The URL can be used to link to this page

Home My WebLink About198-09 RESOLUTIONRESOLUTION NO. 198-09 A RESOLUTION AWARDING BID #09-52 AND APPROVING THE PURCHASE OF SEVEN (7) EMERGENCY STANDBY GENERATORS FROM UNITED ENGINES, LLC IN THE TOTAL AMOUNT OF $104,562.00 PLUS APPLICABLE TAXES FOR USE AT WASTEWATER LIFT STATIONS; AND APPROVING A BUDGET ADJUSTMENT IN THE AMOUNT OF $5,000.00. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid 09-52 and approving the purchase of seven (7) emergency standby generators from United Engines, LLC in the total amount of $104,562.00 plus applicable taxes for use at wastewater lift stations. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment in the amount of $5,000.00. PASSED and APPROVED this 15`s day of September, 2009. APPROVED: By: ATTEST: By: 0 ELD JO i , Mayor SONDRA E. SMITH, City Clerk/Treasurer ................% �. r" :FAYETTEVILLE: �'e, Gn David Jurgens Submitted By City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements 9/15/2009 City Council Meeting Date Agenda Items Only Wastewater Treatment Division Action Required: Utilities Department Approval of purchase of backup power generation equipment for wastewater lift stations from United Engines, LLC for $104,562, plus sales tax, and approve a budget adjustment for $5,000. 104,562.00 Cost of this request 5400.5800.5801.00 Account Number 02068.1 Project Number 110,000.00 Category / Project Budget Upgrade/Replace LiftStations-WWTP Program Category / Project Name 56.25 Wastewater Treatment Funds Used to Date Program / Project Category Name 109,943.75 Water/Sewer Remaining Balance Fund Name Budgeted Item XX Budget Adjustment Attached XX Depa�l ent Difector • City Attorney 43,9 Date 09 3doet Date Finance and Internal Services Director Date 9-1-0 Date ate Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: Comments: Revised January 15, 2009 SitlyectRYANSAle CITY COUNCIL AGENDA MEMO City Council Meeting of September 15, 2009 To: Mayor Lioneld Jordan Fayetteville City Council Thru: Don Marr, Chief of Staff From: David Jurgens, Utilities Director Fayetteville Water and Sewer Comm'(�-e Date: August 28, 2009 Subject: Approval of the purchase of seven backup power generators for wastewater lift stations from United Engines, LLC for $104,562.13, and approve a budget adjustment of $5,000 RECOMMENDATION Staff recommends approval of the purchase of seven backup power generators for wastewater lift stations from United Engines, LLC in the amount of $104,562.13, and approve a budget adjustment for $5,000. BACKGROUND The City's latest National Pollution Prevention Discharge (NPDES) permits require backup power to wastewater facilities. Generators have been provided to all plants and all components of the WSIP including both west side lift stations and east side lift stations that have been upgraded as part of the project. DISCUSSION These generators were planned as part of the wastewater operations capital budget. The specifications were developed by City and OMI staff. The bidding process has been handled in-house. OMI will be responsible for the installation of the generators. The generators operate on natural gas. The City received seven bids on Tuesday, August 25, 2009 for this project, as follows: Home Depot #1403 $ 68,527.22 Does Not Meet Specifications United Engines, LLC (AR) $ 104,562.13 Lowest Bid That Meets Specifications United Engines, LLC (OK) $ 104,940.00 Cummins Mid -South, LLC $ 114,079.00 J. Richard Wolf Company $ 116,729.00 RP Power, LLC $ 147,976.00 Evans Enterprises, Inc . $ 159,696.09 The bid from Home Depot, while low, does not meet the technical specifications and thus cannot be accepted. The specific items that do not meet the specifications are the controls and engine operating speed. The other bids meet the specification, validating that this was a unreasonable requirement. Controls and automatic transfer electrical components are the most common failure item in backup power supply so these components are critical. BUDGET IMPACT $109,943 75 is available in the wastewater operations project budget. A budget adjustment of $5,000 is attached to cover sales tax. Backup Power Generators CCMemo28Aug09 RESOLUTION NO. A RESOLUTION AWARDING BID #09-52 AND APPROVING THE PURCHASE OF SEVEN (7) EMERGENCY STANDBY GENERATORS FROM UNITED ENGINES, LLC IN THE TOTAL AMOUNT OF $104,562.00 PLUS APPLICABLE TAXES FOR USE AT WASTEWATER LIFT STATIONS; AND APPROVING A BUDGET ADJUSTMENT IN THE AMOUNT OF $5,000.00. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS* Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid 09-52 and approving the purchase of seven (7) emergency standby generators from United Engines, LLC in the total amount of $104,562.00 plus applicable taxes for use at wastewater lift stations. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment in the amount of $5,000.00. PASSED and APPROVED this 15th day of September, 2009. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer tt Bid 09-52, Emergency Standby Generators Evans Enterprises, Inc. $ 24,644.69 Nl fel vt b in N N Gi 01 — r o0 V N N EA M M vl b lil N N GS 00 CO N O M N N GS M M v) 10 Vl N N GS $ 22,565.33 01 0 lG 01 lD Ul EA RP Power, LLC 0 O sr) O — N N GI 0 O vl vl 0 — N GS 0 O vl ten 0l 0 N GS 0 O ten ten 0 N EA $ 20,596.001 0 co vt vl O N 69 0 co vl tin O - N GS 0 co O. 0 N et Gf J. Richard Wolf Company 0 0 N 10 00 Col 0 0 10 0` co -. EA 0 0 D\ In 7 — EA 0 0 b c" 0— 10 EA 0 0 T O r" EA 0 0 C D` co 1p El) 0 0 10 a\ co — G1 0 0 Oi N r — CA Cummins Mid - South, LLC O O N 01 00 69 $ 15,746.001 0 0 O\ Invvvvr O '0 69 0 0 O r v) 69 0 0 710 oo vO G1 0 0 r vi G1 0 0 1O r- vi GS 0 0 a 0 7 EA United Engines, LLC (OK) 0 0 0 'O M 00 Col 0 0 0 M 7 7 G1 0 0 0 M R V GS 0 0 0 M( 7 Rt 0 0 0 1 V V GS 0 0 0 fel V e 0 0 0 M V el GS $ 104,940.00 EA 69 United Engines, LLC (AR) coet — — t--- r GS N N et M 69 E-- —.N v O 69 N -- o cn. CA NPS 00 V CO t"1 GS $ 14,341.24 $ 14,341.24 — N 10 in V so EA Home Depot #1403 O. V' CO N M - Gi 00 00 o —.— 10 O 0 N vi6o CO00 r GS 00 10 10 0 69 — CO N 01 10 69 00 10 o — 1O O 00 10 o_ ‘0 O $ 68,527.22 Gi GS Col Location LS -2, 4938 Mission Blvd. l LS -28, 1603 Plantation Ave. LS -27, 1031 River Meadows Dr. LS -33, 4644 N. Crossover Road LS -32, 478 N. Durango Place LS -38, 3710 E. Zion Road LS -40, 1811 S. Cherry Hills Dr. Total Bid — N M R vl 10 r City of Fayetteville, Arkansas Budget Adjustment Form Budget Year 2009 Department: Operations Division: Wastewater Treatment Program: Wastewater Treatment Plant Capital Date Requested 8/31/2009 Adjustment Number Project or Item Added/Increased: Upgrade/Replace Lift Stations-WWTP Project or Item Deleted/Reduced: Gregg Street LiftStation Remediation. .- nn l �t /� on 12 yin tcX I J 3.J t --A5 �L 0 ,- U VkOYtataJNCF -1-e�,(c n.a.wt&00,1 (5 WMraL.,'� +1.--1Ls.e fi,NIS /NA w,&,N,P 1 - Justification of this Increase: Increase is due to purchase of seven backup power generators for wastewater lift stations. The City's latest National Pollution Prevention Discharge (NPDES) permits require backup power to wastewater facilities. Generators have been provided to all plants and all components of the WSIP including both west side lift stations and east side lift stations that have been upgraded as part of the project. Justification of this Decrease: There are monies left in project after current expenditures and encumberences due to cost savings in the project. ill is Mks is j�a� s& -er l � P4 5+th fiaj 124-t - ` t -t ;Nay o !t the INS` oPfi'-.2D .54.6 /1-<, -t,JAJ JL, ( on o, Account Name Increase Budget Account Number Fixed Assets 5400 5800 Account Name Professional Services 5801 00 Decrease Budget Account Number 5400 5700 Amount Project Number 5,000 02068 1 Amount Project Number 5314 00 5,000 05044 1 Division Head !` ector ALA �t Fina pc tb rector Chhf f Staff Depa Dir tor Date ea Date 31 Daije ' c-I_?dc? Date f=/- 09 V.090403 Budget & Research Use Only Type: A B C D E Requested By General Ledger Date Posted to General Ledger Posted to Project Accounting Initial Date Initial Date § 1 . a co CO -1 0' al -! Requester: David Jurgens City: Van Buren 'Address: 2108 Industrial Park Rd Vendor it: NEW medical edica Ober) , • ' x 5 Allpurchases•under•$2500 shall be used on a P -Card unless medicator 1099 service related.(Call x256 with questions) All POQRequesfshall be"scanned to the-Purchassing e=marl:'Purc`hasmg@ci.fayekevdle.aciis^ in v 0 5' (e. o. Emergency Standby Generators Bid 09-52 1 Description (Quantity Vendor Name: United Engines LLC o ea 'Unit of Issue 73 Eli 104,562.13 Unit Cost $0.00 k 4/0 o 2 $0.00 k $0.00 k k( $104,562.13 'Extended Cost ( I AA ci _ _ 1 . • oain 2 Account Numbers Requesters Employee #: 490 Zip Code: 72701 Fob Point: 1400 N Fox Hunter Rd Fayetteville, AR 72701 @ v 8 02068.1 IProjectlSubproject # \ ce o Divisor1ad Approval: ca /-x0 9z 0 co (P.O Number:— CD : 0.z\ # } Quotes Attached Yes:_ No:_x_ 'Expected Uelivery Date: ASAP kK ) 1