The URL can be used to link to this page

Home My WebLink About231-09 RESOLUTIONRESOLUTION NO. 231-09 A RESOLUTION TO APPROVE THE PURCHASE OF A FULLY REDUNDANT MODULAR CHASSIS SWITCH FOR THE POLICE DEPARTMENT FROM AOS PURSUANT TO THE STATE CONTRACT PRICE OF $70,227.00 AND TO APPROVE THE ATTACHED BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of a fully redundant modular chassis switch for the Police Department from AOS pursuant to the state contract price of $70,227.00 and approves the attached budget adjustment. PASSED and APPROVED this 17th day of November, 2009. APPROVED: ATTEST: — By: Mayor SOIVDRA E SMITH, City Clerk/Treasurer av- • Greg Tabor Submitted By City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements 11/17/2009 City Council Meeting Date Agenda Items Only Support Services Division Action Required: Police Department Approve the replacement of eight (8) network switches to one (1) fully redundant chassis switch to meet all foreseeable needs of the Police Department and approval of a budget adjustment in the amount of $70,227 to move project funds to the correct fixed asset account. 70 227 00 Cost of this request 4470-9470-5801.00 Account Number 06002-1 Project Number Budgeted Item X $ 136,336.00 39,469.01 Police Technology Improvments Program Category / Project Name Fixed Asset Funds Used to Date Program / Project Category Name 96,866.99 Sales Tax Capital Improvements Remaining Balance Fund Name Budget Adjustment Attached X Departm City Attorney % 4J Finance and Internal Services Director Chief off Staff ayor Date I -3o-a4 Date r'6- 3�ooq Date /1-3-09 Date Date Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: Received in Mayor's Office Comments: Revised January 15, 2009 • To: From: Date: Re: FAYETTEVILLE THE CITY OF FAYETTEVILLE, ARKANSAS POLICE DEPARTMENT Lioneld Jordan, Mayor and Fayetteville City Council Greg Tabor, Acting Chief of Police October 28, 2009 Police Department Scheduled Network Switch Replacement Background Today, the PD's network fabric is a comprised of 8 interconnected Cisco 3550 layer 3 switches with a 3550-12G Layer 3 switch serving as its core, which was purchased in December of 2003. The other switches vary in age from 5-7 years and all have served us well during this time with no hardware failures. This is a budgeted scheduled replacement of obsolete network equipment. Discussion Replacement of individual switches would require replacement of our interconnect modules and cables because the current production switches do not support our existing hardware. Software updates have to be performed on each individual device, and would take the device out of service during the update. The proposed core switch has the ability to apply updates without the need to be restarted, eliminating network downtime usually associated with updates. More robust and flexible security configuration options available with the new core switch are needed to more easily comply with increasing CJIS requirements to permit access to the state and federal government's criminal justice networks. In a 24/7 criminal justice environment, there is simply no good time to take the network down for maintenance. Recommendation Approve the state contract purchase of one fully redundant modular chassis switch to replace the PD's eight current obsolete switches. The purchase will allow the PD to meet all of our current switching needs and have the ability to accommodate needs for the foreseeable future, while having no annual maintenance costs until 2015. Budget Impact CIP would be expensed 70,227.48 Maintenance coverage for 5 years is included in the price. 100-a West Rock Street, Fayetteville, Arkansas 72701 Phone: (479) 587-3555 Fax: (479) 587-3522 • RESOLUTION NO. A RESOLUTION TO APPROVE THE PURCHASE OF A FULLY REDUNDANT MODULAR CHASSIS SWITCH FOR THE POLICE DEPARTMENT FROM AOS PURSUANT TO THE STATE CONTRACT PRICE OF $70,227.00 AND TO APPROVE THE ATTACHED BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of a fully redundant modular chassis switch for the Police Department from AOS pursuant to the state contract price of $70,227.00 and approves the attached budget adjustment. PASSED and APPROVED this 3`d day of November, 2009. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer City of Fayetteville W Mountain Fayetteville, AR Account Manager: Brad Shepard 479.899-6830 Phone Humber.113 Email: brad.sbepardeaos5.coin 405 Expect the Bestl Sine* IOW Design Consultant: Phone Number: Email: Randy Miles 479.899.6830 randriMilseeoe5 mm Quote Number 20090929 FPD 001c Project Name Core Switching Infrastructure ARKANSAS STATE CONTRACT #SP -09.0229, VENDOR #100161321 Date Prepared: 10/8/2009 Valid To: 11/7/2039 �w eSe gtaliiiiiiiiiiiiiiiiiiiiR$ 59673T00) WaWielEf I IS 9T97,2l00,1 Subtotal $ 63,645.00 Shipping a Handling $ 636.45 Professional Services $ - Pr a ect Total ee $ 64 281.45 Taxes (Estimate): 5 5,946.03 Tot. - S 71 .4: If the More address is not the shipplti atldret • Pleem reference the Mew Quote Number Mi provide the proper atldens. 4( In Customer Pt). "Pita Applicable teas. Navel, arch Expenses Part Number WS-C4507R-E PWR-C45-4203ACV PWR-C45-4200ACV/2 545E1PBX9-12240SG WS-X45-5UP6 E WS-X45-SUP6-E/2 WS-X4548-GB-RJ45V• WS-X4648-RJ45V4 GLC•SX9NM Description Qty 1. o :--- Cet45C0 E-Serles 7-5ot Chassis, Ian, ro ps, Red Sup Capable Catalyst 4500 4200W AC dual Input Poser Stpply (Data • POE) Catalyst 4500 4200W AC dual Inert Pose Supply (Data • PoE) Cleo CAT4500E IDS IP BASE 5SH Catalyst 45W E -Series Sip 6-E. 241OGE(X2) w/ Twin Gig Catalyst 45xxR E -Series Sup 6-E, 2x1OGE(X2) w/ Twin Gig Catalyst 4500 PoE 8o2.3af 10/100/1000, 48 -Ports (RJ45) Catalyst 4500 E.5eries 48 -Port PoE• Ready 10/103/1000(RJ45) GE SFP, LC connector SX transceiver List Price Discount Price 59,995 53,995 53,995 50 519,995 519,995 57,495 57,495 5500 55,997.00 52,397.00 52,397.03 50.03 511,997.00 511,997.00 34,497.03 54,497.00 5303.03 Subtotal: Extended Price 55,997.00 52,397.00 52,397.00 50.00 511,997.00 511,997.00 58,994.03 58,994.03 $900.03 553,673.00 _rands CON-SNT-C4507RE CON•SNT-C4507RE YMRTNET 8X5XNBD WS.C4507R-E SMARTNET 8X5XNBD WS.C4507R-E (years 2-5 Smartnet) 1 4 2,770.00 2,493.03 incl 1 ye 59,972.00 Terms and Conditions THIS DOCUMENT SERVES AS AN ADDENDUM TO THE A05 MASTER SEANCES AGREEMENT • A doer paha 1 p 5O% may be required before the order can be processed. • All applicable state and kcal taxes, dipping charges MOB customer duck). travel and apKbted expenses will be added to Invoke. ▪ AU. SALES ARE FINAL. No 'opened' product may be retuned. Return requests for unopened product must be: 1) preapproved by AOS 3) contingent upon RAM approval from the supplier prior to return 3) Mil be subject to a 20% restocking fee. it accepted. SOS is tot respmsskle Io configuration, compatibility or products requested per customer -provided specllkatioe. Professional design consulting services are available to be quoted upon request. • Full payment for "flat rake services Is due upon completion. • Increased rates are charged for services performed alter -lours, on weekends or holidays. • AOS will mordb to the ordering, delivery, warranties and maintenance agreements of all equipment and software co po ents listed Mat are purchased through A05. • AOS MU only Poen orders signed by an agent of the company and a purchase order mat be provided if rewired by your organlvtkn. 'Customer b respomkle for returning all trade•in rmchaedbe to the designated parties or Issue a certificate of destruction If that is required. failure to do so will result In a chime to the customer In the equipment not retuned. ▪ hourly services are due upon delhery of services. • Non -solicitation of employees. Each party agrees not to hire Or solicit for employment for as an Individual Independent contractor) any employee of the other party until s4(6) months after the date such person terminates employment with the other party. AOS further agrees not to hire or solicit for employment (o as an indlybual Independent comnctol any other Individual whit he she b performing services for Customer puapant to a contract. If this paragraph b beached by the hiring of an employee of Customer or A05, damages for such breach are agreed to be equal to the demonstrated colt 01 training a replacement for such Individual. This paragraph does rot apply to the hiring or solicitation of any Individual who did not become known to the hiring or soliciting party It I the labor -DDM between Customer and A0$ created by Nb Agreement. Nock contracts must be pad in IUB ped to receiving the dbcounted rate on work Mat Rate and Misty services subject to progress bluing et the end of each AOS montMy billing cycle. To accept Mb quota tlon, s n and return to Alexander Open Systems: ie F : FAYETTEVILLE: z.• •>t ,yrs T`� ADS! 5502 Walsh Lane 1 Suite 1021 Rogers, AR 7276r', - ••A.. . GO I of ''11, cTO ttt % • 2 :Obi+! // °rh 1 20090929 FPD OOL.xlsx City of Fayetteville, Arkansas Budget Adjustment Form Budget Year 2009 Department: Citywide Division: ' Citywide Program: Sales Tax Capital Improvements Date Requested 11/17/2009 Adjustment Number Project or Item Added/Increased: Fully redundant chassis switch Project or Item Deleted/Reduced: Minor Equipment Justification of this Increase: Scheduled replacement of obsolete equipment Justification of this Decrease: Move budget to correct account for the purchase of technolgy improvements for Police Department Account Name Increase Budget Account Number Amount Project Number Fixed Assets 4470 9470 5801 00 70,227 06002 1 Account Name Minor Equipment • Decrease Budget Account Number 4470 9470 5210 00 Amount Project Number 70,227 06002 1 Budget & Research Use Only Type: A B C E V.090403 B 1 get i'rector Date Department Director Date D Requested By T a.,. Q . General Ledger Date Date 3.09 Posted to General Ledger Posted to Project Accounting M: or ate Initial Date Finance Director %I- 1-2409 Date Initial Date