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HomeMy WebLinkAbout182-09 RESOLUTIONRESOLUTION NO. 182-09 A RESOLUTION APPROVING THE PURCHASE OF FURNITURE FOR THE NEW DISTRICT COURT OFFICES FROM THE NORMAN COMPANY THROUGH U. S. COMMUNITIES IN THE AMOUNT OF $79,268.36; AND APPROVING A CONTINGENCY IN THE AMOUNT OF $5,000.00. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of furniture for the new District Court Offices from The Norman Company through U. S. Communities in the amount of $79,268.36. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a contingency in the amount of $5,000. PASSED and APPROVED this 18th day of August, 2009. APPROVED: By t NELD i ' ,1 AN, Mayor By: ATTEST: PS NDRA E. SMITH, City Clerk/Treasurer P r FAYETTEVILLE; "%9sy . kAN POJ2�. ,e/j /NG 'oNC 81512009) nDena Stockalper SI Judge Rudy Moore Submitted By Mieligniatgagang revised.xls City Council Agenda Items and Contracts, Leases or Agreements 8/18/2009 City Council Meeting Date Agenda Items Only District Court Division District Court Department Action Required: Approval of the purchase of new furniture for District Court in the amount of $79,268.36, with a contingency of $5000.00. The furniture will be purchased from the Norman Company. $ 84,268.36 Cost of this request 4470.9470.58210.00 Account Number 04008.0821 Project Number Budgeted Item OPM Departmen/17- /471— ate $ 3,940,762.00 Category ! Project Budget $ 3,609,834.23 Funds Used to Date $ 330,927.77 Remaining Balance Budget Adjustment Attached City Attorney District Court/Prosecutor Facility Program Category / Project Name District Court Program I Project Category Name Sales Tax Capital Improvement Fund Name �r.s'' Previous Ordinance or Resolution # Date Finan and Internal Services Director Date a or Original Contract Date: Original Contract Number: Received in City Clerk's Office Received in Mayors Office romments : P Revised January 15, 2009 (8/5/2009) Dena Stocka! er - LEED Court Bldg Council memo Furniture revised Aug 5.doc Y CONTRACT REVIEW MEMO To: Mayor Lioneld Jordan and City suncil From: Dena Stockalper Through: Judge Rudy Moore Date: August 5, 2009 Subject: Approval of furniture purchases for District Court offices in new District Court Building RECOMMENDATION I recommend approval of furniture purchase for District Court & City Prosecutor offices in new District Court Building. The vendor will be Norman Company, with offices in Fort Smith and Bentonville. BACKGROUND Norman Company is a local participant in U.S. Communities. U.S. Communities is a nonprofit purchasing cooperative that assists public agencies in reducing the cost of purchased goods and services through pooling the purchasing power of public agencies nationwide. This cooperative applies competitive principals which satisfy the competitive solicitation requirements. DISCUSSION Within the District Court/Prosecutor Facility budget, there was an amount identified of $150,000 for furniture purchases. District Court and the City Prosecutor offices carefully assessed the needs of their respective offices while keeping the target in mind. District Court has determined that their purchases will be a total of $71,206.71. Norman Company has a one time charge of $1350 for freight, delivery and installation. There is sales tax of $6711.65, for a grand total of $79,268.36, within the budgeted amount. We would like to identify a $5000 contingency. Lead time from order to delivery is expected to be approximately 12 weeks. Norman Co. will warehouse the items in the case of early delivery or construction delay. Payment will be made using the P Card of the respective offices, which will result in a 1% rebate at year's end into the fund. The list of furniture items are attached. BUDGET IMPACT Budget is available and is detailed on the Staff Review form. LEED Court Bldg. Council memo Furniture revised Aug 5.doc RESOLUTION NO. A RESOLUTION APPROVING THE PURCHASE OF FURNITURE FOR THE NEW DISTRICT COURT OFFICES FROM THE NORMAN COMPANY THROUGH U. S. COMMUNITIES IN THE AMOUNT OF $79,268.36; AND APPROVING A CONTINGENCY IN THE AMOUNT OF $5,000.00. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves .the purchase of furniture for the new District Court Offices from The Norman Company through U. S. Communities in the amount of $79,268.36. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a contingency in the amount of $5,000. PASSED and APPROVED this 18th day of August, 2009. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer norma PRION 1C OFFICE INTERIORS INSTALL AT: PROPOSAL: 22679 DATE: 07/16/09 PROJECT #: 6-181 City of Fayetteville - District Courts City of Fayetteville - District Courts 176 S. Church 176 5. Church Fayetteville, AR 72701 Fayetteville, AR 72701 SALESPERSON: CUSTOMER P/O: QUOTE VALID THROUGH: Jim Kirby 12/31/09 # QTY 1 2.00 DESCRIPTION SLED BASE,ARMS,POLY OUTER ( ) STANDARD VERSION ,3H- ESOTERIA 011 SIRRCCO ,TR- SURFACE 2 OOF BLACK GRADE A/1 Tagging: COURTS ATTORNEY CLIENT 2 1.00 CHAIR,BIBACK LTHR, BLIT "KD" (Page 126) Tagging: COURTS ATTORNEY CLIENT 3 1.00 36 X 72 DESK -- TABLE - LAMINATE 4 1.00 BRL C3 Brighton Cherry Laminate Transitional Edge Tagging: COURTS ATTORNEY CLIENT SELL EXTENDED 180.98 361.76 171.60 171.60 691.88 691.88 450 TABLE,SQUARE,X BASE 36" X 263.59 263.59 36" (E4S0) DLNS PVC,29"H,STAT,GLD (3) LAMINATE SURFACE 1 ,OR- LAMINATE CONTINUED„. PAG 7600 Ball Road, Fort Smith, AR 72908 700 S.E. Walton Blvd., Suite 8, Bentonville, Arkansas 72712 Phone 479/424-1600 Fax 479/424-2471 Phone 479/424-1600 Fax 479/845-7060 PROPOSAL: 22679 DATE: 07/16/09 PROJECT #: 6-181 PROPOSAL FOR: INSTALL AT: City of Fayetteville District Courts City of Fayetteville - District Courts 176 S. Church 176 S. Church Fayetteville, AR 72701 Fayetteville, AR 72701 SALESPERSON: CUSTOMER P/O: QUOTE VALID THROUGH: Jirn Kirby 12/31/09 QTY DESCRIPTION SELL EXTENDED UNDECIDED COLOR ,TR- SURFACE 2 UNDECIDED COLOR (2) TRIM SURFACE 3 ,TR- SURFACE 3 UNDECIDED COLOR Tagging: COURTS BREAKROOM 5 4.00 STACKER, POLY SHELL, W/O ARMS, NON --GANGING ,TR- SURFACE 1 UNDECIDED COLOR (2) TRIM SURFACE 2 ,TR- SURFACE 2 UNDECIDED COLOR Tagging COURTS BREAKROOM 63.84 255.36 6 1.00 HELLO,LOUNGE,2-SEAT,STD ARMS 1,081.43 1,081.43 ( ) STANDARD VERSION /IC- CHR FAB -- ICON UNDECIDED COLOR ,TR- SURFACE 2 OLE METALLIC SILVER CONTINUED... PAG 2 PROPOSAL: 22679 DATE: 07/16/09 PROJECT #: 6-181 PROPOSAL FOR: INSTALL AT: City of Fayetteville - District Courts City of Fayetteville - District Courts 176 S. Church 176 S. Church Fayetteville, AR 72701 Fayetteville, AR 7270. SALESPERSON: Jim Kirby # QTY CUSTOMER P/O: DESCRIPTION Tagging: COURTS BREAKROOM QUOTE VALID THROUGH: : 12/31/09 SELL EXTENDED 7 1.00 Conference Table, 42D x 96W x 909.93 . 909.93 30R No Selection of Option TWW Traditional Walnut Tagging: COURTS CONFRM 8 1.00 Kneespace Credenza, 240 x 66W 1,116.22 1,116.22 x 30H WT TWW Finished Walnut Wood Top Traditional Walnut Tagging: COURTS CONFRM 9 8.00 CHAIR,HIBACK LTHR, SLK "KD" 171.60 1,372.80 (Page 126) Tagging: COURTS CONFRM 102.00 KENDALL SIDE CHAIR, UPH SEAT/BACK CONTINUED... PAG 3 357.70 715.40 PROPOSAL FOR: INSTALL AT: City of Fayetteville - District Courts 176 S. Church Fayetteville, AR 72701 PROPOSAL: 22679 DATE: 07/16/09 PROJECT #: 6-181 City of Fayetteville -- District Courts 176 S. Church Fayetteville, AR 72701 SALESPERSON: CUSTOMER P/0: QUOTE VALID THROUGH: Jim Kirby 12/31/09 # QTY DESCRIPTION SELL EXTENDED TW TRADITIONAL WALNUT B Grade B ?? INCOMPLETE OPTIONS Tagging: COURTS COURT ADMIN 111.00 ZODY TASK CHAIR,FABRIC SEAT/MESH BACK 121.00 (702MA1) 4D ARM,PNU BK,FM/ADJ,STD/HARD ,3E- RAVENNA GRADE A/1 004 MELANGE ,MA- ZODY MESH 001 SUPPORT ,TR- SURFACE 3 OOF BLACK (2) TRIM SURFACE 4 ,TR- SURFACE 4 OOF BLACK Tagging: COURTS COURT ADMIN Task Light Tagging: COURTS COURT ADMIN PAG 4 468.48 468.48 157.29 157.29 PROPOSAL: 22679 DATE: 07/16/09 PROJECT #: 6-181 PROPOSAL FOR: INSTALL AT: City of Fayetteville - District Courts City of Fayetteville - District Courts 176 S. Church 176 S. Church Fayetteville, AR 72701 Fayetteville, AR 72701 SALESPERSON: CUSTOMER P/O: QUOTE VALID THROUGH: Jim Kirby 12/31/09 # QTY DESCRIPTION SELL EXTENDED 131.00 Open Overhead Cabinet, 15D x 1,034.39 .1,034.39 72W x 42H (2) Walnut Wood Veneer TWW Traditional Walnut ?? INCOMPLETE OPTIONS Tagging: COURTS COURT ADMIN 141.00 Lateral File Credenza, 240 x 1,502.34 1,502.34 72W x 30H (2) Walnut Wood Veneer TWW Traditional Walnut ?? INCOMPLETE OPTIONS Tagging: COURTS COURT ADMIN 151.00 Lateral File, 240 x 36W x 30H (2) Walnut Wood Veneer TWW Traditional Walnut ?? INCOMPLETE OPTIONS Tagging: COURTS COURT ADMIN PAG 5 889.35 889.35 PROPOSAL,: 22679 DATE: 07/16/09 PROJECT #: 6-181 PROPOSAL FOR: INSTALL AT: City of Fayetteville - District Courts City of Fayetteville -- District Courts 176 S. Church 176 S. Church Fayetteville, AR 72701 Fayetteville, AR 72701 SALESPERSON: CUSTOMER P/O: QUOTE VALID THROUGH: Jim Kirby 12/31/09 # QTY DESCRIPTION SELL EXTENDED 161.00 Bookcase Overhead, 180 x 36W x 441.49 441.49 42H 171.00 181.00 (2) Walnut Wood Veneer TWW Traditional Walnut 2? INCOMPLETE OPTIONS Tagging: COURTS COURT ADMIN Table Desk, 36D x 72W.x 30H 1,150.52 1,150.52 (1) Cherry Wood Veneer NCC. Natural Cherry No Selection of Option No Selection of Option No Selection of Option No Selection of Option No Selection of Option No Selection of Option AB Antique Brass Pull (Std) Tagging: COURTS COURT ADMIN Tackboard, -3/8D x 66-1/4W x 17-5/8H Tackboard Grade B Fabric Contact JSI for Color Details CONTINUED... PAG 6 206.29 206.29 PROPOSAL: 22679 DATE: 07/16/09 PROJECT #: 6-181 PROPOSAL FOR: INSTALL AT: City of Fayetteville - District Courts City of Fayetteville - District Courts 176 S. Church 176 S. Church Fayetteville, AR 72701 Fayetteville, AR 72701 SALESPERSON: Jim Kirby # QTY CUSTOMER P/O: DESCRIPTION Tagging: COURTS COURT ADMIN 191.00 STORAGE TOWER - PAPER MANAGEMENT, FOR 72" HUTCH 208.00 NCC Natural Cherry on Cherry No Selection of Option No Selection of Option No Selection of Option No Selection of Option Tagging: COURTS COURT ADMIN X SERIES,PEDESTAL,ATTACHED,BOX/B OX/FILE 24"D,1 LOCK (S1) PTD FRT,ELLIPSE PULL ,TR- SURFACE 1 OOK CHARCOAL ,TR- SURFACE 2 OOK CHARCOAL ,LR- LOCK PLUG & RING COLORS OBP CHROME (BRIGHT NICKEL PLATE) Tagging: COURTS COURT CLERKS PAG 7 QUOTE VALID THROUGH: 12/31/09 SELL EXTENDED 492.45 492.45 200.64 1,605.12 PROPOSAL: 22679 DATE: 07/16/09 PROJECT #: 6-181 PROPOSAL FOR: INSTALL AT: City of Fayetteville - District Courts City of Fayetteville -- District Courts 176 S. Church 176 S. Church Fayetteville, AR 72701 Fayetteville, AR 72701 SALESPERSON: CUSTOMER P/O: QUOTE VALID THROUGH: Jim Kirby 12/31/09 # QTY 218.00 DESCRIPTION SELL EXTENDED X SERIES, PEDESTAL,ATTACHED,FILE/ FILE 24"D,1 LOCK (S1) PTD FRT,ELLIPSE PULL ,TR- SURFACE 1 OOK CHARCOAL ,TR- SURFACE 2 OOK CHARCOAL ,LR- LOCK PLUG & RING COLORS OBP CHROME (BRIGHT NICKEL PLATE) Tagging: COURTS COURT CLERKS 224.00 ADD-ON PANEL,GLAZED,24"W X 16"H (F) ATTACH TO FABRIC PANEL (1) GLAZE SURFACE 1 ,SK- PLEXIGLAS 01C CLEAR ,TR- SURFACE 2 00K CHARCOAL Tagging: COURTS COURT CLERKS PAG 8 188.48 1,507.84 179.84 719.36 PROPOSAL: 22679 DATE; 07/16/09 PROJECT 4: 6-181 PROPOSAL FOR: INSTALL AT: City of Fayetteville - District Courts City of Fayetteville - District Courts 176 S. Church 176 S. Church Fayetteville, AR 72701 Fayetteville, AR 72701 SALESPERSON: CUSTOMER P/O: QUOTE VALID THROUGH: Jim Kirby 12/31/09 4# QTY DESCRIPTION SELL .EXTENDED 2332.0 ADD-ON PANEL,GLAZED,36"W X 194.24 6,215.68 16"H (F) ATTACH TO FABRIC PANEL (1) GLAZE SURFACE 1 ,SK- PLEXIGLAS 01C CLEAR ,TR- SURFACE 2 OOK CHARCOAL Tagging: COURTS COURT CLERKS 243.00 TOP FEED MODULE,3-CIRCUIT, PANEL HEIGHT 40"-56" TR- SURFACE 1 OOK CHARCOAL ,TR- SURFACE 2 OOK CHARCOAL Tagging: COURTS COURT CLERKS 254.00 MONO PANEL,SQ TOP CAP,W/POWER,24"W X 40"H (B) POWER BASE ,WZ- SYS FABRIC - TRAFFIC GRADE B CONTINUED... PAG 9 112.64 337.92 209.60 838.40 w PROPOSAL: 22679 DATE: 07/16/09 PROJECT 4: 6-161 PROPOSAL FOR: INSTALL AT: City of Fayetteville - District Courts City of Fayetteville -- District Courts 176 S. Church 176 S. Church Fayetteville, AR 72701 Fayetteville, AR 72701 SALESPERSON: CUSTOMER P/O: QUOTE VALID THROUGH: Jim Kirby 12/31/09 # QTY 2632.0 DESCRIPTION SELL EXTENDED 007 FREEWAY ,WZ- SYS FABRIC -- TRAFFIC GRADE B 007' FREEWAY ,TR- SURFACE 3 OOK CHARCOAL ,TR- SURFACE 4 OOK CHARCOAL Tagging: COURTS COURT CLERKS MONO PANEL,SQ TOP 238.72 7,639.04 CAP,W/POWER,36"W X 40"H (3) POWER BASE ,WZ- SYS FABRIC -- TRAFFIC GRADE S 007 FREEWAY ,WZ- SYS FABRIC - TRAFFIC GRADE B 007 FREEWAY ,TR- SURFACE 3 OOK CHARCOAL ,TR- SURFACE 4 OOK CHARCOAL Tagging: COURTS COURT CLERKS PAG 10 PROPOSAL: 22679 DATE: 07/16/09 PROJECT #: 6--181 PROPOSAL FOR: INSTALL AT: City of Fayetteville - District Courts City of Fayetteville - District Courts 176 S. Church 176 S. Church Fayetteville, AR 72701 Fayetteville, AR 72701 SALESPERSON: CUSTOMER P/Q: QUOTE VALID THROUGH: Jim Kirby 12/31/09 QTY DESCRIPTION SELL EXTENDED 274.00 DUPLEX RECEPTACLES (BOX OF 6) (B) POWER BASE ,TR- SURFACE 1 OOK CHARCOAL Tagging: COURTS COURT CLERKS 282.00 POWER RECEPTACLE - IGR DUPLEX (BOX OF 6) 2916.0 (B) POWER BASE ,TR- SURFACE 1 OOK CHARCOAL Tagging: COURTS COURT CLERKS 41.60 166.40 43.84 87.68 CORNER, 90DEG WRAP-AROUND 123.20 1,971.20 WORKSURFACE 36 X 36 (LTSAN44) LAM,T-M0LD,STD,WRWY,NHND,24,24 ,OH- LAMINATE OAD CHERRY ,HP- LAMINATE/EDGE OAD MEDIUM CHERRY Tagging: COURTS COURT CLERKS PAG 11 PROPOSAL: 22679 DATE: 07/16/09 PROJECT #7 6-181 PROPOSAL FOR: INSTALL AT: City of Fayetteville - District Courts City of Fayetteville - District Courts 176 S. Church 176 S. Church Fayetteville, AR 72701 Fayetteville, AR 72701 SALESPERSON: Jim Kirby 12/31/09 CUSTOMER P/O: QUOTE VALID THROUGH: QTY DESCRIPTION SELL EXTENDED 308.00 RECT WORKSURFACE 24D X 24W (LTSA) LAM,T-MOLD, STD CORE,W/WIREWAY ,OH- LAMINATE OAD CHERRY ,HP- LAMINATE/EDGE OAD MEDIUM CHERRY Tagging: COURTS COURT CLERKS 57.92 463.36 3116.0 RECT WORKSURFACE 24D X 36W 69.76 1,116.16 (LTSA) LAM, T -MOLD, STD CORE, W/WIREWAY ,OH- LAMINATE OAD CHERRY ,HF- LAMINATE/EDGE OAD MEDIUM CHERRY Tagging: COURTS COURT CLERKS 3248.0 CNTLVR SRKT,UNIGROUP/TOO/PLACES, STAND ARD,16.5"D (PP) PAINTED,PAIR Tagging: COURTS COURT CLERKS FAG 12 25.60 1,228.80 PROPOSAL: 22679 DATE: 07/16/09 PROJECT #: 6-181 PROPOSAL FOR: INSTALL AT: City of Fayetteville - District Courts City of Fayetteville - District Courts 176 5. Church 176 S. Church Fayetteville, AR 72701 Fayetteville, AR 72701 SALESPERSON: Jim Kirby 12/31/09 CUSTOMER P/0: QUOTE VALID THROUGH: QTY DESCRIPTION SELL EXTENDED 3316.0 BRACKET,UNIGROUP/TO0/PLACES,RE AR -CORNER 342.00 (PN) PAINTED,NON-HANDED Tagging: COURTS COURT CLERKS 4.80 76.80 24 X 72 CREDENZA - DOOR - 720.79 1,441.58 LAMINATE BRL Brighton Cherry Laminate C3 Transitional Edge F5 Fluent Pull SN Satin Nickel Pull Finish Tagging: COURTS COURT CLERKS 357.00 ZODY TASK CHAIR,FABRIC 468.48 3,279.36 SEAT/MESH BACK (702MA1) 4D ARM, PNU BK, FM/ADJ, STD/HARD ,3E- RAVENNA GRADE A/1 004 MELANGE ,MA- ZODY MESH 001 SUPPORT ,TR- SURFACE 3 OOF BLACK (2) TRIM SURFACE 4 CONTINUED... PAG 13 PROPOSAL: 22679 DATE: 07/16/09 PROJECT #: 6-181 PROPOSAL FOR: INSTALL AT: City of Fayetteville - District Courts City of Fayetteville - District Courts 176 S. Church 176 S. Church Fayetteville, AR 72701 Fayetteville, AR 72701 SALESPERSON: CUSTOMER P/0: QUOTE VALID THROUGH: Jim Kirby 12/31/09 # QTY DESCRIPTION SELL EXTENDED ,TR- SURFACE 4 OOF BLACK Tagging: COURTS COURT CLERKS 361.00 ZODY TASK CHAIR,FABRIC SEAT/MESH BACK (002MA1) PNU BK,FM/ADJ,STD/HARD 0.00 ,3E- RAVENNA GRADE A/1 004 MELANGE ,MA- ZODY MESH 001 SUPPORT ,TR- SURFACE 3 00F BLACK (2) TRIM SURFACE 4 ,TR- SURFACE 4 OOF BLACK Tagging: COURTS COURT CLERKS 372.00 SLED BASE,ARMS,POLY OUTER ( ) STANDARD VERSION ,3H- ESOTERIA 011 SIRROCO ,TR- SURFACE 2 CONTINUED... PAG 14 GRADE A/1 370.56 370.56 180.88 361.76 PROPOSAL: 22679 DATE: 07/16/09 PROJECT #: 6-181 PROPOSAL FOR: INSTALL AT: City of Fayetteville - District Courts City of Fayetteville - District Courts 176 S. Church 176 S. Church Fayetteville, AR 72701 Fayetteville, AR 72701 SALESPERSON: CUSTOMER P/O: QUOTE VALID THROUGH: Jim Kirby 12/31/09 # QTY DESCRIPTION SELL EXTENDED 00F BLACK Tagging: COURTS COURT OFFICER 381.00 ZODY TASK CHAIR,FABRIC SEAT/MESH BACK 391.00 (002MA1) PNU BK,FM/ADJ,STD/HARD 0.00 ,3E- RAVENNA GRADE A/1 004 MELANGE MA- ZODY MESH 001 SUPPORT ,TR- SURFACE 3 OOF BLACK (2) TRIM SURFACE 4 ,TR- SURFACE 4 OOF BLACK Tagging: COURTS COURT OFFICER Rgt Lat File Credenza, M2/Nickel Hdl, 72W x 20D x 29--1/2H ' CER Cherry CER Cherry CONTINUED... ?AG 15 0 0 370.56 370.56 537.75 537.75 PROPOSAL: 22679 DATE: 07/16/09 PROJECT #: 6-181 PROPOSAL FOR: INSTALL AT: City of Fayetteville - District Courts City of Fayetteville - District Courts 176 S. Church 176 S. Church Fayetteville, AR 72701 Fayetteville, AR 72701 SALESPERSON:. Jim Kirby # QTY 401.00 CUSTOMER P/O: QUOTE VALID THROUGH: 12/31/09 DESCRIPTION SELL EXTENDED Tagging: COURTS COURT OFFICER Lft Sgl Ped Desk- B/B/F, M2/Nickel Hdl, 72W x 30D x 29-1/2H CER Cherry CER Cherry Tagging: COURTS COURT OFFICER 411.00 BELLE EXEC SWIVEL, FULLY UPH ARM 426.00 EC EMBER CHERRY E Grade E 10 Ultraleather Patterns ULL01 Ultraleather Admiral NO SELECTION OF OPTION No Selection of Option Tagging: COURTS COURTRM 542.25 542.25 915.81 915.81 CHAIR, HIBACK LTHR, BLK "TCD" 171.60 • 1,029.60 (Page 126) CONTINUED... PAG 16