HomeMy WebLinkAbout208-09 RESOLUTIONRESOLUTION NO. 208-09
A RESOLUTION RESCINDING RESOLUTIONS #118-09 AND #122-09 AND
AWARDING BID #09-59, APPROVING THE PURCHASE OF TWO (2) 2X4
PICKUP TRUCKS FROM CHEVY OF FAYETTEVILLE IN THE AMOUNT
OF $33,994.00 FOR USE BY THE INSPECTIONS AND METER
OPERATIONS DIVISIONS.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby rescinds
Resolutions #118-09 and #122-09 and awards Bid #09-59, approving the purchase of two (2) 2x4
pickup trucks from Chevy of Fayetteville in the amount of $33,994.00 for use by the Inspections
and Meter Operations Divisions.
PASSED and APPROVED this 6th day of October, 2009.
APPROVED:
ATTEST:
By: /L a' tin/ /flefitilf
Mayor SONDRA E. SMITH City , Clerk/TrgoMrer
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City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
10/6/2009
City Council Meeting Date
Agenda Items Only
Dennis Pratt / Barbara Olsen Fleet Operations
Submitted By
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A resolution (repealing Resolution #118-09 and #122-09) awarding Bid #09-59 to Chevy of Fayetteville, in the amount
of $33,994.00 for the purchase of two 2 x 4 pickup trucks for use by Inspections and Meter Divisions.
Division
Action Required:
Transportation
Department
33,994.00
Cost of thls request
9700.1920.5802.00
Account Number
02078.2009
Project Number
Budgeted item
X
$
348,000.00
Category / Project Budget
Light/Medium Utility Vehicles
Program Category / Project Name
209,816.00 Vehicles and Equipment
Funds Used to Date Program / Project Category Name
138,184.00 Shop Fund
Remaining Balance Fund Name
Budget Adjustment Attached
Department rector
Date
City Attomey Date
n i
Finance and Internal Services Director
9-z
Date
Date
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number.
Received in City
Clerk's Office
Received in
Mayor's Office
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Comments:
Revised January 15, 2009
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le FLEET OPERATIONS
1, 1525 S. Happy Hollow Road
Fayetteville, AR 72701
(479) 4443495 FAX (479) 444-3425
Interdepartmental Correspondence
ARKANSAS
2
TO: MAYOR/CITY COUNCIL
THRU: TERRY GULLEY, DIRECTOR OF TRANSPORTATION
FROM: DENNIS PRATT, FLEET OPERATIONS SUPT.
DATE: September 18, 2009
SUBJECT: Purchase of two compact 2 x 4 pickup trucks
RECOMMENDATION: That City Council rescind Resolutions #118-09 and #122-09 to purchase
two compact 2 x 4 pickup trucks from Lewis Ford of Fayetteville, and approve the purchase of
two compact 2 x 4 pickup trucks from Chevy of Fayetteville in the amount of $16,997 each for a
total of $33,994.
BACKGROUND: At the Council meeting of June 2, 2009 approval was given (Res. #118-09) to
purchase one compact 2 x 4 pickup truck from Lewis Ford of Fayetteville for use by Building
Safety. Purchase Order #09-384 was issued and the order was placed. At the Council meeting
of June 16, 2009 approval was given (Res. #122-09) to purchase a second pickup off the same
bid from Lewis Ford for use by Meter Division. Purchase Order #09-391 was issued and the
order was placed. Lewis Ford phoned Fleet Operations to advise that Ford Motor Co. had
received so many orders for 2x4 Rangers that the order window closed 4 weeks earlier than
planned and the trucks were not available.
Bid 09-59 was sent out when the 2010 models became available. A detailed bid tab sheet is
attached. The lowest bid that meets specs is from Chevy of Fayetteville.
I recommend the purchase of two pickup trucks from Chevy of Fayetteville in the amount of
$16,997 each for a total of $33,994.00.
This purchase was approved by the Equipment Committee at the meeting on April 1, 2009.
Funds are available for this purchase in Project 02078, Light/Medium Utility Vehicles.
RESOLUTION NO.
A RESOLUTION RESCINDING RESOLUTIONS #118-09 AND #122-
09 AND AWARDING BID #09-59, APPROVING THE PURCHASE OF
TWO (2) 2X4 PICKUP TRUCKS FROM CHEVY OF FAYETTEVILLE
IN THE AMOUNT OF $33,994.00 FOR USE BY THE INSPECTIONS
AND METER OPERATIONS DIVISIONS.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS•
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby
rescinds Resolutions #118-09 and #122-09 and awards Bid #09-59, approving the
purchase of two (2) 2x4 pickup trucks from Chevy of Fayetteville to the amount of
$33,994.00 for use by the Inspections and Meter Operations Divisions.
PASSED and APPROVED this 6th day of October, 2009.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
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"NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials.
CERTIFIED:
Quotes Attached
YES No:
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IAPProvals:
Mayor: A n Department Director. Purchasing Manager: _ _.
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1Project/Subproject#
02078.2009
City Of Fayetteville - Purchase Order (PO) Request
(Not a Purchase Order)
All purchases under $2600 shall be used on a P -Card unless medical or 1099 service related. (Call x269 with questions)
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Fob Point:
Ship to code:
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Requester's Employee #:
1940
Account Numbers
9700.1920.6802.00
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2010 CHEVY COLORADO PICKUP TRUCKS
2 X 4, EXTENDED CAB, PER BID #0959
TO BE UNIT 2136, FIXED ASSET #702136 AND
.UNIT 2137, FIXED ASSET #702137
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