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Home My WebLink About180-09 RESOLUTIONRESOLUTION NO. 180-09 A RESOLUTION APPROVING THE PURCHASE THROUGH THE STATE CONTRACT OF A NORTEL SRG SYSTEM AND VOICE OVER INTERNET PHONE (VOIP) SETS IN THE AMOUNT OF $28,017.00 FOR THE NEW DISTRICT COURT/CITY PROSECUTOR FACILITY. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase through the State Contract of a Nortel SRG System and Voice Over Internet Phone (VOIP) sets in the amount of $28,017.00 for the new District Court/City Prosecutor Facility. PASSED and APPROVED this 18th day of August, 2009. APPROVED: ATTEST: B By: Oh &L1 SO DRA E. SMITH, City Clerk/Treasurer , ,qTRIEQ lolrl� :0(1 C'.G,1'Y 0,c,•. G,p . E :FAYETTEVILLE: ®y�;e1' /(ANSPS S 4 °�ENGTON G 0, Lynn Ryke Submitted By City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements 8/18/2009 City Council Meeting Date Agenda items Only Building Services Division Action Required: Building Services Department Approval of a purchase order to AT&T for the voice over IP phone system for the new District Court/Prosecutor Facility. 28,017.00 Cost of this request 4470.9470.5210.00 Account Number 04008.0801 Project Number Budgeted Item XX 3,940,762.00 Category / Project Budget 3,612,634.00 District Court/Prosecutor Facility Program Category / Project Name District Court Funds Used to Date Program / Project Category Name 328,128.00 Sales Tax Capital Improvement Remaining Balance Fund Name Budget Adjustment Attached MEI Yfe- De rtment Director City Attorney -Pc J o Finance and Internal Services Director 7/20/07 Previous Ordinance or Resolution # a Original Contract Date: 8! Q Original Contract Number: Date 3-3.2469 Date Received in City Clerk's Office ".4., 7 9 L) Comments: Revised January 15, 2009 aye evtlle Telecommunications System Equipment Purchase August 18, 2009 Council Meeting AGENDA REQUEST MEMO TO: Mayor Lioneld Jordan FROM: Lynn Hyke, Construction Manager iis Sharon Crosson, Telecommunications & Parking Manager DATE: July 30, 2009 SUBJECT: Approval to Purchase Telecommunications System for District Court/Prosecutor Facility RECOMMENDATION Staff recommends approving the purchase of a Nortel SRG system and VOIP telephone sets for the new District Court/Prosecutor Facility. This equipment does not require formal bids as it is an expansion of the current CS1000 system already in place, plus it is being purchased on the State Contract No. 4600008637. BACKGROUND The District Court/Prosecutor Building construction phase has reached the point that it is time to order the phone system equipment. This equipment needs to be compatible with the City-wide upgrade that is currently underway. DISCUSSION The City currently has a CS1000 Telecommunications System that is the backbone for the integration of all City facilities to the new VOIP System. We have converted 4 of the 16 telecommunication systems that service the City's various facilities. The new Courts Building will be our 5th facility to go online. This system provides voice communications and voice mail services to all City employees at all City facility locations and integrates all users onto one phone system. Upgrades to these systems are essential to ensure no "down time" due to failing or obsolete software and/or hardware, and to ensure that all software versions are kept current to provide the most up-to-date technology. BUDGET IMPACT Budget funds are available from the contingency funds in the project and are detailed on the Staff Review form. RESOLUTION NO. A RESOLUTION APPROVING THE PURCHASE THROUGH THE STATE CONTRACT OF A NORTEL SRG SYSTEM AND VOICE OVER INTERNET PHONE (VOIP) SETS IN THE AMOUNT OF $28,017.00 FOR THE NEW DISTRICT COURT/CITY PROSECUTOR FACILITY. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase through the State Contract of a Nortel SRG System and Voice Over Internet Phone (VOIP) sets in the amount of $28,017.00 for the new District Court/City Prosecutor Facility. PASSED and APPROVED this 18th day of August, 2009. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer Equipment Code Main EquipMont Section NTE906EA N0119677 NTZEO7BA NTZEIOHB NTZE101A NTZEI IHA NTZEIILA NTZEI9AA NTZEI9JA NTZE4002 MPRI0010 NO021175 NT9T4001E6 NT9T6700E5 NTDyV93BA NTYSO5BCE6 City of Fayetteville Court Building: SRG Description QTY Customer Customer - Unit Price Total Price 1 Enh IP Set License -R5 CP 5.0 Keycode CP(F) 2 Add Fax Channels CP FAX Capability - 20 Users CP 10 Fax Seats CP Desktop Messaging 20 Users CP 10 Desktop Seats Multimedia Mailbox /Voice -20 CP 10 Voice Seats CP Upgrade Code (NO Charge) Universal Discount Power Cord (C5) NA BCM50 Power Supply Wall Mount BCM50 Wallmount Bracket R3.0 NA CS1000 Bdle IP 1140E Eng Text KCaps wlo PS Ancillary Equipment Section SMART1500RMXL2UA TRIPP LITE UPS 1500VA INTELLIGENT LINE INTERACTIVE RACKMOUNT EXPANDABLE RUNTIME 36 VOLT VERSION Bi 36V15 -2U TRIPP UTE BATTERY PACK Great Lakes Wire 8 Cab. Blue CAT5E Patch Coal -15 ft. AA0079575 AA0079585 AA0140519 Gly of Pay Courts sRC rev 2 Total Main Equipment Section Total Ancillary Equipment Section Total Equipment Before Discount Less System Discount Equipment Price Installation Training Estimated Shipping & Handling Total System Price Taxes, if applicable, to be invoiced on final bill. Quote valid until � 2009 25 113.66 2,841.50 1 0.00 0.00 1 587.27 587.27 1 12029 120.29 1 59.87 59.87 1 1169.80 1,189.80 1 588.32 586.32 1 1,169.80 1,169.80 1 586.32 586.32 1 0.00 0.00 1 0.00 0.00 1 5.68 5.68 1 17.05 17.05 1 41.68 41.68 1 1,420.80 1,420.80 25 340.99 8,524.75 1 1 2 813.56 $12.95 2.21 613.56 312.95 4.42 $ 17,130.93 $ 930.93 $ 18,061.86 $ 0.00 $ 18,061.86 $ 9,076.20 $. 509.46 $ 369.22 $ 28,016.73 Page i of2 Equipment Code City of Fayetteville Court Building: SRG Description Custdmer Customer QTY Unit Price Total Price The proposed equipment Net has been engineered and compiled for use with or on the system with serial no.: 3/8811570 RESTRICTED - PROPRIETARY INFORMATION This document contains Proprietary information which is provided solely in connection with the specific opportunity identified herein. AT&T provides this proprietary information to the organization named, solely for its use in connection with this opportunity and it may not be disclosed to anyone outside the disclosed to party without the prior written consent of AT&T. City or Fay Courts SRG rev 2 Page 2 0f 2 Mayor: Department Director;all Purchasing Manager.IT 0 ,`� y Finance &Internal Services Director: �L - budget Manager: IT Manager: Q ry ` Dispatch Manager: Utilities Manager. Other �� . `' ti Special Instrucions: State Contract Pricing: Stam Contract #4600005665 Approvals: a CO W aw A W N �. Requester. Sharon Crosson b. A Vendor #: 13107 City Of Fayetteville (Nal m Purchase Order) i, 4 E. act SRG Phone System for new Courts Bitiiding (see attachment) ' D e co03 am Z W m > ao s I k- k- Unit of Issue en m m , CO r jO n 00•08 0 G 0 Okobi• o O aet n C o O 0 00 0 0 00 o N e V 4g. W 7 a 0 003,08g'OLPFOLri Account Numbers . . Requester's Employee #: • 174 N $k FR 0 :em. Ship to code. 62 Tax: $2,691.56 Total: $30,606.28 5 6 7 g g�D . 4 Project/Subproject 0 4 co i — ILI\ t w 1 ao z • 0 JI 3 a z 0 P.0 Number: Requisition No.: s K1 . Quotes Attached IIYes:_1ti No: Expected Delivery Date: N Ili p a P-11a I'