HomeMy WebLinkAbout185-09 RESOLUTIONRESOLUTION NO. 185-09
A RESOLUTION AWARDING BID #09-53 AND APPROVING THE
PURCHASE OF ONE (1) PETERBILT CAB AND CHASSIS FROM
DOWNING SALES & SERVICE IN THE AMOUNT OF $124,750.00 FOR USE
BY THE SOLID WASTE DIVISION; APPROVING $20,000.00 TO MOUNT
THE SALVAGED ROLL -OFF BODY TO THE CHASSIS; AND APPROVING
A BUDGET ADJUSTMENT IN THE AMOUNT OF $144,750.00.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#09-53 and approves the purchase of one (1) Peterbilt cab and chassis from Downing Sales &
Service in the amount of $124,750.00 for use by the Solid Waste Division.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves
the use of $20,000.00 to mount the salvaged roll -off body to the chassis.
Section 3. That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment in the amount of $144,750.00.
PASSED and APPROVED this 151 day of September, 2009.
APPROVED:
ATTEST:
By:
SONDRA E. SMITH, City Clerk/Treasurer
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City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
9/1/2009
City Council Meeting Date
Agenda Items Only
Dennis Pratt I Barbara Olsen Fleet Operations
Submitted By
Division
Action Required:
Transportation
Department
A resolution approving Bid #09-53 to Downing Sales & Service, in the amount of $124,750 for the purchase of one
Peterbilt cab and chassis for use by the Solid Waste Division, $20,000 to mount the salvaged roll -off body to the
chassis, approval of a budget adjustment to recognize revenue from the insurance payment and to move funds to the
Fleet expense account.
144,750.00
Cost of this request
9700.1920.5802.00
Account Number
02082.2009
Project Number
Budgeted Item
$
221,000.00
Category / Project Budget
Solid Waste Vehicles & Equipment
Program Category / Project Name
220,890.00 Vehicles and Equipment
Funds Used to Date Program / Project Category Name
110.00
Remaining Balance
Budget Adjustment Attached
Department Djfector
City Attomey
Finance and Internal Services Director
Date
440
Date
-2b-Zoog
Date
X
Shop Fund
Fund Name
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number
Comments:
Revised January 15, 2009
FLEET OPERATIONS
raveevfe 1525 S. Happy Hollow Road
ARKANSAS Fayetteville, AR 72701
(479) 444 3495 FAX (479) 444-3425
Interdepartmental Correspondence
11M LEST rut TS
1 r
TO: MAYOR/CITY COUNCIL
THRU: TERRY GULLEY, DIRECTOR OF TRANSPORTATION
FROM: DENNIS PRATT, FLEET OPERATIONS SUPERINTENDENT
DATE: AUGUT 25, 2009
SUBJECT: PURCHASE OF ONE REFUSE ROLL -OFF TRUCK
RECOMMENDATION: That City Council approve the purchase of one refuse roll -off truck cab
and chassis for use by Solid Waste Division from Downing Sales and Service for $124,750, and
approve a budget adjustment to recognize revenue from the insurance payment and to move
funds to the Fleet expense account.
BACKGROUND: Bid #09-53 was opened on August 11`h, 2009 for one tandem axle cab and
chassis and one rail drop box hoist. Seven bid responses were received. A detailed bid
tabulation sheet is attached.
The low bid that meets specs is from Downing Sales and Service for a 2010 Peterbilt 320. I
recommend acceptance of the bid from Downing Sales and Service in the amount of $124,750.
This unit is a replacement for #480 which was totaled in an accident in July. Although this was
not a planned replacement, there are sufficient funds for the purchase with the combined
amount that Fleet has collected for replacement and the check from the insurance company. As
the City got the salvage on the totaled unit, the roll -off body will be salvaged and mounted on
the new cab and chassis.
A Budget Adjustment has been completed to move the funds into Project 02082 — Solid Waste
Vehicles & Equipment to cover the purchase price of the cab and chassis and cost to mount the
roll -off body.
RESOLUTION NO.
A RESOLUTION AWARDING BID #09-53 AND APPROVING THE
PURCHASE OF ONE (1) PETERBILT CAB AND CHASSIS FROM
DOWNING SALES & SERVICE IN THE AMOUNT OF $124,750.00
FOR USE BY THE SOLID WASTE DIVISION; APPROVING
$20,000.00 TO MOUNT THE SALVAGED ROLL -OFF BODY TO THE
CHASSIS; AND APPROVING A BUDGET ADJUSTMENT IN THE
AMOUNT OF $144,750.00.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS•
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby
awards Bid #09-53 and approves the purchase of one (1) Peterbilt cab and chassis from
Downing Sales & Service in the amount of $124,750.00 for use by the Solid Waste
Division.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby
approves the use of $20,000.00 to mount the salvaged roll -off body to the chassis.
Section 3. That the City Council of the City of Fayetteville, Arkansas hereby
approves a budget adjustment in the amount of $144,750.00.
PASSED and APPROVED this lst day of September, 2009.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
Bid 09-53, Refuse Roll Off Truck
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City of Fayetteville Staff Review Form
City Council Agenda kerns
and
Contracts, Leases or Agreements
City Council Meeting Date
Agenda Items Only
Dennis Pratt / Barbara Olsen Fleet Operations
Submitted By
Division
Action Required:
portation
Department
A resolution approve a Bid #09-53 to in the amount of for the purchase of one
Refuse Roll -off truck . use by the Solid Waste Division, and approval of . • udget adjustment to recognize revenue
from the insurance pay - nt and to move funds to the Fleet expense acc • nt.
1,000.00 Solid Waste Vehicles 8 Equipment
Cost of this request Category / Project Budget
9700.1920.5802.00
220,890.00
Account Number Funds to Date
02082.2009
Project Number
110.00
Program Category / Project Name
Vehicles and Equipment
Program / Project Category Name
Shop Fund
Re :fining Balance Fund Name
Budgeted Item Budget , ustment Attached
Department Dir- o r
City Attomey
Finance and Internal Services Director
1
Maydr
X
1— Previous Ordinance or Resolution #
Date
Date
2 Zoos
Date Recent d in City
Clerk's �' e
Original Contract Date:
Original Contract Number.
Date
ate 0
etvictr
Received in
Mayor's Office
Comments:
Revised January 15, 2009
FLEET OPERATIONS
aye e evi le 1525 S. Happy Hollow Road
ARKANSAS Fayetteville, AR 72701
(479) 444-3495 FAX (479) 444-3425
Interdepartmental Correspondence
TO: MAYOR/CITY COUNCIL
THRU: TERRY GULLEY, DIRECTOR OF TRANSPORTATION
FROM: DENNIS PRATT, FLEET OPERATIONS SUPT.
DATE: JULY 31, 2009 /
SUBJECT: PURCHASE OF ONE REFUSE ROLL -OFF TRUCK
RECOMMENDATION: That City Council approve the purchase of one refuse roll -off truck for
use by Solid Waste Division gm the lowest'responsible bidder, and approve the budget
adjustment to move funds to the leet expense account.
BACKGROUND: Roll -off truck #480 ; in an accident. The insurance adjuster has inspected
the truck.
Bid #09-53 will be opened on August' 11"', 20 t 10:00 AM. After bid opening on August 11th,
Fleet will submit a new Staff Review form, detaile• bid tab sheet, purchase order request and
Budget Adjustment to the City Clerk's office for dist • ution at the Agenda session.
Fleet is requesting permission to purchase the lowest bi • that meets specs.
RESOLUTION NO.
A RESOLUTION AWARDING BID #09`53 AND APPROVING THE
PURCHASE OF ONE (1) REFUSE/ROLL-OFF TRUCK FROM
XXX IN THE AMOUNT OF $XXX,XXX.XX FOR USE BY
THEOOLID WASTE DIVISION; AND APPROVING A BUDGET
ADJUS MT NT.
BE IT RES �
LVED BY THE /CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, A SAS:
Section 1. That the Ci Council of the City of Fayetteville, Arkansas hereby
awards Bid #09-53 and approves e/purchase of one (1) refuse roll -off truck from
xxxxxxxxx in the amount of $xxx,xxx, for use by the Solid Waste Division.
Section 2. That the City Council o \the City of Fayetteville, Arkansas hereby
approves a budget adjustment in the amount of`gx,xxx.xx recognizing revenue from an
insurance payment.
PASSED and APPROVED this 18th day of August; 2009.
APPROVED:
By:
ATTEST:
By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
(an 1/2009) Lisa Branson - Agenda Item for tonight's Agenda Session _ m
From:
To:
Date:
Subject:
Sondra,
Barbara Olsen
Branson, Lisa; Smith, Sondra
8/11/2009 3:03 PM
Agenda Item for tonight's Agenda Session
Fleet has an item on tonight's Agenda Session that we would like to have pulled and put
on the Agenda for the September 1st Council meeting.
It is for Bid 09-53 for the purchase of a Rolloff truck for Solid Waste, and the vendor
and amount are both blank.
We opened the bids today, but we have some questions to work out before it goes to
Council.
Let me know if you need me to do anything else.
Thanks,
Barbara
Page
City of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year
2009
Department: Operations
Division: Fleet Operations
Program: Capital Expense
Date Requested
8/25/2009
Adjustment Number
Project or Item Added/Increased:
$144,750 is requested in Project 02082 - Solid Waste
Vehicles & Equipment for the purchase of a Peterbilt cab
and chassis and the cost to mount the roll -off body.
Project or Item Deleted/Reduced:
Reduce shop fund balance by $53,750 to purchase the cab
and chassis and mount the roll -off body.
Fleet is recognizing revenue due to the insurance payment
for the wrecked unit.
Justification of this Increase:
Unti #480 was totaled in an accident in July. It needs to be
replaced.
Justification of this Decrease:
The amount already collected for replacement plus the
amount of the insurance payment is sufficient to cover the
purchase price of the replacement unit. Sufficient funds are
available to meet City objectives.
Account Name
Vehicles And Equipment
Account Name
Use of Fund Balance
Increase Budget
Account Number Amount Project Number
9700 1920 5802 00 144,750 02082 2009
Decrease Budget
Account Number
Amount Project Number
9700 0970 4999 99
Gain/loss sale of assets
9700
0970
6881
02
53,750
- zsMO
Date Budget & Research Use Only
9 �� S Type: A
(I Date
2'25r-rD2 Requested Bya%.2,,._,
91,000
02082 2009
V.090403
Department Djfector // Date
0l-
8-.26- 2Oc 9 General I edger Date
Date
Er)bP -O, Posted to General Ledger
Date Initial Date
Posted to Project Accounting
Initial Date
uate:
8/26/2009
Expected Delivery Date:
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Taxable
Yes: XX No:
DivisobHead Approval He
Extension:
485
Project/Subproject #
02082.2009
City Of Fayetteville
(Not a Purchase Order)
Vendor Name:
Downing Sales & Service
Fob Point:
Ship to code:
050
(Requesters Employee #
1940
Account Numbers
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Approvals: •
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Zip Code
'Requester
Barbara Olsen
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(Unit Cost
$124,750.00
'Vendor #
3842
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Description
2010 Peterbilt 320 tandem axle
!diesel powered cab and chassis
per bid #09-53
To be unit 4003, fixed asset 704003,
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