HomeMy WebLinkAbout184-09 RESOLUTIONRESOLUTION NO. 184-09
A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE THE
FUNDING APPROVAL/AGREEMENT WITH THE U. S. DEPARTMENT OF
HOUSING AND URBAN DEVELOPMENT TO ACCEPT 2009 AMERICAN
RECOVERY AND REINVESTMENT ACT FUNDING OF COMMUNITY
DEVELOPMENT BLOCK GRANT -R (CDBG-R) IN THE AMOUNT OF
$172,702.00; AND APPROVING A BUDGET ADJUSTMENT RECOGNIZING
THE GRANT REVENUE.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes
the Mayor to execute the Funding Approval/Agreement with the U.S. Department of Housing
and Urban Development to accept 2009 American Recovery and Reinvestment Act funding of
Community Development Block Grant -R (CDBG-R) in the amount of $172,702.00.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment recognizing the grant revenue.
PASSED and APPROVED this 1st day of September, 2009.
APPROVED:
B
ATTEST:
By: MAW
SONDRA E. SMITH, City 0
fffff
.
S-
:� \1YOc•v�
• -P• -
;FAYETTEVILLE;EP
:9s RKANSP.J5/
�'''f;;NGTON Cy
Yolanda Fields
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
September 1 2009
City Council Meeting Date
Agenda Items Only
Community Services Development Services
Division Department
Action Required:
Approval of Mayor's authority to execute the agreement for the 2009 American Recovery and Reinvestment Act 2009
funding for Community Development Block Grant -R (CDBG-R).
$
Cost of this request
2180.0918.4320.00
Account Number
Project Number
Budgeted Item
Category / Project Budget Program Category / Project Name
Funds Used to Date Program / Project Category Name
$ CDBG
Remaining Balance Fund Name
Budget Adjustment Attached
x
ell
DepSrtme ligirector
AWA
Date
Previous Ordinance or Resolution #
Uhe
Original Contract Date:
S 6 09
Original Contract Number:
City Attornex Da e
Financeland Internal Services Director
r//D /q
131 -1? -01
Date
Ti )7/P,
Date
Received in
Mayor's Office
Comments:Staff recommends approval of Mayor's authority to execute the 2009 CDBG R agreement.
Revised January 15, 2009
CITY COUNCIL AGENDA MEMO
To: Mayor and Council
Thru: Jeremy Pate, Director of Development Services y
From: Yolanda Fields, CS Dir
Date: August 5, 2009
Subject: American Recovery and Reinvestment Act of 2009 Community
Development Block Grant Recovery (CDBG-R)
RECOMMENDATION
Staff recommends approval of Mayor's authority to execute the American Recovery and
Reinvestment Act of 2009 Community Development Block Grant Recovery (CDBG-R).
BACKGROUND
The American Recovery and Reinvestment Act of 2009 (Recovery Act), was signed into
law on February 17, 2009, appropriated Community Development Block Grant (CDBG)
funds to states and local governments to carry out, on an expedited basis eligible
activities under the CDBG program The Recovery Act is an effort to jumpstart the
American economy, save and create jobs, and address long -neglected challenges. The
City of Fayetteville has been awarded $172,702.00 in CDBG-R funds.
Funding will be used to provide energy efficiency rehabilitation for buildings in the
CDBG Public Facility Program.
Grant funding detail:
818 N. Sang $ 60,000
1932 S. Garland $ 65,000
2052 S. Garland $ 47.702
Grant Total $172,702
DISCUSSION
Projects will provide jobs for our community as well as improving the energy efficiency
of the public facilities provided to local non -profits.
BUDGET IMPACT
Grant revenue -$172,702.
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE
THE FUNDING APPROVAL/ AGREEMENT WITH THE U. S.
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT TO
ACCEPT 2009 AMERICAN RECOVERY AND REINVESTMENT
ACT FUNDING OF COMMUNITY DEVELOPMENT BLOCK
GRANT -R (CDBG-R) IN THE AMOUNT OF $172,702.00; AND
APPROVING A BUDGET ADJUSTMENT RECOGNIZING THE
GRANT REVENUE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby authorizes the Mayor to execute the Funding Approval/ Agreement with
the U.S. Department of Housing and Urban Development to accept 2009
American Recovery and Reinvestment Act funding of Community Development
Block Grant -R (CDBG-R) in the amount of $172,702.00.
Section 2. That the City Council of the City of Fayetteville, Arkansas
hereby approves a budget adjustment recognizing the grant revenue.
PASSED and APPROVED this lst day of September, 2009
APPROVED: ATTEST.
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
Funding Approval/Agreement
Title I of the Housing and Community
Development Act (Public Law 930383)
HI -00515R of 20515R
1. Name of Grantee (as shown in item 5 of Standard Form 424)
City of Fayetteville
2. Grantee's Complete Address (as shown in item 5 of Standard Form 424)
113 West Mountain
Fayetteville, AR 72701
U.S. Department of Housing and Urban Development
Office of Community Planning and Development
Community Development Block Grant Program
3. Grantee's 9 -digit Tax ID Number
71-6018462
5a. Project/Grant No. 1
B -09 -MY -05-0001
5b. Project/Grant No. 2
4. Date use of funds may begin
(mnVddlyyyy) 06/03/2009
6a. Amount Approved
$172,702
6b. Amount Approved
5c. Project/Grant No. 3
6c. Amount Approved
Grant Agreement: This Grant Agreement between the Department of Housing and Urban Development (HUD) and the above named Grantee is made pursuant to the
authority of Title 1 of the Housing and Community Development Act of 1974, as amended (42 USC 5301 et seq.). The Grantee's submissions for Title 1 assistance, the
HUD regulations at 24 CFR Part 570 (as now in effect and as may be amended from t'me to time), and this Funding Approval, including any special conditions,
constitute part of the Agreement. Subject to the provisions of this Grant Agreement, HUD will make the funding assistance specified here available to the Grantee upon
execution of the Agreement by the parties. The funding assistance specified in the Funding Approval may be used to pay costs incurred after the date specified in item
4 above provided the activities to which such costs are related are carried out in compliance with all applicable requirements. Pre -agreement costs may not be paid with
funding assistance specified here unless they are authorized in HUD regulations or approved by waiver and listed in the special conditions to the Funding Approval.
The Grantee agrees to assume all of the responsibilities for environmental review, decision making, and actions, as specified and required in regulations issued by the
Secretary pursuant to Section 104(g) of Title 1 and published in 24 CFR Part 58. The Grantee further acknowledges its responsibility for adherence to the Agreement by
sub -recipient entities to which it makes funding assistance hereunder available.
U.S. Department of Housing and Urban Development (By Name)
James E. Slater
Grantee Name
Honorable Lioneld Jordan
Title
Director, Community Planning and Development
Transaction Code
Title
Mayor
Verified By
Date ( Md
)
Sig afore
Date (mm/ddlyyyy)
Signator
7. Category o Title I Assistance for this unding Action
(check only one)
8. Special Conditions
. Date HUD ed Submission
10. check on
( heck one)
(mndddtyyyy) 06/03/2009
0
a Orig. Funding
0
a. En dement, Sec 106(b)
❑ None
9b. Date Grantee Notified
Approval
❑ b. State -Administered, Sec 106(d)(1)
❑ c. HUD -Administered Small Cities, Sec 106(d)(2)(B)
❑ d. Indian CDBG Programs, Sec 106(a)(1)
❑ e. Surplus Urban Renewal Funds, Sec 112(b)
❑ f. Special Purpose Grants, Sec 107
0
Attached
7/30/2009
❑ b. Amendment
(mnVddlyyyy)
Amendment Number
9c. Date of Start of Program Year
(mm/dd/yyyy)
11. Amount of Community Development
Block Grant
Fy ( )
Fy ( )
FY (2009)
MI
g. Loan Guarantee, Sec 108
a. Funds Reserved tor this Grantee
$172,702
b. Funds now being Approved
$172,702
c. Reservation to be Cancelled
(11a minus 11b)
12a. Amount of Loan Guarantee Commitment now being Approved
12b. Name and complete Address of Public Agency
Loan Guarantee Acceptance Provisions for Designated Agencies:
The public agency hereby accepts the Grant Agreement executed by the
Department of Housing and Urban Development on the above date with
respect to the above grant number(s) as Grantee designated to receive
loan guarantee assistance, and agrees to comply with the terms and
conditions of the Agreement, applicable regulations, and other
requirements of HUD now or hereafter in effect, pertaining to the
assistance provided it
12c. Name of Authorized Official for Designated Public Agency
Title
Signature
HUD Accounting use Only
Batch TAC Program Y A Reg Area Document No. Project Number Category
1
5
3
1
7
6
Project N mber
Project N mber
Amount
Amount
Amount
Effective Date
(mmlddtyyyy) F
a
Dale Entered PAS (mnVddlyyyy)
Date Entered LOCCS (mMtld/yyyy)
Batch Number
Transaction Code
Entered By
Verified By
24 CFR 570
form HUD -7082 (4/93)
B.O. 12372
SPECIAL CONTRACT CONDITION
WATER OR SEWER FACILITIBS
Notwithstanding any other provision of this agreement, no
funds provided under thio agreement may be obligated or expended
for the planning or construction of water or sewer facilitieo
until receipt of written notification from BUD of the release of
funds on completion of the review procedures required under
E:cscutive Order (8.0.) 12372, Intergovernmental Review of Federal
Programs, and BUD's implementing regulations at 24. CFR Part S2.
The recipient shall also complete the review procedures required
under B.O. 12372 and 24 CPR Part 52 and receive written
notification from BUD of the release of funds before obligating
or expending any funds provided under this agreement for any new
or revised activity for the planning or construction of water or
sewer facilities not previously reviewed under B.O. 12372 and
implementing regulation'.
c0Delt"--
July 30, 2009
Honorable Lioneld Jordan
Mayor, City of Fayetteville
113 West Mountain
Fayetteville, AR 72701
Dear Mayor Jordan:
U.S. DEPA RTh1EN'1' OF nOI;SING AND URBAN DEVELOPP.IENI'
Little Rock Field Office, Region VI
Office of the Field Office Director
425 West Capitol .Avenue. Suite 1000
Little Rock, AR 72201
Phone (501)918-5700 - Fax (501)32246142
ivmtr. hud.gov esyanol./utd. gov
The American Recovery and Reinvestment Act of 2009 (Recovery Act), signed into law
on February 17, 2009, appropriated $1 billion in CDBG funds to states and local governments to
carry out, on an expedited basis, eligible activities under the CDBG program. The Recovery Act
is an unprecedented effort to jumpstart the American economy, save and create millions of jobs,
and address long -neglected challenges so our country can thrive in the 21st century. The CDBG
program is a key component in state and local efforts to stabilize neighborhoods and create jobs.
The Department is pleased to announce that the Substantial Amendment to your
jurisdiction's Fiscal Year 2008 Action Plan has been approved. The city of Fayetteville has been
authorized to receive $172,702 in Community Development Block Grant Recovery (CDBG-R)
Program funding. Please note that all CDBG-R funds must be spent not later than September 30,
2012. Please be advised that HUD establishes a cut-off date for submission of draw requests
several days before the end of a fiscal year because of systems and disbursing related issues. You
will be notified of the expenditure cut-off date for the CDBG-R grant funds in 2012.
Enclosed are three copies of the Grant Agreement (including the Funding Approval
(Form HUD -7082) and Special Conditions) between the U. S. Department of Housing and Urban
Development (HUD) and the city of Fayetteville for the CDBG-R Program. Please return two
copies of the executed grant agreement to this office.
In order to establish a Line of Credit for your CDBG-R grant, it will be necessary to
execute and return two copies of the Grant Agreement, retaining one copy for your files Failure
to execute and return the grant agreements within 30 days of the transmittal date may be deemed
to constitute rejection of the grant and cause for HUD to determine that the funds are available
for reallocation to other grantees.
If there is a need to delete or add individuals authorized to access the Integrated
Disbursement and Information System (IDIS), an IDIS Security Access Authorization Form
(February 1999) must be prepared, notarized, and returned to this office with the Grant
Agreement. Program progress must be recorded in IDIS on a regular basis. HUD will use this
system to obtain beneficiary data and monitor your jurisdiction's program implementation and
performance.
If there is need to establish or change the depository account to which these grant funds
are to be wired, a Direct Deposit Sign -Up Form (SF -1199A) must be completed by you and your
financial institution and mailed to this office.
Grantees are reminded that the Recovery Act was enacted to provide an immediate
stimulus to the economy. The quarterly reporting requirements discussed below are one
manifestation of the need for all grantees to demonstrate how CDBG-R funds are being put to
immediate use, to stimulate the economy as well as to produce long-term improvements.
Another reason that Recovery Act funds have been provided to states and local governments is
the recognition that states and local governments are suffering from serious budgetary constraints
as a result of simultaneous revenue shortfalls and increased demand for services. The current
practice by many grantees - to meet immediate cash needs by paying outstanding obligations for
CDBG activities with local funds, and then to obtain reimbursement from their Line of Credit on
a semi-annual or yearly basis - works against governments' fiscal constraints as well as the
transparency provisions of the Recovery Act. HUD strongly encourages grantees to examine
their current funds drawdown practices for HUD formula grant funding, and to make adjustments
as necessary to ensure that CDBG-R funds are drawn down on a regular basis. HUD expects that
grantees will draw down CDBG-R funds on at Least a quarterly basis, assuming the existence of
actual cash needs for CDBG-R activities, and consistent with federal financial management
regulations.
Certain activities are subject to the provisions of 24 CFR Part 58, Environmental Review
Procedures for Entities Assuming HUD Environmental Responsibilities. Funds for such
activities may not be obligated or expended unless the release of funds has been approved in
writing by HUD. A request for the release of funds must be accompanied by an environmental
certification.
The Recovery Act requires that all State and local governments receiving Recovery Act
funds report on the status of the environmental compliance reviews for all of their Recovery Act
funded activities. HUD grantees are required to go to: http://portal.hud.gov/app_ramps/
and complete the information for all Recovery Act funded activities Information should be
entered when an activity's environmental compliance review is started and when it is
completed. This reporting requirement will continue throughout the implementation period of
the activity.
You are also reminded that the Recovery Act requires timely and accurate reporting of the
CDBG-R grant in IDIS. Section 1512 of the Recovery Act requires that no later than 10 days
after the end of each calendar quarter, each grantee is required to comply with quarterly reporting
requirements regarding: (1) the total amount of recovery funds received; (2) the amount of
recovery funds received that were expended or obligated to project activities; and (3) a detailed
list of all projects or activities for which recovery funds were expended or obligated, including
the name of the project or activity; a description of the project or activity; an evaluation of the
completion status of the project or activity; an estimate of the number ofjobs created and number
ofjobs retained by the project or activity; and for infrastructure investments made, the purpose,
total cost and rationale of the agency for funding infrastructure investment with funds made
available under the Recovery Act and name of person to contact at the jurisdiction, if there are
concerns with the infrastructure investment.
At this time, HUD intends that grantees will enter this data into IDIS so that HUD can
automatically generate the quarterly reports. However, the Office of Management and Budget
has not finalized the government -wide reporting requirements for Recovery Act funds, and may
not do so until mid-August. HUD will provide guidance on specific reporting requirements at a
later date. The necessary changes to IDIS to accommodate CDBG-R reporting requirements
3
have not been fully implemented yet. In the meantime, please make sure you are collecting all
necessary data, both from grantee sources and from all subrecipients and contractors, as it may be
necessary for you to backfill this data into IDIS at a later date once system changes have been
made.
Section 1605 of the Recovery Act requires grantees to comply with provisions of the Buy
American Act for all CDBG-R assisted public buildings and public works. HUD is in the
process of developing further implementation guidance for grantees regarding compliance with
this provision and the process for requesting a waiver of these provisions.
Section 1604 of the Recovery Act contained language that significantly expanded the
applicability of Davis -Bacon Act labor standards provisions to CDBG-R funded construction
work. Please be advised that Section 1205 of the Supplemental Appropriations Act signed by
President Obama on June 24, 2009, repealed the applicability of Section 1604 of the Recovery
Act to CDBG-R activities. All CDBG-R funded construction activities are now subject to the
same labor standard provisions that apply to regular (annual formula) CDBG funding, pursuant to
Section 110 of the Housing and Community Development Act of 1974, as amended.
Grantees are reminded that all first-tier subrecipients and contractors, as well as the
grantee itself, are required to have or obtain a DUNS number, and to register with the Central
Contractor Registration (CCR). Registration information for the Central Contractor Registry can
be found at: http://www.ccr.gov/startregistration.aspx. DUNS number registration information
can be obtained at: http://www.grants.gov/applicants/request duns number.tsp.
Grantees are reminded that they must include their DUNS number in box 2 of the Form
HUD -7082 grant agreement in order for the HUD's Chief Financial Officer staff to process the
grant agreement and provide access to the CDBG-R funds via IDIS. CDBG-R grant agreements
that do not have a DUNS number will not be processed until a DUNS number is supplied to the
HUD field office by the grantee. The same requirements apply to provision of the grantee's tax
identification number which is to be specified in box 3 of the HUD -7082.
If you have any questions or require any assistance, please contact Rhonda Shannon,
Community Planning and Development Representative, at (501) 918-5732. We look forward to
working with you and your staff throughout the coming year.
Sincerely,
at, 4, -
Alice Rufus
Field Office Director
Enclosures
cc:
Ms. Danielle Semsrott
City of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year
2009
Department: Operations
Division: Community Resources
Program- Public Facilities & Improvements
Date Requested
8/3/2009
Adjustment Number
Project or Item Added/Increased:
Increase Sang Avenue account by $60,000. Increase
Head Start Rehab account by $47,702. Increase
Domestic Violence Shelter account by $65,000.
Project or Item Deleted/Reduced:
None - increase in revenue from CDBG-R grant
Justification of this Increase:
Allocation of CDBG-R grant amount
Justification of this Decrease:
Account Name
Increase Budget
Account Number
Amount
Sec cc/Fad-eel Ida: / pay -
Account Name
Decrease Budget
Account Number
$/G'0
Dat
Date
vtsto
udget Dire
Fin
Chie
Director
nb d�a9
Date
1 • 3 - Lots
Date
Date
Amount
Project Number
Project Number
Budget & Research Use Only
Type: A B
Requested By
General Ledger Date
Posted to General Ledger
V.090403
D E
Initial
Date
0 cocoa
C:\Documents and Settings\rafields\Desktop\Budget Adjustments\BA Form
ulpund loan
J
-4
0
O
0
3
co
N
0
0
0
(7)-
z
0
m
0
0
N3
CO
O
RJ
CDO
N
CO
CD0
O
J
2
0
0.
0)
73
m
s
0
v
0)
c
co
co
m
0
0
0
aweN luncomi
0
0
0
0
c
<:
0
C
m
O
N
0
0
m
0)
0
0
fi
0
Budget Adjustment Detail Backup
1(9/9/2009) Kimberly Johnson - Fwd: Re: Hi Yolanda
Page 1
From:
To:
Date:
Subject:
Attachments:
See below.
Sondra Smith
Johnson, Kimberly
9/8/2009 4:34 PM
Fwd: Re: Hi Yolanda
Yolanda Fields.vcf; Sondra Smith.vcf
Sondra Smith CAMC, CMC
City Clerk/Treasurer
City of Fayetteville
113 West Mountain
Fayetteville, AR 72701
(479) 575-8323
ssm ithC&ci.favetteville.ar. us
»> Yolanda Fields 9/8/2009 2:19 PM »>
No, fust a ski. under the Mayor Ttle box. Thank vou.
Yolanda Fields
Community Services Director
City of Fayetteville
113 W Mountain
Fayetteville, AR 72701
(479) 575-8290
TDD (Telecommunications Device for the Deaf): (479) 521-1316
»> Sondra Smith 9/3/2009 5:13 PM »>
Hi Yolanda
Does 12.b and 12.c need to be completed on this form?
Sondra Smith CAMC, CMC
City Clerk/Treasurer
City of Fayetteville
113 West Mountain
Fayetteville, AR 72701
(479) 575-8323
ssmith(&ri.favettevi Ile.ar.us
Thanks