HomeMy WebLinkAbout176-09 RESOLUTIONRESOLUTION NO. 176-09
A RESOLUTION APPROVING A PAYMENT IN THE AMOUNT OF
$5,000,000.00 TO THE ARKANSAS HIGHWAY & TRANSPORTATION
DEPARTMENT (AHTD) FOR THE CITY'S PORTION OF THE PROJECT
COSTS ASSOCIATED WITH WIDENING CROSSOVER ROAD FROM
MISSION BOULEVARD TO JOYCE STREET.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves a
payment in the amount of $5,000,000.00 to the Arkansas Highway & Transportation Department
(AHTD) for the City's portion of the project costs associated with widening Crossover Road
from Mission Boulevard to Joyce Street.
PASSED and APPROVED this 18th day of August, 2009.
APPROVED:
Bv:
ATTEST:
NDRA E. SMITH, City Clerk/Treasurer
Chris Brown
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
8/18/2009
City Council Meeting Date
Agenda Items Only
Engineering
Division
Action Required:
Development Services
Department
A resolution approving a payment in the amount of $5.0 million to the Arkansas State Highway & Transportation
Department for the City's portion of the project costs associated with widening Crossover Road (Hwy 265) from
Mission Boulevard to Joyce Street.
5,000,000.00
Cost of this request
4520.9520.5809.00
Account Number
06035.2000
Project Number
Budgeted Item
X
$
19,343,175.00
Category / Project Budget
Transportation Bonds
Program Category / Project Name
9,841,786.59 Transportation Bonds
$
Funds Used to Date Program / Project Category Name
9,501,388.41 Sales Tax Construction
Remaining Balance Fund Name
Budget Adjustment Attached
114
Department
11
ector
City Attorney
Fi . nce and Internal Services Director
/
► .i - f of Si
al -AO, Ott
Date
8/761
Date
2 "3.2.001
Date
9/141
Date
f
Date
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Received in City
Clerk's Office
1-30-04
Comments:
Revised January 15, 2009
City Council Meeting of August 18, 2009
CITY COUNCIL AGENDA MEMO
To: Mayor Lioneld Jordan and City Council
Thru: Don Marr, Chief of Staff
Jeremy Pate, Development Services Director
From: Chris Brown, City Engineer "Y
Date: July 30, 2009
Subject: A resolution approving a payment in the amount of $5.0M to the
Arkansas State Highway & Transportation Department for the City's
portion of the project costs associated with widening Crossover Road
(Hwy 265) from Mission Boulevard to Joyce Street.
RECOMMENDATION:
Staff recommends approval of the initial payment of $5.0M to the Arkansas State
Highway & Transportation Depal lment (AHTD) to widen Crossover Road (Hwy 265)
from Mission Boulevard to Joyce Street.
BACKGROUND:
On September 7, 2004, the City Council passed Resolution No. 137-04 that expressed
"the intent of the Fayetteville City Council to participate with the Arkansas Highway and
Transportation Department on Improvements to Highway 265 from Highway 45 to the
Northern City Limits." Based on this resolution, the City of Fayetteville included $7.7M
in the Transportation Bond Program for this cost share which was approved on
September 12, 2006 by ballot.
On July 3, 2007, the City Council passed Resolution No. 122-07 that reaffirmed "the
adopted policy of the City of Fayetteville that Highway 265 North of Mission Boulevard
be widened as a principal arterial as depicted on the City Master Street Plan and as
shown as Alternate H-1 by the Arkansas Highway & Transportation Department."
On March 18, 2008, the City Council passed Resolution No. 71-08 that reaffirmed the
City's commitment of $7.7M, and changed the original project limits of Highway 45 to
the City limits to the reduced project limits of Highway 45 to Joyce Boulevard.
DISCUSSION:
The City received a letter dated July 21, 2990 from the Arkansas State Highway &
Transportation Department requesting that the City make its initial payment of $5.0M at
this time. AHTD is nearing completion of the right-of-way plans and has begun real
estate appraisals in preparation for land acquisition this fall. Utility adjustments should
begin in mid -2010. AHTD hopes to let the construction contract by mid -2011.
1
City Council Meeting of August 18, 2009
BUDGET IMPACT:
The City currently has $7.7M budgeted for this project through the Transportation Bond
Program. The additional $2.7M is expected to be paid at the time construction begins on
the project.
The Transportation Bond. Fund currently has approximately $9.5M remaining of the
original $24.5M in the first bond issue. After making this $5.0M payment, the
Transportation Bond Fund will have a balance of approximately $4.5M. A second bond
issue will provide additional funding in late 2009/early 2010.
2
RESOLUTION NO.
A RESOLUTION APPROVING A PAYMENT IN THE AMOUNT OF
$5,000,000.00 TO THE ARKANSAS HIGHWAY & TRANSPORTATION
DEPARTMENT (AHTD) FOR THE CITY'S PORTION OF THE PROJECT
COSTS ASSOCIATED WITH WIDENING CROSSOVER ROAD FROM
MISSION BOULEVARD TO JOYCE STREET.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves a
payment in the amount of $5,000,000.00 to the Arkansas Highway & Transportation Department
(AHTD) for the City's portion of the project costs associated with widening Crossover Road
from Mission Boulevard to Joyce Street.
PASSED and APPROVED this 18th day of August, 2009.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
ARKANSAS STATE HIGHWAY
AND
TRANSPORTATION DEPARTMENT
Dan Flowers
Director
Phone (501) 569-2000 Fax (501) 569-2400
The Honorable Lioneld Jordan
Mayor of Fayetteville
113 West Mountain Street
Fayetteville, AR 72701
July 21, 2009
P.O. Box 2261
Little Rock, Arkansas 72203-2261
WWW .AR KANSASI-IIG H WAY S.COM
Re: Job 040517
F.A.P. STP -9142(24)
Hwy. 45-E. Joyce Blvd. (Fayetteville) (S)
Washington County
Dear Mayor Jordan:
As you are aware, the City has agreed to provide 50% of project costs up to $7.7 million for the
referenced proj ect.
The development of right of way plans is nearing completion, and appraisals and acquisitions are
scheduled to begin this fall. Utility adjustments should then begin in mid -2010. If utility
adjustments are completed in a timely manner, the project should be ready to let to contract by mid -
2011
At this time, the Department requests an initial payment in the amount of $5,000,000.00 from the
City for this project. Please submit a check in the amount of $5,000,000.00 (made payable to the
Arkansas State Highway and Transportation Department) to this office.
If you have any questions, please contact Trey Foster in our Programs and Contracts Division at
(501) 569-2261.
roeFrank Vozel
Deputy Director and
Chief Engineer
c: Assistant Chief Engineer -Planning
Programs and Contracts
Planning and Research
Fiscal Services (2)
Right of Way
District 4
Job 040517 'C' File
Mr. Chris Brown, Fayetteville City Engineer
City Of Fayetteville - Purchase Order (PO) Request
(Not a Purchase Order)
All purchases under $2500 shall be used on a P -Card unless medical or 1099 service related. (Call x256 with questions)
All PO Request shall be scanned to the Purchasing e-mail: Purchasing@ci.fayetteville.ar.us
Requisition No.:
Date:
7/30/2009
P.O Number:
Expected Delivery Date:
Vendor #:
11196
Vendor Name:
Arkansas Highway and Transportation Department
Mail
Yes:_ No: X
Address:
PO Box 2261
Fob Point:
Taxable
Yes:_ No: X
Quotes Attached
Yes: No:
City:
Little Rock
State:
AR
Zip Code:
7203-2261
Ship to code:
90
Divison Head Approval:
Requester:
Paul Libertini
Requester's Employee #:
1516
Extension:
419
Item
Description
Quantity
Unit of issue
Unit Cost
Extended Cost
Account Numbers
Project/Subproject #
Inventory #
Fixed Asset #
1
2
3
4
5
6
7
8
9
10
Crossover (MissionlJoyce)
1
LS
$5,000,000.00
4520.9520.5809.00
6035.2000
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Shipping/Handling
Lot
$0.00
_
Special Instructions:
Subtotal:
Tax:
Total:
$5,000,000.00
$0.00
$5,000,000.00
Approvals:
Mayor:
Finance
Dispatch
Department Director:
Budget Manager:
Utilities Manager:
Purchasing Manager:
& Interval Services Director:
IT Manager:
Manager:
Other:
Revised 102008