HomeMy WebLinkAbout195-09 RESOLUTIONRESOLUTION NO. 195-09
A RESOLUTION AUTHORIZING THE FAYETTEVILLE POLICE
DEPARTMENT TO ACCEPT A 2009 EDWARD BYRNE MEMORIAL
LOCAL SOLICITATION GRANT IN THE AMOUNT OF $111,387.00,
$50,506.00 OF WHICH WILL BE USED BY THE FAYETTEVILLE POLICE
DEPARTMENT WITH $39,201.00 TO BE DISBURSED TO THE CITY OF
SPRINGDALE AND $21,680.00 TO WASHINGTON COUNTY; AND
APPROVING A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby
authorizes the Fayetteville Police Department to accept a 2009 Edward Byrne Memorial
Local Solicitation Grant in the amount of $111,387.00, $50,506.00 of which will be used
by the Fayetteville Police Department, with $39,201.00 to be disbursed to the City of
Springdale, and $21,680.00 to Washington County.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby
approves a budget adjustment to recognize the grant revenue.
PASSED and APPROVED this 15th day of Septemb4 0644. pF ,�G�c^
U 43.1
F. FAYETTEVILLE.
VinitrANSP J�,``a'
.,NG'ON1'CO``''
APPROVED:
By:
ATTEST:
SO RA E. SMITH, City CIi FVTreasurer
G. Tabor
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
9/15/2009
City Council Meeting Date
Agenda Items Only
Patrol
Division
Action Required:
Police
Department
Acceptance of the 2009 Justice Assistance Grant (JAG) Local Solicitation award and approval of a budget adjustment
in the amount of $111,387.00.
111,387.00
Cost of this request
1010 -2920 -various
Account Number
09022-2009
Project Number
Budgeted Item
111,387.00
Category / Project Budget
JAG Local Solicitation - 2009
Program Category / Project Name
Grant
Funds Used to Date Program / Project Category Name
111,387.00 General
Remaining Balance Fund Name
Budget Adjustment Attached
X
d.S•0� Previous Ordinance or Resolution #
Departmen r Date
City Attorney Date
fel
Finance and Internal Services Director
t� 192oag
Date
8 -31 -os
Date
9/i/ 9
Date
Original Contract Date:
Original Contract Number:
Received in
Mayor's Office
Comments:
Revised January 15, 2009
Departmental Correspondence
Fayetteville Police Department
100-A West Rock
Fayetteville, AR 72701
Telephone: (479) 587-3555
Fax: (479) 587-3563
To: Lioneld Jordan, Mayor and City Council Members
From: Greg Tabor, Acting Chief of Police`
Date: August 25, 2009
Re: Approval of 2009 Justice Assistance Grant Local Solicitation Award
Background
The U.S. Department of Justice, Office of Justice Programs' Bureau of Justice Assistance
has awarded the 2009 Justice Assistance Grant for local agencies This grant award is based in
part on population and violent crime rates and is given to Fayetteville, Springdale and
Washington County to share. This grant does not require any local cash matching funds. This is
the fifth year for this grant to be a shared grant with these other agencies.
Discussion
The Fayetteville Police Department is the lead agency for this grant award in the amount
of $111,387. Fayetteville was awarded $50,506 to be spent on eight (8) training courses,
administrative investigations software, expansion of in-house training capacity, bicycle and
motorcycle uniforms, and various office machine replacements Please see budget detail
worksheet for complete listing of training, equipment, and supplies to be purchased.
Within this grant award, Springdale will receive $39,201 to purchase six (6) mobile video
recorder systems, two (2) mobile digital terminals, and (2) shotgun racks. Washington County
will receive $21,680 to purchase (3) mobile video recorder systems and five (5) digital cameras.
Recommendation
Staff recommends acceptance of the 2009 Edward Byrne Memorial Local Solicitation
Grant Award and approval of a budget adjustment in the amount of $111,387.00 for the purchase
of law enforcement training, equipment, and supplies. If you should have any comments or
question regarding this grant application, please contact me at extension 500.
Budget Impact
None
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE FAYETTEVILLE POLICE
DEPARTMENT TO ACCEPT A 2009 EDWARD BYRNE
MEMORIAL LOCAL SOLICITATION GRANT IN THE AMOUNT
OF $111,387.00, $50,506.00 OF WHICH WILL BE USED BY THE
FAYETTEVILLE POLICE DEPARTMENT WITH $39,201.00 TO BE
DISBURSED TO THE CITY OF SPRINGDALE AND $21,680.00 TO
WASHINGTON COUNTY; AND APPROVING A BUDGET
ADJUSTMENT.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby authorizes the Fayetteville Police Department to accept a 2009 Edward
Byrne Memorial Local Solicitation Grant in the amount of $111,387.00, $50,506.00
of which will be used by the Fayetteville Police Department, with $39,201.00 to
be disbursed to the City of Springdale, and $21,680.00 to Washington County.
Section 2. That the City Council of the City of Fayetteville, Arkansas
hereby approves a budget adjustment to recognize the grant revenue.
PASSED and APPROVED this 15th day of September, 2009.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
10
c
CO 0
C
Cl
2 c
crnS
6.
m O LL
V J
m
0
W
Budget Detail Worksheet
0
U
0
E
U
0
J
0
c
r
ru
13 -
En 6vre o 8
U
W V
C O h
E ?.`p A
0 CD
yv 0
T
o
VVk.
a
en 0
8
WO V
C O in
O
t
U
0 00
c
9 'O 0 'O C_ O a C N C "' >
•0 g 6s n
� Y S OO N T of A N T vi to a a �
o .cc�o '0 0 0 9 0 0) `. o 0 0.cd 0 .rt
EE o a00i G y F v G E r co
" o. 00 0. c) oo E' aCJ m CO E —
tr. ... E o € E E F a
o0.0 o E c o
On 9d -w .o o b ,‘3 .0 o
C 69 a V a 69 a N
0
V
0
F 0
0
Little Rock, AR
Officer Training
Officer Training
F
0
Officer Training
U
o0
CA
Officer Training
Officer Training
Officer Training
u t E
0 0 y
6rP. s =oo1w
m 0'n
00 O oG “ 00
C V W C
• C t C
9 O o
CS 00 c .n (
I? C o}
aa q a U
0 O t o m 0
0
O b
0 m a o
E v y
M € 0 000
C1/41O Vi 'O V
V
0 "
o
z000-
CO N = A
0 0 .o •
u
0 v rl
Bossier City, LA
Officer Training
Fayetteville, AR
Officer Training
0
0
0
e
N
H
Total Travel
iA
V
Total Fayetteville Equipment
ON o
N
M M
O V
VS
".-
6, 6,
@o@'
‘O N
g
o
o c
- v E
a
Cleil = E Q
v '
mi
CA ou W
'4
0
° o
C O h_
T L T
V Y V]
il
et 44 0 'O 'qCq 0
N b
v o C
d F o
A 0 d 3CU .al et U
�w 4 cop O a
W o .5 0 °' d °
E o
Ci uQ V
Total Springdale Equipment $ 38,825.74
Total Washington County Equipment
Total Equipment
0 0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0
O O O O O to; vi O O
O ^
O O O ,COoO M N
h O O vl oo N -�
O M c‘i
Total Fayetteville Supplies
63
0
O
OO O M b
o cc' ten o '^ °' o N
Or EA M 6q W W OM m -+ Obi -
EA 6A 69 EA EA EA 64
@�@EA o aUt o N r r1 N
N VO N N N N
N
o F
6
Total Springdale Equipment
Sheriffs Office
O
U
0
Canon EOS 10.1 Mega Pixel Digital Camera
Total Supplies
$ 111,387.00
Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
Office of Justice Programs
August 24, 2009
The Honorable Lionel D. Jordan
City of Fayetteville
100 A. West Rock Street
Fayetteville, AR 72701-6069
Dear Mayor Jordan:
Washington. D.C. 10531
On behalf of Attorney General Eric Holder, it is my pleasure to inform you that the Office of Justice Programs has approved
your application for funding under the FY 09 Edward Byrne Memorial Justice Assistance Grant Program: Local Solicitation in
the amount of $111,387 for City of Fayetteville.
Enclosed you will find the Grant Award and Special Conditions documents. This award is subject to all administrative and
financial requirements, including the timely submission of all financial and programmatic reports, resolution of all interim
audit findings, and the maintenance of a minimum level of cash -on -hand. Should you not adhere to these requirements, you
will be in violation of the terms of this agreement and the award will be subject to temtination for cause or other administrative
action as appropriate.
If you have questions regarding this award, please contact:
- Program Questions, Gerardo Velazquez, Program Manager at (202) 353-8645; and
- Financial Questions, the Office of the Chief Financial Officer, Customer Service Center (CSC) at
(800) 458-0786, or you may contact the CSC at ask.ocfo@usdoj.gov.
Congratulations, and we look forward to working with you.
Sincerely,
James H. Burch 11
Acting Director
Enclosures
Department of Justice
Office of Justice Programs
Office for Civil Rights
Washingion, D.C. 20531
August 24, 2009
The Honorable Lionel D. Jordan
City of Fayetteville
100 A. West Rock Street
Fayetteville, AR 72701-6069
Dear Mayor Jordan:
Congratulations on your recent award. In establishing financial assistance programs, Congress linked the receipt of Federal funding to
compliance with Federal civil rights laws. The Office for Civil Rights (OCR), Office of Justice Programs (OJP), U.S. Department of Justice
is responsible for ensuring that recipients of financial aid from OJP, its component offices and bureaus, the Office on Violence Against
Women (OV W), and the Office of Community Oriented Policing Services (COPS) comply with applicable Federal civil rights statutes and
regulations. We at OCR are available to help you and your organization meet the civil rights requirements that come with Justice
Department funding.
Ensuring Access to Federally Assisted Programs
As you know, Federal laws prohibit recipients of financial assistance from discriminating on the basis of race, color, national origin,
religion, sex, or disability in funded programs or activities, not only in respect to employment practices but also in the delivery of services or
benefits. Federal law also prohibits funded programs or activities from discriminating on the basis of age in the delivery of services or
benefits.
Providing Services to Limited English Proficiency (LEP) Individuals
In accordance with Department of Justice Guidance pertaining to Title VI of the Civil Rights Act of 1964, 42 U.S.C. § 2000d, recipients of
Federal financial assistance must take reasonable steps to provide meaningful access to their programs and activities for persons with limited
English proficiency (LEP). For more information on the civil rights responsibilities that recipients have in providing language services to
LEP individuals, please see the website at http://www.lep.gov.
Ensuring Equal Treatment for Faith -Based Organizations
The Department of Justice has published a regulation specifically pertaining to the funding of faith -based organizations. In general, the
regulation, Participation in Justice Department Programs by Religious Organizations; Providing for Equal Treatment of all Justice
Department Program Participants, and (mown as the Equal Treatment Regulation 28 C.F.R. part 38, requires State Administering Agencies
to treat these organizations the same as any other applicant or recipient. The regulation prohibits State Administering Agencies from making
award or grant administration decisions on the basis of an organization's religious character or affiliation, religious name, or the religious
composition of its board of directors.
The regulation also prohibits faith -based organizations from using financial assistance from the Department of Justice to fund inherently
religious activities. While faith -based organizations can engage in non -funded inherently religious activities, they must be held separately
from the Department of Justice funded program, and customers or beneficiaries cannot be compelled to participate in them. The Equal
Treatment Regulation also makes clear that organizations participating in programs funded by the Department of Justice are not permitted to
discriminate in the provision of services on the basis of a beneficiary's religion. For more information on the regulation, please see OCR's
website at http://www.ojp.usdoj.gov/ocr/etfbo.htm.
State Administering Agencies and faith -based organizations should also note that the Safe Streets Act, as amended; the Victims of Crime
Act, as amended; and the Juvenile Justice and Delinquency Prevention Act, as amended, contain prohibitions against discrimination on the
basis of religion in employment. Despite these nondiscrimination provisions, the Justice Department has concluded that the Religious
Freedom Restoration Act (RFRA) is reasonably construed, on a case-by-case basis, to require that its funding agencies permit faith -based
organizations applying for funding under the applicable program statutes both to receive DOl funds and to continue considering religion
when hiring staff, even if the statute that authorizes the funding program generally forbids considering of religion in employment decisions
by grantees.
Questions about the regulation or the application of RFRA to the statutes that prohibit discrimination in employment may be directed to this
Office.
Enforcing Civil Rights Laws
All recipients of Federal financial assistance, regardless of the particular funding source, the amount of the grant award, or the number of
employees in the workforce, are subject to the prohibitions against unlawful discrimination. Accordingly, OCR investigates recipients that
are the subject of discrimination complaints from both individuals and groups. In addition, based on regulatory criteria, OCR selects a
number of recipients each year for compliance reviews, audits that require recipients to submit data showing that they are providing services
equitably to all segments of their service population and that their employment practices meet equal employment opportunity standards.
Complying with the Safe Streets Act or Program Requirements
In addition to these general prohibitions, an organization which is a recipient of financial assistance subject to the nondiscrimination
provisions of the Omnibus Crime Control and Safe Streets Act (Safe Streets Act) of 1968, 42 U.S.C. § 3789d(c), or other Federal grant
program requirements, must meet two additional requirements:(1) complying with Federal regulations pertaining to the development of an
Equal Employment Opportunity Plan (EEOP), 28 C.F.R. § 42.301-308, and (2) submitting to OCR Findings of Discrimination (see 28
C.F.R. §§ 42.205(5) or 31.202(5)).
I) Meeting the EEOP Requirement
In accordance with Federal regulations, Assurance No. 6 in the Standard Assurances, COPS Assurance No. 8.B, or certain Federal grant
program requirements, your organization must comply with the following EEOP reporting requirements.
If your organization has received an award for $500,000 or more and has 50 or more employees (counting both full- and part-time
employees but excluding political appointees), then it has to prepare an EEOP and submit it to OCR for review within 60 days from the
date of this letter. For assistance in developing an EEOP, please consult OCR's website at http://www.ojp.usdoj.gov/ocr/eeop.htm. You
may also request technical assistance from an EEOP specialist at OCR by dialing (202) 616-3208.
If your organization received an award between $25,000 and $500,000 and has 50 or more employees, your organization still has to prepare
an EEOP, but it does not have to submit the EEOP to OCR for review. Instead, your organization has to maintain the EEOP on file and
make it available for review on request. In addition, your organization has to complete Section B of the Certification Form and return it to
OCR The Certification Fonn can be found at http://www.ojp.usdoj.gov/ocr/eeop.hnn.
If your organization received an award for Tess than $25,000; or if your organization has less than 50 employees, regardless of the amount of
the award; or if your organization is a medical institution, educational institution, nonprofit organization or Indian tribe, then your
organization is exempt from the EEOP requirement. However, your organization must complete Section A of the Certification Fonn and
retum it to OCR. The Certification Fonn can be found at http://www.ojp.usdoj.gov/ocr/eeop.htm.
2) Submitting Findings of Discrimination
In the event a Federal or State court or Federal or State administrative agency makes an adverse finding of discrimination against your
organization after a due process hearing, on the ground of race, color, religion, national origin, or sex, your organization must submit a copy
of the finding to OCR for review.
Ensuring the Compliance of Subrecipients
If your organization makes subawards to other agencies, you are responsible for assuring that subrecipients also comply with all of the
applicable Federal civil rights laws, including the requirements pertaining to developing and submitting an EEOP, reporting Findings of
Discrimination, and providing language services to LEP persons. State agencies that make subawards must have in place standard grant
assurances and review procedures to demonstrate that they are effectively monitoring the civil rights compliance of subrecipients.
If we can assist you in any way in fulfilling your civil rights responsibilities as a recipient of Federal funding, please call OCR at (202) 307-
0690 or visit our website at http://www.ojp.usdoj.gov/ocr/.
Sincerely,
Michael L. Alston
Director
cc: Grant Manager
Financial Analyst
/awe—
Department of Justice
Office of Justice Programs
. % Bureau ofJustice Assistance
Grant
PAGE I OF 5
1. RECIPIENT NAME AND ADDRESS (banding Zip Code)
City of Fayetteville
100 A. Wert Rock Shed
Fayetteville, AR 727016069
9. AWARD NUMBER: 2009 -0J -8X-0299
5. PROJECT PERIOD: FROM 10/01/2008 TO 09/30./2012
BUDGET PERIOD: FROM 10/01/2008 TO 09/30/2012
6. AWARD DATE 08/24f2009
7. ACTION
Wesal
1A. GRANTEE IRS/VENDOR NO.
716018462
8. SUPPLEMENT NUMBER
00
9. PREVIOUS AWARD AMOUNT 50
3. PROIECTTRLE
2009 JAG local Solicitation
IO. AMOUNT OF THIS AWARD 5111,387
II. TOTAL AWARD 5 111,387
12. SPECIAL CONDITIONS
THE ABOVE GRANT PROJECT 6 APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH
ON THE ATTACHED PAGE(S).
13. STATUTORY AUTHORITY FOR GRANT
Thle project is supported =la 42 US.C. 3751(a) (EIA -JAG Formula)
15. METHOD OF PAYMENT
PAP RS
AGENCY APPROVAL
GRANTEE ACCEPTANCE
16. TYPED NAME AND TITLE OF APPROVING OFFICIAL
James H. Burch II
Acting Director
18. TYPED NAME ANDTITLE OF AUTHORIZED GRANTEE OFFICIAL
Lioneld Jordan
Mayor
17. SIGNATURE OF APPROVING OFFICIAL
19. SIGNAT '. OF AUTHO
' ECIPIENT a FFICIAL
y`
19A. DATE
4(!t.u- ,.—/.s
AGENCY
USELY
20. ACCOUNTING CLASSIFICATION CODES
FISCAL FUND BID. DIV.
YEAR CODE ACT. OFC. REG. SUB. POMS AMOUNT
X B DJ 80 00 00 111387
21. IDIUGT3588 toil
OW FORM 4000/2 (REV. 5-87) PREVIOUS EDITIONS ARE OBSOLETE.
OIP FORM 400012 (REV.4-88)
all ?LK/TR,,,/
ep,. :sG
E ;FAY ETT EVILLE
;
� •�
ZIIs: RkANSPI: Jam'
�y;NGTON CP‘‘‘
IIIJIJJI 11113335.
Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
AWARD CONTINUATION
SHEET
Grant
PAGE 2 OF 5
PROJECT NUMBER 2009 -D1 -BX -0299 AWARD DATE 08(24/2009
SPECIAL CONDITIONS
I. The recipient agrees to comply with the financial and administrative requirements set forth in the current edition of the
Office of Justice Programs (OJP) Financial Guide.
2. The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (if recipient is
required to submit one pursuant to 28 C.F.R. Section 42.302), that is approved by the Office for Civil Rights, is a
violation of its Certified Assurances and may result in suspension or termination of funding, until such time as the
recipient is in compliance.
3. The recipient agrees to comply with the organizational audit requirements of OMB Circular A-133, Audits of States,
Local Governments, and Non -Profit Organizations, and further understands and agrees that funds may be withheld, or
other related requirements may be imposed, if outstanding audit issues (if any) from OMB Circular A -I33 audits (and
any other audits of OJP grant funds) am not satisfactorily and promptly addressed, as further described in the current
edition of the OJP Financial Guidc, Chapter 19.
4. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of the
enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government, without the
express prior written approval of OJP.
5. The recipient must promptly refer to the DOl 016 any credible evidence that a principal, employee, agent, contractor,
subgrantee, subcontractor, or other person has either I) submitted a false claim for grant funds under the False Claims
Act; or 2) committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or
similar misconduct involving grant funds. This condition also applies to any subrecipients. Potential fraud, waste,
abuse, or misconduct should be reported to the 016 by -
mail:
Office of the Inspector General
U.S. Department of Justice
Investigations Division
950 Pennsylvania Avenue, N.W.
Room 4706
Washington, DC 20530
e-mail: oig.hotline@usdoj.gov
hotline: (contact information in English and Spanish): (800) 869-4499
or hotline fax: (202) 616-9881
Additional information is available from the DOJ OIG website at www.usdoj.gov/oig.
OW FORM 4000/2 (REV. 4-88)
Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
AWARD CONTINUATION
SHEET
Grant
PAGE 3 OF 5
PROJECT NUMBER 2009 -D1 -BX -0299 AWARD DATE 08/24/2009
SPECIAL CONDITIONS
6. The grantee agrees to assist BJA in complying with the National Environmental Policy Act (NEPA), the National
Historic Preservation Act, and other related federal environmental impact analyses requirements in the use of these
grant funds, either directly by the grantee or by a subgrantee. Accordingly, the grantee agrees to first determine if any
of the following activities will be funded by the grant, prior to obligating funds for any of these purposes. If it is
detennined that any of the following activities will be funded by the grant, the grantee agrees to contact BJA.
The grantee understands that this special condition applies to its following new activities whether or not they are being
specifically funded with these grant funds. That is, as long as the activity is being conducted by the grantee, a
subgrantee, or any third party and the activity needs to be undertaken in order to use these grant funds, this special
condition must first be met. The activities covered by this special condition are:
a. New construction;
b. Minor renovation or remodeling of a property located in an environmentally or historically sensitive area, including
properties located within a I00 -year flood plain, a wetland, or habitat for endangered species, or a property listed on or
eligible for listing on the National Register of Historic Places;
c. A renovation, lease, or any proposed use of a building or facility that will either (a) result in a change in its basic
prior use or (b) significantly change its size;
d. Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as an
incidental component of a funded activity and (b) traditionally used, for example, in office, household, recreational, or
education environments; and
e. Implementation of a program relating to clandestine methamphetamine laboratory operations, including the
identification, seizure, or closure of clandestine methamphetamine laboratories.
The grantee understands and agrees that complying with NEPA may require the preparation of an Environmental
Assessment and/or an Environmental Impact Statement, as directed by BJA. The grantee further understands and
agrees to the requirements for implementation of a Mitigation Plan, as detailed at
http://www.ojp.usdoj.gov/BJA/resource/nepa.html, for programs relating to methamphetamine laboratory operations.
Application of This Special Condition to Grantee's Existing Programs or Activities: For any of the grantee's or its
subgrantees' existing programs or activities that will be funded by these grant funds, the grantee, upon specific request
from BJA, agrees to cooperate with BJA in any preparation by BJA of a national or program environmental assessment
of that funded program or activity.
7. To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law enforcement information
sharing systems which involve interstate connectivity between jurisdiction, such systems shall employ, to the extent
possible, existing networks as the communication backbone to achieve interstate connectivity, unless the grantee can
demonstrate to the satisfaction of BJA that this requirement would not be cost effective or would impair the
functionality of an existing or proposed IT system.
8. To support public safety and justice information sharing, OMP requires the grantee to use the National Information
Exchange Model (NIEM) specifications and guidelines for this particular grant. Grantee shall publish and make
available without restriction all schemes generated as a result of this gram to the component registry as specified in the
guidelines. For more information on compliance with this special condition, visit
http://www.niem.gov/implementationguide.php.
9. The recipient is required to establish a trust fund account. (The trust fund may or may not be an interest-bearing
account.) The fund, including any interest, may not be used to pay debts or expenses incurred by other activities beyond
the scope of the Edward Byrne Memorial Justice Assistance Grant Program (JAG). The recipient also agrees to obligate
and expend the grant funds in the trust fund (including any interest earned) during the period of the grant. Grant funds
(including any interest eamed) not expended by the end of the grant period must be returned to the Bureau of Justice
Assistance no later than 90 days after the end of the grant period, along with the final submission of the Financial
Status Report (SF -269).
OJP FORM 4000/2 (REV. 4-88)
Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
AWARD CONTINUATION
SHEET
Grant
PROJECT NUMBER 2009 -DJ -BX -0299
AWARD DATE 0824/2009
PAGE 4 OF 5
SPECIAL CONDITIONS
10. The grantee agrees to comply with all reporting, data collection and evaluation requirements, as prescribed by law and
detailed by the BJA in program guidance for the Justice Assistance Grant (JAG) Program. Compliance with these
requirements will be monitored by BJA.
11. The recipient agrees that any information technology system funded or supported by OJP funds will comply with 28
C.F.R Part 23, Criminal Intelligence Systems Operating Policies, if OJP determines this regulation to be applicable.
Should OJP determine 28 C.F.R. Part 23 to be applicable, OJP may, at its discretion, perform audits of the system, as
per the regulation. Should any violation of 28 C.F.R. Part 23 occur, the recipient may be fined as per 42 U.S.C.
3789g(c)-(d). Recipient may not satisfy such a fine with federal funds.
12. The recipient agrees to ensure that the State Information Technology Point of Contact receives written notification
regarding any information technology project funded by this grant during the obligation and expenditure period. This is
to facilitate communication among local and state governmental entities regarding various information technology
projects being conducted with these grant funds. In addition, the recipient agrees to maintain an administrative file
documenting the meeting of this requirement. For a list of State Information Technology Points of Contact, go to
http://www.it.ojp.gov/defaultaspx?area=policyAndPmctice&page=1046.
13. The grantee agrees to comply with the applicable requirements of 28 C.F.R. Part 38, the Department of Justice
regulation goveming "Equal Treatment for Faith Based Organizations" (the "Equal Treatment Regulation"). The Equal
Treatment Regulation provides in part that Department of Justice grant awards of direct funding may not be used to
fund any inherently religious activities, such as worship, religious instruction, or proselytization. Recipients of direct
grants may still engage in inherently religious activities, but such activities must be separate in time or place from the
Department of Justice funded program, and participation in such activities by individuals receiving services from the
grantee or a sub -grantee must be voluntary. The Equal Treatment Regulation also makes clear that organizations
participating in programs directly funded by the Department of Justice are not permitted to discriminate in the provision
of services on the basis of a beneficiary's religion. Notwithstanding any other special condition of this award, faith -
based organizations may, in some circumstances, consider religion as a basis for employment. See
http://www.ojp.gov/about/ocr/equal_tbo.htm.
14. The recipient acknowledges that all programs funded through subawards, whether at the state or local levels, must
conform to the grant program requirements as stated in BJA program guidance.
15. Grantee agrees to comply with the requirements of 28 C.F.R. Part 46 and all Office of Justice Programs policies and
procedures regarding the protection of human research subjects, including obtainment of Institutional Review Board
approval, if appropriate, and subject informed consent.
16. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C. section 3789g and 28 C.F.R. Part 22 that
are applicable to collection, use, and revelation of data or information. Grantee further agrees, as a condition of grant
approval, to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R. Part 22 and, in particular,
section 22.23.
17. The recipient agrees that funds received under this award will not be used to supplant State or local funds, but will be
used to increase the amounts of such funds that would, in the absence of Federal funds, be made available for Law
enforcement activities.
OJP FORM 4000/2 (REV. 4400
Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
AWARD CONTINUATION
SHEET
Grant
PROJECT NUMBER 2009 -DI -BX -0299
AWARD DATE 08/24/2009
PAGE 5 OF 5
SPECIAL CONDITIONS
18. The grantee agrees that within 120 days of award, for any law enforcement task force funded with these funds, the task
force commander, agency executive, task force officers, and other task force members of equivalent rank, will complete
required online (internet-based) task force training to be provided free of charge through BJA's Center for Task Force
Integrity and Leadership. This training will address task force effectiveness as well as other key issues including
privacy and civil libenies/rights, task force performance measurement, personnel selection, and task force oversight and
accountability. Additional information will be provided by BJA regarding the required training and access methods via
BJA's web site and the Center for Task Force integrity and Leadership (www.ctfli.org).
011' FORM 400012 (REV. 4-88)
Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
Memorandum To: Official Grant File
From:
Subject:
Washington. D.C. 20531
M. A. Berry, NEPA Coordinator
Incorporates NEPA Compliance in Further Developmental Stages for City of
Fayetteville
The Edward Byrne Memorial Justice Assistance Grant Program (JAG) allows states and local
governments to support a broad range of activities to prevent and control crime and to improve the
criminal justice system, some of which could have environmental impacts. All recipients of JAG funding
must assist BJA in complying with NEPA and other related federal environmental impact analyses
requirements in the use of grant funds, whether the funds are used directly by the grantee or by a
subgrantee or third party. Accordingly, prior to obligating funds for any of the specified activities, the
grantee must first determine if any of the specified activities will be funded by the grant.
The specified activities requiring environmental analysis are:
a. New construction;
b. Any renovation or remodeling of a property located in an environmentally or historically sensitive
area, including properties located within a 100 -year flood plain, a wetland, or habitat for endangered
species, or a property listed on or eligible for listing on the National Register of Historic Places;
c. A renovation, lease, or any proposed use of a building or facility that will either (a) result in a change
in its basic prior use or (b) significantly change its size;
d. Implementation of a new program involving the use of chemicals other than chemicals that are (a)
purchased as an incidental component of a funded activity and (b) traditionally used, for example, in
office, household, recreational, or education environments; and
e. Implementation of a program relating to clandestine methamphetamine laboratory operations,
including the identification, seizure, or closure of clandestine methamphetamine laboratories.
Complying with NEPA may require the preparation of an Environmental Assessment and/or an
Environmental Impact Statement, as directed by BJA. Further, for programs relating to
methamphetamine laboratory operations, the preparation of a detailed Mitigation Plan will be required.
For more information about Mitigation Plan requirements, please see
http://www.ojp.usdoj.gov/BJA/resource/nepa.html.
Please be sure to carefully review the grant conditions on your award document, as it may contain more
specific information about environmental compliance.
Departrnentofiustice
GRANT MANAGER'S MEMORANDUM, PT. 1:
PROJECT SUMMARY
Grant
Office ofluslce Programs
X
Bureau of Justice Assistance
e
PROJECT NUMBER
2009 -D1 -13X-0299
PAGE I OF 1
This project is supported under 42 U.S.C. 3751(a) (BJA - JAG Formula)
1. STAFF CONTACT (Name & telephone number)
Gerardo Velazquez
(202) 353-8645
address & telephone number)
2. PROJECT DIRECTOR (Name,
Judy Cohen
Project Manager
100-A W. Rack Street
Fayetteville, AR 72701-6191
(479) 587-3581
3a. TITLE OF THE PROGRAM
BJA FY 09 Edward Byrne Memorial Justice Assistance Grant Program: Local Solicitation
3b. POMS CODE (SEE INSTRUCTIONS
ON REVERSE)
4. TITLE OF PROJECT
2009 JAG Local Solicitation
5. NAME & ADDRESS OF GRANTEE
City of Fayetteville
100 A. West Rock Street
Fayetteville, AR 72701-6069
6. NAME & ADRESS OF SUBGRANTEE
7. PROGRAM PERIOD
FROM: 10/01/2008 TO: 09/30/2012
8. BUDGET PERIOD
FROM: 10/012008 TO: 09/30/2012
9. AMOUNT OF AWARD
$ 111,387
10. DATE OF AWARD
08/24/2009
11. SECOND YEAR'S BUDGET
12. SECOND YEAR'S BUDGET AMOUNT
13. THIRD YEAR'S BUDGET PERIOD
14. THIRD YEAR'S BUDGET AMOUNT
15. SUMMARY DESCRIPTION OF PROJECT (See instruction on reverse)
The Edward Byme Memorial Justice Assistance Grant Program (JAG) allow states and units of local governments, including tribes, to support a broad range of
activities to prevent and control crime based on their own state and local needs and conditions. Grant funds can be used for state and local initiatives, technical
assistance, training, personnel, equipment, supplies, contractual support, and information systems for criminal justice, including for any one or more of the
following purpose areas: I) law enforcement programs; 2) prosecution and court programs; 3) prevention and education programs; 4) corrections and community
corrections programs; 5) drag treatment and enforcement programs; 6) planning, evaluation, and technology improvement programs; and 7) crime victim and
witness programs (other than compensation).
The disparate jurisdictions comprising of Washington County and the cities of Fayetteville and Springdale will use their FY 2009 JAG award to support officer
training and equipment purchases across the county. The city of Fayetteville, serving as the fiscal agent, will use funds for various officer trainings such as Street
OW FORM 4000/2 (REV. 4-88)
Survival, Crime Scene Reconstruction, Crowd Management and Event Planning, Diversity Training, Motorcycle Officer School, and Tactical Training. Washington
County will use their portion ofgrant funds to purchase and install three mobile video recorder systems for patrol vehicles and five digital cameras for documenting
evidence. The city of Springdale will use their grant funds to purchase and install six mobile video recorder systems, two digital terminals, and two shotgun racks
for patrol vehicles.
NCAfNCF
City of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year
2009
Department: Police
Division: Police
Program: Police/Animal Projects
Date Requested
9/15/2009
Adjustment Number
Project or Item Added/Increased:
2009 Justice Assistance Grant (JAG) Local Solicitation
Award
Project or Item Deleted/Reduced:
2009 Justice Assistance Grant (JAG) Local Solicitation
Award
Justification of this Increase:
Non-matching grant funds for the purchase of law
enforcement equipment.
Justification of this Decrease:
Recoginze grant revenue from the 2009 JAG Local
Solicitation award.
Account Name
Account Name
Increase Budget
Account Number Amount Project Number
Decrease Budget
Account Number
see attached
Amount Project Number
see attached
Date
Budget & Research Use Only
g 26✓X1 Type: A B C
Departme
Date
b� to �•�\ ' equested By
Date
Q _ y - /w 8 "29 General Ledger Date
Chief of
Date
p -31-[79 Posted to General Ledger
MAYO&
DA 4c -
V.090403
E
Initial Date
Budget Adjustment Detail Backup
•
'\ . .. \ ▪ .\
1 .h' V' •
•'• \ ▪ \•
p •
717
:.ItO
O \ ':;r T
';`,.1
o J il
C 01 , '' ..
00000 c0 O -.
•
•
IN
•
1u
E
Z
c
8
c
m
E
m
.c
in 0
O m C o
N C
c o o m
CC c C7
c0
o
o c E
cot
c
F-
0
G
E
•
•
c w
c
ai 0
c
•
•
"l l.
i•
•