HomeMy WebLinkAbout207-09 RESOLUTIONRESOLUTION NO. 207-09
A RESOLUTION RESCINDING RESOLUTION #117-09, AWARDING BID
#09-58 AND APPROVING THE PURCHASE OF ONE (1) COMPACT 4 x 4
PICKUP TRUCK FROM CHEVY OF FAYETTEVILLE IN THE AMOUNT OF
$19,800.00 FOR USE BY THE FAYETTEVILLE EXECUTIVE AIRPORT.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby rescinds
Resolution #117-09 and awards Bid #09-58, approving the purchase of one (1) e compact 4 x 4
pickup truck from Chevy of Fayetteville in the amount of $19,800.00 for use by the Fayetteville
Executive Airport.
PASSED and APPROVED this 6th day of October, 2009.
APPROVED:
By
ATTEST:
By:
SONDRA E. SMITH, City Clerk/Treasurer
,.`,,ERK/TR ,,,,
U
:FAYETTEVILLE:
-
;t•, :S.
City of Fayetteville Staff Review Forrn
City Council Agenda Items
and
Contracts, Leases or Agreements
10/6/2009
City Council Meeting Date
Agenda Items Only
Dennis Pratt! Barbara Olsen Fleet Operations
Submitted By
rest..
Division
Action Required:
Transportation
Department
A resolution (repealiog.Resoluti6d#117-09) awarding Bid #09-58 to Chevy of Fayetteville, in the amount of $19,800.00
for the purchase of one compact 4 x 4 pickup truck for use by the Airport.
19,800.00
Cost of this request
9700.1920.802.00
Account Number
02078.2009
Project Number
Budgeted Item
X
$
348,000.00
Category / Project Budget
Light/Medium Utility Vehicles
Program Category / Project Name
190,018.00 Vehicles and Equipment
Funds Used to Date Program / Project Category Name
157,984.00 Shop Fund
Remaining Balance Fund Name
Budget Adjustment Attached
2. ��f Previous Ordinarice or Resolution #
Departure Director �—
1 Date
Original Contract Date:
plate
Original Contract Number.
City Attorney
Finance a d nt- mal ervices Director
Date
M ., or
iri-'At."
-
9 -Z2 -o5
Date
Received in
Mayor's Office
Comments:
Revised January 15, 2009
•
• :1; 1
ritt • FLEET OPERATIONS
cynic e 1525 S. Happy Hollow Road
ARKANSAS Fayetteville, AR 72701
(479) 444-3495 FAX (479) 444-3425
Interdepartmental Correspondence
TO: MAYOR/CITY COUNCIL
THRU: TERRY GULLEY, DIRECTOR OF TRANSPORTATION
FROM: DENNIS PRATT, FLEET OPERATIONS SUPT.
DATE: September 18, 2009
SUBJECT: Purchase of one compact 4 x 4 pickup truck
RECOMMENDATION: That City Council rescind Resolution #117-09 to purchase a compact
4x4 pickup truck from Lewis Ford of Fayetteville, and approve the purchase of a compact 4x4
pickup truck from Chevy of Fayetteville in the amount of $19,800.00
BACKGROUND: At the Council meeting of June 2, 2009 approval was given to purchase one
compact 4 x 4 pickup truck from Lewis Ford of Fayetteville for use by the Airport. Purchase
Order #09-385 was issued and the order was placed. Lewis Ford phoned Fleet Operations to
advise that Ford Motor Co. had received so many orders for 4x4 Rangers that the order window
closed 4 weeks earlier than planned and the trucks were not available.
Bid 09-58 was sent out when the 2010 models became available. A detailed bid tab sheet is
attached. The lowest bid that meets specs is from Chevy of Fayetteville.
I recommend the purchase of the pickup from Chevy of Fayetteville in the amount of
$19,800.00.
This purchase was approved by the Equipment Committee at the meeting on April 1, 2009.
Funds are available for this purchase in Project 02078, Light/Medium Utility Vehicles.
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Bid 09-58, Compact 4x4 Extended Cab Pickup
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Dakota Club 4x4
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2 Chevy of Fayetteville
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2010 Dakota ExCab
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3 Landers Chrysler Dodge Jeep
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2010 Ranger Super Cab
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4 Landers Ford Lincoln Mercury
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*NOTICE: Bid award Is contingent upon vendor meeting minimum specifications and formal authorization by City officials.
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[Expected Uehvery Date:
Quotes Attached
Yes Nn•
Fixed Asset #
Tax: EXEMPT
Total: $19,800.00
Mayor: Department Director: Purchasing Manager:
Finance 8 Internal Services Director: Budget Manager: IT Manager:
Dispatch Manager: Utilities Manager: Other:
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;Inventory #
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Extension:
485
'Project/Subproject #
02078.2009
City Of Fayetteville - Purchase Order (PO) Request
(Not a Purchase Order)
All purchases under $2500 shall be used on a P -Card unless medical or 1099 service related. (Call x256 with questions)
All PO Request shall be scanned to the Purchasing e-mail: Purchasing@ctlayettevllle.ar.us
Vendor Name:
CHEVY OF FAYETTEVILLE
Fob Point:
Zip Code: (Ship to code:
50
Requester's Employee it:
1940
Account Numbers.
970031920.5802.00
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Requester:
BARBARA OLSEN
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2010 CHEVY COLORADO PICKUP TRUCK
4 X 4 EXTENDED CAB, PER BID #09-58
TO BE UNIT #2135, FIXED ASSET #702135.
Shipping/Handling
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