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HomeMy WebLinkAbout212-09 RESOLUTIONRESOLUTION NO. 212-09 A RESOLUTION ACCEPTING THE 2009-2010 SELECTIVE TRAFFIC ENFORCEMENT PROGRAM (STEP) GRANT IN THE AMOUNT OF $108,000.00 FOR THE PURPOSE OF PAYING OVERTIME TO OFFICERS ENGAGED IN THE ENFORCEMENT OF DWI/DUI AND SEATBELT LAWS AND OTHER PURPOSES; AND APPROVING A BUDGET ADJUSTMENT RECOGNIZING THE GRANT REVENUE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby accepts the 2009-2010 Selective Traffic Enforcement Program (STEP) Grant in the amount of $108,000.00 for the purpose of paying overtime to officers engaged in the enforcement of DWI/DUI and seatbelt laws. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a Budget Adjustment recognizing the grant revenue. PASSED and APPROVED this 6`h day of October, 2009. APPROVED: ATTEST: B By: aa,LO SONDR4 E SMITH, City Cler rer G• \RK/TR�s,, 4�•GkSY O,c•G1.O • FAYETTEVILLE: 41 :,9s'• • KANSP•J,S ,''y.NGTON cp%%%% ''�auu,I, %%%%` Greg Tabor Submitted By City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements 10/6/2009 City Council Meeting Date Agenda Items Only Patrol Division Action Required: • Police Department Acceptance of the 2009-2010 Selective Traffic Enforcement Program (STEP) grant award in the amount of $108,000 and the local in-kind matching requirement of $83,000. 108,000.00 Cost of this request 1010-2920-5210.00 1010-2920-5120.00 Account Number • 08067-0910 Project Number 108,000.00 Category / Project Budget Police STEP Grant 2009-2010 Program Category / Project Name Grant Funds Used to Date Program / Project Category Name 108,000.00 General Remaining Balance Fund Name Budgeted Item X Budget Adjustment Attached X Depanmen Date C)9 City Attorney Date InternijakttL94rys Director �� e Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: Received in Mayor's Office ( ED Comments: Revised January 15, 2009 'Faitevl le ARKANSAS Fayetteville Police Department 100-A West Rock Fayetteville, AR 72701 Telephone: (479) 587-3555 Fax: (479) 587-3563 Departmental Correspondence To: Mayor Lioneld Jordan and City Council From: Greg Tabor, Police Chief a Date: September 15, 2009 Re: 2009-2010 Selective Traffic Enforcement Program (STEP) Grant Award Background The Fayetteville Police Department has participated in the Selective Traffic Enforcement Program (STEP) every year since its inception in 1998. For twelve (12) years, we have partnered through grant funding with the Arkansas Highway Safety Office in an effort to reduce the total number of motor vehicle crashes, injuries and fatalities. Our primary strategy for reaching our mutual goals is through dedicated and diligent enforcement of occupant protection and DWI/DUI laws. This is accomplished by dedicating patrol officer(s) to monitor STEP activity for a given period of time in a known problem area. In addition to increased law enforcement, this grant funding allows us to participate in directed DWI Checkpoints, Click It or Ticket protection mobilizations, purchase additional equipment, provide child safety seat checkpoints, and a loaner child safety seat for those in need. Discussion The 2009-2010 STEP Grant Award is based on a local match of in-kind expenses in the amount of $83,000 and a grant award for $95,500 in federal and $12,500 in state funding. Local matching funds are only required on the federal funding portion and the state funding is considered a local match In-kind expenses are defined as on -duty regular shift hours dedicated to STEP activity; furthermore, this grant will reimburse the City for overtime hours dedicated to STEP activity. The grant period for this application runs from October 1, 2009 to September 30, 2010. STEP is a very important program and funding source for the Fayetteville Police Department. Through dedicated STEP activity during our regular shift hours, our Department can meet the in-kind matching funds required of this grant application. Furthermore, the loss of this grant funding would have an adverse affect on community safety. Recommendation Due to the many positive results, Staff recommends acceptance of the 2009-2010 Selective Traffic Enforcement Program Grant Award. If you should have any comments or question regarding this grant application, please contact Chief Tabor or Capt. Brown at extension 500. Budget Impact In-kind expenses in the amount of $83,000 are budgeted and $12,500 will be provided by the State for total matching funds of $95,500. Our patrol officers will be performing these duties irregardless of STEP Grant matching requirements. RESOLUTION NO. A RESOLUTION ACCEPTING THE 2009-2010 SELECTIVE TRAFFIC ENFORCEMENT PROGRAM (STEP) GRANT IN THE AMOUNT OF $108,000.00 FOR THE PURPOSE OF PAYING OVERTIME TO OFFICERS ENGAGED IN THE ENFORCEMENT OF DWI/DUI AND SEATBELT LAWS AND OTHER PURPOSES; AND APPROVING A BUDGET ADJUSTMENT RECOGNIZING THE GRANT REVENUE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby accepts the 2009-2010 Selective Traffic Enforcement Program (STEP) Grant in the amount of $108,000.00 for the purpose of paying overtime to officers engaged in the enforcement of DWI/DUI and seatbelt laws. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a Budget Adjustment recognizing the grant revenue. PASSED and APPROVED this 6`h day of October, 2009. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer Mike Beehe Governor ARKANSAS STATE POLICE COMMISSION Warren Dupwe Chairman Jonesboro Dr. Charisse Childers Vice -Chairperson Lade Rork Dr. Lewis Shepherd Secretary Arkadepia John W. Allison Canty Steve G. Smith Littk Rork Jane Christenson I larrison Daniel 'Woody" Futrell Nwbrille State of Arkansas ARKANSAS STATE POLICE 1 State Police Plaza Drive Little Rock, Arkansas 72209-4822 www.asp.arkansas.gov "SERVING WITH PRIDE AND DISTINCTION SINCE 1935" September 10, 2009 Captain William K. Brown Project Coordinator Fayetteville Police Dept. 100-A W Rock St. Fayetteville, AR 72701-6191 Re: OP -2010-03-02-13 K8-2010-08-08-13 SE -2010-13-01-13 Selective Traffic Enforcement Project (STEP) Dear Captain Brown: Winford E. Phillips Director The above referenced FY 2010 Subgrant Agreement is enclosed for your review and signature. The Subgrant Agreement/Contract Terms and Common Rule for this program are made a part of this agreement and should be kept in your agency's file with your copy of the signed agreement. The agreement may not include all items presented in your proposal. Only those activities included in the agreement are eligible for reimbursement. Please return the signed agreement (keep the enclosed Subgrant Agreement/Contracts Terms and Common Rule) to our office no later than September 24, 2009. We will send you a copy of the fully executed agreement. We look forward to working with your agency during the upcoming year. Enclosure C: Agreement/Contract File Sincerely, Bridget White Administrator Highway Safety Office 1 Mile Beebe Coon, State of Ati*ansasA s cP9s 1.0 `W JF PO;.s— ARKANSAS STATE POLICE 1 State Police Para Drift Little Rads, Arkansas 722094822 www.asp.arkansatgov 'SERVING H7TH PRIDE AND DISTINCTION SINCE 1935" Winford E. Philips Director FY 2010 HIGHWAY SAFETY SUBGRANT AGREEMENT OCCUPANT PROTECTION PROGRAM ALCOHOL AND OTHER DRUGS COUNTERMEASURE PROGRAM SPEED ENFORCEMENT PROGRAM RECIPIENT Fayetteville Police Department 100-A West Rock Street Fayetteville, Arkansas 72701 Telephone: (479) 587-3500 Fax: (479) 587-3522 TYPE OF APPLICATION Initial: Revision: Continuation: X INITIAL PROJECT STARTING DATE October 1, 1998 AMOUNT COST CATEGORY FEDERAL STATE Personal Services $91,100 Equipment 4,400 Maintenance & Operation Other Direct Costs Indirect Costs Administrative Costs Total $95^500 $12,500 LOCAL $57,270 16,600 9,130 $12,509 $83.00Q Page 1 of 16 GOVERNMENTAL UNIT Fayetteville Police Department 100-A West Rock Street Fayetteville, Arkansas 72701 PROJECT NO. OP -2010-03-02-13 PROJECT NO. K8-2010-08-08-13 PROJECT NO. SE -2010-13-01-13 TAX ID NO. 71-6018462 PROJECT TITLE Selective Traffic Enforcement Project OPERATIONAL AREA OF PROJECT City of Fayetteville PROJECT PERIOD FUNDING PERIOD From 10-1-2009 From 10-1-2009 To: 9-30-2010 To: SOURCE Federal State Local Total FUNDING 9-30-2010 AMOUNT $95,500 12,500 83,000 $121.000 Item 1. Title Page 2. Index Page ARKANSAS STATE POLICE HIGHWAY SAFETY SUBGRANT AGREEMENT INDEX 3. Background, Problem Statement, Goal Statement 4. Scope of Work 5. Audit and Certification Requirements Page 1 2 3 4 5-7 6. Work Statement 8-12 7. Subgrantee Invoice Forms 13-15 8. Signature Sheet 16 AGREEMENT PREPARED BY: Lakesha Smith TITLE: Fiscal Manager ADDRESS: Arkansas State Police Arkansas Highway Safety Office 1 State Police Plaza Little Rock, AR 72209 PHONE. (501) 618 - 8132 FAX: (501) 618 - 8124 Page 2 of 16 ARKANSAS STATE POLICE HIGHWAY SAFETY SUBGRANT AGREEMENT PROBLEM AND GOALS BACKGROUND The State of Arkansas is taking increased steps to address safety on the State's roadways as part of an effort to implement innovative strategies to reduce traffic fatalities throughout the State. The Arkansas Highway Safety Office (AHSO) considers safety issues by focusing on behavioral aspects at the driver level. The goal is to reduce highway fatalities by better identifying driver behaviors that cause fatal crashes, implementing programs to address those behaviors and targeting locations where fatal crashes occur. Based on a five-year average (2004 — 2008), 654 people lose their lives each year on Arkansas roadways. In 2008, there were 600 total traffic fatalities compared to 649 the previous year. Over the past five years, alcohol-related fatalities (fatalities involving a driver or motorcycle operator with a BAC of .08 or greater) averaged 187 per year. In 2008, there were 171 such alcohol-related fatalities. This is a decrease of 10 from the previous year. An additional area of concern is occupant protection where in 2008 there were 265 unrestrained passenger vehicle occupant fatalities. In 2008, Arkansas' safety belt use rate was 70.4%, while the National use rate stood at 83%. However, Arkansas' safety belt use rate increased to 74.4% in 2009. Also of concern are speed -related fatalities where in 2008, 63 people died as a result of speed -related crashes. Strict enforcement of the State's traffic laws, through Selective Traffic Enforcement Projects (STEP), has been proven effective in reducing traffic crashes and fatalities. The State will continue to use this strategy to address its traffic safety problems. PROBLEM STATEMENT The city of Fayetteville is a community of 72,208 residents having a geographical size of 43.4 square miles. The city posted 38 traffic fatalities from 2004 through 2008 and of those 21 were alcohol- related and 3 were speed -related. A seat belt use rate of 80% was recorded in 2009. In 1998 the Fayetteville Police Department began a proactive approach to collision reduction which included implementation of the STEP through a grant with the AHSO. The Department wishes to continue to operate aggressive and sustained selective traffic enforcement, as well as, participate in the State's Impaired Driving, Seat Belt, and Speed mobilizations/campaigns. GOALS The overall goal of this project is to reduce the number of traffic -related crashes and fatalities by conducting a selective traffic enforcement project in Fayetteville. The goal for each component of this project is as follows: Alcohol Component (Section 410) — Reduce the annual number of alcohol-related crashes from 95 and reduce the number of alcohol-related fatalities from 4 as recorded in 2008. Seat Belt Component (Section 402) — Increase seat belt use by 3 percentage points from 80% in 2009 to83%m2010. Speed Component (Section 402) — Reduce the number of speed -related crashes from 150 and the number of speed -related fatalities from one as recorded in 2008. Page 3 of 16 ARKANSAS STATE POLICE HIGHWAY SAFETY SUBGRANT AGREEMENT SCOPE OF WORK SUMMARY OF PROJECT OBJECTIVES: This project's primary objectives are to achieve an average of three vehicle stops per hour per officer during traffic enforcement (with an emphasis on enforcement of speed and occupant restraint laws) and one DWI/DUI arrest per eight hours per officer during alcohol enforcement. A public information and education program will support these objectives. METHOD OF EVALUATION BY ASP/HSO ADMINISTRATIVE: X IMPACT EVALUATION: X By achievement of performance standards. REIMBURSEMENT - ACTUAL COST ONLY ASP/HSO will reimburse the recipient an amount equal to % of all eligible cost. X ASP/HSO will reimburse the recipient an amount equal to all eligible costs as identified in work statement. REIMBURSEMENT LIMITS 1. Maximum amount eligible for reim- bursement: Federal Funds: $ 95,500 State Funds: $ 12,500 2. Only those orders placed and costs incurred during the following time period shall be eligible for reimburse- ment: (Date) 10-1-2009 to (Date) 9-30-2010 3. The recipient must bear all costs not eligible for Federal reimbursement. Federal and State regulations shall be the basis for determining eligibility of costs, as detailed in the General Provisions and Subgrant Agreement/Contract Terms. This agreement may be amended only by written notice in advance and in accordance with ASP/HSO policy. (See Subgrant Agreement/Contract Term II.) Page 4 of 16 ARKANSAS STATE POLICE HIGHWAY SAFETY SUBGRANT AGREEMENT AUDIT REOUIREMENTS The recipient will arrange for an organization -wide financial and compliance audit, as required by OMB Circular A-133, within the prescribed audit reporting cycle. The audit report must separately identify highway safety funds from other Federal funds. One (1) copy of the report will be furnished to the Arkansas State Police Highway Safety Office within three months of the report date. Failure to furnish an acceptable audit as determined by the cognizant Federal audit agency may be a basis for denial and/or refunding of Federal funds. A copy of A-133 is available on request. The recipient has been made aware of audit requirements. CERTIFICATION REGARDING FEDERAL LOBBYING: The recipient certifies, to the best of his or her knowledge and belief, that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form -LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. (3) The undersigned Mall require that the language of this certification be included in the award documents for all sub -award at all tiers (including subcontracts, subgrants, and contracts under grant, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. Page 5 of 16 ARKANSAS STATE POLICE HIGHWAY SAFETY SUBGRANT AGREEMENT RESTRICTION ON STATE LOBBYING: None of the funds under this program will be used for any activity specifically designed to urge or influence a State or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any State or local legislative body. Such activities include both direct and indirect (e.g., "grassroots") lobbying activities, with one exception. This does not preclude a State official whose salary is supported with NHTSA funds from engaging in direct communications with State or local legislative officials, in accordance with customary State practice, even if such communications urge legislative officials to favor or oppose the adoption of a specific pending legislative proposal. CERTIFICATION REGARDING DEBARMENT AND SUSPENSION: In accordance with the provisions of 49 CFR Part 29, the State agrees that it shall not knowingly enter into any agreement under its Highway Safety Plan with a person or entity that is barred, suspended, declared ineligible, or voluntarily excluded from participation in the Section 402 program, unless otherwise authorized by NHTSA. The State further agrees that it will include the following clause and accompanying instruction, without modification, in all lower tier covered transactions, as provided by 49 CFR Part 29, and in all solicitations for lower tier covered transactions. Instructions for Lower Tier Certification I. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below. 2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. 3. The prospective lower tier participant chill provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 4. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, participant, person, primary covered transaction, principal, proposal, and voluntarily excluded, as used in this clause, have the meanings set out in the Definition and Coverage sections of 49 CFR Part 29. You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations. Page 6 of 16 ARKANSAS STATE POLICE HIGHWAY SAFETY SUBGRANT AGREEMENT 5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR Part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated. 6. The prospective lower tier participant further agrees by submitting this proposal that is it will include the clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion -- Lower Tier Covered Transaction," without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions. (See below) 7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR Part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the List of Parties Excluded from Federal Procurement and Non -procurement Programs. 8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR Part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. Certification Regardtng Debarment, Suspension, Ineligibility and Voluntary Exclusion -- Lower Tier Covered Transactions: 1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. 2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participants shall attach an explanation to this proposal. • Page 7 of 16 ARKANSAS STATE POLICE HIGHWAY SAFETY SUBGRANT AGREEMENT WORK STATEMENT A. The recipient, Fayetteville Police Department, in exchange for consideration offered by the Arkansas State Police Highway Safety Office, hereafter referred to as the Arkansas Highway Safety Office (AHSO), and in the interest of improving highway safety, hereby agrees to pursue the achievement of the following objectives: 1. Appoint a Project Coordinator to be a liaison between the recipient and the Arkansas Highway Safety Office (AHSO) and to be responsible for coordinating selective enforcement activities and financial transactions associated with this subgrant agreement. Herein, give signature authorization for the Project Coordinator to request reimbursement and agreement change orders when applicable. Compensation for the Project Coordinator will be from local funds. 2. Ensure that the Project Coordinator, or designee, has successfully completed the Arkansas Highway Safety Office Project Management Course if offered. This course will provide information and updates on State, Federal and Highway Safety Office policies and procedures. Travel, meals and lodging will be reimbursed for eligible participants. Participants will be notified of the specific dates and location of this course. 3. Implement a seat belt policy if one does not exist. If not previously submitted, provide a copy of the policy to the AHSO no later than sixty days after the start of this project. 4. Conduct selective enforcement of the State's seat belt, driving while intoxicated (DWI)/driving under the influence (DUI), speed limit, child passenger protection and motorcycle helmet laws. Officers are to ensure compliance with the State's seat belt and child restraint laws during all vehicle stops. Enforcement should target locations where fatal/serious injury crashes arc occurring. Seat belt enforcement (from 6:00 a.m. until 9:00 p.m.) will emphasize enforcement of seat belt and child restraint laws. Speed enforcement (from 6:00 a.m. until 9:00 p.m.) will emphasize enforcement of speed limit laws and may only be worked during one speed mobilization referenced in Work Statement 7 on the next page. DWI/DUI enforcement will start no earlier than 9:00 p.m. and end no later than 6:00 a.m. the following morning, any day of the week providing the performance standard (listed below) is met. The AHSO retains the right to limit or modify the enforcement hours and days at its discretion and as necessary to meet performance compliance requirements. Officers working on the project are expected to enforce all the laws cited in this agreement during seat belt, speed and DWI/DUI enforcement. Participating officers are expected to average two vehicle stops per hour when not actively processing a DWI arrest during DWI enforcement. Performance standards for the project and individual participating officers are as follows: Seat Belt or Speed Enforcement Average three vehicle stops per hour per officer Page 8 of 16 DWI/DUI Enforcement Average one DWI/DUI arrest per eight hours per officer ARKANSAS STATE POLICE HIGHWAY SAFETY SUBGRANT AGREEMENT WORK STATEMENT Persons arrested for violation of Arkansas Code Annotated 5-65-103 and 5-56-205 shall be determined to be DWI arrests. Youthful offenders arrested for violation of Arkansas Code Annotated 5-65-303 shall be determined to be DUI arrests. 7. Participate in two (2) Seat Belt, five (5) DWI/DUI, and one (1) Speed State/National enforcement mobilizations during the project period. Must participate in the public information and education (PI&E) activities (press conferences/news releases) in conjunction with the mobilization activities. An informal seat belt survey conducted by the agency will also precede and follow each seat belt mobilization for evaluation purposes. The mobilizations will be as follows: • State Seat Belt Mobilization — November 23 — 29, 2009 • State DWI Mobilization — December 21, 2009 — January 3, 2010 • State DWI Mobilization — March 12 — 21, 2010 • State DWI Mobilization — April 16 — 25, 2010 • National Memorial Day Seat Belt Mobilization — May 24 — June 6, 2010 • State DWI Mobilization — July 1- 5, 2010 • National Labor Day DWI/DUI Mobilization — August 20 — September 6, 2010* • National Speed Mobilization - dates to be determined. Note: Dates are subject to change. *Conduct checkpoints and/or saturation patrols on at least four nights during the National impaired driving mobilization. Manage project activity to ensure that sufficient funds are available to participate in the mobilizations. Submit a mobilization report within 15 days after a mobilization period in accordance with the format provided by the AHSO. Agency is urged to participate in sobriety checkpoints and/or saturation patrols during DWI/DUI mobilizations. 8. Conduct other PI&E activities to support the objectives of this project. These activities will include, but are not limited to, issuing a news release at the beginning of the project period to notify the community of the project activities, conducting a minimum of two media exposures for each mobilization (e.g., news conferences, news releases, interview, reporter ride -along) and participating in a minimum of two (2) other community activities (e.g., community events, health fairs, booths, civic/school/employer presentations) during the year. Page 9 of 16 ARKANSAS STATE POLICE HIGHWAY SAFETY SUBGRANT AGREEMENT WORK STATEMENT 9. The only costs eligible for reimbursement are selective enforcement (which includes officer pay and applicable benefits), child safety seats and portable breath test devices. Officers may also be compensated at the selective enforcement rate for hours spent conducting seat belt surveys associated with mobilizations and time spent working at clinics associated with the proper installation of child safety seats. Hours spent conducting seat belt surveys, participating in sobriety checkpoints, or working at child safety seat clinics will not be used when calculating enforcement performance. The recipient will be reimbursed for officers working selective traffic enforcement at a rate that does not exceed one and one-half times the officer's regular hourly rate. Reimbursement is limited to one officer per patrol vehicle. Officers compensated through this agreement shall work strictly within the scope of this project while performing duties in connection with and being funded by this agreement. Hours worked on and compensated through this agreement must not supplant (be a substitute for) regular officer hours and pay. Routine patrol functions, including crash investigations, will be assigned to personnel on regular duty. Should a project officer become involved in routine patrol functions while conducting selective enforcement, the officer will be compensated from other funds. No part-time personnel can be compensated through this agreement. 10. Purchase portable breath test devices which are listed on the National Highway Traffic Safety Administration current Conforming Products List of Evidential Breath Measurement Devices at a total cost not to exceed $4,400. These are to be used by project officers to assist in identifying and arresting impaired drivers. Priority use of this equipment shall be given to those officers actively working STEP enforcement. Assurance is provided herein that throughout the life expectancy of this equipment, it will be used for the purposes expressed or implied in this agreement. All purchases must be approved in advance and be in compliance with local and state purchasing laws and regulations. 11. Purchase and loan child safety seats in accordance with AHSO policy. Seats must be purchased no later than February 28, 2010. Invoices for the seats must be submitted to the AHSO within 30 days of purchase. All purchases must be in compliance with local and state purchasing laws and regulations. 12. Ensure that all officers working on this project have successfully completed the National Highway Traffic Safety Administration's approved courses on occupant protection usage and enforcement (OPUE) or traffic occupant protection strategies (TOPS) training and standardized field sobriety testing (SFST) during the project period. 13. Ensure that all officers working this project are familiar with Act 308 of 2009 (the amended mandatory seat belt law). Effective June 30, 2009, the Act makes a violation of the mandatory seat belt law a `primary" offense for enforcement purposes. Page hof 116 ARKANSAS STATE POLICE HIGHWAY SAFETY SUBGRANT AGREEMENT WORK STATEMENT 14. Ensure that all officers working on this project are familiar with Act 470 of 2001 (the amended "Child Passenger Protection Act"). Effective August 13, 2001, all children under the age of fifteen (15) years must be restrained and any child under six (6) years of age and under sixty (60) pounds in weight must be restrained in a child safety seat. Violation of this Act is a primary offense, meaning that a vehicle may be stopped if there is probable cause to believe that the law is being violated. 15. Ensure that all officers working on this project are familiar with Act 561 of 2001 (the ".08 BAC law'). 16. Submit monthly reimbursement requests, local match reporting form and activity reports, including PI&E activities, along with a cover letter(s) by the 15th of the subsequent month in accordance with formats provided by the AHSO. Also include with the reimbursement requests as back-up supporting documentation, payroll summary sheets which accurately reflects payroll disbursed by the agency for STEP for the time period requested and invoices for any eligible items purchased (i.e. child safety seats) along with proof of payment (i.e. copy of the check). The summary sheets must record each officer who worked, dates they worked, number of hours worked for each date, regular and overtime pay rates, applicable fringe rates and be signed by both the project coordinator and an agency payroll or fiscal department representative. An Annual Project Activity Report will be submitted in accordance with the format provided by the AHSO. Include with the annual report a tabulation of local funds contributed (50% required) to this project. This annual report and the final reimbursement request are due within 30 days following the end of the project period. Final reimbursement will not be made until a satisfactory annual report is submitted. 17. Create a project file for maintaining the agreement and financial documents. The file will contain a copy of this agreement, agreement terms, related ASP/AIISO policies and procedures, policies or procedures of the recipient related to this project's activities, copies of monthly activity reports, AHSO STEP daily worksheets, reimbursement requests, payroll summary sheets outlined in Work Statement 15, other supporting financial documentation such as payroll printouts and invoices, a copy of daily time sheets which reflect regular and selective enforcement hours worked correspondence relating to the agreement, and documentation of any public information activities. The file must be maintained in one location and is subject to review by State and Federal authorities responsible for oversight of this agreement. Copies of all time sheets and original AHSO STEP daily worksheets for all selective enforcement officers paid through this agreement must be kept in this Me. All time sheets must have officer's and supervisor's signatures with attached supporting documents. All AHSO STEP daily worksheets must be completed properly and have the officer's and a supervisor's signature to be eligible and approved for reimbursement. Page 11 of 16 ARKANSAS STATE POLICE HIGHWAY SAFETY SUBGRANT AGREEMENT WORK STATEMENT 13. The Arkansas Highway Safety Office (AHSO) hereby agrees to perform the following activities: Reimburse the recipient for all eligible costs incurred in accordance with provisions stated in the Subgrant Agreement/Contract Terms. An analysis of reimbursable costs is provided in the attached Subgrantee Invoice Form. 2. Provide reasonable consultative assistance to the recipient to aid in the achievement of project objectives. 3. Conduct administrative and/or on-site evaluations to assess the effectiveness of the project. Evaluations will include, but are not limited to, a review of activity reports examining progress toward objectives stated in the work statement, reimbursement requests, fiscal management and on-site monitoring visits. Page 12 of 16 • • Arkansas State Police Highway Safety Office Subgrantee Invoice Form FY 2010 Selective TratDc Enforcement Program .. .. .. sl)EcaANrd: . � :oe201043432-ir. -._ :. :'`.AWARD PERIOD: . laws -mato AGENCY CODE: 0960 . _. K83MD00d0.1J:',=` :. . CFDAT171.b-S/Ye• Commohlty Highway Se 101/956/ S&3010-1541143. WARD AMOUM: jx 64,300.00j CYDM 20.600 1124 fin m Q: D4011462- 67/AimE Meebel Tref& Safely and Drank Oddaglateatin Gnats 5100001000 SMP2003 AIVARDAMOIIND 5 51,200.00I CRDMI 10.601 '. PA%NAf-10OP<0141 Trill: CEOd eu/mger Protection Fund (5.CP) SMP2003 IPJ .:,_.._ :.' .,: .•:' - .. :••.; AWAKWAMoUl7D IA izsoo.o0J CFDA/ jwA Request Period:. 1FJ 456709 Project: - Selective Traffic Enforcement Project (STEP) 5100001000 500000 Sub grantes Name: . Fayetteville Police Department Telephone ti: (479) 587-3500 ManingAddrm: 100-A West Rock Street Fayetteville Arkansas 72701 • Budget Categories PERSONAL SERVICES Overtime- Selective Enforcement- 402 OP Approved Budget Revised Bud t Previous Expenditures Expenditures This Period Total Expenditures Remaining Budget 561,800.01 561,800.00 Overtime - Selective Enforcement -402 SE 52500.00 52,500.00 Overtime -Selective Enforcement 410 K8 EQUIPMENT PBT, -410 K8 OTHER DIRECT COSTS Child Safety Seats (State) 526,800.00 54,400.00 (12,500.00 526,800.00 54,400.00 512,500.00 Total 5108,000.00 SI0&000.00 Must include all equipment acquisitions of low value (500.00 2,500.00) or capital (2,500.00 or greater) and submit subgrantee low value and capital equipment inventory form with invoice form On behalf of the subgrantee listed above,1 certify that the items for whish payment is claimed were furnished under this authority of Ne law and in accordance with the terms of our grant with the Arkansas State Police, Highway Safety Program and that the charges am reasonable, proper, and no part of this claim has been paid Amount of this Request 5 51 ituie a/Subgnmee: Dalt idle:. Coataat Peon: Cestan Pbone: ARKANSAS STATE POLICE USE ONLY - !OUTLINE AGREEMENT 1: VENDOR1h 100616504 AGENCY CODE: 0960 PO /: GOODS RECD: MATERIAL /: 101/956/ AMOUNT General ledger/. Fed. Fend Center Iain 1 Reference 0 Coat Censer IOIWBS 5100001000 SMP2003 IFJ 45670E PA%NAf-10OP<0141 5100001000 SMP2003 IPJ 45670E F0940401-10St0014 5/00001000 5002203 1FJ 456709 PA9664101044140014 5100001000 500000 IFD 456714 NA TOTAL REVIEWED & APPROVED TO PAY BY: `DATE: Attach Completed Une hem Detail Shoot and Mall To: FAXED BILLS WILL NOT BE ACCEPTED Arkansas State Police Highway Safety Office lit State Police Plaza DrNe Utile Rock, Arkansas 72209 Page la of 16 Arkansas State Police Highway Safety Office Line Item Details FY 2010 Selective Traffic Enforcement Program Fayetteville Police Department Selective Traffic Enforcement Project (STEP) Overtime Selective Enforcement (402) Selective Enfovicement 402 OP Selective Enforcement 402 SE Subtotal Overtime Selective Enforcement (410) DWI Selective Enforcement 410IC8 Subtotal Equipment (410) PETS - 410 Child Safety Seats (State) Item I Item 2 Item 3 Attach to Page 13 FOR THE PERIOD Transfer Totals to Page 13 0.00 0.00 0.00 Subtotal 0.00 TOTAL BILLED S Page 14 of ill Arkansas State Police Highway Safety Office Subgrantee Local Match Form FY 2010 Selective Traffic Enforcement Program soeca;tmMI -. oOP-201043-02-013 � � - ww:uiarsiaoa: ianio9.woos 1 - . -201040-00-13 MgNag pddren .. _��, . . Comm adlf mdbwsy Safety Fayetteville CFDA TITLE: State& 72701 SE SE3010-1}01-13.. .. ll ... SIM (Tax ID q:. 71-6018462. Revised Budget Report Period::--(.. _. Expenditures This Period Sleet . Selective Traffic Enforcement Project (STEP) sahgaantee Name . ( .. •• City of Fayetteville Telephone #: (479) 587-3500 MgNag pddren .. _��, . . 100-A West Rock Street Fayetteville Arkansas 72701 - - - Budget Categories Approved Budget Revised Budget Previous Expenditures Expenditures This Period Total Expenditures Remaining Budget Personal Services 557,270.00 - 557,270.00 Maintenance and Operations 516,600.00 - $16,600.00 Child Safety Seats (State) 59,130.00 - S9,130.00' Total 583,000.00 - S83,000.00 Amount of this Report S Signature of subgrantee: Date: CantectPeion: Contact Phone: Arkansas State Polka Highway Safety Office #1 State Police Raza Drive Una Rock, Arkansas 72209 Page 10 of 16