense
145,962
0
0
0
Transfer to General
311,000
1,017,900
1,017,900
0
Transfer to Fire Bond
1,214,165
277,720
277,720
801,000
Transfer to Shop
0
26,662
26,662
0
Total Expenses
8,650,256
20,012,054
20,012,054
6,738,700
Income (Loss)
$
(1,034,849)
$ (11,244,791)
$ (11,632,284)
$
0
FUND
BALANCE ANALYSIS
Beginning Undesignated Fund Balance
$
13,277,728
$ 12,242,879
$ 12,242,879
$
610,595
Income/(Loss)
(1,034,849)
(11,244,791)
(11,632,284)
0
Ending Undesignated Fund Balance
$
12,242,879
S 998,088
$ 610,595
$
610,595
2010 Proposed Budget
Category Summary by Activity
Actual Budgeted Estimated Budgeted
Activity / Program 2008 2009 2009 2010
Sales Tax Capital Improvements Fund:
Sales Tax Capital Improvements Program
Materials and Supplies $
820,561
$ 1,675,773
$ 1,675,773 $
933,000
Services and Charges
619,233
1,873,797
1,873,797
44,700
Maintenance
1,809,886
1,348,484
1,348,484
2,033,700
Debt Service
373,313
0
0
0
Trans To Outside Entities
325,000
341,000
341,000
358,000
Capital
3,177,098
13,450,718
13,450,718
2,568,300
Operating Transfers
1,525,165
1,322,282
1,322,282
801,000
8,650,256
20,012,054
20,012,054
6,738,700
Total Citywide Activity $
6,738,700
$ 20,012,054
8,650,256
$ 20,012,054 $
Sales Tax Capital Improvements Fund: $ 8,650,256 $ 20,012,054 $ 20,012,054 $ 6,738,700
City of Fayetteville, Arkansas
Sales Tax Capital Improvements Fund
Capital Budget
Project Category
Audit Expense
Fire Safety Improvements
Police Safety Improvements
Library Material Purchases & Improvements
Parks & Recreation Improvements
Bridge & Drainage Improvements
Street Improvements
Transportation Improvements
Budgeted
Project Title 2010
Audit Expense $ 6,700
6,700
Fire Mobile Radios 17,500
Fire Facility Maintenance 25,000
Fire Information Technology Updates 10,000
Fire Station #6 Concrete Pad 80,000
Fire Station #1 Generator 60,000
Firefighting Equipment Replacements 18,000
210,500
Police Technology Improvements 50,000
Police Unmarked Vehicles 50,000
Police Building Improvements 100,000
Specialized Police Equipment 40,000
Police Recording System 43,000
Police Tandburg Video Arraignment System 18,000
301,000
Library Material Purchases 335,000
Library Computer Replacements 23,000
358,000
Forestry, Safety & ADA Compliance 28,500
Tree Escrow 83,800
Other Park & Safety Improvements 10,000
Lights of the Ozarks 13,000
135,300
Stormwater Quality Management/Nutrient Reduct 150,000
Lake Wilson Spillway Repair 400,000
550,000
Old Wire Road -Mission to Crossover 300,000
Street/ROW/Intersection Cost Shares 100,000
400,000
Traffic Signal Improvements 62,000
In -House Pavement Improvements 1,637,700
In -House Sidewalk Improvements 500,000
2,199,700
:R
City of Fayetteville, Arkansas
Sales Tax Capital Improvements Fund
Capital Budget
Budgeted
Project Category Project Title 2010
Trail Improvements Trail Development 500,000
500,000
Information Technology Improvements Document Management 40,000
Geographic Information System (GIS) 65,000
Local Area Network (LAN) Upgrade 150,000
Printer Replacements 7,500
Microcomputer Replacements 65,000
AccessFayetteville Technical Improvements 25,000
Fiber Connectivity Between City Buildings 205,000
Time and Attendance 165,000
722,500
Other Capital Improvements P.E.G. Television Center - Equipment 48,000
Building Improvements 271,000
Telecommunication Systems Upgrades 100,000
IT Assessment & Project MGT 80,000
Video Editing Upgrades 55,000
554,000
Transfer to Fire Bond Fire Station #3/#5 - Lease Payment 801,000
801,000
$ 6,738,700
Lh
City of Fayetteville, Arkansas
2010 Operating Budget
Wastewater System Improvements Project Fund (4480)
Actual
Budgeted
Estimated
Budgeted
2008
2009
2009
2010
Revenues:
Investment Earnings
$ 325,591
$ 104,272
$ 60,807
0
Proceeds from Bond Sales / RLF Loan
3,737,104
0
0
0
Transfer from Water & Sewer
0
0
0
0
Transfer from Shop
0
7,428
7,428
0
Total Revenues
4,062,695
111,700
68,235
0
Expenses:
Audit Expense
3,000
6,000
6,000
0
Wastewater System Improvements Project
12,986,568
1,073,511
1,073,511
0
Transfer to Other Funds
0
3,845,512
1,942,339
0
Transfer to Water & Sewer
0
0
0
0
Transfer to Wastewater Sales Tax Bond
0
163,204
163,204
0
Transfer to Shop
0
0
0
0
Total Expenses
12,989,568
5,088,227
3,1 85,054
0
Income (Loss) $ (8,926,873) $ (4,976,527) $ (3,116,819) $ 0
FUND BALANCE ANALYSIS
Beginning Undesignated Fund Balance $ 14,556,816 $ 5,629,943 $ 5,629,943 $ 2,513,124
Income/(Loss) (8,926,873) (4,976,527) (3,116,819) 0
Ending Undesignated Fund Balance $ 5,629,943 $ 653,416 $ 2,513,124 $ 2,513,124
CI
2010 Proposed Budget
Category Summary by Activity
Actual Budgeted Estimated Budgeted
Activity / Program 2008 2009 2009 2010
Wastewater System Improvements Project Fund:
Sewer Plant Const Expense Program:
Materials and Supplies
Services and Charges
Capital
Operating Transfers
$ 68 $ 0
12,830,324 1,032,078
159,176 47,433
0 4,008,716
12,989,568 5,088,227
$ 0$ 0
1,032,078 0
47,433 0
2,105,543 0
3,185,054 0
Total Citywide Activity $ 12,989,568 $ 5,088,227 $ 3,185,054 $ 0
Wastewater System Improvements Project Fund: $ 12,989,568 $ 5,088,227 $ 3,185,054 $ 0
91
City of Fayetteville, Arkansas
2010 Operating Budget
TIF Capital Improvements Fund (4490)
Actual Budgeted
2008 2009
Revenues:
Investment Earnings $ (1,839) $
Total Revenues (1,839)
TIF Improvements Project
Transfer to TIF Bond
Total Expenses
Income (Loss)
Estimated Budgeted
2009 2010
0$ 0$ 0
0 0 0
66,432 0 0 0
2,137 0 0 0
68,569 0 0 0
$ (70,408) $ 0 $ 0 $ 0
FUND BALANCE ANALYSIS
Beginning Undesignated Fund Balance $ 70,408 $ 0 $ 0 $ 0
Income/(Loss) (70,408) 0 0 0
Ending Undesignated Fund Balance $ 0 $ 0 $ 0 $ 0
0r.
2010 Proposed Budget
Category Summary by Activity
Activity / Program
TIF Capital
Actual Budgeted
2008 2009
Improvements Fund:
Estimated
2009
Budgeted
2010
TIF Imp Fund Expense Program:
Services and Charges
$ 2,270 $
0
$ 0
$ 0
Capital
64,162
0
0
0
Operating Transfers
2,137
0
0
0
68,569
0
0
0
Total Citywide Activity
$ 68,569 $
0
$ 0
$ 0
TIF Capital Improvements Fund:
$ 68,569 $
0
$ 0
$ 0
95
City of Fayetteville, Arkansas
2010 Operating Budget
Sales Tax Construction Bond Fund (4520)
Actual
Budgeted
Estimated
Budgeted
2008
2009
2009
2010
Revenues:
Proceeds from Bond Sales
$ 0
$ 0
$ 0
$ 0
Investment Earnings
735,233
3,500
5,692
0
Other
0
0
0
0
Total Revenues
735,233
3;500
5,692
0
Expenses:
2006A Sales Tax Construction Expense
2007A Sales Tax Construction Expense
Bond Issuance Cost
Transfer to Sales Tax Bond
Transfer to Water & Sewer
Transfer to Shop
Total Expenses
Income (Loss)
18,139,192
23,112,453
23,112,453
6,000
1,251,756
12,960,602
12,960,602
0
0
0
0
0
0
0
0
0
57,982
0
0
0
61,382
0
0
0
19,510,312
36,073,055
36,073,055
6,000
$ (18,775,079) $ (36,069,555) $ (36,067,363) $ (6,000)
FUND BALANCE ANALYSIS
Beginning Undesignated Fund Balance $ 55,579,867 $ 36,804,788 $ 36,804,788 $ 737,425
Income/(Loss) (18,775,079) (36,069,555) (36,067,363) (6,000)
Ending Undesignated Fund Balance S 36,804,788 $ 735,233 $ 737,425 $ 731,425
2010 Proposed Budget
Category Summary by Activity
Actual
Budgeted
Estimated
Budgeted
Activity / Program
2008
2009
2009
2010
Sales Tax Construction
Bond Fund:
2006A Sales Tax Construction
Expense Program:
Materials and Supplies
$ 327,563
$ 15,118
$ 15,118
$ 0
Services and Charges
10,722,687
2,775,490
2,775,490
6,000
Capital
7,088,941
20,321,845
20,321,845
0
Operating Transfers
119,364
0
0
0
18,258,555
23,112,453
23,112,453
6,000
2007A Sales Tax Construction Expense Program
Services and Charges 383,785
6,019,397
6,019,397
0
Capital 867,971
6,941,205
6,941,205
0
1,251,756
12,960,602
12,960,602
0
Total Citywide Activity $ 19,510,311
6,000
$ 36,073,055
$ 36,073,055 $
Sales Tax Construction Bond Fund: $ 19,510,311
$ 36,073,055
$ 36,073,055 $
6,000
99
Water and Sewer Fund
The Water & Sewer Fund accounts for the revenue sources as well as the operation and maintenance expenses of
the City's water and sewer system. This includes water purchases from Beaver Water District, all water and sewer
functions, the operation of the wastewater treatment plants, meter and backflow operations, and billing and
collections. The 2010 budget is predicated on the use of approximately $1.8 million from fund balance for needed
capital programs.
Water & Sewer Fund Revenues
For 2010, the Water & Sewer Fund is projected to have operating income of $2,055,814 before capital
expenditures. City Council approved water and sewer rate increases in 2008 which included incremental
increases in 2009 and 2010. The revenue projections reflect the phased rate adjustments. Water usages in 2008
and 2009 were under projections due to unusually wet conditions; therefore, usage projections were based on
2007.
Sources of Funds for 2009
$1,787,670 $31,269,400 $13,298,000
Fund Balance Water Sales
$1,056.300
Other
3.4%
$14,944,000
Sewer Service Charges
47.8% $183,430
Interest Income
0.6%
101
Water Sales: Water sales revenue is based on metered customer usage of water and is one of the primary sources
of revenue for the Water & Sewer Fund. The budgeted revenue for 2010 shows an increase over estimated 2009
revenue due to an expected usage increase. 2009 revenues were up when compared to 2008 due to a rate change
in 2009.
Water Sales
c $16.00
$14.00
$12.00
$10.00
$8.00
$6.00
$4.00
$2.00
$12.80 $13.35
$12.54 $12.68
$12.11
$11.48 $11.66
$10.23 $10.32 $10.16 $10.41 $10.70 - ■ ■ - .
Year 99 00 01 02 03 04 05 06 07 08 Est.09 Proj.10
Sewer Charges: Sewer service charge revenue is based on metered customer usage of water and is one of the
primary sources of revenue for the Water & Sewer Fund. The budgeted revenue for 2010 is projected to be
approximately $500,000 over estimated 2009.
Sewer Service
c $16.00
0
'1 $14.00
$12.00
$10.00
$8.00
$6.00
$4.00
$2.00
$12.96 $12.59
$11.76
$12.20
$1■■$8.64 $8.59 $8.64 $8.99 $9.05
$14.45
99 00 01 02 03 04 05 06 07 08 Est. 09 Proj. 10
Year
102
Water & Sewer Fund Expenses
The wastewater treatment plant operations budgeted for 2010 represents the largest expenditure in the fund at $8.5
million. This represents approximately 27.2% of the total operating expenses. The water purchases are budgeted
at $6.5 million, which represents 20.8% of total operating expenditures.
$6,500,000 Uses of Funds for 2009
$z
Water Purchased $31,269,400 Trans i
20.8% Water Transmission
and Distribution
$3,365,501 6.4%
Operations &
Administration
10.8% $1,877,030
Sewer Main
$280,135 Maintenance
6.0%
Utilities Project Mgt. =1 m
'ream
0.9%
$189,186 $8,489,578
Utilities Director Wastewater "Treatment
0.6% / 27.2%
$1,225,000
Principal Expense $6G7,809 $3,843,484 $1,627,042 $1,196,000
3.9% Capital Meter Orations Billing & Collections
Interest Expense Pe
2.1% 12.3% 5.2% 3.8%
Water Purchases
$7.00 10.00
o $6.50
$6.07 $6.25 $6.00 9.00
$6.00 - Cost
$5.62
—u--Gallons $5.49 $5.55 8.00
N
$5.00 $4.62 7.00 0
$4.32
CD
$4.00 - $3.75 $3.82 -6.00 0
$3.53
5.00 a
• a
$3.00 °1
4.00
C
h.
$2.00 - 3.00
V
2.00
$1.00
• 1.00
$- 0.00
99 00 01 02 03 04 05 06 07 08 Est. 09 Proj. 10
Year
103
City of Fayetteville, Arkansas
2010 Operating Budget (Without Depreciation)
Water & Sewer Fund (5400)
Actual
Budgeted
Estimated
Budgeted
2008
2009
2009
2010
Revenues:
Water Sales
$ 11,620,330
$ 13,159,229
$ 12,626,979
$ 13,298,000
Sewer Service Charges
12,254,344
15,079,700
14,489,500
14,944,000
Other
950,240
844,600
895,566
815,300
Interest Income
411,186
332,200
184,480
183,430
Other Non -Operating
579,810
253,200
505,310
241,000
Total Revenues
25,815,910
29,668,929
28,701,835
29,481,730
Expenses:
Utilities Director
397,550
191,866
190,708
189,186
Utilities Project Management
0
176,853
156,814
280,135
Water Purchased
5,619,226
6,500,000
5,545,497
6,500,000
Operations & Administration
3,307,106
3,404,672
3,380,087
3,365,501
Water Transmission and Distribution
1,754,553
2,084,251
1,952,196
2,008,635
Sewer Main Maintenance
1,605,927
1,862,868
1,733,334
1,877,030
Wastewater Treatment
7,548,467
9,475,311
9,150,637
8,489,578
Billing & Collections
1,122,079
1,209,808
1,169,923
1,196,000
Meter Operations
1,275,407
1,558,473
1,390,424
1,627,042
Principal Payment
1,205,022
1,190,000
1,190,000
1,225,000
Interest Expense
351,256
535,697
535,697
667,809
Total Expenses
24,186,593
28,189,799
26,395,317
27,425,916
Income (Loss) Before Capital $ 1,629,317 $ 1,479,130 $ 2,306,518 $ 2,055,814
Capital Revenues/(Expenses)
Intergovernmental
1,772,110
291,000
331,121
0
Transfer from Replacement
0
90,016
90,016
0
Transfer from Impact Fee Fund
0
45,594
45,594
0
Transfer from Sales Tax Construction
57,982
0
0
0
Bond Proceeds
0
7,500,000
7,500,000
0
Capital Expenditures
(3,519,387)
(14,614,247)
(14,586,966)
(3,843,484)
(1,689,295)
(6,687,637)
(6,620,235)
(3,843,484)
Income (Loss) After Capital
$ (59,978) $ (5,208,507) S (4,313,717) $ (1,787,670)
TOTAL BUDGET
Operating Expenses $ 24,186,593 $ 28,189,799 $ 26,395,317 $ 27,425,916
Capital Expenditures 3,519,387 14,614,247 14,586,966 3,843,484
Total Budget $ 27,705,980 $ 42,804,046 $ 40,982,283 $ 31,269,400
104
City of Fayetteville, Arkansas
2010 Projected Operating Performance (Including Depreciation)
Water & Sewer Fund (5400)
Actual
Budgeted
Estimated
Budgeted
2008
2009
2009
2010
Revenues:
Water Sales
$ 11,620,330
$ 13,159,229
$ 12,626,979
$ 13,298,000
Sewer Service Charges
12,254,344
15,079,700
14,489,500
14,944,000
Other
950,240
844,600
895,566
815,300
Interest Income
411,186
332,200
184,480
183,430
Other Non -Operating
579,810
253,200
505,310
241,000
Intergovernmental
1,772,110
291,000
331,121
0
Transfer from Replacement
0
90,016
90,016
0
Transfer from Impact Fee Fund
0
45,594
45,594
0
Transfer from Sales Tax Construction
57,982
0
0
0
Total Revenues
27,646,002
30,095,539
29,168,566
29,481,730
Expenses:
Utilities Director
397,550
191,866
190,708
189,186
Utilities Project Management
0
176,853
156,814
280,135
Water Purchased
5,619,226
6,500,000
5,545,497
6,500,000
Operations & Administration
3,307,106
3,404,672
3,380,087
3,365,501
Water Transmission and Distribution
1,754,553
2,084,251
1,952,196
2,008,635
Sewer Main Maintenance
1,605,927
1,862,868
1,733,334
1,877,030
Wastewater Treatment
7,548,467
9,475,311
9,150,637
8,489,578
Billing & Collections
1,122,079
1,209,808
1,169,923
1,196,000
Meter Operations
1,275,407
1,558,473
1,390,424
1,627,042
Principal Payment
1,205,022
1,190,000
1,190,000
1,225,000
Interest Expense
351,256
535,697
535,697
667,809
Total Expenses
24,186,593
28,189,799
26,395,317
27,425,916
Income (Loss) Before Depreciation
$ 3,459,409
S 1,905,740
$ 2,773,249
$ 2,055,814
Depreciation
8,489,569
8,489,569
8,489,569
8,489,569
Change in Net Assets
S (5,030,160)
$ (6,583,829)
$ (5,716,320)
$ (6,433,755)
NET ASSET ANALYSIS
Beginning Net Assets
$168,650,632
$301,428,839
$301,428,839
$302,102,540
Capital Contributions
137,808,367
6,941,893
6,390,021
3,517,000
Change in Net Assets
(5,030,160)
(6,583,829)
(5,716,320)
(6,433,755)
Ending Net Assets
301,428,839
301,786,903
302,102,540
299,185,785
Net Investment in Capital Assets
Restricted for Debt Service/Prepaids
Unrestricted
Ending Net Assets
Capital Expenditures
290,215,551
296,340,229
296,312,948
291,666,863
1,648,358
1,648,358
1,648,358
1,648,358
9,564.930
3,798,316
4,141,234
5,870,564
$301,428,839
$301,786,903
$302,102,540
$299,185,785
$ 3,519,387 $ 14,614,247 $ 14,586.966 $ 3,843,484
105
2010 Proposed Budget
Category Summary by Activity
Actual Budgeted Estimated Budgeted
Activity / Program 2008 2009 2009 2010
Water & Sewer Fund:
Billing & Collections Program:
Personnel Services $
797,134 $
799,235 $
760,139 $
784,363
Materials and Supplies
42,827
71,500
71,500
73,500
Services and Charges
366,405
420,273
419,484
421,337
Cost allocation
(85,848)
(89,700)
(89,700)
(89,700)
Maintenance
1,561
8,500
8,500
6,500
1,122,079
1,209,808
1,169,923
1,196, 000
Total Finance and Internal Services Activity $
1,209,808 $
1,196,000
1,169,923 $
1,122,079 $
Utilities Director Program:
Personnel Services
152,536
129,498
129,344
126,818
Materials and Supplies
2,006
4,600
4,600
4,300
Services and Charges
218,048
31,692
30,688
31,992
Cost allocation
24,960
26,076
26,076
26,076
397,550
191,866
190,708
189,186
Meter Reading Program:
Personnel Services
691,084
784,940
Materials and Supplies
55,121
70,418
Services and Charges
13,914
29,450
Motorpool Charges
58,633
62,329
Cost allocation
75,156
78,528
Maintenance
6,599
10,080
900,507 1.035,745
705,843 769,596
42,120 59,413
27,733 28,950
58,777 60,213
78,528 78,528
10,080 7,657
923.081 1.004.357
Meter Maintenance & Backflow Prevention Program:
Personnel Services
280,611
343,037
294,251
347,156
Materials and Supplies
33,669
39,478
33,731
45,601
Services and Charges
6,343
13,925
13,925
12,725
Motorpool Charges
12,972
13,350
12,498
13,515
Cost allocation
23,820
24,888
24,888
24,888
Maintenance
1,221
1,050
1,050
800
358,636
435,728
380,343
444,685
Meter Operations Capital Program:
Materials and Supplies
Services and Charges
Capital
2,547 37,000
13,717 50,000
300,897 296,000
317.161 383.000
37,000 28,000
50,000 150,000
296,000 311,000
383.000 489.000
Water Purchased Program:
Services and Charges 5,619,226 6,500,000 5,545,497 6,500,000
5,619,226 6,500,000 5,545,497 6,500,000
106
2010 Proposed Budget
Category Summary by Activity
Actual Budgeted Estimated Budgeted
Activity / Program 2008 2009 2009 2010
Water & Sewer Fund:
Operations & Administration Program:
Personnel Services
$ 829,856 $
790,937
$ 790,937 $
798,368
Materials and Supplies
83,973
141,762
124,835
145,359
Services and Charges
1,440,707
1,448,211
1,443,550
1,399,099
Motorpool Charges
28,107
36,549
33,552
36,964
Cost allocation
832,860
883,152
883,152
883,152
Maintenance
70,686
83,061
83,061
81,559
Debt Service
20,917
21,000
21,000
21,000
3,307,106 3,404,672
3,380,087 3,365,501
WSIP Project Management Program:
Personnel Services
0
0
0
0
Materials and Supplies
0
8,427
8,427
0
Services and Charges
0
7,145
7,145
0
Motorpool Charges
0
6,632
6,632
0
Cost allocation
0
(23,704)
(23,704)
0
Maintenance
0
1,500
1,500
0
0
0
0
0
Utilities Project Management Program:
Personnel Services
0
163,329
146,148
255,949
Materials and Supplies
0
4,135
3,378
10,388
Services and Charges
0
4,221
4,221
7,850
Motorpool Charges
0
3,318
1,217
2,848
Maintenance
0
1,850
1,850
3,100
0
176,853
156,814
280,135
Water Distribution Maintenance Program:
Personnel Services
642,912
713,511
651,367
697,007
Materials and Supplies
602,052
700,000
658,072
666,368
Services and Charges
73,605
124,795
124,795
110,551
Motorpool Charges
201,417
241,835
239,007
230,358
Cost allocation
71,484
74,688
74,688
74,688
Maintenance
5,496
2,500
2,500
2,500
1,596,966
1,857,329
1,750,429
1,781,472
107
2010
Proposed Budget
Category
Summary by Activity
Actual
Budgeted
Estimated
Budgeted
Activity / Program
2008
2009
2009 .
2010
Water & Sewer Fund:
Water Storage & Pump Maintenance Program:
Personnel Services
$ 122,202
$ 144,694
$ 130,009
$ 145,861
Materials and Supplies
11,591
42,086
36,722
39,969
Services and Charges
8,500
19,414
19,414
16,414
Motorpool Charges
4,201
9,132
4,026
13,323
Cost allocation
9,240
9,696
9,696
9,696
Maintenance
1,853
1900
11900
1,900
157,587
226,922
201,767
227,163
Sewer Mains Maintenance Program:
Personnel Services
943,053
1,011,236
939,023
1,017,257
Materials and Supplies
317,816
356,431
308,124
325,306
Services and Charges
33,540
120,232
120,232
125,954
Motorpool Charges
236,130
289,915
280,901
328,681
Cost allocation
74,148
77,832
77,832
77,832
Maintenance
1,240
6,222
6,222
1,000
Capital
0
1,000
1,000
1,000
1,605,927
1,862,668
1,733,334
1,877,030
WWTP Administration & SCADA Program:
Materials and Supplies
0
862
0
2,600
Services and Charges
939,403
1,115,667
1,115,667
990,123
Maintenance
0
191
191
391
Debt Service
1,498
0
0
0
940,901
1,116,720
1,115,858
993,114
WWTP East Side Operations Program:
Materials and Supplies
66,040
258,878
113,536
121,419
Services and Charges
3,059,693
3,440,164
3,425,265
3,355,635
Motorpool Charges
89,737
154,533
154,533
168,742
Cost allocation
23,016
47,821
47,821
47,820
Maintenance
4,524r
6,520
6,520
8,257
Debt Service
0
8,903
8,903
8,903
3,243,010
3,916,819
3,756,578
3,710,776
WWTP West Side Operations Program:
Materials and Supplies
42,327
175,732
115,764
104,522
Services and Charges
1,957,836
2,409,707
2,378,181
2,301,175
Motorpool Charges
47,624
70,251
61,119
54,576
Cost allocation
23,016
47,549
47,549
47,544
Maintenance
620
6,831
6,831
6,831
2,071,423
2,710,070
2,609,444
2,514,648
2010 Proposed Budget
Category Summary by Activity
Activity / Program
Actual Budgeted
2008 2009
Water & Sewer Fund:
Estimated
2009
Budgeted
2010
WWTP Lab / IPP Program:
Services and Charges
$ 354,833
$ 424,122
$ 424,122
$ 418,803
354,833
424,122
424,122
418,803
WWTP Lift Station Maintenance Program:
Materials and Supplies
4,252
79,474
17,024
25,050
Services and Charges
872,791
1,073,633
1,073,633
814,420
Motorpool Charges
24,039
17,889
17,394
12,376
Maintenance
0
391
391
391
901,082
1,171,387
1,108,442
852,237
Capital Water Mains Program
Services and Charges
520
19,942
19,942
0
Capital
471,858
2,579,490
2,579,490
1,768,000
472,378
2,599,432
2,599,432
1,768,000
Capital Expense Program:
Capital
0
93,822
93,822
0
0
93.822
93.822
0
Water & Sewer Connections Program
Personnel Services
109,122
155,538
128,257
184,040
Materials and Supplies
75,611
89,000
89,000
85,870
Services and Charges
10,728
17,822
17,822
18,000
Motorpool Charges
21,367
30,213
30,213
25,986
Cost allocation
12,912
13,488
13,488
13,488
Maintenance
342
278
278
100
230,082
306,339
279,058
327,484
Water Capital 2009 Bonds Program:
Services and Charges
0
74,994
74,994
0
Capital
0
3,675,006
3,675,006
0
0
3,750,000
3,750,000
0
Sewer Mains Construction Program:
Services and Charges
245,787
521,030
521,030
0
Capital
2,031,722
3,008,924
3,008,924
1,150,000
2,277,509
3,529,954
3,529,954
1,150,000
Sewer Capital 2009 Bonds Program:
Capital
0
3,750,000
3,750,000
0
0
3.750.000
3.750.000
0
109
2010 Proposed Budget
Category Summary by Activity
Actual Budgeted Estimated Budgeted
Activity / Program 2008 2009 2009 2010
Water & Sewer Fund:
Wastewater Treatment Plant Capital Program:
Materials and Supplies
Services and Charges
Maintenance
Capital
$ 19,616 $ 33,250
0 272
17,602 102,671
55,050 288,700
92,268 424,893
$ 33,250 $
0
272
0
102,671
0
288,700
287,000
424,893
287,000
Debt Service Program:
Debt Service 1,739,749 1,725,697 1,725,697 1,892,809
1,739,749 1725,697 1,725,697 1,892,809
Total Transportation, Parking, Utilities Activity $ 26,583,901 $ 41,594,238 $ 39,812,360 $ 30,073,400
Water & Sewer Fund: $ 27,705,980 $ 42,804,046 $ 40,982,283 $ 31,269,400
110
Solid Waste Fund
The Solid Waste Fund is responsible for the operation of the City's solid waste collection and disposal, transfer
station, recycling program, and composting program. Revenues for the fund are obtained from fees levied for
trash collection, recycling revenue, and container sales or leases. For 2010, the Solid Waste Fund is projected to
have a shortfall of $441,900 before capital. However, there are more than sufficient reserves to accommodate the
expenditures.
Solid Waste Fund Revenues
For 2010, the Solid Waste Fund sources of funds are budgeted at $10,098,900. Solid Waste fees make up the
largest source of revenue (72.6%).
$7,330,500
Solid Waste F4
72.6%
$91,100
Franchise 0.9%
$1,587,900
$1,587,900
Use of Fund Balance
15.7%
Sources of Funds for 2010
$10,098,900
$12,300 / 1 \
J $36,000
Other
0'l% Transfer Station
0.4%
$310,000
;cling & Other
3.1%
$558,200
iercial Drop Box
5.5%
$172,600 $300
Interest Container Sales/Leases
1.7% 0.0%
Solid Waste Fees: Solid Waste Fee revenue has averaged approximately 5.3% annually from 1999 to 2008. The
2010 revenues are projected to be flat over estimated 2009.
Solid Waste Fees
$800
E].00
$0.00
$5.00
$4.00
$3.00
52.00
$1.00
S.
$7.42
$7.39
$7.33
$7.33
$7.13
$8.72 11111111
■
.
99 00 01 02 03 04 05 06 07 08 Est.09 Proj. 10
Year
Solid Waste Fund Expenses
Expenses for the Solid Waste Fund are budgeted at $10,098,900 for 2010. The commercial collections program
and related activity make up the largest segment of the budget.
$7,330,50
Solid Waste
72.6%
Sources of Funds for 2010
$10,098,900
0.9% Use or Fund Balance 0.1%
15.7%
112
$310,000
E Other
58,200
:ial Drop Box
5.5%
2,600
[crest
.7%
000
Station
ado
City of Fayetteville, Arkansas
2010 Operating Budget (Without Depreciation)
Solid Waste Fund (5500)
Actual
Budgeted
Estimated
Budgeted
2008
2009
2009
2010
Revenues:
Franchise Fees
$ 105,724
$ 116,000
$ 88,190
$ 91,100
Solid Waste Fees
7,387,541
7,412,600
7,330,220
7,330,500
Recycling Revenue
679,594
760,650
299,560
310,000
Commercial Drop Box
695,110
702,500
559,560
558,200
Transfer Station
0
0
8,700
36,000
Interest Income
285,052
234,000
172,530
172,600
Other
729,460
688,500
153,420
12,600
Total Revenues
9,882,481
9,914,250
8,612,180
8,511,000
Expenses:
Operations & Administration
1,764,573
1,941,516
1,780,367
1,798,834
Commercial Collections
2,005,446
2,496,185
2,353,301
2,231,853
Residential Collections
1,575,906
1,846,817
1,711,833
1,519,444
Commercial Drop Box Collections
437,140
743,186
688,421
622,311
Transfer Station
429,782
678,760
677,158
668,890
Recycling
1,463,265
1,528,394
1,458,884
1,419, 894
Composting
613,049
784,754
742,109
691,674
Total Expenses
8,289,161
10,019,612
9,412,073
8,952,900
Income (Loss) Before Capital
$ 1,593,320
$ (105,362) $
(799,893)
$ (441,900)
Capital Revenues / (Expenses):
Intergovernmental
0
25,000
20,435
0
Transfer from Replacement
0
35,721
35,721
0
Capital Expenditures
(141,574)
(243,557)
(243,557)
(1,146,000)
Transfer to Shop
(384,120)
0
0
0
Total Capital Revenues/(Expenses)
(525,694)
(182,836)
(187,401)
(1,146,000)
Income (Loss) After Capital $ 1,067,626 $ (288,198) $ (987,294) $ (1,587,900)
TOTAL BUDGET
Operating Expenses
$ 8,289,161 $
10,019,612
$ 9,412,073
$ 8,952,900
Capital Expenditures
141,574
243,557
243,557
1,146,000
Transfer to Shop
384,120
0
0
0
Total Budget
$ 8,814,855 $
10,263,169
S 9,655,630
$ 10,098,900
113
City of Fayetteville, Arkansas
2010 Projected Operating Performance (Including Depreciation)
Solid Waste Fund (5500)
Actual
2008
Revenues:
Franchise Fees $ 105,724 $
Solid Waste Fees
Recycling Revenue
Commercial Drop Box
Transfer Station
Interest Income
Other
Intergovernmental
Transfer from Replacement
Total Revenues
7,387,541
679,594
695,110
285,052
729,460
Budgeted
2009
116,000
7,412,600
760,650
702,500
0
234,000
688,500
25,000
35,721
Estimated
2009
88,190
7,330,220
299,560
559,560
8,700
172,530
153,420
20,435
35,721
Budgeted
2010
91,100
7,330,500
310,000
558,200
36,000
172,600
12,600
9,882,481 9,974,971 8,668,336 8,511,000
Expenses:
Operations & Administration
1,764,573
1,941,516
1,780,367
1,798,834
Commercial Collections
2,005,446
2,496,185
2,353,301
2,231,853
Residential Collections
1,575,906
1,846,817
1,711,833
1,519,444
Commercial Drop Box Collections
437,140
743,186
688,421
622,311
Transfer Station
429,782
678,760
677,158
668,890
Recycling
1,463,265
1,528,394
1,458,884
1,419,894
Composting
613,049
784,754
742,109
691,674
Total Expenses
8,289,161
10,019,612
9,412,073
8,952,900
Income (Loss) Before Depreciation/Transfers
$ 1,593,320
$ (44,641) $
(743,737) $
(441,900)
Depreciation/Transfers:
Transfer to Shop
384,120
0
0
0
Depreciation Expense
169,353
169,353
169,353
169,353
Total Capital Revenues / (Expenses)
553,473
169,353
169,353
169,353
Change in Net Assets
$ 1,039,847 $
(213,994) $
(913,090) $
(611,253)
NET ASSET ANALYSIS
Beginning Net Assets
$ 8,461,551 $
9,501,398 $
9,501,398 $
8,588,308
Change in Net Assets
1,039,847
(213,994)
(913,090)
(611,253)
Ending Net Assets
9,501,398
9,287,404
8,588,308
7,977,055
Net Investment in Capital Assets
2,081,701
2,155,905
2,155,905
3,132,552
Restricted for Prepaids
81,743
81,743
81,743
81,743
Unrestricted
7,337,954
7,049,756
6,350,660
4,762,760
Ending Net Assets
$ 9,501,398
$ 9,287,404
$ 8,588,308
$ 7,977,055
Capital Expenditures $ 141,574 $ 243,557 $ 243,557 $ 1,146,000
114
2010 Proposed Budget
Category Summary by Activity
/ Program
Actual
2008
Solid Waste Fund:
Budgeted Estimated Budgeted
2009 2009 2010
Operations & Administration Program:
Personnel Services
$ 629,137 $
710,827
$ 570,976 $
545,607
Materials and Supplies
105,921
68,835
66,678
48,954
Services and Charges
551,281
665,391
649,748
736,735
Motorpool Charges
67,992
9,095
5,597
2,219
Cast allocation
394,320
413,820
413,820
410,796
Maintenance
15,922
73,348
73,348
54,323
Debt Service
0
200
200
200
1,764,573
1,941516
1,780,367
1,798,834
Commercial Collections Program:
Personnel Services
557,711
657,290
605,686
691,977
Materials and Supplies
221,667
416,181
342,775
325,136
Services and Charges
712,551
859,645
859,645
665,028
Motorpool Charges
448,772
494,401
476,527
480,708
Cost allocation
64,188
67,068
67,068
67,404
Maintenance
557
1,600
1,600
1,600
2,005,446
2,496,185
2,353,301
2,231,853
Residential Collections Program:
Personnel Services
588,919
627,022
575,489
600,677
Materials and Supplies
160,273
218,110
149,526
146,511
Services and Charges
327,695
418,240
418,240
341,036
Motorpool Charges
451,607
516,034
501,167
380,317
Cost allocation
45,816
47,868
47,868
47,868
Maintenance
780
3,035
3,035
3,035
Debt Service
816
16,508
16,508
0
Operating Transfers
125,000
0
0
0
1,700, 906
1,846,817
1,711,833
1519,444
Commercial Drop Box Collections Program:
Personnel Services
109,040
164,041
128,918
163,912
Materials and Supplies
49,229
121,475
107,401
64,301
Services and Charges
227,189
350,600
350,600
259,454
Motorpool Charges
43,006
97,010
91,442
124,584
Cost allocation
8,676
9,060
9,060
9,060
Maintenance
0
1,000
1,000
1,000
Capital
55,445
120,000
120,000
186,000
492,585
863,186
808,421
808,311
115
2010 Proposed Budget
Category Summary by Activity
Actual Budgeted Estimated Budgeted
Activity / Program 2008 2009 2009 2010
Solid Waste Fund:
Transfer Station Program
Personnel Services
$ 0 $
9,453 $
7,851 $
58,546
Materials and Supplies
0 .
8,960
8,960
15,000
Services and Charges
385,204
524,300
524,300
565,720
Cost allocation
0
0
0
3,024
Maintenance
44,578
136,047
136,047
26,600
Capital
0
12,000
12,000
0
429,782
690,760
689,158
668,890
Recycling Program
Personnel Services
693,429
686,161
670,636
710,344
Materials and Supplies
140,330
211,818
157,833
127,900
Services and Charges
132,094
67,733
67,733
42,385
Motorpool Charges
408,165
468,964
468,964
445,547
Cost allocation
83,964
87,732
87,732
87,732
Maintenance
5,283
5,986
5,986
5,986
Capital
11,563
97,557
97,557
718,000
Operating Transfers
161,000
0
0
0
1,635,828
1,625,951
1,556,441
2,137,894
Composting Program
Personnel Services
350,662
408,399
386,438
380,307
Materials and Supplies
45,038
120,395
100,696
78,211
Services and Charges
0
13,000
13,000
6,000
Motorpool Charges
188,693
212,520
211,535
196,716
Cost allocation
28,656
29,940
29,940
29,940
Maintenance
0
500
500
500
Capital
74,566
14,000
14,000
242,000
Operating Transfers
98,120
0
0
0
785,735
798,754
756,109
933,674
Total Transportation, Parking, Utilities Activity $ 8,814,855 $ 10,263,169 $ 9,655,630 $ 10,098,900
Solid Waste Fund: $ 8,814,855 $ 10,263,169 $ 9,655,630 $ 10,098,900
116
Airport Fund
The Airport Fund provides for the operation and maintenance of the City's municipal airport, Drake Field. The
Airport Fund's revenue is generated from rents and leases. In 2010, the Airport Fund is projected to use reserves
of $51,200 before depreciation.
Airport Fund Revenues
For 2010, the Airport Fund sources of funds are budgeted at $805,500. Rents and Leases make up the largest
source of revenue (71.5%).
$575,700
Rents and Leases
71.
Sources of Funds for 2010
$805,500
$27,500
on Fuel
'o
$51,200
Fund Balance
6.3%
6,200
Income &
)ther
.3%
15.5%
The chart on the following page shows all of the Airport Fund's operating revenues by type. Primary revenues are
comprised of Rents and Leases. During the fourth quarter of 2001, the City took over the Fixed Based Operator
(FBO) functions and sold aviation fuel as it became a General Aviation airport. The selling of fuel continued until
the last part of 2005 when the City contracted the operation of the FBO to an external company. Currently the
Airport Fund's major source of revenue is through the rental of corporate and private T -Hangars and rental of the
airport terminal building to the U.S. Post Office, a florist, a restaurant, and a hair salon.
117
Airport Fund
Total Operating Revenues
$2.500
}}77 $2.000
$1,500
$1.000
$500 - $488 $431
I.
$275
Seto
$1,081
$692 $712 $703 $752 $714 $754
99 00
01 02
03 04 05 06 07
08 Est. 09 Proj. 1C
Year
■ Rents & Leases
■Aviation Fuel
❑Other OAirline/Parldng Fees
O Sales Tax on Fuel
118
City of Fayetteville, Arkansas
2010 Operating Budget (Without Depreciation)
Airport Fund (5550)
Actual
Budgeted
Estimated
Budgeted
2008
2009
2009
2010
Revenues:
Sales Tax - City
$ 0
$ 0
$ 10
$ 15,700
Sales Tax - County
0
0
10
11,800
Rents & Leases
576,974
607,048
568,030
575,700
Aviation Fuel
126,271
140,156
119,870
124,900
Other
14,875
353,370
355,870
5,000
Interest Income
31,806
24,000
21,200
21,200
Total Revenues
749,926
1,124,574
1,064,990
754,300
Airport Administration
445,187
433,813
403,870
476,917
Airport Maintenance
231,596
260,557
252,153
251,582
General Fund Loan Interest
35,000
32,667
32,667
30,334
General Fund Loan Principal
46,667
46,667
46,667
46,667
Airport Capital Expense
54,242
314,142
314,142
0
Total Expenses
812,692
1,087,846
1,049,499
805,500
Income (Loss) Before Capital
$ (62,766)
$ 36,728 $
15,491 $
(51,200)
Capital Revenues/(Expenses)
Intergovernmental (Grants/Capital)
247,354
3,915,208
3,915,208
0
Capital Expenditures
(135,640)
(4,248,142)
(4,248,142)
0
111,714
(332,934)
(332,934)
0
Income (Loss) After Capital S 48,948 $ (296,206) $ (317,443) $ (51,200)
TOTAL BUDGET
Operating Expenses $ 812,692 $ 1,087,846 $ 1,049,499 $ 805,500
Capital Expenditures 135,640 4,248,142 4,248,142 0
Total Budget $ 948,332 $ 5,335,988 $ 5,297,641 $ 805,500
119
City of Fayetteville, Arkansas
2010 Projected Operating Performance (Including Depreciation)
Airport Fund (5550)
Actual
Budgeted
Estimated
Budgeted
2008
2009
2009
2010
Revenues:
Sales Tax - City
$ 0
$ 0
$ 10
$ 15,700
Sales Tax - County
0
0
10
11,800
Rents & Leases
576,974
607,048
568,030
575,700
Aviation Fuel
126,271
140,156
119,870
124,900
Other
14,875
353,370
355,870
5,000
Intergovernmental (Grants/Capital)
247,354
3,915,208
3,915,208
0
Interest Income
31,806
24,000
21,200
21,200
Total Revenues
997,280
5,039,782
4,980,198
754,300
Expenses:
AirportAdministration
445,187
433,813
403,870
476,917
Airport Maintenance
231,596
260,557
252,153
251,582
General Fund Loan Interest
35,000
32,667
32,667
30,334
Airport Capital Expense
54,242
314,142
314,142
0
Total Expenses
766,025
1,041,179
1,002,832
758,833
Income (Loss) Before Depreciation $ 231,255 S 3,998,603 S 3,977,366 $ (4,533)
Depreciation 1,532,865 1,531,137 1,531,137 1,531,137
Change in Net Assets $ (1,301,610) $ 2,467,466 $ 2,446,229 $ (1,535,670)
NET ASSET ANALYSIS
Beginning Net Assets $ 15,299,864 $ 13,998,254 $ 13,998,254 $ 16,444,483
Change in Net Assets
(1,301,610)
2,467,466
2,446,229
(1,535,670)
Ending Net Assets
$ 13,998,254 $
16,465,720
$ 16,444,483
$ 14,908,813
Net Investment in Capital Assets
13,918,965
16,635,970
16,635,970
15,104,833
*Unrestricted
79,289
(170,250)
(191,487)
(196,020)
Ending Net Assets
$ 13,998,254
$ 16,465,720
$ 16,444,483
$ 14,908,813
Capital Expenditures
$ 135,640
$ 4,248,142
$ 4,248.142
$ 0
* This is due to a long term interfund
loan from the
General Fund recorded
as a liability but not deducted from net
investment in Capital Assets. This
presentation is
required by GAAP.
120
2010 Proposed Budget
Category Summary by Activity
Actual Budgeted Estimated Budgeted
Activity / Program 2008 2009 2009 2010
Airport Fund:
Airport Administration Program:
Personnel Services
$ 164,113 $
171,544
$ 171,544 $
226,115
Materials and Supplies
75,159
93,015
72,740
80,056
Services and Charges
138,434
158,600
148,932
159,888
Motorpool Charges
1,505
1,424
1,424
2,943
Cost allocation
65,976
8,830
8,830
7,915
Maintenance
0
400
400
0
Debt Service
81,667
79,334
79,334
77,001
526,854
513,147
483,204
553,918
Airport Maintenance Program:
Personnel Services
149,074
156,264
155,596
157,924
Materials and Supplies
21,042
22,698
15,245
13,040
Services and Charges
5,907
8,585
8,585
8,170
Motorpool Charges
21,583
16,708
16,425
17,567
Maintenance
33,990
56,302
56,302
54,881
231,596
260,557
252,153
251,582
Airport Capital Expense Program:
Materials and Supplies
2,703
3,879
3,879
0
Services and Charges
42,339
180,642
180,642
0
Maintenance
9,200
129,621
129,621
0
Capital
135,640
4,248,142
4,248,142
0
189.882
4.562.284
4.562.284
0
Total Transportation, Parking, Utilities Activity $ 948,332 $ 5,335,988 $ 5,297,641 $ 805,500
Airport Fund: $ 948,332 $ 5,335,988 $ 5,297,641 $ 805,500
121
City of Fayetteville, Arkansas
2010 Operating Budget (Without Depreciation)
Town Center Fund (5600)
Actual
Budgeted
Estimated
Budgeted
2008
2009
2009
2010
Revenues:
Contribution from Advertising & Promotion
$ 667,687
$ 692,935
$ 692,935
$ 693,494
Interest Income
5,457
7,000
44
50
Total Revenues
673,144
699,935
692,979
693,544
Expenses:
Town Center Expense
2,327
4,277
4,277
2,600
Interest Expense and Fees
168,329
155,658
155,658
135,944
Principal Payment
535,000
540,000
540,000
555,000
Total Expenses 705,656 699,935 699,935 693,544
Income (Loss) $ (32,512) $ 0 $ (6,956) $ 0
TOTAL BUDGET
Expenses $ 705,656 $ 699,935 $ 699,935 $ 693,544
Total Budget $ 705,656 $ 699,935 $ 699,935 $ 693,544
124
City of Fayetteville, Arkansas
2010 Projected Operating Performance (Including Depreciation)
Town Center Fund (5600)
Actual
Budgeted
Estimated
Budgeted
2008
2009
2009
2010
Revenues:
Contribution from Advertising & Promotion $ 667,687 $
Interest Income 5,457
692,935 $ 692,935 $
7,000
44
693,494
50
Total Revenues 673,144 699,935 692,979 693,544
Expenses:
Town Center Expense
2,327
4,277
4,277
2,600
Interest Expense and Fees
168,329
155,658
155,658
135,944
Depreciation Expense
367,760
367,760
367,760
367,760
Total Expenses
538,416
527,695
527,695
506,304
Change in Net Assets $ 134,728 $ 172,240 $ 165,284 $ 187,240
NET ASSET ANALYSIS
Beginning Net Assets $ 2,608,002 $ 2,742,730 $ 2,742,730 $ 2,908,014
Change in Net Assets 134,728 172,240 165,284 187,240
Ending Net Assets $ 2,742,730 $ 2,914,970 $ 2,908,014 $ 3,095,254
125
2010 Proposed Budget
Category Summary by Activity
Actual Budgeted Estimated Budgeted
Activity / Program 2008 2009 2009 2010
Town Center Fund:
Town Center Expense Program
Services and Charges $ 2,328 $
4,277 $
4,277 $
2,600
Debt Service 703,330
695,658
695,658
690,944
705,658
699,935
699,935
693,544
Total Citywide Activity $ 705,658 $
699,935 $
699,935 $
693,544
Town Center Fund: $ 705,658 $
693,544
699,935 $
699,935 $
126
City of Fayetteville, Arkansas
2010 Operating Budget
Police Pension Fund (6800)
Actual
Budgeted
Estimated
Budgeted
2008
2009
2009
2010
Additions:
Property Tax
$ 0
$ 483,000
$ 487,850
$ 482,640
State Insurance Tumback
0
276,400
297,779
297,700
Court Fines/Fees
131,584
126,300
124,000
124,000
Investment Earnings
(1,899,249)
248,600
303,971
180,160
Other
7,877
0
13,025
0
Trans from Gen Prop Tax
441,697
0
0
0
Trans from Gen Ins Tumbk
257,799
0
0
0
Total Revenues
(1,060,292)
1,134,300
1,226,625
1,084,500
Deductions:
Office Supplies
0
139
139
134
Audit Expense
3,500
3,500
3,500
3,500
Professional Services
0
2,500
2,500
0
Legal Services
0
500
500
0
Bank Service Charges
203
210
210
210
Benefit Payments
1,709,438
1,754,908
1,754,908
1,685,956
Total Expenses
1,713,141
1,761,757
1,761,757
1,689,800
Income (Loss) $ (2,773,433) $ (627,457) $ (535,132) $ (605,300)
NET ASSET ANALYSIS
Beginning Net Assets
$ 10,819,789 $
8,046,356 $
8,046,356 $
7,511,224
Change in Net Assets
(2,773,433)
(627,457)
(535,132)
(605,300)
Ending Net Assets
$ 8,046,356 $
7,418,899 $
7,511,224 $
6,905,924
TOTAL BUDGET
Deductions $ 1,713,141 1,761,757 1,761,757 1,689,800
Total Budget S 1,713,141 $ 1,761,757 $ 1,761,757 $ 1,689,800
IM
2010 Proposed Budget
Category Summary by Activity
Actual Budgeted Estimated Budgeted
Activity / Program 2008 2009 2009 2010
Police Pension Fund:
Police Pension Expense Program:
Materials and Supplies
Services and Charges
$ 0$ 139
1,713,141 1,761,618
1,713,141 1,761,757
Total Citywide Activity $ 1,713,141 $ 1,761,757
$ 139 $ 134
1,761,618 1,689,666
1,761,757 1,689,800
$ 1,761,757 $ 1,689,800
Police Pension Fund: $ 1,7 33,141 $ 1,7 11,757 $ 1,7 11,757 $ 1,689,800
City of Fayetteville, Arkansas
2010 Operating Budget
Fire Pension Fund (6810)
Actual
Budgeted
Estimated
Budgeted
2008
2009
2009
2010
Additions:
Property Tax
$ 883,393
$ 483,000
$ 487,850
$ 482,640
State Insurance Tumback
354,730
178,031
149,903
149,900
Contributions
4,069
0
0
0
Investment Earnings
(1,497,830)
180,972
185,058
120,360
Other
I
0
374
0
Trans ft Gen Prop Tax
(441,697)
0
0
0
Trans ft Gen Ins Trnbck
(177,365)
0
0
0
Total Revenues
(874,699)
842,003
823,185
752,900
Deductions:
Audit Expense
3,500
3,500
3,500
3,500
Bank Service Charges
229
250
250
250
Benefit Payments
1,511,233
1,533,744
1,533,744
1,473,450
Legal Services
0
1,000
1,000
0
Office Supplies and Printing
0
42
42
50
Publications and Dues
150
147
147
150
Travel & Training
2,549
3,600
3,600
100
Total Expenses
1,517,661
1,542,283
1,542,283
1,477,500
Income (Loss) $ (2,392,360) $ (700,280) $ (719,098) $ (724,600)
NET ASSET ANALYSIS
Beginning Net Assets $ 8,215,543 $ 5,823,183 $ 5,823,183 $ 5,104,085
Change in Net Assets (2,392,360) (700,280) (719,098) (724,600)
Ending Net Assets $ 5,823,183 $ 5,122,903 $ 5,104,085 $ 4,379,485
TOTAL BUDGET
Deductions $ 1,517,661 $ 1,542,283 $ 1,542,283 $ 1,477,500
Total Budget $ 1,517,661 $ 1,542,283 $ 1,542,283 $ 1,477,500
132
2010 Proposed Budget
Category Summary by Activity
Actual Budgeted Estimated Budgeted
Activity / Program 2008 2009 2009 2010
Fire Pension Fund:
Fire Pension Expense Program
Materials and Supplies $ 0 $
42
$ 42 $
50
Services and Charges 1,517,661
1,542,241
1,542,241
1,477,450
1,517661
1,542,283
1,542,283
1,477, 500
Total Citywide Activity $ 1,517,661 $
1,477,500
1,542,283
$ 1,542,283 $
Fire Pension Fund: $ 1,517,661 $
1,477,500
1,542,283
$ 1,542,283 $
133
Shop Fund
The Shop Fund is an internal service fund that provides for all the acquisition and maintenance of equipment and
vehicles utilized by the City's operating divisions. The Shop Fund's source of revenue is from charges to other
City operating funds based on equipment and vehicle usage. Increases in 2010 operational costs can be attributed
to additional parts and supply purchases, fuel expense, insurance, and contract services for repairs that cannot be
performed by staff. These operational increases are a result of fleet expansions and increased equipment usage.
On a cash basis, revenues will exceed expenditures for 2010; however, funds must be accumulated for future
purchases to maintain the fleet at a proper level.
Shop Fund Revenues
Shop Charges (Replacement Charges, Motorpool Charges, Shop Overhead Charges, and Fuel Charges) as a whole
make up 97% of total Shop Fund revenue and are budgeted in 2010 at $6,171,000. Replacement Charges
($2,438,800) are the amount Fleet Operations collects to purchase replacement vehicles and equipment.
Replacement charges for General Fund vehicles are being eliminated in 2010 in order to reduce expenses due to
the economy. The useful life assumptions of all General Fund vehicles will be extended for one year. Motorpool
Charges ($1,413,200) and Shop Overhead Charges ($555,000) are the monthly fees user divisions pay to the Shop
Fund for the on -going maintenance that is provided for the life of the vehicles and equipment. Fuel Charges
($1,641,000) is the revenue received from charging out the cost of gasoline to the user divisions.
Shop Charges
$7.00
$6.13 $604 $6.17
$6.00
$547 $5.58
$500 $169
$4.29
$3.99 $3.90
$4.00 $3.78
$3.57
$300
$2.00
$1.00
S.
99 00 Cl 02 03 04 05 06 07 08 Est, 09 Proj. 10
Year
135
City of Fayetteville, Arkansas
2010 Operating Budget (Without Depreciation)
Shop Fund (9700)
Actual
Budgeted
Estimated
Budgeted
2008
2009
2009
2010
Revenues:
Maintenance Charges
$ 131,589
$ 117,900
$ 123,000
$ 123,000
Fuel Charges
1,544,184
2,244,000
968,000
1,64 1,000
Replacement Charges
2,780,201
3,053,000
2,959,000
2,438,800
Motor Pool Charges
1,162,913
1,378,000
1,364,200
1,413,200
Shop Overhead Charges
397,646
519,000
511,900
443,200
Shop Rental Pool Revenue
59,761
59,300
49,000
49,000
Shop Overhead Charges
115,892
111,000
114,700
111,800
Interest Income
255,949
226,000
140,000
140,000
Other
39,405
0
25,735
0
Total Revenues
6,487,540
7,708,200
6,255,535
6,360,000
Expenses:
Vehicle Maintenance
2,816,628
3,055,869
2,879,680
2,946,825
Gasoline/Diesel Expense
1,502,496
2,172,600
891,866
1,597,375
Total Expenses
4,319,124
5,228,469
3,771,546
4,544,200
Income (Loss) Before Capital
Capital Revenues/(Expenses)
Transfer from General
Transfer from Parks Development
Transfer from Replacement
Transfer from Sales Tax Capital
Transfer from Solid Waste
Transfer from Sales Tax Construction
Gain/Loss Sale of Assets
Capital Expenditures
Transfer -to Wastewater Capital Improvements
Income (Loss) After Capital
$ 2,168,416 $ 2,479,731 $ 2,483,989 $ 1,815,800
0
9,194
9,194
0
8,417
2,026
2,026
0
0
5,513
5,513
0
0
26,662
26,662
0
384,120
0
0
0
61,382
0
0
0
298,990
106,945
182,223
0
(3,288,890)
(2,756,645)
(2,756,645)
(937,000)
0
(7,428)
(7,428)
0
(2,535,981)
(2,613,733)
(2,538,455)
(937,000)
$ (367,565) $ (134,002) $ (54,466) $ 878,800
TOTAL BUDGET
Operating Expenses
$ 4,319,124 $
5,228,469
$ 3,771,546
$ 4,544,200
Capital Expenditures
3,288,890
2,756,645
2,756,645
937,000
Transfer to Wastewater Capital
Improvements 0
7,428
7,428
0
Total Budget
$ 7,608,014 $
7,992,542
$ 6,535,619
$ 5,481,200
136
City of Fayetteville, Arkansas
2010 Projected Operating Performance (Including Depreciation)
Shop Fund (9700)
Revenues:
Maintenance Charges
Fuel Charges
Replacement Charges
Motor Pool Charges
Shop Overhead Charges
Shop Rental Pool Revenue
Shop Overhead Charges
Interest Income
Other
Transfer from General
Transfer from Parks Development
Transfer from Replacement
Transfer from Sales Tax Capital
Transfer from Solid Waste
Transfer from Sales Tax Construction
Gain/Loss Sale of Assets
Total Revenues
Actual
Budgeted
Estimated
Budgeted
2008
2009
2009
2010
$ 131,589
$ 117,900
$ 123,000
$ 123,000
1,544,184
2,244,000
968,000
1,641,000
2,780,201
3,053,000
2,959,000
2,438,800
1,162,913
1,378,000
1,364,200
1,413,200
397,646
519,000
511,900
443,200
59,761
59,300
49,000
49,000
115,892
111,000
114,700
111,800
255,949
226,000
140,000
140,000
39,405
0
25,735
0
0
9,194
9,194
0
8,417
2,026
2,026
0
0
5,513
5,513
0
0
26,662
26,662
0
384,120
0
0
0
61,382
0
0
0
298,990
106,945
182,223
0
7,240,449
7,858,540
6,481,153
6,360,000
Expenses:
Vehicle Maintenance 2,816,628 3,055,869 2,879,680 2,946,825
Gasoline/Diesel Expense 1,502,496 2,172,600 891,866 1,597,375
Transfer to Wastewater Capital Improvements 0 7,428 7,428 0
Total Expenses 4,319,124 5,235,897 3,778,974 4,544,200
Income (Loss) Before Depreciation $ 2,921,325 $ 2,622,643 $ 2,702,179 $ 1,815,800
Depreciation 2,115,964 2,473,748 2,473,748 2,418,000
Change in Net Assets $ 805,361 S 148,895 $ 228,431 $ (602,200)
NET ASSET ANALYSIS
Beginning Net Assets
$ 16,174,993
$
16,980,354
$ 16,980,354
$ 17,208,785
Change in Net Assets
805,361
148,895
228,431
(602,200)
Ending Net Assets
16,980,354
17,129,249
17,208,785
16,606,585
Net Investment in Capital Assets
11,041,710
11,324,607
11,324,607
9,843,607
Restricted for Prepaids
79,465
79,465
79,465
79,465
Unrestricted
5,859,179
5,725,177
5,804,713
6,683,513
Ending Net Assets
$ 16,980,354
$
17,129,249
$ 17,208,785
S 16,606,585
Capital Expenditures
$ 3,288,890
$
2,756,645
$ 2,756,645
$ 937,000
137
2010 Proposed Budget
Category Summary by Activity
Actual Budgeted
Activity / Program 2008 2009
Shoo Fund:
Estimated Budgeted
2009 2010
Vehicle Maintenance Program:
Personnel Services
$ 1,107,174 $
1,157,622
$ 1,085,909 $
1,123,022
Materials and Supplies
2,290,133
3,070,275
1,764,423
2,485,343
Services and Charges
451,864
495,456
475,985
490,218
Motorpool Charges
134,987
150,896
91,009
92,782
Cost allocation
304,056
318,403
318,403
318,468
Maintenance
30,264
34,905
34,905
34,367
Capital
9,809
0
0
0
4,328,287 5,227,557
3,770,634 4,544,200
Capital Expense Program:
Services and Charges
646
912
912
0
Capital
3,279,081
2,756,645
2,756,645
937,000
Operating Transfers
0
7,428
7,428
0
3,279,727
2,764,985
2,764,985
937,000
Total Finance and Internal Services Activity $ 7,608,014 $ 7,992,542 $ 6,535,619 $ 5,481,200
Shop Fund: $ 7,608,014 $ 7,992,542 $ 6,535,619 $ 5,481,200
i�
City of Fayetteville, Arkansas
Personnel Summary
Full Time Equivalent Basis
Budgeted
Budgeted
Estimated
Budgeted
Activity
2008
2009
2009
2010
General Government
48.00
47.00
48.00
47.50
Finance & Internal Services
70.25
70.25
70.25
70.25
Police
171.63
171.63
171.63
171.63
Fire
114.00
114.00
114.00
114.00
Community Planning & Engineering
73.30
73.30
72.30
70.30
Transportation, Parking & Utilities
223.00
223.00
226.00
226.00
Parks & Recreation
53.35
54.35
54.35
54.35
Total
753.53
753.53
756.53
754.03
• NOTE: City Council position approvals during 2009: June
2, one full time Construction and Contract Manager
and one full time Utilities
Project Coordinator. September 15, one full
time Scale House
Attendant.
Personnel Summary
by Year
200
0
Budgeted 2008 Budgeted 2009 Estimated 2009 Budgeted 2010
O Total Employees
Total Employees by Activity
250.00
200.00 -
150.00
100.00 -
50.00
0.00
General Finance & Police Fire Community Transportation, Parks &
Government Internal Planning & Parking & Recreation
Services Engineering Utilities
O Budgeted 2008 O Budgeted 2009 O Estimated 2009 OBudgeted 2010
139
Activity / Division / Title
GENERAL GOVERNMENT ACTIVITY:
Mayor's Administration Division:
Mayor
Mayor's Office Administrator
City of Fayetteville, Arkansas
Personnel by Activity and Division
Budgeted Budgeted
2008 2009
1.00 1.00
Estimated Budgeted
2009 2010
1.00 1.00
Chief of Staff Division:
Chief of Staff 0.00 0.00 1.00 1.00
Director of Operations 1.00 1.00 0.00 0.00
Administrative Assistant - Mayor's Office 0.25 0.25 0.25 0.25
Sustainability Program Division:
Sustainability Coordinator
1.00 1.00
1.00 1.00
City Attorney Division:
City Attorney
1.00
1.00
1.00
1.00
Assistant City Attorney
1.00
1.00
1.00
1.00
Senior Secretary
1.00
1.00
1.00
1.00
Law Clerk (Part Time)
0.50
0.50
0.50
0.00
Communications & Marketing Division:
Communications & Marketing Director
0.00
0.00
1.00
1.00
Public Information & Policy Advisor
1.00
1.00
0.00
0.00
Community Outreach Coordinator
0.00
0.00
1.00
1.00
Administrative Assistant Mayor's Office
1.00
1.00
1.00
1.00
2.00
2.00
3.00
3.00
Government Channel Division
Government Channel Manager
0.00
0.00
1.00
1.00
Cable Administrator
1.00
1.00
0.00
0.00
Production Technician
1.00
1.00
1.00
1.00
PEG Center Office Coordinator
1.00
0.00
0.00
0.00
Associate Producer
1.10
1.10
1.10
1.10
Production Specialist (Part Time)
1.15
1.15
1.15
1.15
5.25
4.25
4.25
4.25
Internal Auditor Division:
Internal Auditor
1.00
1.00
1.00
, 1.00
1.00
1.00
1.00
1.00
140
City of Fayetteville, Arkansas
Personnel by Activity and Division
Budgeted
Budgeted
Estimated
Budgeted
Activity / Division / Title
2008
2009
2009
2010
City Clerk/Treasurer Division:
City Clerk/Treasurer
1.00
1.00
1.00
1.00
Document Management Manager
1.00
1.00
1.00
1.00
Deputy City Clerk
1.00
1.00
1.50
1.50
Senior Secretary City Clerk
1.00
1.00
1.00
1.00
Office & Records Assistant
1.00
1.00
0.50
0.50
Intern 1
0.50
0.50
0.50
0.50
5.50
5.50
5.50
5.50
City Prosecutor Division:
Prosecuting Attorney
1.00
1.00
1.00
1.00
Deputy City Prosecutor
1.00
1.00
1.00
1.00
Office Manager/Hot Check Administrator
1.00
1.00
1.00
1.00
Senior Legal Assistant
2.00
2.00
2.00
2.00
Hot Check Program Clerk
1.00
1.00
1.00
1.00
Legal Assistant
1.00
1.00
1.00
I.00
Secretary
1.00
1.00
1.00
1.00
Work.Study/Clerk
0.50
0.50
0.50
0.50
Law Clerk (Part Time)
0.50
0.50
0.50
0.50
9.00
9.00
9.00
9.00
Fayetteville District Court Division:
District Judge
1.00
1.00
1.00
1.00
District Court Administrator
1.00
1.00
1.00
1.00
Courts Services Officer
1.00
1.00
1.00
1.00
Lead Court Clerk
1.00
1.00
1.00
1.00
Deputy Court Clerk 11
2.00
2.00
2.00
2.00
Deputy Court Clerk I (Full/Part Time)
5.50
5.50
5.50
5.50
11.50
11.50
11.50
11.50
Total General Government Personnel
42.00
41.00
42.00
41.50
141
City of Fayetteville, Arkansas
Personnel by Activity and Division
Budgeted
Budgeted
Estimated
Budgeted
Activity / Division / Title
2008
2009
2009
2010
FINANCE AND INTERNAL SERVICES ACTIVITY:
Finance Director Division:
Finance Director
1.00
1.00
1.00
1.00
Administrative Assistant Mayor's Office
0.25
0.25
0.25
0.25
1.25
1.25
1.25
1.25
Billing & Collections Division:
Billing& Collections Manager
1.00
1.00
1.00
1.00
Billing & Collections Coordinator
1.00
1.00
1.00
1.00
Senior Customer Service Representative
4.00
4.00
4.00
4.00
Customer Service Representative 1
10.00
10.00
10.00
10.00
Financial Analyst
1.00
1.00
1.00
1.00
17.00
17.00
17.00
17.00
Human Resources Division:
Human Resources Director
0.00
0.00
1.00
1.00
Human Resources Division Manager
1.00
1.00
0.00
0.00
Senior Human Resources Officer
1.00
1.00
1.00
1.00
Human Resources Administrator
1.00
1.00
1.00
1.00
Benefits Administrator
1.00
1.00
1.00
1.00
Human Resource Assistant
1.00
1.00
1.00
1.00
Intern I
0.50
0.50
0.50
0.50
5.50
5.50
5.50
5.50
Accounting & Audit Division:
Accounting Director
1.00
1.00
1.00
1.00
Accounting Manager - Investment & Cash
1.00
1.00
1.00
1.00
Accounting Manager - Payroll & Pension
1.00
1.00
1.00
1.00
Contract/Grant Financial Accountant
1.00
1.00
1.00
1.00
Fixed Assets/Investment Coordinator
1.00
1.00
1.00
1.00
Accountant - Payroll
1.00
1.00
1.00
1.00
Accountant - Revenues
1.00
1.00
1.00
1.00
Accounting Clerk - Cash
1.00
1.00
1.00
1.00
Accounting Clerk - Data Entry
1.00
1.00
1.00
1.00
Accounting Clerk - Payables
1.00
1.00
1.00
1.00
Accounting Clerk - Receivable
1.00
1.00
1.00
1.00
Intern I
0.50
0.50
0.50
0.50
11.50
11.50
11.50
11.50
142
City of Fayetteville, Arkansas
Personnel by Activity and Division
Budgeted
Budgeted
Estimated
Budgeted
Activity / Division / Title
2008
2009
2009
2010
Budget & Research Division:
Budget Director
1.00
1.00
1.00
1.00
Senior Research Analyst
1.00
1.00
1.00
1.00
Financial Analyst
1.00
1.00
1.00
1.00
Budget Analyst
1.00
1.00
1.00
1.00
4.00
4.00
4.00
4.00
Building Maintenance Division
Building Maintenance Director
1.00
1.00
1.00
1.00
Building Maintenance Superintendent
1.00
1.00
1.00
1.00
Custodian
5.50
5.50
6.50
6.50
Carpenter
1.00
0.00
0.00
0.00
Building Maintenance Worker 11
1.00
2.00
2.00
2.00
Building Maintenance Worker I
2.00
2.00
1.00
1.00
Crew Leader - Building Services
1.00
1.00
1.00
1.00
Crew Leader - Building Maintenance
1.00
1.00
1.00
1.00
Senior Secretary
1.00
1.00
1.00
1.00
14.50
14.50
14.50
14.50
Purchasing Division:
Purchasing Manager
1.00
1.00
1.00
1.00
Purchasing Agent
1.00
1.00
1.00
1.00
Purchasing Technician
1.00
1.00
1.00
1.00
Intern 1
0.50
0.50
0.50
0.50
3.50
3.50
3.50
3.50
Information Technology Division:
Information Technologies Director
1.00
1.00
1.00
1.00
Senior Programmer/Analyst
1.00
1.00
1.00
1.00
Network Engineer
1.00
1.00
1.00
1.00
GIS Coordinator
1.00
1.00
1.00
1.00
Systems Administrator
1.00
1.00
1.00
1.00
Systems Analyst
1.00
1.00
1.00
1.00
Business Systems Analyst
1.00
1.00
1.00
1.00
GIS Technician
5.00
5.00
4.00
4.00
Database Administrator
1.00
1.00
1.00
1.00
Help Desk Analyst
0.00
0.00
1.00
1.00
13.00
13.00
13.00
13.00
Total Finance and Internal Services Personnel
70.25
70.25
70.25
70.25
143
City of Fayetteville, Arkansas
Personnel by Activity and Division
Budgeted
Budgeted
Estimated
Budgeted
Activity / Division / Title
2008
2009
2009
2010
POLICE ACTIVITY:
Central Dispatch Division:
Dispatch Manager
1.00
1.00
1.00
1.00
Assistant Dispatch Manager
1.00
1.00
1.00
1.00
Dispatch Shift Supervisor
2.00
2.00
2.00
2.00
Dispatch Trainer
2.00
2.00
2.00
2.00
Dispatcher III
8.00
8.00
7.00
7.00
Dispatcher 1I
2.00
4.00
2.00
2.00
Dispatcher 1
8.00
6.00
9.00
9.00
24.00
24.00
24.00
24.00
Police Division:
Police Chief
1.00
1.00
1.00
1.00
Deputy Chief of Police
2.00
2.00
2.00
2.00
Police Captains
3.00
3.00
3.00
3.00
Police Lieutenants
5.00
5.00
5.00
5.00
Police Sergeants
12.00
12.00
15.00
15.00
Police Corporal
48.00
48.00
47.00
47.00
Police Officer
50.00
50.00
48.00
48.00
Support Services Manager
1.00
1.00
1.00
1.00
Financial Coordinator
1.00
1.00
1.00
1.00
Property/Evidence Manager
1.00
1.00
1.00
1.00
Senior Crime Scene Technician
1.00
1.00
1.00
1.00
Records Coordinator
1.00
1.00
1.00
1.00
Senior Secretary
5.00
5.00
5.00
5.00
Police Support Specialist
7.50
7.50
7.50
7.50
Senior Police Support Specialist
2.00
2.00
2.00
2.00
Police Clerk
2.50
2.00
2.00
2.00
Clerk (Part Time)
0.00
0.50
0.50
0.50
IT Manager
1.00
1.00
1.00
1.00
Systems Analyst
1.00
1.00
1.00
1.00
Transcriptionist (Full/Part Time)
1.50
1.50
1.50
1.50
Park Patrol(PartTime)
1.13
1.13
1.13
1.13
147.63
147.63
147.63
147.63
Total Police Personnel
171.63
171.63
171.63
171.63
144
City of Fayetteville, Arkansas
Personnel by Activity and Division
Budgeted
Budgeted
Estimated
Budgeted
Activity / Division / Title
2008
2009
2009
2010
FIRE ACTIVITY:
Fire Division:
Fire Chief
1.00
1.00
1.00
1.00
Assistant Fire Chief
2.00
2.00
2.00
2.00
Fire Battalion Chief
3.00
3.00
3.00
3.00
Fire Battalion Chief (Fire Marshall)
1.00
1.00
1.00
1.00
Fire Battalion Chief (Training Officer)
1.00
1.00
1.00
1.00
Fire Captain (Training Officer)
1.00
1.00
1.00
1.00
Fire Captain (Assistant Fire Marshall)
2.00
2.00
2.00
2.00
Fire Captain
31.00
30.00
30.00
30.00
Fire Captain (Safety Officer)
0.00
1.00
1.00
1.00
Firefighter
44.00
41.00
41.00
41.00
Driver/Operator/Firefighter
24.00
27.00
26.00
26.00
Fire Investigator
1.00
1.00
1.00
1.00
Life Safety Education Specialist
1.00
1.00
1.00
1.00
Financial Analyst Fire
1.00
1.00
1.00
1.00
Fire Receptionist
1.00
1.00
1.00
1.00
Fire IT Analyst
0.00
0.00
1.00
1.00
114.00
114.00
114.00
114.00
Total Fire Personnel
114.00
114.00
114.00
114.00
145
City of Fayetteville, Arkansas
Personnel by Activity and Division
Budgeted
Budgeted
Estimated
Budgeted
Activity/Division/Title
2008
2009
2009
2010
COMMUNITY PLANNING & ENGINEERING ACTIVITY:
Development Services Division:
Development Services Director
0.00
0.00
1.00
1.00
Planning & Development Management Dir.
1.00
1.00
0.00
0.00
Office Manager - Development Services
0.00
0.00
1.00
1.00
1.00
1.00
2.00
2.00
City Planning Division:
Senior Planner
1.00
1.00
1.00
1.00
Planner -Current
2.00
2.00
2.00
2.00
Planning Technician
1.00
1.00
1.00
1.00
Senior Secretary
1.00
1.00
1.00
1.00
Senior Planning Clerk
1.00
1.00
1.00
1.00
Permit Clerk
1.00
1.00
1.00
1.00
Director of Current Planning
1.00
1.00
1.00
1.00
Office Manager
1.00
1.00
1.00
0.00
9.00
9.00
9.00
8.00
Strategic Planning & Internal Consulting Division:
Strategic Planning & Internal Consulting Dir.
0.00
0.00
1.00
1.00
Director of Long Range Planning
1.00
1.00
0.00
0.00
Planner Long Range
1.00
1.00
1.00
1.00
Neighborhood Coordinator
1.00
1.00
0.00
0.00
Planning Technician
1.00
1.00
1.00
1.00
4.00
4.00
3.00
3.00
Engineering Division:
City Engineer
1.00
1.00
1.00
1.00
Assistant City Engineer
2.00
2.00
2.00
2.00
Staff Engineer
4.00
4.00
4.00
3.00
Review Engineer
1.00
1.00
1.00
1.00
Trails Coordinator
1.00
1.00
1.00
1.00
Surveyor
1.00
1.00
1.00
1.00
Land Agent II
1.00
1.00
1.00
1.00
Land Agent I
2.00
2.00
2.00
2.00
CAD Drafter
2.00
2.00
2.00
2.00
Projects Inspector
5.00
5.00
5.00
5.00
Land Survey Technician
1.00
1.00
1.00
1.00
Engineering Services Coordinator
1.00
1.00
1.00
1.00
22.00
22.00
22.00
21.00
146
City of Fayetteville, Arkansas
Personnel by Activity and Division
Budgeted
Budgeted
Estimated
Budgeted
Activity / Division / Title
2008
2009
2009
2010
Building Safety Division:
Building Official - Safety
1.00
1.00
1.00
1.00
Building Official - Plans Examiner
1.00
1.00
1.00
1.00
Inspector - Commercial/Residential
3.00
3.00
3.00
3.00
Inspector - Residential
2.00
2.00
2.00
2.00
Administrative Assistant
1.00
1.00
0.00
0.00
Permit Technician
1.00
1.00
1.00
1.00
Inspections Clerk
1.00
1.00
1.00
1.00
Inspections Clerk (Part Time)
0.50
0.50
0.50
0.50
Clerk Typist (Part Time)
0.50
0.50
0.50
0.50
11.00
11.00
10.00
10.00
Community Services Division:
Community Services Director
1.00
1.00
1.00
1.00
Community Resources Coordinator
1.00
1.00
1.00
1.00
CDBG Administrator
1.00
1.00
1.00
1.00
Community Resources Project Technician
1.00
1.00
1.00
1.00
Code Compliance Officer
5.00
5.00
5.00
5.00
Administrative Assistant
1.00
1.00
1.00
1.00
Intern II
0.50
0.50
0.50
0.50
10.50
10.50
10.50
10.50
Animal Services Division:
Animal Services Superintendent
1.00
1.00
1.00
1.00
Animal Services Officer
5.00
5.00
5.00
5.00
Animal Services Coordinator
1.00
1.00
1.00
1.00
Animal Caregiver
6.00
6.00
6.00
6.00
Animal Caregiver (Part Time)
0.80
0.80
0.80
0.80
Veterinarian
1.00
1.00
1.00
1.00
Veterinary Assistant
1.00
1.00
1.00
1.00
15.80
15.80
15.80
15.80
Total Community Planning & Engineering Personnel
73.30
73.30
72.30
70.30
147
City of Fayetteville, Arkansas
Personnel by Activity and Division
Budgeted
Budgeted
Estimated
Budgeted
Activity / Division / Title
2008
2009
2009
2010
TRANSPORTATION, PARKING & UTILITIES ACTIVITY:
Parking & Telecommunications Division:
Parking & Telecommunications Manager
1.00
1.00
1.00
1.00
Telecommunications Engineer
1.00
1.00
1.00
1.00
Account Clerk - Parking
1.00
1.00
1.00
1.00
Field Operations Supervisor
1.00
1.00
1.00
1.00
Parking Enforcement Officer (Full/Part Time)
1.50
1.50
1.50
1.50
Maintenance Worker 111
1.00
1.00
1.00
1.00
6.50
6.50
6.50
6.50
Transportation Services Division:
Transportation Services Director
0.00
0.00
1.00
1.00
Transportation Manager
1.00
1.00
0.00
0.00
Assistant Transportation Manager
0.00
2.00
2.00
2.00
Management Accounting Coordinator
1.00
1.00
1.00
1.00
Financial Coordinator
1.00
1.00
1.00
1.00
Operations Assistant
2.00
2.00
2.00
2.00
Office Manager
1.00
1.00
1.00
1.00
Senior Field Operations Supervisor
2.00
2.00
2.00
2.00
Field Operations Supervisor
2.00
2.00
2.00
2.00
Traffic Control Supervisor
1.00
1.00
1.00
1.00
Traffic Signal Technician
3.00
3.00
3.00
3.00
Traffic Technician
2.00
2.00
2.00
2.00
Lead Maintenance Worker
7.00
7.00
5.00
5.00
Crew Leader
2.00
2.00
2.00
2.00
Warehouse Attendant
1.00
1.00
0.00
0.00
Maintenance Worker IV - Asphalt
5.00
5.00
5.00
5.00
Maintenance Worker IV - Concrete
3.00
3.00
3.00
3.00
Maintenance Worker IV - Construction
3.00
3.00
3.00
3.00
Maintenance Worker IV - Drainage
4.00
4.00
4.00
4.00
Maintenance Worker IV - Right of Way
1.00
1.00
1.00
1.00
Maintenance Worker IV - Trails
2.00
2.00
2.00
2.00
Maintenance Worker III
17.10
17.10
17.10
17.10
Maintenance Worker I
0.00
0.00
2.00
2.00
Maintenance Worker I (Temporary)
5.40
5.15
5.15
5.15
Transportation Facility Maintenance Worker
0.00
0.00
1.00
1.00
Intern 1
0.00
0.25
0.25
0.25
Maintenance Worker II
1.00
0.00
0.00
0.00
Transportation Superintendent
1.00
0.00
0.00
0.00
68.50
68.50
6R.50
69.50
City of Fayetteville, Arkansas
Personnel by Activity and Division
Budgeted
Budgeted
Estimated
Budgeted
Activity / Division / Title
2008
2009
2009
2010
Utilities Director Division:
Utilities Director
0.00
0.00
1.00
1.00
Water& Wastewater Director
1.00
1.00
0.00
0.00
Administrative Assistant
0.50
0.50
0.50
0.50
Construction and Contract Manager
0.00
0.00
1.00
1.00
Staff Engineer - Water and Wastewater
0.00
0.00
1.00
1.00
Utilities Project Coordinator
0.00
0.00
1.00
1.00
1.50
1.50
4.50
4.50
Water & Sewer Maintenance Division:
Water/Sewer Operations Manager
1.00
1.00
1.00
1.00
Assistant Water/Sewer Operations Manager
1.00
1.00
1.00
1.00
Staff Engineer- Water and Wastewater
1.00
1.00
0.00
0.00
Water Services Supervisor
1.00
1.00
1.00
1.00
Meter Reader
9.00
9.00
9.00
9.00
Meter Operations Assistant
1.00
1.00
1.00
I.00
Field Service Representative
3.00
3.00
3.00
3.00
Water Services Technical Supervisor
1.00
1.00
1.00
1.00
Meter Maintenance Technician
3.00
3.00
3.00
3.00
Backflow Prevention Operations Assist.
1.00
1.00
1.00
1.00
Backilow Prevention Technician
1.00
1.00
1.00
1.00
Field Superintendent - Water and Wastewater
2.00
2.00
2.00
2.00
Lead Warehouse Attendant
1.00
1.00
1.00
1.00
Pump & Tank Technician
3.00
3.00
3.00
3.00
Crew Leader - Water/License
13.00
13.00
12.00
12.00
Water Field Service Representative
3.00
3.00
3.00
3.00
Maintenance Worker IV - License
2.00
2.00
3.00
3.00
Maintenance Worker IV - No License
7.00
7.00
3.00
3.00
Maintenance Worker III
13.00
13.00
17.00
17.00
Operations Clerk - Water/Sewer
3.00
3.00
2.00
2.00
Warehouse Attendant
2.00
2.00
2.00
2.00
GIS Technician
1.00
1.00
1.00
1.00
Office Manager - Waster/Sewer
0.00
0.00
1.00
1.00
73.00
73.00
72.00
72.00
149
City of Fayetteville, Arkansas
Personnel by Activity and Division
Budgeted
Budgeted
Estimated
Budgeted
Activity / Division / Title
2008
2009
2009
2010
Solid Waste & Recycling Division:
Solid Waste Director
1.00
1.00
1.00
1.00
Solid Waste Operations Supervisor
1.00
1.00
1.00
1.00
Waste Reduction Coordinator
1.00
1.00
1.00
1.00
Office Manager
1.00
1.00
1.00
1.00
Commercial Representative
1.00
1.00
1.00
1.00
Secretary
2.00
2.00
2.00
2.00
Crew Leader
4.00
4.00
4.00
4.00
Truck Driver
40.00
40.00
40.00
40.00
Relief Driver
3.00
3.00
3.00
3.00
Custodian
1.00
1.00
1.00
1.00
Scale House Attendant
0.00
0.00
1.00
1.00
55.00
55.00
56.00
56.00
Fleet Operations Division
Fleet Operations Superintendent
1.00
1.00
1.00
1.00
Fleet Services Support Manager
1.00
1.00
1.00
1.00
Fleet Operations Supervisor
1.00
1.00
1.00
1.00
Lead Equipment Mechanic
2.00
2.00
2.00
2.00
Equipment Mechanic 11I
3.00
3.00
3.00
3.00
Equipment Mechanic II
2.00
2.00
2.00
2.00
Automotive Parts Specialist
1.00
1.00
1.00
1.00
Fleet Operations Clerk
1.00
1.00
1.00
1.00
Fleet Operations Administrative Assistant
1.00
1.00
1.00
1.00
Equipment Mechanic 1
5.00
5.00
5.00
5.00
Equipment Maintenance Worker (Part Time)
0.50
0.50
0.50
0.50
18.50
18.50
18.50
18.50
Aviation Division:
Airport Director
1.00
1.00
1.00
1.00
Financial Coordinator
1.00
1.00
1.00
1.00
Administrative Assistant
1.00
1.00
1.00
1.00
Crew Leader - Airport Maintenance
1.00
1.00
1.00
1.00
Maintenance Worker III
2.00
2.00
2.00
2.00
6.00
6.00
6.00
6.00
Total Transportation, Parking & Utilities Personnel
229.00
229.00
232.00
232.00
150
City of
Fayetteville, Arkansas
Personnel
by Activity and
Division
Budgeted
Budgeted
Estimated
Budgeted
Activity / Division / Title
2008
2009
2009
2010
PARKS & RECREATION ACTIVITY:
Parks & Recreation Division:
Parks & Recreation Director
1.00
1.00
1.00
1.00
Recreation Superintendent
1.00
1.00
1.00
1.00
Parks Maintenance Superintendent
1.00
1.00
1.00
1.00
Parks Maintenance Supervisor
1.00
1.00
1.00
1.00
Horticulturist
2.00
2.00
2.00
2.00
Park Planner II
2.00
2.00
2.00
2.00
Park Planner
1.00
1.00
1.00
1.00
Urban Forester
1.00
1.00
1.00
1.00
YRCC Director
1.00
1.00
1.00
1.00
YRCC Program Coordinator
1.00
2.00
1.00
1.00
Recreation Programs Assistant (Part Time)
0.00
0.00
1.00
1.00
Financial Coordinator
1.00
1.00
1.00
1.00
Crew Leader - Athletic Fields
3.00
1.00
1.00
1.00
Crew Leader - Forestry Services
0.00
1.00
1.00
1.00
Crew Leader - Grounds Maintenance
0.00
1.00
2.00
2.00
Crew Leader - Turf
0.00
1.00
0.00
0.00
Recreation Programs Manager
2.00
2.00
3.00
3.00
Maintenance Worker - Parks Facilities
2.00
2.00
2.00
2.00
Recreation Programs Coordinator
1.00
1.00
0.00
0.00
Senior Secretary
1.00
1.00
1.00
1.00
Maintenance Worker IV
21.24
5.00
5.00
5.00
Maintenance Worker 11I
0.00
4.00
4.00
4.00
Maintenance Worker II
0.00
7.00
7.00
7.00
Maintenance Worker 1
0.00
4.24
4.24
4.24
Horticultural Assistant II
3.00
3.00
3.00
3.00
Secretary
1.00
1.00
1.00
1.00
Cashiers (Part Time)
0.60
0.60
0.60
0.60
Pool Manager (Part Time)
0.42
0.42
0.42
0.42
Assistant Pool Manager (Part Time)
0.60
0.60
0.60
0.60
Lifeguards/Instructors (Part Time)
2.34
2.34
2.34
2.34
Site Supervisors (Part Time)
0.65
0.65
0.65
0.65
Camp Counselor
1.00
1.00
1.00
1.00
Urban Forestry Intern
0.00
0.00
0.50
0.50
Intern I
0.50
0.50
0.00
0.00
Total Parks & Recreation Personnel
53.35
54.35
54.35
54.35
151
•
City of Fayetteville,
Arkansas
Personnel by Activity and
Division
Budgeted
Budgeted
Estimated
Budgeted
Activity/Division/Title
2008
2009
2009
2010
Positions by Division
Mayor's Administration Division
2.00
2.00
2.00
2.00
Chief of Staff Division
1.25
1.25
1.25
1.25
Sustainability Program Division
1.00
1.00
1.00
1.00
City Attorney Division
3.50
3.50
3.50
3.00
Aviation Division
6.00
6.00
6.00
6.00
Communications & Marketing Division
2.00
2.00
3.00
3.00
Government Channel Division
5.25
,4.25
4.25
4.25
Internal Auditor Division
1.00
1.00
1.00
1.00
City Clerk/Treasurer Division
5.50
5.50
5.50
5.50
City Prosecutor Division
9.00
9.00
9.00
9.00
Fayetteville District Court Division
11.50
11.50
11.50
11.50
Finance Director Division
1.25
1.25
1.25
1.25
Billing& Collections Division
17.00
17.00
17.00
17.00
Human Resources Division
5.50
5.50
5.50
5.50
Accounting & Audit Division
11.50
11.50
11.50
11.50
Budget & Research Division
4.00
4.00
4.00
4.00
Building Services Division
14.50
14.50
14.50
14.50
Purchasing Division
3.50
3.50
3.50
3.50
Information Technology Division
13.00
13.00
13.00
13.00
Central Dispatch Division
24.00
24.00
24.00
24.00
Police Division
147.63
147.63
147.63
147.63
Fire Division
114.00
114.00
114.00
114.00
Development Services Division
1.00
1.00
2.00
2.00
Current Planning Division
9.00
9.00
9.00
8.00
Strategic Planning & Internal Consulting
Division 4.00
4.00
3.00
3.00
Engineering Division
22.00
22.00
22.00
21.00
Building Safety Division
11.00
11.00
10.00
10.00
Community Services Division
10.50
10.50
10.50
10.50
Animal Services Division
15.80
15.80
15.80
15.80
Parking & Telecommunications Division
6.50
6.50
6.50
6.50
Transportation Services Division
68.50
68.50
68.50
68.50
Utilities Director Division
1.50
1.50
4.50
4.50
Water & Sewer Maintenance Division
73.00
73.00
72.00
72.00
Solid Waste & Recycling Division
55.00
55.00
56.00
56.00
Fleet Operations Division
18.50
18.50
18.50
18.50
Parks & Recreation Division
53.35
54.35
54.35
54.35
Total Personnel
753.53
753.53
756.53
754.03
152
CITY OF FAYETTEVILLE
PERSONNEL VARIATION SUMMARY
Fund / Division
General Fund
Engineering
Current Planning
City Attorney
2.
t
Deletions
1.00 Staff Engineer'
1.00 Office Manager 2
0.50 Law Clerk 3
2.50 Net Deletions
NOTES TO THE PERSONNEL VARIATION SUMMARY
One Staff Engineer is being reduced from the Engineering Division as a cost cutting
measure. This position is funded out of General Fund.
One Office Manager is being reduced from the Current Planning Division as a cost
cutting measure. This position is funded out of General Fund.
One Law Clerk is being reduced from the City Attorney Division as a cost cutting
measure. This position is funded out of General Fund.
153
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM
Since 1988, the City of Fayetteville has produced a five year Capital Improvements Program (CIP).
The CIP examines the infrastructure and capital needs of the City for the next five years. The CIP is
reviewed and updated biennially to reflect the changing needs of the community and changes in
available funding for financing capital projects. The CIP should be considered as a financial planning
tool that lists the City's capital improvement projects and schedules the projects for funding and
implementation. The CIP should also be considered one of the primary policy making instruments
utilized by the Mayor and City Council. The City's practice has been to adopt the CIP for the
forthcoming five year period and then incorporate the projects for the following two years into the next
two budget processes.
The subsequent pages provide a summary of the 2010 Capital Improvements Program listed by
improvement area, followed by a listing of the capital projects which the City plans for 2010.
2010 Capital Improvements (By Funding Source)
2010 Proposed
Project Description Budget
Impact Fee Fund:
Police Impact Improvements $ 287,000
Water Impact Improvements 612,000
Wastewater Impact Improvements 1,680,000
Fire Station Improvements 241,000
2,820,000
Parks Development Fund:
Regional Park Development 373,000
Wilson Park Improvements 112,900
Lake Improvements 125,000
Neighborhood Park Development 50,000
Gulley Park Improvements 25,000
Brooks -Hummel Nature Preserve Land Purchase 78,000
Walker Park Improvements 16,000
Other Park & Safety Improvements 20,000
799,900
Sales Tax Canital Improvements Fund
Audit Expense 6,700
Stormwater Quality Management/Nutrient Reduction 150,000
Other Drainage Improvements 400,000
Fire Facility Maintenance 25,000
155
2010 Capital Improvements (By Funding Source)
Project Description
Fire Information Technology Updates
Fire Mobile Radios,
Fire Station #1 Generator
Fire Station #6 Concrete Pad
Firefighting Equipment Replacements
Fire Station #3/#5 - Lease Payment
AccessFayetteville Technical Improvements
Document Management
Fiber Connectivity Between City Buildings
Geographic Information System (GIS)
Local Area Network (LAN) Upgrade
Microcomputer Replacements
Printer Replacements
Time and Attendance
Library Computer Replacements
Library Material Purchases
Building Improvements
IT Assessment & Project MGT
P.E.G. Television Center - Equipment
Telecommunication Systems Upgrades
Video Editing Upgrades
Forestry, Safety & ADA Compliance
Lights of the Ozarks
Other Park & Safety Improvements
Tree Escrow
Police Building Improvements
Police Recording System
Police Tandburg Video Arraignment System
Police Technology Improvements
Police Unmarked Vehicles
Specialized Police Equipment
Old Wire Road -Mission to Crossover
Street/ROW/Intersection Cost Shares
Trail Development
In -House Pavement Improvements
In -House Sidewalk Improvements
Traffic Signal Improvements
156
2010 Proposed
Budget
10,000
17,500
60,000
80,000
18,000
801,000
25,000
40,000
205,000
65,000
150,000
65,000
7,500
165,000
23,000
335,000
271,000
80,000
48,000
100,000
55,000
28,500
13,000
10,000
83,800
100,000
43,000
18,000
50,000
50,000
40,000
300,000
100,000
500,000
1,637,700
500,000
62,000
6,738,700
2010 Capital Improvements (By Funding Source)
Project Description
Shop Fund:
Police/Passenger Vehicles - Replacement
Sanitation Equipment - Replacement
Tractors/Mowers - Replacement
Light/Medium Trucks - Replacement
Water & Sewer Fund:
Business Office Improvements
Water & Sewer Rate Study
Upgrade/Replace Lift Stations - WWTP
Plant Pumps & Equipment - WWTP
UV Disinfection System Replacement
Sanitary Sewer Rehabilitation
South Mountain Pump Station Repair
Benson Mountain Pressure Plane Upgrade
Water & Sewer Improvements Defined by Study
Water Line Projects As Needed
Backflow Prevention Assemblies
Water Meters
Off -Street Parking Fund:
Parking Lot Improvements & Overlays
Solid Waste Fund:
Solid Waste Commercial Rate Study
Compactor Boxes
Materials Recovery Facility Improvements
Westside Recycling Drop Off Facility
Compost Site Slab Expansion
157
2010 Proposed
Budget
232,000
466,000
110,000
129,000
937,000
16,000
150,000
22,000
106,000
159,000
1,150,000
200,000
325,000
1,100,000
143,000
12,000
311,000
3,694,000
43,850
43,850
110,000
106,000
292,000
426,000
242,000
1,176,000
$ 16,209,450
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM DIRECTIONAL INFORMATION
Introduction
The Capital Improvements Program (CIP) for the City of Fayetteville examines the infrastructure
and capital needs of the City for the next five years. The CIP may be reviewed and updated on
an annual basis to reflect the changing needs of the community and changes in available monies
for financing capital projects. The City's philosophy concerning the use of the CIP is that it
should be considered as a financial planning tool that lists the City's capital improvement
projects, places the projects in a priority order, and schedules the projects for funding and
implementation. The CIP should be further considered as a major policy tool for the Mayor and
City Council.
Capital Improvement Policy
The CIP is approached as a valuable tool to be used in the development of responsible and
progressive financial planning. The program is developed in accordance with the financial
policies of the City. The policies and the CIP form the basis for making various annual capital
budget decisions and support the City's continued commitment to sound, long-range financial
planning and direction. The City's official Capital Improvements Policy is as follows:
• The City will prepare a biennial update of a five year CIP, which will provide for the orderly
maintenance, replacement, and expansion of capital assets.
The CIP will identify long-range capital projects and capital improvements of all types,
which will be coordinated with the annual operating budget to maintain full utilization of
available sources.
When preparing the CIP, the City will seek to identify all viable capital projects and capital
improvements required during the subsequent five year period. These projects and
improvements will be prioritized by year and by funding source. Every attempt will be made
to match projects and improvements with available funding sources. Future operating costs
associated with a project or an improvement will also be given consideration in the
establishment of priorities.
• The City will seek Federal, State, and other funding to assist in financing capital projects and
capital improvements.
The City will incorporate the reasonable findings and recommendations of the City's Boards,
Commissions, Committees, and Citizens' task forces as they relate to capital projects and
improvements.
• The City will seek input on the establishment of projects and project priorities from the
public by holding hearings.
158
What Projects Are in the CIP
Projects and their cumulative component areas totaling $10,000 or more should be included in
the CIP. Projects costing less than $5,000 are not considered capital and are funded through
program operating budgets. Projects that cost between $5,000 and $10,000 are handled through
the budget process. Attempts will be made to fund these capital items through operating funds.
Projects in the CIP can include:
• obligations for labor and materials and contractors involved in completing a project
• acquisition of land or structures
• engineering or architectural services, professional studies, or other administrative costs
• expenses for City vehicles and equipment
• renovating or expanding City facilities, grounds, or equipment
Financing
The City finances capital improvements on essentially a pay-as-you-go basis utilizing revenue
from the I % City sales tax originally adopted in 1993, the 1% Parks Development (Hotel, Motel,
Restaurant) sales tax adopted in 1996, and operating revenues from the Airport, Shop, Water &
Sewer, and Solid Waste funds. The 1% City Sales Tax revenue is divided between General Fund
operations and capital. The current split for 2010, which began with the 2008 budget, is 60% for
General Fund and 40% for Sales Tax Capital Improvements Fund. Until 2008, the split as
established in 2003 was equal. Prior to June 2003, the revenue was divided 75% for Sales Tax
Capital Improvements Fund and 25% for General Fund. In addition, long-term debt is
considered and utilized only when the City faces a project that is of such importance and
sufficient financial magnitude as to warrant a bond issue.
The CIP is not a financing document in and of itself. Rather, the CIP is utilized as a planning
document that places projects in the annual budget whereby funds are appropriated for them by
the City Council. Prior to actual initiation of project work, required contracts are presented to
the Mayor or City Council, as appropriate, for final approval of expending funds.
Project Cost Determination
All projects are first costed in current or 2009 dollars. Then a determination of the year the
project is expected to start is made. Finally, a determination of the projected cost of the
improvement is made by referring to the "Project Cost Table" that provides the inflation
multiplier to be used for the project in the anticipated year.
159
Project Cost Table for CIP 2010-2014
Inflation Recommendations
6% factor - This factor should be used in calculating all project categories.
Year
6% Factor
2010
1.060
2011
1.124
2012
1.191
2013
1.262
2014
1.338
Example: A street project that costs $1,000,000 in 2009 dollars, which is expected to be
done in 2010, would use the inflation factor of 1.191. To get the expected cost of
the project in 2012 dollars, multiply $1,000,000 by 1.191, which equals
$1,191,000.
Priority Selection of Projects
The adopted CIP will rely on priorities defined by the Mayor, City Council, community, and City
staff. As always, criteria such as government imposed mandates, usefulness to the community,
and impact on operational expenses will be reviewed in establishing priorities. A priority is
assigned to each project by year and by funding source. Projects for which no funding is
anticipated to be available will be placed on an "Unfunded Projects List," which will identify the
cost of the project. This list identifies the project as being viable, but one for which no funding
is presently available. Unfunded projects may be funded if actual revenue is above projected
revenue, if costs on funded projects are below budget, or if another funding source is identified.
The Parks and Recreation Advisory Board, Airport Board, City Council Street Committee, City
Council Water & Sewer Committee, and City Council Equipment Committee meetings have
been held to obtain committee and public input and guidance regarding parks, streets, bridge and
drainage improvements, water and sewer improvements, and equipment purchases planned for
the next five years.
160
City of Fayetteville, Arkansas
2010 Capital Projects
Summary
Sales Tax Special
Capital
Revenue
Enterprise
Shop
Impvs Fund
Funds
Funds
Fund
Total
Fire Improvements
1,011,500
241,000
-
-
1,252,500
Police Improvements
301,000
287,000
-
232,000
820,000
Library Improvements
358,000
-
-
-
358,000
Parks & Recreation Improvements
135,300
799,900
-
-
935,200
Bridge & Drainage Improvements
550,000
-
-
-
550,000
Street Improvements
400,000
-
-
-
400,000
Transportation Improvements
2,199,700
-
-
-
2,199,700
Trail Improvements
500,000
-
-
-
500,000
Information Technology Improvements
722,500
-
-
-
722,500
Other Capital Improvements
554,000
-
-
-
554,000
Wastewater Treatment Improvements
-
1,680,000
287,000
-
1,967,000
Water & Sewer Services Improvements
-
-
489,000
-
469,000
Water & Sewer Improvements
-
612,000
2,918,000
-
3,530,000
Vehicles & Equipment
-
-
-
239,000
239,000
Off -Street Parking Improvements
-
43,850
-
-
43,850
Solid Waste Improvements
-
-
1,176,000
466,000
1,642,000
6,732,000
3,663,750
4,870,000
937,000
16,202,750
161
City of Fayetteville, Arkansas
2010 Capital Projects
Comprehensive Detail
Sales Tax
Special
Capital
Revenue Enterprise
Shop
Impvs Fund
Funds Funds
Fund
Total
Fire Improvements
Fire Mobile Radios
17,500
- -
-
17.500
Fire Facility Maintenance
25,000
- -
-
25,000
Fire Information Technology Updates
10,000
- -
-
10,000
Fire Station #6 Concrete Pad
80,000
- -
-
80,000
Fire Station #1 Generator
60,000
- -
-
60,000
Firefighting Equipment Replacements
18,000
- -
-
18,000
Fire Station #3/#5 - Lease Payment
801,000
- -
-
801,000
Fire Improvements
-
241,000 -
-
241,000
1,011,500
241,000 -
-
1,252,500
Police Improvements
Police Technology Improvements
50,000
287,000 -
-
337,000
Police Unmarked Vehicles
50.000
- -
-
50.000
Police Building Improvements
100,000
- -
-
100,000
Specialized Police Equipment
40,000
- -
-
40,000
Police Recording System
43,000
- -
-
43,000
Police Tandburg Video Arraignment System
18,000
- -
232,000
250,000
301,000
287,000 -
232,000
820,000
Library Improvements
Library Materials Purchases
335,000
- -
-
335,000
Library Computer Replacements
23,000
- -
-
23,000
358,000
- -
-
358,000
Parks & Recreation Improvements
Forestry, Safety & ADA Compliance
28,500
- -
-
28,500
Tree Escrow
83,800
- -
-
83,800
Other Park & Safety Improvements
10,000
- -
-
10,000
Lights of the Ozarks
13.000
- -
-
13,000
Lake Improvements
-
125,000 -
-
125,000
Community Park Development
-
373,000 -
-
373,000
Walker Park Improvements
-
16,000 -
-
16,000
Brooks -Hummel Nature Preserve Land Purchase
-
78,000 -
-
78,000
Neighborhood Park Development
-
50,000 -
-
50,000
Wilson Park Improvements
-
112,900 -
-
112,900
Other Park & Safety Improvements
-
20,000 -
-
20,000
Gulley Park Improvements
-
25,000 -
-
25,000
135,300
799,900 -
-
935,200
Bridge & Drainage Improvements
Stormwater Quality Management/Nutrient Reduct
150,000
- -
-
150,000
Lake Wilson Spillway Repair
400,000
- -
-
400,000
550,000
- -
-
550,000
Street Improvements
Old Wire Road -Mission to Crossover
300,000
- -
-
300,000
Street/ROW/Intersection Cost Shares
100,000
- -
-
100,000
400,000
- -
-
400,000
162
City of Fayetteville, Arkansas
2010 Capital Projects
Comprehensive Detail
Sales Tax
Special
Capital
Revenue
Impvs Fund
Funds
Transportation Improvements
Traffic Signal Improvements
62,000
In -House Pavement Improvements
1,637,700
In -House Sidewalk Improvements
500,000
2,199,700
Trail Improvements
Trail Development
500,000
500.000
Information Technolopv Improvements
Document Management
40,000
Geographic Information System (GIS)
65,000
Local Area Network (LAN) Upgrade
150.000
Printer Replacements
7,500
Microcomputer Replacements
65,000
AccessFayetteville Technical Improvements
25.000
Fiber Connectivity Between City Buildings
205,000
Time and Attendance
165.000
722,500
Other Capital Improvements
Building Maintenance
Building Improvements
271,000
Government Channel
P.E.G. Television Center - Equipment
48,000
Parking & Telecommunications
Telecommunications Systems Upgrades
100,000
Communications & Marketing
IT Assessment and Project MGT
80,000
Video Editing Upgrades
55,000
Audit Expense
6,700
560,700
Wastewater Treatment Improvements
Upgrade/Replace Lift Stations - W.W.T.P.
-
Plant Pumps and Equipment- W.W.T.P.
-
UV Disinfection System Replacement
-
Wastewater Impact Improvements
-
Water & Sewer Services Improvements
Business Office Improvements
Water & Sewer Rate Study
Backflow Prevention Assemblies
Water Meters
163
Enterprise Shop
Funds Fund Total
62.000
1,637,700
500,000
2,199,700
500,000
500,000
22,000
106,000
- 159,000
1,680,000 -
1,680,000 287,000
16,000
150,000
12,000
311.000
40,000
65,000
150,000
7,500
65,000
25,000
205,000
165.000
722,500
271,000
48,000
100,000
80,000
55,000
6.700
560,700
22,000
106,000
159,000
1,680,000
1,967,000
16,000
150,000
12,000
311,000
City of Fayetteville, Arkansas
2010 Capital Projects
Comprehensive Detail
Sales Tax
Special
Capital
Revenue
Enterprise Shop
Impvs Fund
Funds
Funds Fund
Total
Water & Sewer Improvements
Sanitary Sewer Rehabilitation
-
-
1,150,000 -
1,150,000
Water and Sewer Cost Sharing
-
-
- -
-
Water Line Projects As Needed
-
-
143,000 -
143,000
Water Impact Improvements
-
612,000
- -
612,000
South Mountain Pump Station Repair
-
-
200,000 -
200,000
Benson Mountain Pressure Plane Upgrade
-
-
325,000 -
325,000
Water & Sewer Improvements Defined by Study
-
-
1,100,000 -
1,100,000
-
612,000
2,918,000 -
3,530,000
Vehicles & Equipment
Tractors/Mowers - Replacement
Light/Medium Trucks - Replacement
Off -Street Parking Improvements
Parking Lot Improvements & Overlays
Solid Waste Improvements
Solid Waste Commercial Rate Study
Compactor Boxes
Materials Recovery Facility Improvements
Westside Recycling Drop Off Facility
Compost Site Slab Expansion
Sanitation Equipment - Replacement
43,850
43,850
110.000 110,000
129,000 129,000
239,000 239,000
43,850
43,850
- - 110,000 - 110,000
106,000 - 106,000
292,000 - 292,000
- - 426,000 - 426,000
242,000 - 242,000
- - - 466,000 466,000
1,176,000 466,000 1,642,000
6.738.700 3.663.750 4.870.000 937,000 16.209.450
164
City of Fayetteville, Arkansas
2010 Capital Budget
Project Title & Description
Off -Street Parking Fund (2130)
2010
Budget
Off -Street Parking Improvements:
Parking Lot Improvements and Overlays (06001)
The City currently has 12 public parking lots and one municipal parking deck that are in the 43,850
Downtown Square and Dickson Street areas. These are all asphalt surface lots that periodically
require general maintenance such as crack seal, seal coat, re -striping, pot hole patching, and
bumper block replacement. These lots also require a complete asphalt overlay on a less frequent
basis. This parking lot maintenance schedule will provide an overlay of one parking lot annually
and general maintenance of the other lots as needed.
Total Off -Street Parking Fund Projects: 43,850
Parks Development Fund (2250)
Parks Development Capital (9255)
Neighborhood Park Development (02013)
This project consists of the development/upgrades of City neighborhood parks. Included in this 50,000
project is the development of over 20 acres of park land distributed across the City. Bryce Davis
Park is located in the NW quadrant, north of Wedington Drive and west of Salem Road and has
been expanded to a community park. $395,000 is budgeted in 2009 to begin development of the
additional 17 acres. Hill Place park land is located in the SW quadrant south of MLK Blvd, west of
Hill St. and Stone Mountain park land is located in the SE quadrant east of Crossover Rd., north of
Hwy. 16E. These lands are currently in the City's park system and are in need of development. Owl
Creek park land is expected to be added into the City's park system in 2010.
Gulley Park Improvements (05001)
Gulley Park is one of the City's most popular and widely used parks. A large pavilion with 25,000
restrooms and electricity is needed to host gatherings. The location of the existing house on Old
Wire Road lends itself to an excellent site for a pavilion. Construction of this additional pavilion will
expand opportunities to users as well as provide a covered space for gatherings. The trail in
Gulley Park is showing signs of significant wear and is in need of repair. Renovation of this trail,
including the repair of cracks and splits, will decrease the likelihood of accidents. In 1991, a
parking lot was constructed off Township Street at Gulley Park to accommodate 32 vehicles. This
park has seen a tremendous increase in usage, thereby making the existing parking lot
inadequate. Additional parking is needed to create safer vehicular and pedestrian circulation.
Lake Improvements (02043
The existing playground located at the North Shore Park of Lake Fayetteville is in need of 125,000
replacement. This area of the park has seen increased usage in recent years. The boat
dock/fishing pier at Lake Sequoyah is in need of renovations. The south dock has been closed due
to deterioration. A feasibility study is required to determine if there is a need to renovate the docks
or completely remove them and provide other lake improvements, such as ADA accessibility to the
lake.
Regional Park Development (02002)
The Parks and Recreation Master Plan recommends the development of a Regional Park based 373,000
upon data from public meetings, citizen survey results, a one day steering committee meeting, and
interviews with public officials, staff, and community leaders. Possible facilities include baseball,
soccer, and softball complexes, as well as trails, tennis courts, sand volleyball courts, pavilions,
picnic tables/grills/benches, disc golf, and multi purpose fields. Park facilities would be developed
on a priority basis depending upon public desires. With the request for the Lewis Soccer Complex
to be returned to the University of Arkansas, there is an urgent need to relocate this facility. Due to
the poor condition of the Walker Park Baseball Complex, it needs to be replaced as soon as
possible.
165
City of Fayetteville, Arkansas
2010 Capital Budget
Project Title & Description
Brooks -Hummel Nature Preserve Land Purchase (07027)
2010
Budget
The City purchased 13.75 acres located north of the Lake Lucille Spillway in 2007 for a principal 78,000
amount of $495,000 with an interest rate of six percent annually for five years on the unpaid
balance. The City agreed to sell 1.89 aces to the United Presbyterian Church for $68,000. The
City also agreed to sell a conservation easement for the property to the Fayetteville Natural
Heritage Association for $179,500. This property has been named the Brooks Hummel Nature
Preserve by Resolution Number 108-07.
Wilson Park Improvements (02013)
The trail in Wilson Park is eroding and is in need of replacement with a concrete trail. Lighting is 112,900
also needed along the trail due to heavy use in the evening and early morning hours.
Approximately $295,000 is included in the 2009 budget for this project. By lighting this trail, the City
will provide a safe place for people to exercise. There have been numerous requests for lights on
this trail for several years due to incidents in the past where trail users have been assaulted in dark
areas of the park. The total cost of this project is $407,900. The swimming pool and bathhouse
floor deck needs to be resurfaced. The deck is cracking and breaking off causing a safety hazard.
The entire surface needs to be replaced. Citizens have requested the renovation and addition of
lighting to the two west side tennis courts.
Walker Park Improvements (10009)
This project will provide an entry feature on South College for the Walker Park Senior Center and 16,000
interpretive signage for the Walker Park mural on the exterior of the handball courts. The Senior
Center is in need of a visible placemarker. An entry sign compatible with the existing architecture in
Walker Park will be built near the drive location. The mural at the handball courts has drawn much
positive attention to the area. Interpretive signage to expand on the heritage of the South
Fayetteville area is needed to complete the project. Additionally, the Senior Center is in need of a
20x10' Combo Walk-in Cooler to assist with the storage of bulk food purchases. Items purchased
in bulk reduce the overall cost of the Meals on Wheels program.
Other Park & Safety Improvements (02014)
As donations are received, staff will determine the various improvements most needed for to the 20,000
different parks.
Total Parks Development Fund Projects: 799,900
Impact Fee Fund (2300)
Water & Sewer Improvements:
Water and Sewer Cost Sharing (02067)
This project is to provide funding for projects that will be cost shared by the City and developers or 612,000
individuals. Each project will be approved on a case by case basis. These projects maximize
return on each dollar spent by the City because of combining work needed with work being funded
by a developer or other entity. Examples include looping water lines, up sizing water and sewer
mains above the minimums required for a developer to install, and extensions beyond the area and
needs of a development.
166
City of Fayetteville, Arkansas
2010 Capital Budget
Project Title & Description
2010
Budget
Wastewater Impact Improvements:
Sewer Replace - Elkins Outfall Line (10010)
This project will replace the sewer line which serves as the gravity outfall from the Elkins sewer 1,680,000
force main due to increased capacity needs. The line should be replaced to the Mally Wagnon
Road sewer pump station. Manholes and pipe need to be protected from internal corrosion. The
cost estimate is based on the Garver and Garver estimate as part of the Wastewater Treatment
Plant Master Plan, December 2000.
Fire Improvements:
Fire Improvements (07003)
The purpose of this project is to accumulate funding for Fire projects that are associated with the 241,000
increase in developments throughout the City. The funding for this project comes from impact fees
collected from developments.
Police Improvements:
Police Impact Improvements (07001)
The purpose of this project is to accumulate funding for Police projects that are associated with the 287,000
increase in developments throughout the City. The funding for this project comes from impact fees
collected from developments.
Total Impact Fee Fund Projects: 2,820,000
Sales Tax Capital Improvements Fund (4470)
Transportation Improvements:
Sidewalk Improvements (02053)
The goal of this project is to continue to improve the connectivity of the sidewalk system by 500,000
constructing new sidewalk in selected areas and replacing or repairing sidewalks throughout the
City. The City maintains existing sidewalks and has a large inventory of locations where sidewalks
are needed. Developers are responsible for construction of sidewalks in new subdivisions and
large scale developments. One of the City Council's priority goals is sidewalk connectivity at the
current pace of installing approximately four miles of new sidewalk per year. There were decades
of development when sidewalks and drainage were not required.
In -House Pavement Improvements (02052)
This program provides for the systematic overlay of approximately 6.7% of existing asphalt streets 1,637,700
within the City limits on an annual basis and includes curb cuts, curb and guttering, pavement
striping, and preparation costs for the overlays. The goal of this project is to overlay a minimum of
150,000 square yards of asphalt each year. A street evaluation program determines overlay
schedules based on existing conditions of streets. The resulting plan is presented to the Street
Committee and City Council on an annual basis and implemented upon approval. Overlaying each
street within a 15 year cycle is intended to optimize the longevity of roadways and minimize
significant maintenance requirements, resulting in fewer complete renovations at a substantially
greater cost.
167
City of Fayetteville, Arkansas
2010 Capital Budget
Project Title & Description
2010
Budget
Traffic Signal Improvements (02063)
This project involves the installation of new traffic signals, upgrading existing traffic signals, and 62,000
other improvements which enhance the safety and movement of pedestrians and vehicles. The
location of traffic signal projects will be determined as warrants are met as specified in the FHWA
Manual On Uniform Traffic Control Devices and when related street projects are completed. The
purpose of a traffic signal installation is to assign vehicle right-of-way and improve the safety of
vehicles and pedestrians in the City. Upgrades to existing signals include outfitting signal control
cabinets with battery back ups, upgrades to overhead video detection, and replacing wooden or
deteriorated metal poles with galvanized steel poles. The City has all existing traffic signals on the
citywide closed loop radio signal system and Windows NT CL Mats Peek operating system. All
new installations will include overhead video detection, LED signal heads, and be on the signal
system network.
Street Improvements:
Street ROW/Intersection/Cost Shares (02116)
This project is to provide funding for the acquisition of miscellaneous street right-of-way, 100,000
construction of miscellaneous street projects, cost sharing for developer projects, and contingency
funds for other street projects as needed.
Old Wire Road -Mission to Crossover (10011
This project will widen Old Wire Road from Mission to Crossover from an existing two lane ditch 300,000
section to two to three lanes with curb and gutter and sidewalks. Funding requested will be
adequate for design and other preliminary costs. This will allow the improvements to be designed
in preparation for right-of-way acquisition and construction to be funded by excess funds in the
2006 Bond Program, by a future Bond Issue, or by future CIP allocations.
Library Improvements:
Library Materials Purchases (02049)
This project provides library materials including literature, non-fiction, reference resources, films, 335,000
books on CO, e -books, and parenting resources. The Fayetteville Public Library seeks to provide
a collection of library materials at a level commensurate with benchmark cities, e.g. Lawrence,
Ames, Champaign, Denton, Iowa City ($7.60 per capita) as well as the national average for cities
with a population of 50,000 to 99,000 ($6.05 per capita). These were not reached in 2008, and this
puts Fayetteville far behind the benchmark cities. Over one million items were borrowed in 2008
and borrowing continues to increase in 2009. This upward trend is projected to continue. While
funding requested recognizes the City's funding shortfall in 2010-2011, increases will be
desperately needed in 2012-2014 to narrow the gap between current funding and the national
mean and benchmark cities.
Library Computer Replacements (04004)
This project provides rotational replacement of computer resources. Public access computing is a 23,000
core service ensuring all residents have computer and high speed connectivity. Uses include job
searches, completing e -forms, classes, email, research, shopping, writing, school assignments,
etc. From 2007 through 2008 use of public access computers grew by 10%.
Information Technology Improvements:
Microcomputer Replacements (02057)
This project is for the replacement of failing and outdated personal computers (PC's). In order to 65,000
make use of increased functionality of new PC software, PC hardware must be continuously
evaluated and updated.
City of Fayetteville, Arkansas
2010 Capital Budget
Project Title & Description
Local Area Network (LAN) Upgrade (02056)
2010
Budget
This project is to upgrade and expand the City's Local Area Network(LAN)/Network infrastructure. 150,000
The LAN is used by every division in the City across twenty plus locations connecting
approximately 800 devices. Increases in the system's user base and advances in technology have
created a need for hardware and operating system upgrades. Future upgrades include
replacement of all switches in the primary switch room located at city hall with a core chassis based
switch that will allow for future growth and higher speed, reliability, and availability.
Geographic Information System (GIS) (02055)
Geographic Information Systems (GIS) are organized collections of computer hardware, software, 65,000
geographic data, and personnel designed to efficiently capture, store, update, manipulate, analyze,
and display all forms of geographically referenced information. This system provides necessary
information for planning, engineering! Hansen, and public utility projects. Additionally, GIS
provides applications to assist many other City divisions including Police, Fire, Transportation, and
Parks & Recreation. This project is to upgrade and expand the City's base GIS computer
hardware, software, and data collection systems to accommodate growth in the system's
applications and user base.
Printer Replacements (02060)
This project is for the replacement of AS/400 system printers and network printers. The workload 7,500
for system printers has steadily decreased since the implementation of the Electronic Document
Management System. This reduction has extended the life on most of the systems printers.
However the need remains to replace certain printers as reliability reduces and maintenance costs
increase.
AccessFavetteville Technical Improvements (04047)
This project provides funding for technical improvements, enhancements, third party applications, 25,000
and maintenance of the AccessFayetteville website. AccessFayetteville utilizes a commercial
Content Management System (CMS) that is configured and maintained by City staff. The CMS
allows end users to add, edit, and approve the content that is displayed on the website.
Document Management (02094)
This project is to add additional scanners and licenses as new applications are added to the 40,000
Electronic Document Management System (EDMS). A workflow application is scheduled for
implementation in 2010. WorkflowXtender is an add-on application with the EDMS that allows the
flow of work between individuals and/or departments to be defined and tracked. It will provide for
the automatic routing of documents and projects to the users responsible for working on them.
With built in security features digital signatures can automate the signature process.
WorkflowXtender is concerned with the timely provision of information required to support each
step of the routing cycle.
Time and Attendance (08025)
This project is to provide hardware, software, and interface to payroll to help streamline and 165,000
automate payroll data entry and capture pay related information that cannot be captured in the
current manual entry system. Currently, daily payroll hours are entered into a spreadsheet to
calculate weekly totals for work, sick, vacation, and overtime hours. The weekly totals are then
entered into the payroll system by timekeepers or payroll staff. Because of the time window
between payroll work dates and the bank deadline for payroll, it is not feasible to manually enter
time into the payroll system on a daily basis, thus losing capabilities to capture that important data
for analysis. This system is necessary for better Wage and Hour law compliance (Fair Labor
Standards Act) and for compliance with the Family and Medical Leave Act. Additionally, this
system would enable the City to institute and enforce a much needed absenteeism policy.
169
City of Fayetteville, Arkansas
2010 Capital Budget
Project Title & Description
2010
Budget
Fiber Connectivity Between City Buildings (08027)
This project will provide a fiber connection between the City Administration Building and other City 205,000
locations (Water & Sewer Operations, Solid Waste & Recycling, Fleet Operations/Transportation,
and Parks & Recreation). Currently, all these sites connect to the City Administration Building via
wireless connections with Ti redundancy backup lines. The number of users and the size and
demand for network bandwidth of current files and applications make the current connections
performance very slow and reduces productivity. Implementation of this project will have a
profound impact on both the integrity and speed of our Metropolitan Area Network. It will also pave
the way for technologies like Voice over IP, high availability data -sharing applications, and video
streaming/conferencing.
ng.
Other Capital Improvements:
Building Improvements (02046)
This project consists of the repair and replacement of damaged and worn roofs, HVAC systems, 271,000
and provides for other improvements (such as remodels) to City owned buildings. This effort
consists of preventive maintenance efforts to address the day to day facility operations of City
facilities. During the upcoming year, the Building Services Division plans to continue to work in
house and through contractors.
P.E.G. Television Center - Equipment (02061)
Cable TV will be converting to digital, which Fayetteville's operator is already doing and will require 48,000
some updating of equipment, in order to take advantage of innovations. Computer networking
between video editors and computers with programming data will also be installed in the PEG
Center. A dimmable fluorescent studio lighting system will save power and be more comfortable
and easily adjusted. This project allows periodic equipment replacement of some equipment up to
and over 15 years old, such as cameras, camcorders, monitors, computers, and video recording
devices. Other items include City Hall robotically controlled cameras, portable switching
equipment, wireless video transfer equipment, tripods, and furniture. The robotically controlled
cameras will save some labor, otherwise the replacements will have no measurable impact on the
operating budget.
Telecommunications Systems Upgrades (04001)
The City currently has 17 telecommunications systems located throughout various facilities. These 100,000
systems provide voice communications and voice mail services for all City employees at all City
facility locations. Upgrades to these systems are essential to ensure no down time due to failing
software and/or hardware and to ensure that all software versions are kept current to provide the
most up-to-date technology. With all future upgrades, replacement equipment will be integrated so
that all city facilities communicate in unison as if on one main system. Internal and external
communications will be significantly enhanced. This system has suffered some serious crashes
that have been detrimental to public safety communications. The Police and City Hall systems are
integrated together and are the largest switches of all the facilities.
IT Assessment and Project MGT (100131
This project allows an assesment of the current level of information technology operations and 80,000
equipment. From this assessment, a strategic plan will be developed.
170
City of Fayetteville, Arkansas
2010 Capital Budget
Project Title & Description
2010
Budget
Video Editing Upgrades (10012)
Video production editing technology is always being updated and improved. The current state of 55,000
technology in the PEG Center is old and in need of updating. The stated goal of the administration
is to have the PEG Center strive to be the best in class and to be a resource that enables staff and
volunteers the opportunity to train and work on industry -standard technology. The City also
supports the endeavors of Community Access Television by providing CAT with equipment with
which to provide their service. To that end, video production editing capability needs to be
maintained at least at an industry -standard level. The video editing technology of the Center has
not been kept current and is several generations behind the current standards. The goal of this
project would be bring all editing systems at the Center up to industry standard technology.
Audit Expense
6,700
Parks & Recreation Improvements:
Other Park & Safety Improvements (02014)
At Lake Fayetteville, there is an 80 acre area adjacent to the old Butterfield Trail that is becoming 10,000
overgrown with invasive plant species. In order to preserve this area, management will begin to
establish native grasses and forbs. This will provide an educational area and will also enhance
wildlife habitat. Citizens will be able to enjoy the area as it is bordered on three sides by the Lake
Fayetteville trail. It will also provide great educational opportunities for school children through our
partnership with the Environmental Study Center. Initial work will include eradication of invasive
plants species and a controlled burn.
Forestry. Safety & ADA Compliance (02045)
The forestry project consists of tree care, tree/landscape installation, the tree farm, community and 28.500
school education, mature tree restoration, annual operating charges for the grinder and chipper,
and maintenance and removal of hazardous trees in parks and public lands. The National Arbor
Day tree give away is also included. Funds are required to maintain a sustainable tree farm and
turf resource, eventually reducing the need to purchase trees and sod from outside vendors. A
mature tree restoration program consisting of aeration of compacted soil and root stimulation will
be utilized in various parks. Funds for unforeseeable emergencies occurring in parks due to
inclement weather and vandalism or replacement and renovations of park amenities to meet
ADA/safety standards are budgeted each year. An Urban Eco Analysis Study is needed to
compare to the 2000 study and validate the Tree Preservation Code which requires a tree
inventory by 2011.
Lights of the Ozarks (02001)
The Lights of the Ozarks display was initiated in 1993 by the Chamber of Commerce. The 13,000
Advertising & Promotion (A&P) Commission gave $40,000 the first year to help establish the event.
For the past 15 years, the City has installed the lights and the Chamber of Commerce and the A&P
Commission have organized related events. Over 500,000 lights are displayed from Thanksgiving
until New Years Eve. In 2008, A&P Commission contributed $12,500 for lights and Wal-mart
awarded a grant for $10,000. In 2008, the event required 1,411 hours to install and in the Winter
of 2009 it took 295 hours to remove the lights. The A&P Commission estimates over 200,000
people come to view the display. It is one of the most popular winter festival in Fayetteville . In the
Spring of 2009, the A&P Commission was unable to contribute funds for the 2009 display.
Additional funds will be requested from the A&P Commission and the Wal-mart Foundation later in
2009.
171
City of Fayetteville, Arkansas
2010 Capital Budget
2010
Project Title & Description Budget
Tree Escrow (08001
Funds from this project can be used in a variety of ways such as planting or maintaining trees with 83,800
either a seasonal FTE or by contract labor or to identify planting spaces using a tree inventory.
Funds for this project are deposited through the development processes defined in Chapter 167 of
the UDC and must be used within seven years or be refunded. This money should first be spent
within the development or within one mile and/or within the appropriate quadrant.
Police Improvements:
Police Technology Improvements (06002)
This project provides for the upgrade and replacement of computer and networking equipment, 50,000
which is obsolete and/or malfunctioning. By providing updated equipment, officers will be kept
informed of pertinent records. This project includes purchases for increased storage capacity and
software to manage digital media files, improve wireless connectivity between the main police
facility and substations, and other improvements as they become necessary.
Police Unmarked Vehicles (06003)
The Police Department utilizes unmarked vehicles for a variety of tasks, such as gathering 50,000
intelligence. Other tasks include the following:
Conducting pre -raid intelligence for ERT deployment
Conducting narcotics operations
Patrolling for vandals
Patrolling for burglars and thieves
Conducting alcohol enforcement patrols
Conducting surveillance for all the above activities
Any activity that must be kept covert
Police Building Improvements (02047)
2010 funding in this project will be used to remodel the existing Police Building and expand into the 100,000
District Court area upon relocation to their new District Court Building. This project will also be
used to repair/replace aging items such as flooring, cabinets, lighting, and small HVAC units in the
current Police Department building.
Specialized Police Equipment (02062)
This project is to replace outdated and/or malfunctioning equipment used during police operations. 40,000
Equipment items such as Lasers, digital cameras, radars, decibel meters, surveillance equipment
and other specialized equipment are needed for officers to perform duties.
Police Recording System (08014)
This project will serve to replace the current recorder which is utilized to capture and archive 43,000
communications from the phone and radio systems within the Police Department. The current
recorder will no longer be supported by the vendor in 2010. This represents 20% of the total cost
of the project with the Arkansas Telephone Emergency Services Board providing the other 80%
costs of the project.
Police Tandburg Video Arraignment System (08013)
The original video arraignment system was purchased in 2005 and will have reached its life 18,000
expectancy by 2010. This replacement project allows the Judge to arraign detainees at the
Washington County Jail without transporting and supervising them to the District Court. This
increases the safety of detainees, public, and officers alike while eliminating transportation costs.
172
City of Fayetteville, Arkansas
2010 Capital Budget
Project Title & Description
2010
Budget
Bridge & Drainage Improvements:
Stormwater Quality Management/Nutrient Reduction (02097)
This project includes activities required by the City's agreement with Beaver Water District for 150,000
nutrient reduction in the White River Watershed and regulation in the City as required by the EPA
National Pollutant Discharge Elimination System (NPDES) Phase II Stormwater Permit Regulations
as administered by the Arkansas Department of Environmental Quality (ADEQ). A total of
$935,000 is estimated to be spent on this project in 2010 through 2014, of which approximately
$320,000 will be funded with currently budgeted funds.
Lake Wilson Spillway Repair (10014)
The spillway at Lake Wilson was damaged by flooding in 2004. Since that time, a study and 400,000
analysis of the dam has been conducted by Carter and Burgess under Project 04030. Design and
construction of the necessary repairs are still to be completed. FEMA estimated the project cost to
be $294,737 on a Project Worksheet in 2004. The actual project cost is not known, but it is
expected to be substantially more than the initial estimate. The final cost to the City is anticipated
to be 12.5% of the total project cost. The funding amount in this request is for the total project cost
to provide for interim funding until the reimbursement is received. The project has received several
time extensions from FEMA, and further delays may cause the loss of federal funding for the
project. The current schedule submitted to FEMA indicates project completion by the end of 2010.
Trail Improvements:
Trail Development (02016)
The goal of this project is to provide funding to increase production of the trails program throughout 500,000
Fayetteville. This funding includes new trail development and asphalt replacement on existing
trails. This will be accomplished through the use of personnel within the Transportation Division as
approved by the City Council. This funding will allow production to proceed at a reduced cost,
thereby providing for an increased rate of trail construction.
Fire Safety Improvements:
Fire Station Lease Payments - Stations 3/5 (05002)
Bond payments to finance the construction costs of the new fire station #3 and the relocation of fire 801,000
station #5.
Fire Facility Maintenance (02006)
This project is for major repairs to existing facilities that cannot be funded through the normal 25,000
operating budget. It includes but is not limited to central station's roof repairs and fire escape
replacements, remodeling for existing stations, and structural repairs for the central fire station.
Mobile radios (10015)
This project is to replace obsolete hand held and mobile station radios. Motorola, which is the 17,500
current provider, will no longer service existing radios. This project will allow four to five radios to
be replaced each year. The estimated replacement cost is $3,500 per radio.
Firefighting Equipment Replacements (10016)
This project is for the replacements of several expensive pieces of firefighting equipment. This 18,000
equipment includes a multi gas meter, thermal imager, and AEDs.
173
City of Fayetteville, Arkansas
2010 Capital Budget
Project Title & Description
2010
Budget
Fire Information Technology Updates (10017)
This project will allow the replacement of computer hardware on an as needed basis. With the 10,000
computers in the front line apparatus as well as all fire stations, staff is currently supporting over 58
computer systems. This allows for the replacement of systems as they become obsolete or
inoperable without interrupting daily operations.
Fire Station #6 Concrete Pad (10018)
This project is for a 13,800 square foot concrete pad adjacent to fire station #6. During 2009, the 80,000
Fire Department made an application for a FEMA grant to purchase a mobile burn unit for
firefighter training. The unit is a semi -trailer that is specifically designed for live practical burns.
Even though the unit is mobile, it will need to be stored when not in use. This concrete pad will not
only provide storage but also a place for the Fire Department to conduct drills and train personnel.
Generator for FS #1 (10019)
This project is to replace the generator at the central fire station. The current generator is 60,000
approximately six years old and will be relocated to the Fire Marshal's office to provide emergency
stand by power. The new generator will provide enough power to provide heat, to power the
phone system and computers, and limited lighting to the living area.
Total Sales Tax Capital Improvements Fund Projects: 6,738,700
Water & Sewer Fund (5400)
WWTP Capital (5800)
Upgrade/Replace Lift Stations - W.W.T.P. (02068)
The lift stations provide a vital function in the overall treatment of wastewater. The stations are 22,000
exposed to extreme wear conditions and must be upgraded routinely. Additionally, new
developments within the City increase the flow to various stations requiring additional or higher
capacity equipment.
Plant Pumps and Equipment - W.W.T.P. (02069)
Many pieces of the W WTP equipment are essential to the wastewater treatment process. The 106,000
equipment may suffer catastrophic failure and become unusable with little advance warning. The
plant cannot operate and continue to produce permit complying effluent without adequate
equipment. The project allows WWTP personnel to adapt to the needs of each season and year
and still maintain compliance.
UV Disinfection System Replacement (10008)
The Noland UV Disinfection System is the final treatment unit in the wastewater treatment process. 159,000
It disinfects the treated wastewater prior to discharging it to the environment as required by the
State NPDES permit. The existing system was installed in 1999 and has become increasingly
difficult and costly to maintain. Since the unit is the first generation of its kind, it is no longer
available on the market; therefore costs for replacement parts have increased by at least fifty
percent since the date of the inception. Proper replacement parts and technical support have also
been difficult to locate. The Noland system staff proposes to replace has an operational cost of
approximately $175,000 per year; the more modern system at the West Side WWTP costs
approximately $40,000 per year. The proposed cost of replacement includes a covered building for
the unit, which the current Noland system does not have. This project is funded over multiple
years; the total project cost is estimated at $1.16 million.
174
City of Fayetteville, Arkansas
2010 Capital Budget
Project Title & Description
2010
Budget
Meter Operations Capital (1840)
Water Meters (02065)
This project is for the replacement of old water meters damaged beyond repair and expansion 311,000
meters for new water service. Additional radio -read units will be installed on water meters that are
located in difficult areas such as fenced back yards, alleys, inside buildings, and other time
consuming locations.
Backfow Prevention Assemblies (02066)
This project is for installation or replacement of backflow prevention assemblies on City facilities to 12,000
meet backflow prevention mandate orders by the Arkansas Department of Health (ADH).
Business Office Improvements (03038)
Various improvements in the business office's hardware, safety features, and office configuration. 16,000
Specific improvements include the purchase of additional blue -bar printers to increase employee
efficiency and installation of an emergency alarm system to notify the Police Department in the
event of an unsafe condition or disruptive customer.
Water and Sewer Rate Study (02064)
Rates are required by City Council direction to be reviewed every three years. The last rate study 150,000
was initiated in 2007 and completed in 2008.
Capital Water Mains (5600)
Water Line Proiects As Needed (04020)
This project will provide funding for relatively small projects and improvements which will be 143,000
identified by the Water & Sewer Maintenance Division. Projects that will be selected will exceed
the in house staffs ability to repair, but meet an immediate need based on frequency of leaks,
looping requirements, and relatively small location work requiring contractor capabilities. Once
defined, each project will be individually submitted to the Mayor for approval.
Water and Sewer Improvements Defined By Study (10007)
This project will provide funding for improvements which will be identified in the new Water Master 1,100,000
Plan that will be published in early 2010. These projects include the preliminary engineering and
easement acquisition for a future transmission main from the new Beaver Water District distribution
and metering point west of Interstate 540 and additional storage tanks within the system.
Benson Mountain Pressure Plane Upgrade (10006)
The highest priority portion of this project is to replace the existing water storage tank due to cracks 325,000
in the structural foundation ring. A new tank can be constructed at or near the same location.
Some additional property may be required. The system must be evaluated to determine the storage
capacity. Additionally, the Benson mountain pressure plane is at capacity. Any new developments
will require significant improvements to the pumping transmission and storage capacity of the
Benson Mountain pressure plane water system. The pump station needs to be upgraded or
replaced, or a second pump station needs to be constructed.
South Mountain Water Pump Station Repair & Replace (10005
This project will repair and/or replace the variable frequency drives and upgrade the pumps, 200,000
motors, and electrical systems for the South Mountain water pumping station on 24th Street. This
pumping station has been in service for over 30 years with no upgrades. The variable frequency
drive is obsolete, the electrical systems are out of date, and the pumps and motors have exceeded
their useful life.
175
City of Fayetteville, Arkansas
2010 Capital Budget
Project Title & Description
Sewer Mains Construction (5700)
Sanitary Sewer Rehabilitation (02017)
2010
Budget
This project will reduce storm and ground water flows into the system which cause sewer overflows 1,150,000
and is required to meet state and federal laws. Negotiations with the ADEQ produced the
agreement that as long as the City continues to pursue rehabilitation, no enforcement action will be
initiated. Rehabilitation is required in areas with wet weather overflows to allow continued
development. This project includes replacing and lining existing sewer mains and manholes,
upgrading lift stations, and building relief lines. Design flows for the new West Side WWTP are
based on continued rehabilitation. Minisystems 6, 9, 9x, 14A, 14B, 20 and Greenland require all
work field study, analysis, design, and construction.
Total Water & Sewer Fund Projects: 3,694,000
Solid Waste Fund (55001
Recycling Program (5060)
Materials Recovery Facility Improvements (07012)
Additional improvements to the facility have been identified to keep the facility in good condition. 292,000
Improvements include; paving extension to the employee parking lot ($13K), repair and painting of
outside walls at the Transfer Station and Material Recovery Facility (MRF)($50K), replacement of
one overhead door on the Transfer Station($16K), insulation replacement for the Transfer Station
and MRF($83K). adding administrative office space ($120K), and improvements to the compost
building to allow continued painting of dumpsters and drop boxes inside the building to improve air
quality($10K). These additional improvements will help maintain the facility grounds. Construction
projects include the parking lot and administrative offices. Maintenance projects include repair and
painting of outside walls, insulation replacement in the Transfer Station and MRF, compost building
improvements, and the overhead door for the Transfer Station.
Westside Recycling Drop Off Facility (10003)
As identified in the R.W. Beck Recycling Study, recycling drop offs provide the most cost effective 426,000
option for expanding the recycling program to service multi -family and others not serviced through
the curbside program. Expanding drop offs to other areas in the City will provide more convenient
opportunities to recycle, expand recycling and environmental education opportunities, and increase
volunteer opportunities. Drop off size can be functional in a 200' x 200' area; however,
landscaping and educational components should be considered. The westside expansion can
occur on city owned land adjacent to the new westside waste water treatment plant. Also a grant
in the amount of $72,500 has been applied for through the ADEQ recycling grants program to
purchase recycling boxes for the site. Approval of grant will not be known until October 2009.
Revenue estimates are listed as defined in the Beck study but due to volatility in recycling markets
should not be relied upon.
Compost Program (5070)
Compost Site Slab Expansion (10002)
Concreting the current composting pad will improve operations within the composting program. 242,000
Increased waste diversion through composting of organic wastes, as identified in the R.W. Beck
Study, will be the result of this CIP. Modifying the composting permit from a class Y, designating
yardwaste only, to a class O for organics will necessitate the concreting of the current site over a
period of three years in order to effectively operate an organics composting program. Storm water
drainage and detention improvements will also be part of the expansion. Operating an organics
composting operation requires frequent turning of rows which presently is hindered by rain events
rendering the pad unusable for the compost row turner unless the pad is dry. Turning of rows
allows more oxygen into the process thereby reducing odors, which will be a major concern when
operating a class O facility.
176
City of Fayetteville, Arkansas
2010 Capital Budget
Project Title & Description
2010
Budget
Commercial Drop Box Collections (5030)
Solid Waste Compactors (10001)
The drop box program utilizes compactor boxes to efficiently handle solid waste from large quantity 106,000
generators. Compactor boxes decrease the frequency of collection and are serviced with existing
drop box trucks. The aesthetics are improved by having a compactor as opposed to multiple
dumpsters to service. Many businesses desire this type of collection. The division is competitively
pursuing accounts currently serviced by private franchised haulers.
Operations Program (5000)
Solid Waste Commercial Rate Study (10004)
A commercial rate study will evaluate Solid Waste program costs. No study has been conducted 110,000
since 2000 and commercial rates have not increased since that time. The rate study is necessary
to fund future growth.
Total Solid Waste Fund Projects: 1,176,000
Shop Fund (9700)
Fleet Operations Capital (1920)
Police/Passenger Vehicles - Replacement (02081)
The purpose of this project is to replace obsolete or high maintenance vehicles which are no 232,000
longer suited for service. This project varies from the 2008-2012 CIP in that: 2010 purchases were
lowered by $206,000 and deferred to 2011, 2012 and 2013.
Solid Waste Eauioment - Replacement (02082
The purpose of this project is to replace obsolete or high maintenance sanitation vehicles which 466,000
are no longer suited for solid waste collection or recycling. This project varies from the 2008-2012
CIP in that: 2010 purchases were lowered by $789,000 and deferred to 2011, 2012 and 2013;
2011 purchases were increased by $26,000; 2012 purchases were increased by $277,000.
Tractors/Mowers - Replacement (02083
The purpose of this project is to replace obsolete or high maintenance vehicles which are no 110,000
longer suited for regular service. This project varies from the 2008-2012 CIP in that: 2010
purchases were lowered by $25,000 and deferred to 2011; 2011 purchases were increased as
were 2012 purchases.
Light/Medium Trucks - Replacement (02078)
The purpose of this project is to replace obsolete or high maintenance vehicles which are no 129,000
longer suited for regular service. This project varies from the 2008-2012 CIP in that: 2010
purchases were lowered by $557,000 to $129,000 and deferred to 2011 and 2012; 2011
purchases were increased by $103,000; 2012 purchases were increased by $191,000.
Total Capital Improvements Program - 2010 Projects
177
Total Shop Fund Projects: 937,000
16,209,450
City of Fayetteville's Debt Position
The City of Fayetteville has established a practice and policy of paying for all capital projects and
capital improvements on a pay-as-you-go basis using current revenues, whenever possible. If a
project or improvement is of sufficient size and need that it cannot be financed with current revenues,
long-term debt will be recommended. The basis for this policy is that the City has maintained a
commitment to infrastructure improvement and maintenance. The City also considers the cost versus
the benefits of debt financing. A recommendation is made only when the benefits outweigh the
costs. The City's debt policy also states that the City will attempt to refinance outstanding debt if a
determination is made that the City will benefit by reduced interest expense over the remaining life
of the bonds.
Like most municipalities, the City of Fayetteville borrows funds through tax exempt municipal
bonds. If the improvements serve the entire area (not just Fayetteville residents), the City may issue
bonds supported by various sales tax revenues. This allows the cost to be spread to everyone,
including tourists and visitors. The City carefully analyzes each proposed bond issue to determine
the need for the improvement, its useful life, and current and future revenues available to provide
debt service. Existing debt service requires resources from both general governmental resources and
enterprise fund resources.
Bond Ratings
The City's debt policy says that the communications will be maintained with the bond rating agencies
and that the City will continue to strive for improvements in the City's bond rating. Such
communications are vitally important due to the fact that, generally speaking, the higher rating a city
has the lower the interest rate that must be paid. As such, the City will periodically confer with the
rating agencies to update them on the financial status of the City.
The two major investment services for bond ratings are Standard & Poor's Corporation and Moody's
Investor Service. The following schedule briefly describes the ratings provided by the respective
agencies for municipal bonds.
Moody's and Standard & Poor's Credit Ratings for Municipal Bonds
Ratings
Moody's Standard & Poor's
Aaa AAA
Aa AA
A-1
A
A
Baa-I BBB
& Baa
Ba and BB and
lower lower
Description
Best quality, extremely strong capacity to pay
principal and interest.
High quality, very strong capacity to pay
principal and interest.
Upper medium quality, and strong capacity
to pay principal and interest.
Medium grade quality, adequate capacity
to pay principal and interest.
Speculative quality, low capacity
to pay principal and interest.
178
Description of Outstanding Bonds
Soecial Obligation Bonds
Sales & Use Tax Refunding and Capital Improvement Bonds, Series 2005A: The bonds are
special obligations of the City payable from receipts from a three-quarter of one percent citywide
sales and use tax. The proceeds of the bonds are for the purpose of financing a portion of the costs of
certain improvements to the City's wastewater treatment plants and sewerage and related facilities.
The original issue amount was $27,000,000. These bonds will be paid off in December, 2009.
Sales & Use Tax Refunding and Capital Improvement Bonds, Series 2005B: The bonds are
special obligations of the City payable from receipts from a three-quarter of one percent citywide
sales and use tax. The proceeds of the bonds are for the purpose of financing a portion of the costs of
certain improvements to the City's wastewater treatment plants and sewerage and related facilities.
The original issue amount was $45,000,000.
Property Tax Increment Interest Accretion Bonds (Highway 71 East Square Redevelopment
District No. I Project), Series 2005: The bonds are special obligations of the City payable solely
from the Property Tax Increment of the District and monies in the funds and accounts established
under the Indenture. The proceeds of the bonds are for the purpose of financing the costs of
acquisition of certain real property within the City, the demolition of existing structures thereon, site
preparation in connection therewith and the construction of sidewalk and crosswalk improvements.
The original issue amount was $3,725,000.
Sales and Use Tax Capital Improvement Bonds, Series 2006A: The bonds are special obligations
of the City secured by and payable solely from receipts from a one -quarter and a three-quarter of a
one percent citywide sales and use tax. The proceeds of the bonds are for the purpose of financing a
portion of the costs of certain improvements to the City's wastewater treatment plants, sewerage and
related facilities, to certain City streets, and to the City's trail system. The original issue amount was
$50,000,000.
Sales and Use Tax Capital Improvement RLF, Series 2006: The City of Fayetteville issued Not
to Exceed $20,000,000 Sales and Use Tax Bond Series 2006 through the Arkansas Natural Resources
Commission bond program commonly referred to as the Revolving Loan Fund (RLF). The bonds
were issued for financing a portion of the costs of improvements to the City's wastewater treatment
plants, sewerage and related facilities. The 2006 bonds are special obligations of the City secured by
and payable solely from receipts of the .75% city-wide sales and use tax approved by the voters to
support the project. All $20,000,000 in bonds has been issued.
Sales and Use Tax Capital Improvement Bonds, Series 2007A: The bonds are special obligations
of the City secured by and payable solely from receipts from a one -quarter and a three-quarter of a
one percent citywide sales and use tax. The proceeds of the bonds are for the purpose of financing
the costs of certain improvements to the City's wastewater treatment plants, sewerage, and related
facilities. The original issue amount was $14,340,000.
Sales and Use Tax Capital Improvement Bonds, Series 2009A: The bonds are special obligations
of the City secured by and payable solely from receipts from a one -quarter and a three-quarter of a
one percent citywide sales and use tax. The proceeds of the bonds are for the purpose of financing a
portion of the costs of certain improvements certain City streets and to the City's trail system. The
original issue amount was $11,250,000.
179
Revenue Bonds
Hotel & Restaurant Gross Receipts Tax Refunding, Series 2003: These bonds are special
obligations of the City and were issued for the purpose of refinancing the Hotel & Restaurant Gross
Receipts Tax Refunding bonds, Series 1998. The bonds are payable solely from amounts received by
the City from a 1% Hotel & Restaurant Gross Receipts tax. As a result of the refunding, the City has
a projected net present value savings of approximately $334,000 over the remaining life of the bonds.
The original issue amount was $6,335,000.
Water & Sewer System Refunding, Series 2002A: The bonds are payable solely from the net
revenues derived from the operation of Fayetteville's water and sewer system. The proceeds of the
bonds were used to refund Series 1994 and Series 2000 water and sewer system bonds. The
refundings were issued to take advantage of lower interest rates, to restructure existing bond
covenants, and to mitigate any interest risk on the variable interest rate of the Series 2000 bond issue.
The original issue amount was $2,730,000.
Water & Sewer System Refunding, Series 2002B: The bonds are payable solely from the net
revenues derived from the operation of Fayetteville's water and sewer system. The proceeds of the
bonds were used to refund Series 1994 and Series 2000 water and sewer system bonds. The
refundings were issued to take advantage of lower interest rates, to restructure existing bond
covenants, and to mitigate any interest risk on the variable interest rate of the Series 2000 bond issue.
The original issue amount was $6,540,000.
Water & Sewer System Refunding, Series 2004: The bonds are payable solely from the net
revenues derived from the operation of Fayetteville's water and sewer system. The proceeds of the
bonds were used to refund Series 1999 water and sewer system bonds. The refundings were issued
to take advantage of lower interest rates, to restructure existing bond covenants, and to mitigate any
interest risk on the variable interest rate of the Series 1999 bond issue. The original issue amount was
$6,090,000.
Water & Sewer System, Series 2009A: The bonds are payable solely from the net revenues derived
from the operation of Fayetteville's water and sewer system. The bonds do not constitute an
indebtedness of the City within the meaning of any constitutional or statutory debt limitation or
restriction. The issuance of the Series 2009 Bonds shall not directly, indirectly or contingently
obligate the City to levy or pledge any taxes whatsoever or to make any appropriation for the
payment of the Series 2009 Bonds. The original issue amount was $8,210,000.
General Obligation Bonds
General Obligation, Series 2006A: The bonds are payable from full faith and credit of the City.
The proceeds are for the purpose of financing the acquisition, construction, and equipping of
additional fire station facilities within the City. The original issue amount was $3,570,000.
Notes Payable
Brooks -Hummel Land Purchase, 2007: In June 2007, the City entered into a promissory note with
Forrest F. Brooks Revocable Trust for the purchase of 13.75 acres of land for $495,000. The
agreement terms included $167,000 to be paid at closing and the remaining $328,000 to be paid
annually in five installments plus 6% interest on the unpaid balance.
City of Fayetteville, Arkansas
Bonds Outstanding
December 31, 2009
Outstanding
Bond
Due
Interest
Description
Issue
Dates
Rates
Amount
Special Obligation Bonds
Sales and Use Tax Capital Refunding &
Capital Improvement Bonds, Series 2005B
2005
2009-2015
3.65-4.00%
34,905,000
Tax Increment Interest Accretion Bonds
2005
2006-2029
6.50%
3,465,000
Sales and Use Tax Capital Improvement
Bonds, Series 2006A
2006
2006-2021
4.00-5.00%
48,410,000
Sales and Use Tax Capital Improvement
Revolving Loan Fund (RLF)
2006
2009-2018
3.00%
18,257,196
Sales and Use Tax Capital Improvement
Bonds, Series 2007A
2007
2007-2026
4.00-5.00%
13,375,000
Sales and Use Tax Capital Improvement
Bonds, Series 2009A
2009
2015-2021
3.00-4.00%
11,250,000
129,662,196
Revenue Bonds
Hotel & Restaurant Gross Receipts
Tax Refunding
Water & Sewer System Refunding,
Series 2002B
Water & Sewer System Refunding,
Series 2004
Water & Sewer System,
Series 2009
General Obligation Bonds
General Obligation, Series 2006A
Notes Payable
Brooks -Hummel Land Purchase
2003 2004-2015 1.00-3.55% 3,605,000
2002 2004-2017 2.35-4.95% 5,220,000
2004 2004-2012 1.00-4.00% 2,875,000
2009 2009-2020 2.10-3.70% 8,210,000
19,910,000
2006 2006-2011 3.75-4.00% 1,140,000
1,140,000
2007 2008-2012 6.00% 208,137
208,137
$ 150,920,333
181
City of Fayetteville, Arkansas
2010 Debt Service Payment Schedule
Bond
Description
Issue
Principal
Interest
Total
Special Obligation Bonds
Sales and Use Tax Capital
Refunding &
Capital Improvement Bonds, Series 2005B
2005
7,580,000
1,426,452
9,006,452
Sales and Use Tax Capital
Improvement
Bonds, Series 2006A
2006
0
2,207,475
2,207,475
Sales and Use Tax Capital
Improvement
Bonds, Series 2007A
2007
0
622,725
622,725
Sales and Use Tax Capital
Improvement
Revolving Loan Fund (RLF)
2006
1,795,480
534,350
2,329,830
Sales and Use Tax Capital
Improvement
Bonds, Series 2009A
2009
0
406,425
406,425
9,375,480
5,197,427
14,572,907
Revenue Bonds
Hotel & Restaurant Gross Receipts
Tax Refunding
2003
555,000
117,002
672,002
Water & Sewer System Refunding,
Series 2002B
2002
555,000
245,180
800,180
Water & Sewer System Refunding,
Series 2004
2004
670,000
103,806
773,806
Water & Sewer System,
Series 2009A
2009
0
250.232
250.232
General Obligation Bonds
General Obligation, Series 2006A 2006
Notes Payable:
Brooks -Hummel Land Purchase 2007
740,000 29,600 769,600
740,000 29,600 769,600
L[ 170 17 AOO 'l1 OLL
Total Debt Service Payments $ 11,960,858 $ 5,955,735 $ 17,916,593
182
City of Fayetteville, Arkansas
Computation of Legal Debt Margin
December 31, 2009
General Obligation Debt Limit
Debt margin is a calculation based on the assessed value of property located within the City
limits. The debt limit is established by state statute and is limited to 20% of assessed value.
2009 Assessed Value
Debt Limit - 20% of Assessed Value
General Obligation Bonds Payable
Less: Debt Service Fund
Total Debt Applicable to Debt Limit
Legal Debt Margin
280,000,000
240,000,000
200 000,000
160 000,000
120,000,000
80 000,00(
40,000,001
$ 2,225,000
0
$ 1,284,400,189
256,880,038
2,225,000
S 254,655,038
Debt Applicable to Debt Limit 1994-2008
1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009
❑Net Bonded Debt ❑Legal Debt Limit
Enterprise Fund Debt Limit (Revenue Bond Debt)
Enterprise fund debt is established by the cash flow for each enterprise fund. For example, the
Water & Sewer Fund must be able to generate sufficient cash flows to meet normal operating and
capital, as well as provide sufficient resources to meet the annual debt service requirements. Prior
to issuing enterprise fund bonds, an analysis of current revenues and expenses is conducted to
determine the revenues required to support a bond issue.
Special Obligation Bond Debt Limit
Special obligation bond debt is limited by the maximum amount of the special source (such as sales tax)
can generate within terms of bond covenants.
* Note: The assessed value does not include City utilities.
I:
City of Fayetteville, Arkansas
Total Debt to Maturity Schedule - All Funds
December 31, 2009
Principal
Amount
Maturity
Beginning
Ending
Annual Debt
Year
Balance
Additions
Reductions
Balance
Interest
Requirement
2009
144,909,814
19,460,000
13,449,480
150,920,334
5,757,467
19,206,947
2010
150,920,334
0
11,960,857
138,959,476
5,986,535
17,947,392
2011
138,959,476
0
12,049,048
126,910,429
5,538,666
17,587,714
2012
126,910,429
0
12,889,115
114,021,313
5,067,191
17,956,306
2013
114,021,313
0
12,558,255
101,463,058
4,604,178
17,162,433
2014
101,463,058
0
6,857,594
94,605,464
4,102,761
10,960,355
2015
94,605,464
0
12,853,727
81,751,737
3,825,337
16,679,064
2016
81,751,737
0
12,716,708
69,035,029
3,292,071
16,008,779
2017
69,035,029
0
13,256,592
55,778,437
2,753,518
16,010,110
2018
55,778,437
0
13,828,437
41,950,000
2,185,372
16,013,809
2019
41,950,000
0
12,040,000
29,910,000
1,635,667
13,675,667
2020
29,910,000
0
11,060,000
18,850,000
1,128,630
12,188,630
2021
18,850,000
0
9,450,000
9,400,000
764,194
10,214,194
2022
9,400,000
0
1,255,000
8,145,000
310,644
1,565,644
2023
8,145,000
0
1,315,000
6,830,000
247,893
1,562,893
2024
6,830,000
0
1,385,000
5,445,000
182,144
1,567,144
2025
5,445,000
0
1,440,000
4,005,000
123,281
1,563,281
2026
4,005,000
0
540,000
3,465,000
62,081
602,081
2027
3,465,000
0
0
3,465,000
0
0
2028
3,465,000
0
0
3,465,000
0
0
2029
3,465,000
0
3,465,000
0
0
3,465,000
$
19,460,000 $
164,369,814
$
47,567,630 $
211,937,444
184
Officials
of the City
of Fayetteville,
Arkansas
Elected Officials
Mayor
Lioneld Jordan
479.575.8330
mayor@ci.fayetteville.ar.us
Ward 1, Position I
Adella Gray
479.442.4958
Wardlyosl@ci.fayetteville.acus
Ward 1, Position 2
Brenda Thiel
479.442.3095
Wardl_pos2@ci.fayetteville.ar.us
Ward 2, Position I
Kyle Cook
479.521.7632
Ward2_posl@ci.fayetteville.ar.us
Ward 2, Position 2
Matthew Petty
479.442.5536
Ward2_pos2@ci.fayetteville.ar.us
Ward 3, Position 1
Robert Rhoads
479.973.5202
Ward3_posl@ci.fayetteville.ar.us
Ward 3, Position 2
Bobby Ferrell
479.442.3535
Ward3_pos2@ci.fayetleville.ar.us
Ward 4, Position I
Shirley Lucas
479.442.4612
Ward4_pos1@ci.fayetteville.ar.us
Ward 4, Position 2
Sarah Lewis
479.442.5415
Ward4 pos2@ci.fayetteville.ar.us
City Attorney
Kit Williams
479.575.8313
kwilliams@d.fayetteville.ar.us
City Clerk7rreasurer
Sondra Smith
479.575,8323
City_derk@d.fayetteville.ar.us
District Judge
Rudy Moore
479.587.3590
rmoore@ci.fayetteville.ar.us
Management Staff
Chief of Staff
Don Marr
479.575.8330
dmarr@ci.fayetteville.ar.us
Acting Police Chief
Greg Tabor
479.587.3565
police@ci.fayetteville.ar.us
Interim Fire Chief
Kyle Curry
479.575.8365
fire@ci.fayetteville.ar.us
Senior Department Directors
Communications & Marketing Director
Lindsley Smith
479.575.8330
Ismith@ci.fayetteville.ar.us
Development Services Director
Jeremy Pate
479.575.8265
jpate@ci.fayetteville.ar.us
Finance & Internal Services Director
Paul A. Becker
479.575.8330
pbecker@ci.fayetteville.ar.us
Parks, Recreation & Comm. Spaces Director
Connie Edmonston
479.444.3471
parks_and_recreation@d.fayetteville.ar.us
Transportation Services Director
Terry Gulley
479.575.8228
transportation@ci.fayetteville.ar.us
Utilities Director
David Jurgens
479.575.8330
djurgens@ci.fayetteville.ar.us
Department Directors
Human Resources Director
Missy Leflar
479.575.8278
mleflar@ci.fayetteville.ar.us
Internal Auditor
Vicki Deaton
479.575.8261
vdeaton@d.fayetteville.ar.us
Information Technologies Director
Scott Huddleston
479.575.8320
information_technology@ci.layetteville.ar.us
Strategic Plan. & Internal Consulting Director
Karen Minkel
479.575.8271
kminkel@d.fayetteville.ar.us
Sustainability Director
John Coleman
479.575.8272
jcoleman@ci.fayetteville.ar.us
Division Heads
Accounting Director
Marsha Hertweck
479.575.8281
accounting@ci.fayetteville.ar.us
Animal Shelter Superintendent
Justine Middleton
479.444.3456
animal services@ci.fayetteville.ar.us
Billing & Collections Manager
Rainy Laycox
479.521.1258
naycox@ci.fayetteville.ar.us
Budget Director
Kevin Springer
479.575.8347
budget_research@ci.fayetteville.ar.us
Building Services Director & Project Manager
Lynn Hyke
479.575.8363
building_services@ci.fayetteville.ar.us
City Engineer
Chris Brown
479.575.8206
engineering@ci.fayetteville.ar.us
City Prosecutor
Casey Jones
479.575.8377
cjones@d.fayetteville.ar.us
Community Services Div. Senior Manager
Yolanda Fields
479.575.8260
community_resources@ci.fayetteville.ar.us
Director of Aviation
Ray Boudreaux
479.718.7642
roudreaux@ci.fayetteville.ar.us
Dispatch Manager
Kathy Stocker
479.587.3555
police@ci.fayetteville.ar.us
District Court Administrator
Dena Stockalper
479.587.3591
district_court@ci.fayetteville.ar.us
Fleet Operations Superintendent
Dennis Pratt
479.444.3495
fleet@ci.fayetteville.ar.us
Government Channel Manager
Fritz Gisler
479.444.3434
fgisler@ci.fayetleville.ar.us
Parking & Telecommunications Manager
Sharon Crosson
479.575.8280
parking@d.fayetteville.ar.us
Purchasing Manager
Peggy Vice
479.575.8256
purchasing@ci.fayetteville.ar.us
Solid Waste & Recycling Manager
Carrot Hill
479.575.8398
solid_waste@d.fayetteville.ar.us
Water & Wastewater Operations Manager
Tom Hubbard
479.575.8386
water..and..sewer_maintenance@ci.fayetteville.ar.us
185
LISTING OF ACRONYMS
........................................Arkansas Aviation Technology Center
.............................................................Advertising Sc Promotion
.....................4.44.........4.............. Americans with Disabilities Act
.........................Arkansas Department of Environmental Quality
..................................................Arkansas Department of Health
..................................................Automated External Deliberator
.............................................................. Arkansas Electric Power
..........................Arkansas Highway Transportation Department
............................................Aircraft Maintenance Professionals
.............................................4........................ Bicycle Motocross
.................................................... Biochemical Oxygen Demand
.............................................................. Computer Aided Design
...................................Comprehensive Annual Financial Report
Commission on Accreditation for Law Enforcement Agencies
.................................................. Community Access Television
...................................... Community Development Block Grant
................................................... Capital Improvements Program
...................................................... Content Management System
.......................................................... Cost of Living Adjustment
..................................................................Consumer Price Index
.....0......00.......0 ............. Cardiovascular Pulmonary Resuscitation
..................................................... Department of Transportation
......................................................................... Drug Task Force
.............................................4............ Driving While Intoxicated
..............................................................Economic Development
.......................Electronic Document Management System
.............................................Emergency Medical Services
.................................................. Emergency Medical Technician
.............................................. Environmental Protection Agency
......................................................... Emergency Response Team
................................................ Federal Aviation Administration
....4..........4........................................ Federal Aviation Regulation
....................................... Financial Accounting Standards Board
.......................................0........................... Field Based Operator
..........................................Federal Communication Commission
.......................4..... Fayetteville Economic Development Council
................................... Federal Emergency Management Agency
0................................................Federal Highway Administration
........................................................ Freedom of Information Act
...................................................................Full-Time Equivalent
444........6..............4.....6..4.....6................................General Aviation
.................................Generally Accepted Accounting Principles
.....................0040...... Governmental Accounting Standards Board
....6...4.........................Government Finance Officers Association
......................................................................... Green House Gas
......6..6...........4......6 .....................Geographic Information System
LISTING OF ACRONYMS, (continued)
HIRL.................................................................................................High
Intensity Runway Lights
HMI ......................................................................................................
Human Machine Integration
HMR.....................................................................................................Hotel/Motel
Restaurant Tax
HOME...........................................................................................................HOME
Grant Program
HUD...............................................................................................
Housing & Urban Development
HVAC...........................................................................Heating,
Ventilation, and Air Conditioning
IPP..................................................................................................Industrial
Pretreatment Program
ISO.........................................................................................
International Standards Organization
IT................................................................................................................
Information Technology
LAN..................................................................................................................Local
Area Network
LED.................................................................................................................
Light Emitting Diode
LOPFI..........................................................................................
Local Police and Fire Retirement
MDT...............................................................................................................Mobile
Data Terminal
MGD..........................................................................................................
Million Gallons per Day
MRF......................................................................................................Materials
Recovery Facility
U1'( D.....................................................................
Manual on Uniform Traffic Control Devices
MVR............................................................................................................Mobile
Video Recorder
NPDES...............................................................
National Pollutant Discharge Elimination System
NWA.................................................................................................................Northwest
Arkansas
O&M........................................................................................................Operation
& Maintenance
ORT..............................................................................................................Ozark
Regional Transit
PAPI...........................................................................................
Precision Approach Path Indicator
PC........................................................................................................................Personal
Computer
PEG...................................................................................................
Public/Education/Government
PO.............................................................................................................................Purchase
Order
PRAB.......................................................................................Parks
& Recreation Advisory Board
RFP................................................................................................................
Request for Proposals
ROW...........................................................................................................................
Right -of -Way
RTU..............................................................................................................RemoteTerminal
Units
SCADA.............................................................................Supervisory
Control & Data Acquisition
TIF.............................................................................................................Tax
Increment Financing
TSS...............................................................................................................Total
Suspended Solids
UDC......................................................................................................
Unified Development Code
USACE..............................................................................
United States Army Corps of Engineers
UV..................................................................................................................................
Ultra Violet
VFIS..................................................................................................................
Video Home System
W&S, W/S................................................................................................................
Water & Sewer
WSIP.............................................................................
Wastewater System Improvements Project
WWT.............................................................................................................
Wastewater Treatment
W WTP.................................................................................................
Wastewater Treatment Plant
.................................................................................................................
Water/Wastewater
YRCC.................................................................................Yvonne
Richardson Community Center
187
GLOSSARY
ACCOUNT GROUP. A self -balancing set of accounts which are not a fund or a fiscal entity. General
Fixed Assets Account Group and General Long -Term Debt Account Group are such examples.
ACCOUNTING SYSTEM. Records and procedures that discover, record, classify, and report
information on the financial position and operations of a governmental unit or any of its funds.
ACCRUAL. Revenue and expenses are recorded when they are incurred.
AD VALOREM. A basis for levy of taxes upon property based on value.
AGENCY FUND. A fund consisting of resources received and held by the governmental unit as an
agent for others.
APPROPRIATION. An authorization granted by the board to incur liabilities for specific purposes.
ASSETS. Probable future economic benefits obtained or controlled by a particular entity as a result of
past transactions or events.
BALANCED BUDGET. A budget balanced by fund, for all funds maintained by the City, in which total
anticipated revenues must equal or exceed the budgeted expenditures for each fund.
BOND. A written promise to pay a specified sum of money, called the face value or principal amount, at
a specified date or dates in the future, called the maturity date(s), together with periodic interest at a
specified rate.
BOND DISCOUNT. The excess of the face value of a bond over the price for which it is acquired or
sold.
BOND PREMIUM. The excess of the price at which a bond is acquired or sold over its face value.
BONDED DEBT. The portion of indebtedness represented by outstanding bonds.
BUDGET. A financial operating plan consisting of estimates of proposed expenditures for a given
period and the proposed means of financing them.
BUDGET CONTROL. The control or management of the approved Budget for the purpose of keeping
expenditures within the limitations of available appropriations and available revenues.
BUDGET DOCUMENT. The instrument used by the budget -making authority to present a
comprehensive financial program to the appropriating body.
BUDGET MESSAGE. A general discussion of the budget as presented in writing by the Mayor to the
City Council. The message contains an explanation of the principal budget items and recommendations
regarding the financial policy for the coming year.
CAPITAL BUDGET. This budget deals with large expenditures for capital items normally financed by
borrowing. Usually capital items have long-range returns, useful life spans, are relatively expensive, and
have physical presence such as buildings, roads, sewage systems, etc.
GLOSSARY, (continued)
CAPITAL IMPROVEMENT. Any property, asset, or improvement with an estimated value greater
than five thousand dollars, and estimated life or usefulness of one or more years, including land, interest
therein and including constructions, enlargements, and renovations.
CAPITAL IMPROVEMENT PROGRAM. An approach or technique for identifying and forecasting
capital outlay decisions that a government expects to make over a five year period.
CAPITAL OUTLAY. Expenditures that result in the acquisition of or addition to fixed assets.
CAPITAL PROJECTS FUND. A fund created to account for all resources to be used for the
acquisition or construction of designated fixed assets.
CASH. Legal tender or coins that can be used in exchange for goods, debt, or services. This includes the
value of assets that can be converted into cash immediately
CONSTRUCTION WORK IN PROGRESS. The cost of construction work that has been started but
not yet completed and placed in service.
CONTINGENCY FUND. Funds set aside for unforeseen expenses of uncertain amounts or funds set
aside for known expenses, such as salary increases, but uncertain amounts.
CONTRACTUAL SERVICE. An agreement to perform a service or task by external organizational
units. A group of accounts which cover the above as well as travel and training and other miscellaneous
services.
DEBT SERVICE. The amount of money necessary to pay interest on an outstanding debt, the principal
of maturing material serial bonds, and the required contributions to a sinking fund for term bonds.
DEBT SERVICE FUND. A fund established to finance and account for the payment of interest and
principal on all general obligation debt, serial and term, other than that payable exclusively from special
assessments and revenues from fiduciary and proprietary funds.
DEMAND. Demand is the external factor that demonstrates the "need" for a program. Demand data
enables decision -makers to adjust services and costs to respond to changes in direction for the service.
DEPARTMENT. Departments are the major organizational subdivisions. They have a broad overall
purpose. In the City of Fayetteville organization structure, each department is comprised of one or more
divisions.
DEPRECIATION. Expiration in the service life of fixed assets, attributable to wear and tear,
deterioration, action of the physical elements, inadequacy, and obsolescence.
DESIGNATED FUND. Funds created to account for assets set aside for a specific purpose.
DIVISION. Divisions are the major functional sub -divisions and correspond roughly to the departmental
hierarchy formerly used by the City. Each Division reports to one of more departments.
EFFECTIVENESS. Effectiveness data enables decision -makers to see that quality does not suffer as
productivity increases, and that constituents are satisfied with services.
GLOSSARY, (continued)
ENCUMBRANCE. An account used to record the estimated amount of contracts, salary commitments
and purchase orders that are chargeable to an appropriation.
ENTERPRISE FUND. A fund established to finance and account for the acquisition, operation, and
maintenance of governmental facilities and services which are entirely or predominantly self-supporting
by user charges.
EXPENDITURE. Accounts which are kept on either the accrual basis or modified accrual basis of
accounting and designates the cost of goods delivered or services rendered, whether paid or unpaid,
including expenses and capital outlays.
EXPENSE. Charges incurred for operation, maintenance, interest, and other charges that will benefit the
current year.
FIDUCIARY FUND. Any fund held by a governmental unit as an agent or trustee.
FISCAL YEAR. A 12 -month period of time to which the annual budget applies and at the end of which
a governmental unit determines its financial position and the results of its operations.
FIXED ASSET. Long-term assets that are intended to be held or used, such as land, buildings,
machinery, furniture, and other equipment.
FRANCHISE TAX. Fees levied on a corporation in return for granting a privilege sanctioning a
monopoly or permitting the use of public property, usually subject to regulation set by the governing
body.
FULL-TIME EQUIVALENT POSITION (FTE). A part-time position converted to the decimal
equivalent of a full-time position based on 2,080 hours per year. For example, a summer lifeguard
working for four months, or 690 hours, would be equivalent to .33 of a full-time position.
FUND. A fiscal and accounting entity with a self -balancing set of accounts recording cash and other
financial resources, together with all related liabilities and residual equities, or balances, and changes
therein, which are segregated for the purpose of carrying on specific activities or attaining certain
objectives in accordance with special regulations, restrictions, or limitations.
FUND BALANCE. Fund equity of a fund or in Governmental Funds, the amount assets exceed
liabilities. Unrestricted Fund Balance is available for appropriation.
FUND EQUITY. The excess of assets over liabilities. A portion of the equity may be reserved,
restricted or designated; the remainder is Fund Balance.
GENERAL FIXED ASSETS ACCOUNT GROUP. A self -balancing group of accounts set up to
account for the general fixed assets of a governmental unit.
GENERAL FUND. A fund used to account for all transactions of a governmental unit that are not
accounted for in another fund, such as police and fire services.
GENERAL LONG-TERM DEBT ACCOUNT GROUP. A self -balancing group of accounts set up to
account for long-term debt which is legally payable from general revenues.
190
GLOSSARY, (continued)
COAL. A goal is a statement of desired conditions to be maintained or achieved through the efforts of an
organization. Actual total achievement may be impossible, but the goal is a standard against which to
measure progress toward ideal conditions. A goal is a definition of results toward which the work of the
organization is directed.
GOVERNMENTAL FUND. A generic classification adopted by the National Council on Governmental
Accounting to refer to all funds other than proprietary and fiduciary funds. General fund, special revenue
funds, capital projects funds, debt service funds, and special assessment funds are all examples of
governmental fund types.
GRANT. A contribution by one governmental unit to another unit. The contribution is usually made to
aid in the support of a specified function or for the acquisition or construction of fixed assets.
INCOME. A term used to represent, the excess of revenues earned over the expenses incurred in carrying
on an enterprise operation.
INTERGOVERNMENTAL REVENUE. Revenue from other governments. Grants, entitlements, and
shared revenues are types of intergovernmental revenue.
INTERNAL SERVICE FUND. A fund established to finance and account for services and commodities
furnished by a designated department to other departments. Amounts expended by the fund are
reestablished from either operating earnings or by transfers from other funds.
INVESTMENT. Securities held for the production of income in the form of interest and dividends.
LIABILITY. Probable future sacrifices of economic benefits arising from present obligations of a
particular entity to transfer assets or provide services to other entities in the future as a result of past
transactions or events.
LINE -ITEM. A detailed classification of an expense or expenditure classified by object within each
Division.
LONG-TERM DEBT. Debt with a maturity of more than one year after the date of issuance
MODIFIED ACCRUAL BASIS. Governmental funds use the modified accrual basis of accounting.
Revenues are recognized in the period in which they become both available and measurable.
Expenditures are recognized at the time a liability is incurred.
NET INCOME. A term used in governmental enterprise to designate the excess of total revenues over
total expenses.
NONOPERATING EXPENSE. Proprietary fund expenses incurred in performance of activities not
directly related to supplying the basic service by a governmental enterprise.
NONOPERATINC INCOME. Proprietary fund income that is not derived from the basic operations of
such enterprises.
OBJECT CODE. Expenditure classification according to the types of items purchased or services
obtained; for example, personnel services, materials and supplies, contractual service, and capital.
191
GLOSSARY, (continued)
OBJECTIVE. An objective is a decision about the amount of progress to be made within a specified
period of time. It states in measurable and quantitative terms the results to be achieved within a specified
time and plans the incremental steps to achieve the goal.
OPERATING TRANSFER. Legally authorized interfund transfers from a fund receiving revenue to the
fund that makes expenditures.
ORDINANCE. A formal legislative enactment by the governing board of a municipality. If it is not in
conflict with any higher form of law, such as a state statute or constitutional provision, it has the full force
and effect of law within the boundaries of the municipality to which it applies.
PERFORMANCE BUDGET. A budget which relates appropriations to work loads. By featuring unit
measures, performance budgets are believed to express official and citizen interest in the managerial
value of efficiency.
PERFORMANCE MEASURES. Performance measures provide a means of identifying the level of
service provided. Performance measures include a measurement of Demand, Workload, Productivity, and
Effectiveness.
PROGRAM. Operating units within a Division. Each program represents a specific type of activity
within its Division aimed at providing a service for which the City is responsible.
PROGRAM BUDGET. A budget which relates appropriations to goals. Budget makers practicing this
approach strive to appropriate sums to non -organization, goal -oriented cost centers. Program budgeting is
believed to express official and citizen interest in planning and in the effective use of resources.
PROGRAM OBJECTIVES. A program objective is a decision about the amount of progress to be
made within a specified period of time in reducing the gap between real conditions and the ideal
conditions described in the Program Description. It states in measurable quantitative terms the results to
be achieved within a specified time and plans the incremental steps to achieve them.
PRODUCTIVITY. Unit cost (productivity data) enables decision -makers to measure efficiency, as
opposed to total expenditures. Productivity unit costs can also be used to quickly estimate the cost of
adding more service or savings realized from reductions in service.
PROPRIETARY FUND. Sometimes referred to as "income -determination" or "commercial -type"
funds. Examples are enterprise and internal service funds.
RESERVE. An account that records a portion of the fund equity that must be segregated for some future
use and which is not available for further appropriation or expenditure.
RETAINED EARNINGS. The accumulated earnings of an enterprise or internal service fund that have
been retained in the fund and that are not reserved for any specific purpose.
REVENUE. Additions to fund financial resources other than from interfund transfers and debt issue
proceeds.
SPECIAL REVENUE FUND. A fund established to account for revenues from specific taxes or other
earmarked revenue sources that by law are designated to finance particular functions or activities of
government.
192
GLOSSARY, (continued)
TAX. A compulsory charge levied by a governmental unit for the purpose of raising revenue. These
revenues are used to pay for services or improvements provided for the general public benefit.
UNRESERVED FUND BALANCE. The amount remaining in a fund that is not reserved for some
future use and which is available for further appropriation or expenditure.
USER CHARGE. A charged levied against users of a service or purchasers of a product of an enterprise
or internal service funds.
WORKLOAD. Workload data answers the question about how much service is being provided, as well
as how output is meeting service demand. Workload data is also the basis, along with total expenditures,
for unit cost or productivity indicators.
193
City of Fayetteville, Arkansas
Index
2010 Budget Executive Summary...........................................................................................................111-X
2010 Capital Budget..........................................................................................................................165-177
2010 Capital Projects Comprehensive Detail....................................................................................162-164
2010 Capital Projects Summary................................................................................................................
161
Acronyms...........................................................................................................................................186-187
Administrative Procedures to Adjust the Approved Budget......................................................................7-8
Airport Fund Activity Expenditure Summary..........................................................................................
121
Airport Fund Description...................................................................................................................117-118
AirportFund Operating Budget................................................................................................................
119
Airport Fund Projected Operating Performance.......................................................................................
120
BudgetFlowchart ..........................................................................................................................................
3
Budget Organizational Structure...................................................................................................................
9
BudgetProcess...........................................................................................................................................1-2
BudgetResolution.......................................................................................................................................
XI
CapitalImprovement Policy.........................................................................................................................
6
Capital Improvements Program Directional Information..................................................................158-160
Capital Improvements Program Introduction...........................................................:........................155-157
Chart of Fund Types - Governmental.........................................................................................................
I 1
Chart of Fund Types - Proprietary & Fiduciary ..........................................................................................
12
Community Development Block Grant Fund Activity Expenditure Summary..........................................45
Community Development Block Grant Fund Description..........................................................................43
Community Development Block Grant Fund Summary.............................................................................44
Consolidated Fund - Department - Program Structure...............................................................................
10
DebtPolicy...................................................................................................................................................
5
DebtPosition.............................................................................................................................................
178
Debt Service Payment Schedule...............................................................................................................
182
Debtto Maturity Schedule........................................................................................................................
184
Description of Outstanding Bonds.....................................................................................................179-180
Drug Law Enforcement Fund Activity Expenditure Summary ..................................................................
65
Drug Law Enforcement Fund Description..................................................................................................63
Drug Law Enforcement Fund Summary ...........................................................................:.........................64
EDI Attainable Housing Grant Fund Activity Expenditure Summary .......................................................49
EDI Attainable Housing Grant Fund Description.......................................................................................47
EDI Attainable Housing Grant Fund Summary ..........................................................................................48
Energy Block Grant Fund Activity Expenditure Summary ........................................................................
53
Energy Block Grant Fund Description........................................................................................................
51
Energy Block Grant Fund Summary...........................................................................................................
52
ExpenditurePolicy.....................................................................................................................................4-5
FinancialReporting Policy...........................................................................................................................6
Fire Bond Fund Activity Expenditure Summary ........................................................................................69
FireBond Fund Description........................................................................................................................67
FireBond Fund Summary...........................................................................................................................68
Fire Pension Fund Activity Expenditure Summary..................................................................................
133
Fire Pension Fund Description..................................................................................................................
131
Fire Pension Fund Summary .....................................................................................................................
132
General Fund Activity Expenditure Summary.......................................................................................22-32
General Fund Description......................................................................................................................15-20
194
City of Fayetteville, Arkansas
Index
GeneralFund Summary..............................................................................................................................
21
Glossary.............................................................................................................................................188-193
Impact Fee Fund Activity Expenditure Summary ......................................................................................
61
ImpactFee Fund Description......................................................................................................................59
ImpactFee Fund Summary.........................................................................................................................60
Index..................................................................................................................................................194-196
Investment and Cash Management Policy.................................................................................................5-6
Legal Debt Margin Computation..............................................................................................................
183
List of Elected Officials, Administrative Officials, & Management Staff ................................................185
185
Multi -Year Comparison - Adopted Budget Expenditures..........................................................................
14
Off Street Parking Fund Activity Expenditure Summary...........................................................................41
Off Street Parking Fund Description..........................................................................................................39
Off Street Parking Fund Summary..............................................................................................................40
Parks Development Fund Activity Expenditure Summary.........................................................................
57
Parks Development Fund Description........................................................................................................55
Parks Development Fund Summary ...........................................................................................................
56
Personnel Summary Personnel Variation Summary.................................................................................
153
Personnel Summary Full Time Equivalent Basis......................................................................................
139
Personnel Summary by Activity........................................................................................................140-152
Police Pension Fund Activity Expenditure Summary ...............................................................................
129
Police Pension Fund Description..............................................................................................................
127
Police Pension Fund Summary .................................................................................................................
128
Replacement & Disaster Recovery Fund Activity Expenditure Summary .................................................81
Replacement & Disaster Recovery Fund Description................................................................................
79
Replacement & Disaster Recovery Fund Summary....................................................................................
80
Replacement & Disaster Recovery Fund:
ReservePolicy..............................................................................................................................................
5
RevenuePolicy.............................................................................................................................................
4
Sales Tax Capital Improvements Fund Activity Expenditure Summary ....................................................85
Sales Tax Capital Improvements Fund Capital Budget.........................................................................86-87
Sales Tax Capital Improvements Fund Description....................................................................................83
Sales Tax Capital Improvements Fund Summary.......................................................................................84
Sales Tax Construction Bond Fund Activity Expenditure Summary .........................................................99
Sales Tax Construction Bond Fund Description........................................................................................97
Sales Tax Construction Bond Fund Summary............................................................................................98
Scheduleof Bonds Outstanding................................................................................................................
181
Shop Fund Activity Expenditure Summary..............................................................................................
138
ShopFund Description.............................................................................................................................
135
ShopFund Operating Budget....................................................................................................................
136
Shop Fund Projected Operating Performance...........................................................................................
137
Solid Waste Fund Activity Expenditure Summary ............................................................................
115-116
Solid Waste Fund Description...........................................................................................................111-112
Solid Waste Fund Operating Budget........................................................................................................
113
Solid Waste Fund Projected Operating Performance................................................................................
114
Sourcesand Uses of Funds.........................................................................................................................
13
Street Fund Activity Expenditure Summary ..........................................................................................36-37
StreetFund Description.........................................................................................................................33-34
StreetFund Summary.................................................................................................................................35
195
City of Fayetteville, Arkansas
Index
TIF Bond Fund Activity Expenditure Summary.........................................................................................
73
TIFBond Fund Description........................................................................................................................71
TIFBond Fund Summary...........................................................................................................................72
TIF Capital Improvements Fund Activity Expenditure Summary ..............................................................95
TIF Capital Improvements Fund Description.............................................................................................93
TIF Capital Improvements Fund Summary................................................................................................94
Town Center and Parking Facility Fund Activity Expenditure Summary ................................................
126
Town Center and Parking Facility Fund Description...............................................................................
123
Town Center and Parking Facility Fund Operating Budget......................................................................
124
Town Center and Parking Facility Fund Operating Performance.............................................................
125
Transmittal Memo from the Mayor to Council..........................................................................................1-11
Wastewater Improvements Sales Tax Bond Fund Activity Expenditure Summary ...................................77
Wastewater Improvements Sales Tax Bond Fund Description...................................................................
75
Wastewater Improvements Sales Tax Bond Fund Summary......................................................................
76
Wastewater System Improvements Project Fund Activity Expenditure Summary....................................91
Wastewater System Improvements Project Fund Description....................................................................89
Wastewater System Improvements Project Fund Summary.......................................................................90
Water & Sewer Fund Activity Expenditure Summary ......................................................................106-1
10
Water & Sewer Fund Description......................................................................................................101-103
Water & Sewer Fund Operating Budget...................................................................................................
104
Water & Sewer Fund Projected Operating Performance..........................................................................
105
196
I.,r
. •. • A.
TO:
FROM
DATE:
THE CITY OF FAYETTEVILLE. ARKANSAS
BUDGET It RESEARCH DIVISION
113 West Mountain Street
FavetteMle, AR 72701
ry
Mayor Lioneld Jordan and Members of the City Council
Don Marr, Chief of Staff
Paul A. Becker, Finance Director
November 19, 2010
►
SUBJECT: Budget Amendment Report - Third Quarter 2010 (REVISED)
Please find attached a revised Budget Amendment Report that breaks out the Budget
Amendments by prior year re -appropriations, revenue sources, and Fund Balance. After
reviewing the original report I felt that a breakout would enhance the report's
understanding.
This report is being forwarded to you in keeping with the Budget Administrative Procedures
policy which requires the Budget Division to report to the City Council on a quarterly basis
information on Budget Amendments approved by the City Council or required by bond
trustee action.
If you have any questions or comments, please feel free to contact me at 575-8330.
Budget & Research Division Telecommunications Device for the Deaf
113 West Mountain - Fayetteville, AR 72701 TOO (479) 521-1316
•
Budget Amendment
Quarterly Report
Third Quarter 2010
November 19, 2010
Page 1 of 7
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