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Home My WebLink About179-09 RESOLUTIONRESOLUTION NO. 179-09 A RESOLUTION APPROVING A BUDGET ADJUSTMENT RECOGNIZING THE RECEIPT OF INSURANCE REIMBURSEMENT IN THE AMOUNT OF $2,839.00 AND APPROPRIATING A LIKE AMOUNT FOR VEHICLE REPAIR EXPENSES FOR UNIT #1144. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment recognizing the receipt of insurance reimbursement in the amount of $2,839.00 and appropriating a like amount for vehicle repair expenses for Unit #1144. PASSED and APPROVED this 18th day of August, 2009. APPROVED: ATTEST: c � SONDRA E. SMITH, City Clerk/Treasurer ``0`1111 u T/PPfI// G 61C1T10c,,o of e°�G�TY OF . s • FAVI=TTE=MLLE; 'ire-��,°9RkANSP. JZ�.a. "11,6110. .• 0 "e T'•.0.1� Gel��` /�f{liiik11j1\ G Tabor Submitted By City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements 8/18/2009 City Council Meeting Date Agenda Items Only Patrol Division Action Required: Police Department Approval of a budget adjustment to record insurance revenue received on vehicle accident and appropriate vehicle repair expenses to Unit #1144 in the amount of $2,839. $ 2,839.00 Cost of this request 1010-2940-5311.01 Account Number Project Number 181, 820.00 Category / Project Budget 74,314.56 Services and Charges Program Category / Project Name Police Patrol Funds Used to Date Program / Project Category Name 107,505.44 General Remaining Balance Fund Name Budgeted Item 1 )( 1 Budget Adjustment Attached X Departme r City Attorney '(1:51\ Previous Ordinance or Resolution # Date 40A Finan and Internal Services Director Date Original Contract Date: 4, Original Contract Number: 8 -SZoog Date VAIP Date Received in City Clerk's Office Received in Mayor's Office Comments: Revised January 15, 2009 Departmental Correspondence Fayetteville Police Department 100-A West Rock Fayetteville, AR 72701 Telephone: (479) 587-3555 Fax: (479) 587-3563 To: Mayor Lioneld Jordan and Members of the City Council From: Greg Tabor, Police Chief Date: July 31, 2009 Re: Approval of a Budget Adjustment to repair Unit #1144 Background The Fayetteville Police Department maintains several unmarked, non -motor pool vehicles used for undercover operations including covert surveillance, drug buys, and investigations. These vehicles are maintained privately in order to insure their confidentiality. Discussion Unit #1144 was involved in a motor vehicle accident and required some repair. The insurance companies involved with the accident forwarded settlement checks that were deposited into the City's General Fund. The funds needed to repair this unit caused our self insurance account to go over budget, however, recognition of the insurance funds and approval of the attached budget adjustment will rectify our budget shortfall. Recommendation Staff recommends approval of attached budget adjustment to record insurance revenue received on this vehicle accident and appropriate vehicle repair expenses to Unit #1144 in the amount of $2,839. Budget Impact Increase expenses to correspond with insurance revenue received due to motor vehicle accident involving Unit #1144. RESOLUTION NO. A RESOLUTION APPROVING A BUDGET ADJUSTMENT RECOGNIZING THE RECEIPT OF INSURANCE REIMBURSEMENT IN THE AMOUNT OF $2,839.00 AND APPROPRIATING A LIKE AMOUNT FOR VEHICLE REPAIR EXPENSES FOR UNIT #1144. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment recognizing the receipt of insurance reimbursement in the amount of $2,839.00 and appropriating a like amount for vehicle repair expenses for Unit #1144. PASSED and APPROVED this 18th day of August, 2009. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer New World Systems 7.0 *LIVE* ,-Gepera,l, L.edge,r, Tr,a.Rs,a,c,t,ioP I qu,iry ,-,G,eaer,al, L.,edge,r, Transaction Detail, G/L Account „ Transaction Type option 5=Display 23=Journal Opt Date 7/15/ 7/15/ 5 7/14/ 7/13/ 7/09/ 7/07/ 7/01/ 6/30/ *=Docume G/L Account : 1010.0001.4996.00 Misc Rev - Police Dept. G/L Amount . . : 1,921.99- G/L Date : 7/14/2009 Transaction Type : RA Journal Number . . : 0903603 Trans Source . . . : Misc Recpt Trans Description : Municipal Veh-Unit 1144 Project/Sub Project: Contract Number . Pay #/Pay Type/Bank: Quantity/Comment . : Transfer Fund Transfer Division Transfer Made . . Tracking Date . . : 7/14/2009 Tracking Code . . : 090213022 „ F23=Journal Documents F24=Transaction Documents 37,Ei,t, , , F,97S,our c,e, : NO GL1500S GL15205,1-, GJ.15,5PS17, f New World Systems 7.0 *LIVE* -Gees a,1, ,,edge,r, Tr asact i p Inqu i ,ry, , , , , , Geile,r,a, 1, Ledger, Tr,aps,ac,t, i p G/L Account Transaction Type option 5=Display 23=Journal Opt Date 6/30/ 6/30/ 6/25/ 6/12/ 6/12/ 6/12/ 6/10/ , 5 6/10/ *=Docume G/L Account G/L Amount G/L Date Transaction Type : Journal Number . Trans Source . . . : Trans Description : Project/Sub Project: Contract Number Pay #/Pay Type/Bank: Quantity/Comment . : Transfer Fund . . : Transfer Division : Transfer Made . . : Tracking Date . . : Tracking Code . . , F23=Journal Document k 3,i t9; Sour ce 111 111 1010.0001.4996.00 Misc Rev -- Police Dept. 917.07- 6/10/2009 RA 0902963 Misc Recpt Travelers-Unit#1144 DOLS/ GL1500S G.,152O,S,1- G�,15,50S,1, NO 6/10/2009 090175684 s F24=Transaction Documents 12=Cake l , X2,2 4or e, ,eys, , City of Fayetteville, Arkansas Budget Adjustment Form Budget Year 2009 Department: Police Division: Police Program: Patrol Date Requested 8/18/2009 Adjustment Number Project or Item Added/Increased: Insurance Self - City Vehicles Project or Item Deleted/Reduced: Misc. Revenue - Police Department Justification of this Increase: Repair damage to undercover unit #1144 involved in a motor vehicle accident. Justification of this Decrease: Insurance settlement revenue received to repair undercover unit #1144 resulting from motor vehicle accident. Account Name Increase Budget Account Number Amount Project Number Insurance Self - City Vehicles 1010 2940 5311 01 2,839 Account Name Decrease Budget Account Number Amount Project Number liscellaneous Revenue - Police Departmer 1010 0001 4996 00 2,839 Division Head Date Budget Direct Departm Finance Director Art Chief of riff Date Date Date Budget & Research Use Only Type: A B C Requested By General Ledger Date Posted to General Ledger V.090403 Initial Date