HomeMy WebLinkAbout18-09 RESOLUTIONRESOLUTION NO. 18-09
A RESOLUTION APPROVING A PAYMENT IN THE AMOUNT OF
$395,111.00 TO THE ARKANSAS HIGHWAY & TRANSPORTATION
DEPARTMENT (AHTD) FOR THE CITY'S PORTION OF THE
CONSTRUCTION COSTS ASSOCIATED WITH THE DEAD HORSE
MOUNTAIN BRIDGE REPLACEMENT PROJECT.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS -
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves a
payment in the amount of $395,111.00 to the Arkansas Highway & Transportation Department
(AHTD) for the City's portion of the construction costs associated with the Dead Horse
Mountain Bridge Replacement Project.
PASSED and APPROVED this 3`d day of February, 2009.
APPROVED:
LIONELD J '11 AN, Mayor
ATTEST:
By
SONDRA E. SMITM, City Clerk/Treasurer
Ron Petrie
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
2/2009
City Council Meeting Date
Agenda Items Only
Engineering
Division
Action Required:
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Lead mrst
Operations
Department
A resolution approving a payment in the amount of $395,111 to the Arkansas State Highway and Transportation
Department for the City's portion of the costruction costs associated with the Dead Horse Mountain Bridge
Replacement Project.
395,111.00
Cost of this request
4470.9470.5817
Account Number
03005
Project Number
Budgeted Item
x
871,017.00
Category / Project Budget
State Bridge Cost Sharing
Program Category / Project Name
Bridge & Drainage
Funds Used to Date Program / Project Category Name
871,017.00 Sales Tax Capital Improvements
Remaining Balance Fund Name
Budget Adjustment Attached
/ 30/05
/Date
Depa ment Director
City Attome Date
Finance and Internal Services Director
2-3.09
Date
Z-3-0
Date
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Comments:
Revised January 15, 2009
City Council Meeting of February 17, 2009
CITY COUNCIL AGENDA MEMO
To: Mayor Lioneld Jordan and City Council
Thru: Don Marr, Chief of Staff
From: Ron Petrie, City Engineer
Date: January 30, 2009
Subject: A resolution approving a payment in the amount of $395,111 to the Arkansas
State Highway and Transportation Department for the City portion of the
construction costs associated with the Dead Horse Mountain Bridge
Replacement project.
RECOMMENDATION
Staff recommends approval of this payment in the amount $395,111 to the Arkansas State
Highway and Transportation Department expressing the willingness of the City of
Fayetteville to utilize federal aid monies for the design and replacement of the Dead
Horse Mountain Bridge.
BACKGROUND
On August 6, 2002, the City of Fayetteville City Council passed a resolution to approve
an agreement with the Arkansas State Highway and Transportation Department for the
design and replacement of the Garland Ave. Bridge. The AHTD proceeded with the
design and presented the City with a preliminary set of construction plans and an
estimated cost for the bridge replacement. The City of Fayetteville Street Committee, on
August 25, 2005 agreed to discontinue the Garland Ave. project and instead use the
bridge replacement fund for the replacement of the Dead Horse Mountain Rd. Bridge.
in December of 2005, the Arkansas State Highway and Transportation Department
approved the City's request to change from the Garland Avenue bridge project to the
Dcad Horse Mountain Road bridge. Subsequently, on February 7, 2006 the City Council
passed a resolution expressing the willingness of the City of Fayetteville to utilize federal
aid monies for the design and replacement of the Dead Horse Mountain.
City Council Meeting of February 17, 2009
DISCUSSION
On January 7, 2009 the AHTD opened bids and received a low bid from Crouse
Construction Company of Harrison in the amount of $1,116,776.02 for this project.
Since this project is eligible for the Federal -aid Highway Bridge Replacement and
Rehabilitation Program funding, the project is split eighty percent (80%) Federal and
twenty percent (20%) City with a one million dollar cap on the Federal funds. The
AHTD has provided the following cost breakdown as shown below and on the attached
letter: •
BUDGET IMPACT
There is currently $871,017.00 in the City fund titled State Bridge Cost Sharing Program
for this project.
2
Total Cost
Federal Share
City Share
Preliminary Engineering
$127,150.65
$101,721.00
$25,429.65
Right of Way
$76,667.79
$61,334.00
$15,333.79
Construction
$1,116,776.02
$727,778.00
$388,998.02
Construction Engineering
$167,516.40
$109,167.00
$58,349.40
TOTALS
$1,488,110.86
$1,000,000.00
$4887110.86
Less Deposit
Received
$93,000.00
City Share
Remaining
$395,110.86
BUDGET IMPACT
There is currently $871,017.00 in the City fund titled State Bridge Cost Sharing Program
for this project.
2
RESOLUTION NO.
A RESOLUTION APPROVING A PAYMENT IN THE AMOUNT OF
$395,111.00 TO THE ARKANSAS HIGHWAY & TRANSPORTATION
DEPARTMENT (AHTD) FOR THE CITY'S PORTION OF THE
CONSTRUCTION COSTS ASSOCIATED WITH THE DEAD HORSE
MOUNTAIN BRIDGE REPLACEMENT PROJECT.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves a
payment in the amount of $395,111.00 to the Arkansas Highway & Transportation Department
(AHTD) for the City's portion of the construction costs associated with the Dead Horse
Mountain Bridge Replacement Project.
PASSED and APPROVED this 3`a day of February, 2009.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
ARKANSAS STATE HIGHWAY
AND
TRANSPORTATION DEPARTMENT'
Dan Flowers
Director
Phone (501) 569-2000 Fax (501) 569-2400
The Honorable Lioneld Jordan
Mayor of Fayetteville
113 West Mountain Street
Fayetteville, AR 72701
January 15, 2009
RECEIVED
JAN 2 0 2009
ENGINEERING DIV.
P.O. Box 2261
Little Rock, Arkansas 72203-2261
W W W.ARKANSASHIGHWAYS.COM
Re: Job 040474
F.A.P. BRO-9142(21)
W. Fork White River Str. & Apprs.
(Fayetteville) (S)
Washington County
Dear Mayor Jordan:
Crouse Construction Company of Harrison submitted the low bid of $1,116,776.02 for the
referenced project at the Department's January 7, 2009 letting. The Arkansas State Highway
Commission has tentatively accepted their proposal and will execute the contract upon receipt of
the City's matching funds.
The City's estimated share of costs for this project is calculated below.
Total Cost Federal Share
Preliminary Engineering $ 127,150.65
Right of Way 76,667.79
Construction 1,116,776.02
Construction Engineering 167,516.40
Totals $ 1,488,110.86
Less Deposit Received
City Share Remaining
$ 101,721.00
61,334.00
727,778.00
109,167.00
City Share
$ 25,429.65
15,333.79
388,998.02
58,349.40
$ 1,000,000.00 $ 488,110.86
93,000.00
$ 395,110.86
Your check for $395,110.86 (made payable to the Arkansas State Highway and Transportation
Department) should be forwarded to this office as soon as possible. The contract will not be
executed, and construction cannot begin, until your check is received. Submittal of these
funds to the Department will be considered as your concurrence in the award of this contract.
The Honorable Lioneld Jordan
January 15, 2009
Page Two
The Department will make every effort to assure the project is constructed in accordance with
the plans and specifications, thereby minimizing the possibility of items being declared
non -participating for federal funds. However, should any of the items be declared
non -participating, the City would be responsible for 100% of their cost. Upon completion of the
project, a statement will be prepared reflecting the final cost and respective matching shares. At
that time, the City will be returned funds remaining over the deposit or billed for additional funds
required.
We look forward to working with the City to complete the proposed improvements. Should you
have any questions or comments, please advise.
Sincerely,
Frank Vozel
Deputy Director and
Chief Engineer
c: Assistant Chief Engineer -Planning
Programs and Contracts
Fiscal Services (2)
Planning and Research
District 4
Job 040474 'C' File
Ron Petrie, Fayetteville City Engineer
Dead Horse Mountain Rd. Bridge
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Mayor: Department Director: Purchasing Manager:
Finance & Internal Services Director: Budget Manager: IT Manager:
Dispatch Manager Utilities Manager: Other:
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Requester
Cindy Monreal
Address:
PO Box 221
City:
Little Rock
'Vendor #:
11196
City Of Fayetteville
(Not a Purchase Order)
Shipping/Handling
Portion of the contructlon
costs associated with Dead
Horse Mnt. Bridge
Description
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4470.9470.5817.00
Account Numbers
Requester's Employee #: '
2565
Zip Code: Ship to code:
7203-2261
Fob Point:
Tax:
Total: $395,111.00
03005
Project/Subproject #
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Expected Delivery Date:
2/17/2009
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Fixed Asset #
Clarice Pearman - Res. 18-09
From:
To:
Date:
Subject:
CC:
Attachments:
Clarice Pearman
Petrie, Ron
2.9.09 1:09 PM
Res. 18-09
Audit; Foren, Andrea
Audit; Foren, Andrea
Page 1 of 1
Ron:
Attached is a copy of the above resolution passed by City Council regarding AHTD payment. I will forward the original
purchase requisition to Purchasing. Please let me know if there is anything else needed for this item. Have a good day.
Clarice
file://C:\Documents%20and%20Settings\cpearman.000\Local%20Settings\Temp\XPgrpwise\49902AF9FA... 2.9.09
Infrastructure Management Services
Keith Macedo
Submitted By
City of Fayetteville Staff Review Form
2020-0989
Legistar File ID
N/A
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
11/3/2020 INFORMATION TECHNOLOGY (170)
Submitted Date Division / Department
Action Recommendation:
Staff recommends authorizing the attached quote for service, with Infrastructure Management Services (IMS), to
import pavement management data into the City's new Lucity asset management and work order software.
4470.170.8170-5315.00
Account Number
13008.7000.7500
Budget Impact:
Sales tax Capital
Fund
ERP Upgrade/Replacement Lucity
Project Number
Project Title
Budgeted Item? Yes
Current Budget
$
29,096.00
Funds Obligated
Current Balance
5
29,096.00
Does item have a cost? Yes
Item Cost
$
17,000.00
Budget Adjustment Attached? NA
Budget Adjustment
Remaining Budget
s
12,09o.00
V20180321
Purchase Order Number:
Previous Ordinance or Resolution #
Res 18-09
Change Order Number:
Approval Date:
11/05/20
Original Contract Number:
Comments:
CITY OF
qW FAYETTEVILLE
ARKANSAS
TO: Mayor Lioneld Jordan
THRU: Susan Norton, Chief of Staff
FROM: Keith Macedo, Information Technology Director
STAFF MEMO
DATE: November 2, 2020
SUBJECT: Staff recommends authorizing the attached quote for service, with Infrastructure
Management Services (IMS), to import pavement management data into the
City's new Lucity asset management and work order software.
RECOMMENDATION:
Staff recommends authorizing the attached quote for service, with Infrastructure Management
Services (IMS), to import pavement management data into the City's new Lucity asset
management and work order software.
BACKGROUND:
City Council approved a resolution on October 2, 2018 with IMS to perform pavement analysis
and inventory all City maintained streets. IMS completed the work in 2019 and presented the
final analysis to City Council on July 2, 2019. IMS provided the City with a final report and a
detailed spreadsheet that documented the pavement condition index (PCI) of each street
segment. City staff updates the spreadsheet as roads are maintained to ensure the PCI index is
revised as part of our overall pavement management program. The City is in the process of
implementing a new asset management and work order system called Lucity, which includes a
pavement management module. The module can be populated with the IMS PCI data to replace
the spreadsheet as the primary tool to manage our pavement program. The goal is for the
pavement management system and Transportation asset management and work order system
to be a single integrated system. Any work performed by Transportation or Engineering will be
entered into Lucity and will update the PCI of each street segment.
DISCUSSION:
The attached quote for service will approve IMS to update our pavement management data to
include any new or modified street segment, since the initial analysis, and import the data into
Lucity. IMS is the preferred pavement analysis vendor for Lucity and has a long relationship with
Lucity in implementing pavement management systems.
BUDGET/STAFF IMPACT:
The attached quote for service in the amount of $17,000.00 will approve IMS to update our
pavement management data to account for any recent geometry change and import all data into
Lucity. This work will not update the existing pavement analysis of our streets, but correct
geometric changes and import the data into Lucity. Funding is available with the Lucity CIP
project contingency. Staff is recommending IMS as a sole source since they performed the
initial pavement analysis and they are Lucity's preferred pavement management vendor.
Attachments: Staff review form, Staff review memo, IMS quote for services.
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
Quote for Services
To: Keith Macedo, IT Director
From: Jeff Myers, MSA, Client Services
Manager, Central Region
Subject: Request for Additional Services
1.0 Project Description
Imm
Infrastructure Management Services
8380 S Kyrene Rd. Suite 101
Tempe. Ar¢ona 85284
IMSanalysis.com, (480) 839-4347
Date: October 2, 2020
Project: Fayetteville Additional
Services
Project No.: 14318
This request for additional services is to migrate the City of Fayetteville's recent pavement management
data from ESA to the City's Lucity environment, including Operating Parameter Setup and remedying
approximately 130 splits in the inventory, resulting in 260 new segments.
2.0 Scope of Services
a. Configure Lucity Operating Parameters: Develop the operating parameters to be used by the City I
the Lucity analysis, including distress models and indexes, pavement performance curves, rehabilitation
strategies, unit rates and budgets.
b. Pavement Data Load into Lucity software: Assemble data in personal geo-databases) for loading
into software.
c. Condition Data Assignment on Segment Splits: Since the City has only performed 130 segment
splits (3% of the network) since the delivery of the inspection data, IMS does not see a need to reprocess
the network condition data. For this assignment, segment splits that were made between existing nodes
will be replicated with the existing condition data provided in 2019. Most of these segments will still fall
within the same Supersegment so this will have very little impact on the Lucity pavement analysis
logic. For any segment splits that result in moving or repositioning existing nodes, IMS will modify the
weighted average of the 0-10 distress indices based upon the new geometry of the segment.
3.0 Budget
Task Activity Quantity Units Unit Rate Total
Fayetteville, AR - Lucity Migration
1 Condition Data Assignment on Segment Splits (apprx 130 splits to a)dsting inventory) 1 LS $3,000.00 $3,000.00
3 Lucity Operating Parameter Setup (configuration activities) 1 LS $6,250.00 $6,250.00
2 Lucity Inspection, Supersegment, & Parameter Production Load 1 LS $7,750.00 $7,750.00
PMIWTate.. $17,000.00
IMS Infrastructure Management Services City of Fayetteville Additional Services Order page /
IM=
Quote for Services
Infrastructure Management Services
8380 S Kyrene Rtl. Suite 101
Tempe. Arizona 85284
IMSanatysis.com: (480) 839-4347
Additional Service Order Acceptance
To accept this change order and have it included in the contract, please sign two copies of this change
order and return one to As.
Id Jordan
Printed Name
IMS Infrastructure Mana ement ces, LLC
By: _n
I GX__ Signature
Derek Turner
Printed Name
Mayor
1 1/05/20
CEO
10/29/2020
Title
Date
Title
Date
lMS lnfrastnrcture Management Services City of Fayellerille Additional Services Order page 2