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HomeMy WebLinkAbout174-09 RESOLUTIONRESOLUTION NO. 174-09 A RESOLUTION AWARDING BID #09-50 AND APPROVING A CONTRACT WITH ALPHA BUILDING CORPORATION IN THE AMOUNT OF $173,076.00 FOR CONSTRUCTION OF RESTROOMS AT BRYCE DAVIS PARK; AND APPROVING A 10% PROJECT CONTINGENCY IN THE AMOUNT OF $17,307.00. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas, hereby awards Bid #09-50 and approves a contract with Alpha Building Corporation in the amount of $173,076.00 for construction of restrooms at Bryce Davis Park. A copy of the contract, marked Exhibit "A," is attached hereto and made a part hereof. Section 2. That the City Council of the City of Fayetteville, Arkansas, hereby approves a 10% project contingency in the amount of $17,307.00. PASSED and APPROVED this 18th day of August, 2009. APPROVED: ATTEST: By: SONDRA E. SMITH, City Clerk/Treasurer `�t�ttu9+Trr►rrrr�r •°G�[Y O,r°as'4 :FAYETTEVILLE: . -7t ^ •likANS�jam' Alison Jumper Submitted By City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements 8/18/2009 City Council Meeting Date Agenda Items Only Park Planning Division Action Required: Parks and Recreation Department A resolution awarding Bid #09-50 and approval of a contract with Alpha Building Corporation in the amount of $173,076, with a 10% project contingency of $17,307 for a total project cost of $190,383 for the construction of Bryce Davis Park Restroom 190,383.00 Cost of this request 395,000.00 2250.9255.5806.00 $ Account Number 02013.0802 Project Number Budgeted Item NMI Category / Project Budget Neighborhood Park Development Program Category / Project Name Parks Development Funds Used to Date Program / Project Category Name 395,000.00 Parks Development) PLDO (NW) Remaining Balance Fund Name Budget Adjustment Attached I t Department rTh City Attorney k.,1 Q...,��. Finance and Internal Services Director - t—*Z00% Date Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: Comments: Revised January 15, 2009 City Council Meeting of August 18, 2009 Agenda Item Number CITY COUNCIL AGENDA MEMO To: Mayor Lioneld Jordan and City Council Thru: Don Marr, Chief of Staff Connie Edmonston, Parks and Recreation Director From: Alison Jumper, Park Planner cej Date: July 31, 2009 RE: Bryce Davis Park Restroom Construction RECOMMENDATION A resolution awarding Bid #09-50 and approval of a contract with Alpha Building Corporation in the amount of $173,076, with a 10% project contingency of $17,307 for a total project cost of $190,383 for the construction of Bryce Davis Park Restroom. BACKGROUND Bryce Davis Park was the first park to be dedicated through the Park Land Dedication Ordinance in 1988 and orginally contained 9.2 acres. The City received an additional 16.95 acres adjacent to the west side of Bryce Davis in 2008. The park is located in the northwest quadrant on the north side of Wedington Drive and west of Salem Road. With the additional acreage, Bryce Davis Park will now serve the northwest quadrant as a community park. A public meeting was held on February 26th to solicit input from the neighborhood and assess the community's needs and desires for amenities within the park. Staff also attended the Ward 4 meeting on March 30th to gain additional information. Based on the findings, staff designed a master plan to complement the exisiting amenities on the east side of the park. Proposed amenities include the City's newest dog park, walking trail, pavilions, picnic areas, labyrinth, and fishing pier. Restrooms are an amenity typically provided in a community park such as Gulley Park or Walker Park. Current Status The project was advertised on July 13th and July 20th and bids were opened on July 30t . Four bids were received including Benchmark Construction, HDI Contractors, Alpha Building Corporation and Rick Pershall Building. Alpha Building Corporation was the low bid in the amount of $173,076. If approved, construction of the project will begin in September 2009 and will be completed in December 2009. BUDGET IMPACT This project is funded with Park Land Dedication Funds ($395,000). Total project cost including a 10 % project contingency is $190,383. Attachments: Bid Tab Purchase Requisition Agreement Page 1 of 1 RESOLUTION NO. A RESOLUTION AWARDING BID #09-50 AND APPROVING A CONTRACT WITH ALPHA BUILDING CORPORATION IN THE AMOUNT OF $173,076.00 FOR CONSTRUCTION OF RESTROOMS AT BRYCE DAVIS PARK; AND APPROVING A 10% PROJECT CONTINGENCY IN THE AMOUNT OF $17,307.00. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas, hereby awards Bid #09-50 and approves a contract with Oil Capital Electric in the amount of $173,076.00 for construction of restrooms at Bryce Davis Park. A copy of the contract, marked Exhibit "A," is attached hereto and made a part hereof. Section 2. That the City Council of the City of Fayetteville, Arkansas, hereby approves a 10% project contingency in the amount of $17,307.00. PASSED and APPROVED this 18th day of August, 2009. APPROVED: ATTEST: By: By: LIONELD JORDON, Mayor SONDRA E. SMITH, City Clerk/Treasurer BID: 09-50 7/31/2009 2:00 PM, Local Time CITY OF FAYETTEVILLE Bid 09-50, Bryce Davis Park Restroom Construction 1 Alpha Building Corporation ..... . $173,07E0_ _ 2 Benchmark Construction of NWA, Inc. $174,675_00 3 HDI Contractors $138,859.00 4 Rick Pershall Building Co. $235,400.00 NOTICE: Bid award is contingent upon. vendor 'fleeting minimum stnacffleationa and formal authorization by City officials. N PURCH ENT WITNESS AT Section 00 52 13 AGREEMENT BETWEEN CITY OF FAYETTEVILLEj�AND CONTRACTOR THIS AGREEMENT is dated as of the 1 D �' day of Tin the year 2009 by and between the City of Fayetteville, Arkansas (hereinafter c Iled CITY OF FAYETTEVILLE) and Alpha Building Corporation (herein after called CONTRACTOR). CITY OF FAYETTEVILLE and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree as follows: Article 1. WORK. CONTRACTOR shall complete all Work as specified or indicated in the Contract Documents. The work generally consists of the construction of a restroom and associated site work at Bryce Davis Park and all items indicated in the Drawings and Specifications. Article 2. ENGINEER. The Project has been designed by City of Fayetteville Parks and Recreation Division 1455 South Happy Hollow Road Fayetteville, Arkansas 72701 will be hereinafter called PARKS AND RECREATION DIVISION PROJECT MANAGER and who is to act as CITY OF FAYETTEVILLE's representative, assume all duties and responsibilities, and have the rights and authority assigned to ENGINEER in the Contract Documents in connection with completion of the Work in accordance with the Contract documents. Article 3. CONTRACT TIME. 3.1. The Work for Bryce Davis Park Restroom Construction shall be substantially completed within 120 consecutive calendar days after the date when the Contract Time commences to run as provided in paragraph 2.03 of the General Conditions, and completed and ready for final payment in accordance with paragraphs 14.07.B & C of the General Conditions within 140 consecutive calendar days after the date when the Contract Time commences to run. 3.2. Liquidated Damages. CITY OF FAYETTEVILLE and CONTRACTOR recognize that time is of the essence of the Agreement and that CITY OF FAYETTEVILLE will suffer financial loss if the Work is not completed within the times specified in paragraph 3.1 above, plus and extensions thereof allowed in accordance with Article 12 .of the General Conditions. They also recognize the delays, expense and difficulties involved in proving the actual loss suffered by CITY OF FAYETTEVILLE if the Work is not completed on time. Accordingly, instead of requiring any such proof, City of Fayetteville and CONTRACTOR agree that as liquidated damages for delay (but not as a penalty) CONTRACTOR shall pay CITY OF FAYETTEVILLE Two hundred and fifty dollars ($250.00) for each day that expires after the time specified in paragraph 3.1 for Substantial Completion until the Work is substantially complete. After Substantial Completion, if CONTRACTOR shall neglect, refuse or fail to complete the remaining Work within the time specified in paragraph 3.1 for completion and readiness for final payment or any proper extension thereof granted by CITY OF FAYETTEVILLE, CONTRACTOR shall pay CITY OF FAYETTEVILLE Two hundred and fifty dollars ($250.00) for each day that expires after the time • specified in paragraph 3.1 for completion and readiness for final payment. Article 4. CONTRACT PRICE. CITY OF FAYETTEVILLE shall pay CONTRACTOR for completion of the Work in accordance with the Contract Documents an amount in current funds equal to the sum of the amounts determined from the following Schedule of Values pursuant to paragraphs 4.1 and 4.2 below: 4.1. For all Work other than Unit Price Work, an amount equal to the sum of the established lump sums for each separately identified item of Lump Sum Work; and 4.2- For all Unit Price Work, an amount equal to the sum of the established unit price for each separately identified item of Unit Price Work times the estimated quantity of that item as indicated in this paragraph 4.2. PAYMENT ITEMS Bruce Davis Restroom AI i ha Building Corn. Item # Item Desription UNITS QUAN. Unit Price Total 1 MOBILIZATION L.S. 1 $5,500.00 $5,500.00 2 BID BONDS AND INSURANCE L.S. 1 $7,174.00 $7,174.00 3 EXCAVATION SAFETY - L.S. 1 52,900.00 $2,900.00 4 SITE PREPARATION L.S. 1 $5,200.00 55,200.00 5 UNCLASSIFIED EXCAVATION C.Y. 52 $12.00 $624.00 6 IMPORTED HILLSIDE C.Y. 35 $7.00 $245.00 7 PRE-ENGINEERED RESTROOM COMPLETE IN PLACE W/FOOTINGS AND S L.S. 1 $98,424.00 $98,424.00 8 RESTROOM INSTALLATION L.S. 1 $29,734.00 $29,734.00 9 CLASS 7 SB2 C.Y. 25 $11.00 $275.00 10 CONCRETE 4" THICK S.Y. 10 $60.00 $600.00 11 1" WATER LINE AND CONNECTION (Approx. 480 I.f.) L.S. 1 $7,000.00 $7,000.00 12 4" SEWER LINE AND CONNECTION (Approx. 180 If) L.S. 1 $4,500.00 $4,500.00 13 ELECTRICAL CONNECTION (Approx. 270 I1) L.S. 1 $4,300.00 $4,300.00 14 SITE RESTORATION L.S. 1 $6,600.00 $6,600.00 TOTAL $173,076.00 As provided in paragraph 11.03 of the General Conditions estimated quantities are not guaranteed, and determinations of actual quantities and classifications are to be made by PARKS AND RECREATION DIVISION PROJECT MANAGER as provided in paragraph 9.08 of the General Conditions. Unit prices have been computed as provided in paragraph 11.03.8 of the General Conditions. Article 5. PAYMENT PROCEDURES CONTRACTOR shall submit Applications for Payment in accordance with Article 14 of the General Conditions or as modified in the Supplementary Conditions. Applications for Payment will be processed by PARKS AND RECREATION DIVISION PROJECT MANAGER as provided in the General Conditions. 5.1. Progress Payments. CITY OF FAYETTEVILLE shall make progress payments on account of the Contract Price on the basis of CONTRACTOR's Applications for Payment as recommended by PARKS AND RECREATION DIVISION PROJECT MANAGER, on or about the 1st day of each month during construction as provided in paragraphs 5.1.1 and 5.1.2 below and SC -14.02 . All such payments will be measured by the schedule of values established in paragraph 2.07 of the General Conditions and based on the number of units completed in the case of Unit Price Work or, in the event there is no schedule of values, as provided in the General Requirements. 5.1.1. Prior to Substantial Completion, progress payments will be made in an amount equal to the percentage indicated below, but, in case, less the aggregate of payments previously made and less such amounts as PARKS AND RECREATION DIVISION PROJECT MANAGER shall determine, or CITY OF FAYETTEVILLE may withhold, in accordance with paragraphs 14.02.B.5 & 14.02.D of the General Conditions. 90 percent of Work completed (with the balance of 10 percent being retainage), If Work has been 50 percent completed as determined by the PARKS AND RECREATION DIVISION PROJECT MANAGER, and if the character and progress of the Work have been satisfactory to CITY OF FAYETTEVILLE and PARKS AND RECREATION DIVISION PROJECT MANAGER, CITY OF FAYETTEVILLE, on recommendation of PARKS AND RECREATION DIVISION PROJECT MANAGER, may determine that as long as the character and progress of the Work remain satisfactory to them, there will be no additional retainage on account of work completed, in which case the remaining progress payments prior to Substantial Completion will be in an amount equal to 100 percent of the Work completed. 100 percent of materials and equipment not incorporated in the Work but delivered, suitably stored, and accompanied by documentation satisfactory to CITY OF FAYETTEVILLE as provided in paragraphs 14.02.B.5 & 14.02.D of the General Conditions. That is, if any such items are setup for that type payment in the Specifications. 5.1.2. Upon Substantial Completion, in an amount sufficient to increase total payments to CONTRACTOR to 98 percent of the Contract Price (with the balance of 2 percent being retainage), less such amounts as PARKS AND RECREATION DIVISION PROJECT MANAGER shall determine, or CITY OF FAYETTEVILLE may withhold, in accordance with paragraphs 14.02.B.5 & 14.02.D of the General Conditions. 5.3 Final Payment. Upon final completion and acceptance of the Work in accordance with paragraphs 14.07.B & C of the General Conditions, CITY OF FAYETTEVILLE shall pay the remainder of the Contract Price as recommended by PARKS AND RECREATION DIVISION PROJECT MANAGER as provided in said paragraphs 14.07.B & C. Article 6. CONTRACTOR'S REPRESENTATIONS. In order to induce CITY OF FAYETTEVILLE to enter into this Agreement CONTRACTOR makes the following representations: 6.1. CONTRACTOR has examined and carefully studied the Contract Documents (including the Addenda listed in Article 7) and the other related data identified in the Bidding Documents including "technical data." 6.2. CONTRACTOR has visited the site and become familiar with and is satisfied as to the general, local, and site conditions that may affect cost, progress, performance, or furnishing of the Work. 6.3. CONTRACTOR is familiar with and is satisfied as to all federal, state, and local Laws and Regulations that may affect cost, progress, performance, and furnishing of the Work. 6.4. CONTRACTOR has carefully studied all reports of explorations and tests of subsurface conditions at or contiguous to the site and all drawings of physical conditions in or relating to existing surface or subsurface structures at or contiguous to the site which have been identified in the Supplementary Conditions as provided in paragraph 4.02.A of the General Conditions. CONTRACTOR accepts the determination set forth in paragraph SC -4.02 of the Supplementary Conditions of the extent of the "technical data" contained in such reports and drawings upon which CONTRACTOR is entitled to rely as provided in paragraph 4.02 of the General Conditions. CONTRACTOR acknowledges that such reports and drawings are not Contract Documents and may not be complete for CONTRACTOR's purposes. CONTRACTOR acknowledges that CITY OF FAYETTEVILLE and PARKS AND RECREATION DIVISION PROJECT MANAGER do not assume responsibility for the accuracy or completeness of information and data shown or indicated in the Contract Documents with respect to Underground Facilities at or contiguous to the site. CONTRACTOR has obtained and carefully studied (or assumes responsibility for having done so) all such additional supplementary examinations, investigations, explorations, tests, studies, and data concerning conditions (surface, subsurface, and Underground Facilities) at or contiguous to the site or otherwise which may affect cost, progress, performance, or furnishing of the Work or which relate to any aspect of the means, methods, techniques, sequences, and procedures of construction to the employed by CONTRACTOR and safety precautions and programs incident thereto. CONTRACTOR does not consider that any additional examinations, investigations, explorations, tests, studies, or data are necessary for the performance and furnishing of the Work at the Contract Price, within the Contract Times, and in accordance with the other terms and conditions of the Contract Documents. 6.5. CONTRACTOR is aware of the general nature of work to be performed by CITY OF FAYETTEVILLE and others at the site that relates to the Work as indicated in the Contract Documents. 6.6. CONTRACTOR has correlated the information known to CONTRACTOR, information and observations obtained from visits to the site, reports and drawings identified in the Contract Documents, and all additional examinations, investigations, explorations, tests, studies, and data with the Contract Documents. 6.7. CONTRACTOR has given PARKS AND RECREATION DIVISION PROJECT MANAGER written notice of all conflicts, errors, ambiguities, or discrepancies that CONTRACTOR has discovered in the Contract Documents and the written resolution thereof by PARKS AND RECREATION DIVISION PROJECT MANAGER is acceptable to CONTRACTOR and the Contract Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work. Article 7. CONTRACT DOCUMENTS The Contract Documents which comprise the entire agreement between CITY OF FAYETTEVILLE and CONTRACTOR concerning the Work consist of the following: 7.1. This Agreement (pages 1 to 5, inclusive). 7.2. Performance and Payment Bonds, (Exhibits A and B respectively). 7.3. Certificates of Insurance, (Exhibit C). 7.4. Documentation submitted by CONTRACTOR prior to Notice of Award (Exhibit D). 7.5. General Conditions (pages 1 to 42, inclusive). 7.6. Supplementary Conditions (pages 1 to 13 inclusive). 7.7. Specifications consisting of Divisions 1 through 31 as listed in table of contents thereof. 7.8. Addenda numbers 1-2, inclusive. 7.9. One set of drawings (not attached hereto) consisting of: a cover sheet and additional sheets numbered two through nine with each sheet bearing the following general title: Bryce Davis Restroom Construction. 7.10. The following which may be delivered or issued after the Effective Date of the Agreement and are not attached hereto: 7.10.1. Notice to Proceed 7.10.2 All Written Amendments and other documents amending, modifying or supplementing the Contract Documents pursuant to paragraph 3.04 of the General Conditions. The documents listed in paragraphs 7.2 et seq. above are attached to this Agreement (except as expressly noted otherwise above). There are no Contract Documents other than those listed above in this Article 7. The Contract Documents may only be amended, modified or supplemented as provided in paragraph 3.04 of the General Conditions. Article 8. MISCELLANEOUS. 8.1. Terms used in the Agreement which are defined in Article 1 of the General Conditions will have the meanings indicated in the General Conditions. 8.2. No assignment by a party hereto of any rights under or interests in the Contract Documents will be binding on another party hereto without the written consent of the party sought to be bound; and, specifically but without limitation, moneys that may become due and moneys that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law), and unless specifically stated to the contrary in any written consent to an assignment no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents. 8.3. CITY OF FAYETTEVILLE and CONTRACTOR each binds itself, it partners, successors, assigns, and legal representatives to the other party hereto, its partners, successors, assigns, and legal representatives in respect to all covenants, agreements and obligations contained in the Contract Documents. 8.4. Any provision or part of the Contract Documents held to be void or unenforceable under any Law or Regulation shall be deemed stricken and all remaining provisions shall continue to be valid and binding upon stricken provision or part thereof with a valid and enforceable provision that comes as close as possible expressing the intention of the stricken provision. 8.5. Changes, modifications, or amendments in scope, price or fees to this contract shall not be allowed without a prior formal contract amendment approved by the Mayor and the City Council in advance of the change in scope, cost or fees. 8.6. Freedom of Information Act. City contract and documents prepared while performing city contractual work are subject to the Arkansas Freedom of Information Act. If a Freedom of Information Act request is presented to the City of Fayetteville, CONTRACTOR will do everything possible to provide the documents in a prompt and timely manner as prescribed in the Arkansas Freedom of Information Act (A.C.A. §25-19-101 et. seq.) Only legally authorized photocopying costs pursuant to the FOIA may be assessed for this compliance. IN WITNESS WHEREOF, CITY OF FAYETTEVILLE and CONTRACTOR have signed this Agreement in quadruplicate. One counterpart each has been delivered to CITY OF FAYETTEVILLE and PARKS AND RECREATION DIVISION PROJECT MANAGER, and two counterparts have been delivered to CONTRACTOR. All portions of the Contract Documents have been signed, initialed, or identified by CITY OF FAYETTEVILLE and CONTRACTOR or identified by PARKS AND RECREATION DIVISION PROJECT MANAGER on their behalf. This Agreement will be effective on Effective Date of The Agreement). CITY OF FAY.TTEVILLE: By: FM.yor [CORPORATE SEAL] Secretary. Address for giving notices;G °c Y oF'°cA, Address for giving notices a ci • • • ; FAYETTEVILLE i �^sy tea` 9 • • (If CITY OFFYETTEVILLE is a public body, attach License No. 4V evidence of authority to sign and resolution or other documents Agent for service of process: authorizing execution of Agreement.) (If CONTRACTOR is a corporation, attach evidence of authority to sign.) lad- a By: , 2009 (which is the CONTRACTOR [CORPORATE SEAL] `Attest //4/w_-* If a Corporation, attest by the 407.PrFhPrILs:un{f�r_ :sheI(0.used.Gti„a:f '' : l:r.-'D ldeiiiies't.`sieai(lie. "Vendor K .:� �:: .,'f •: .�a urc♦�seflrde :iFu C04:01)T14s' 0,rMOS.-8: .. ed O.li ePu:Miesr+re, � �; SS }} K � ' tw d<-'.:: �;��•*• :::_.....; . r:. , i►cii:•: � iildi:". r; asrn Layerrerolms:ar s � - ? ; n ' :<::•s: - uIs5on No.: 713012009 r-u Number: be clod Ivory tate: ft: 'Vender!Name: NEW l Alpha Buiidin9 Corporation Mail Yes: No: •• . Address: Fob Point: 'taxable Yes:_ No: quotes Attached Yes:_x_ No: City: Fayetteville State: AR Zip Code: Ship to code: Divison dead Approval: Requester. Alison dumper Requester's Employee k 2369 Extension: 468 Item Description Quantity Unit of Issue Unit Cost Extended Coat Account Numbers ProteWSubproject # Inventory # Fixed Asset # 1 2 3 4 5 6 7 8 9 10 Construction of Bryce flouts Park Restroom Per Bid 06-50 1 Le. 173.076.00 1173,078.00 22509255.5806.00 02013.0602 10.00 80.00 ' 10.00 10.00 80.00 80.00 1000 10.00 10.00 + Shipping?Handfing Lot 10.00 Speraal Instructions: Subtotal: Tax: Total: 1173.076.00 8173,076.00 Approvals: Mayor. Finance Dispatch Department Director: Budget Manager. Utilities Manager: 7• - Purchasing Manager: 8 Intemaf Services Director. IT Manager: Manager: Other. Revised 112/2oue r7 ACORD,. CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDDNYYY) 08/25/09 PRODUCER 1-713-978-6668 HUB International Rigg 10777 Wertheimer RECEIVED Suite 300 Houston, TX 77042-3454 AUG a 1 2009 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NEND OR ALTER THE COVERAGE AFFORDED BYO T THEM POLICIES BELOW. INSURERS AFFORDING COVERAGE NA1C# INSURED Alpha Building Corporation CITY OF FAYETTEVILLE 24850 Blanco Road CITY CLERKS OFFICE San Antonio, TX 78260-6656 Travelers Lloyds Insurance INSURER A: y Company A INSURERS: Charter Oak Fire Insurance Company GENERAL INSURER C: Travelers Indemnity Company of CT Co an C00324L158 INSURERD:The Travelers Indemnity Company 03/06/10 INSURER E: $1,000,000 COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR ADD'1 INSRD TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE DATE (MMDDIY lY) POLICY EXPIRATION DATE(MMIDDJYY1 LIMITS A GENERAL LIABILITY COMMERCIAL GENERAL LIABILITY C00324L158 03/06/09 03/06/10 EACH OCCURRENCE $1,000,000 X PRrORENTEO PREMISES (Eaaccurence} 300 000 $ r CLAIMS MADE X OCCUR MED EXP (Any one person) $ 5, 000 X EBL $1,000,000 PERSONAL&ADV INJURY $1,000,000 GENERAL AGGREGATE $ 2,000,000 GEN'LAGGREGATE L!MIT APP LIES PER: PRODUCTS -COMP/OP AGG $ 2,000,000 7 POLICY X JEC7 PI LOC B AUTOMOBILELIABELFTY ANY AUTO ALL OWNED AUTOS SCHEDULED AUTOS HIRED AUTOS NON -OWNED AUTOS RA999413612 03/06/09 03/06/10 COMBINED SINGLE LIMIT (Ea accident) $1,000,000 X BODILY INJURY (Per person) $ X BODILY INJURY (Per accident) $ X PROPERTY DAMAGE (Per accident) $ GARAGE LIABILITY ANY AUTO AUTO ONLY - EA ACCIDENT $ OTHER THAN EA ACC $ AUTO ONLY: AGG $ C EXCESSIUMBRELLA LIABILITY OCCUR CLAMS MADE DEDUCTIBLE RETENTION $ 10,000 CUP5461B367 03/06/09 03/06/10 EACH OCCURRENCE $ 5,000,000 "" I AGGREGATE $ 5,000,000 $ $ X $ D WORKERS COMPENSATION AND EMPLOYERS' LABILTY ANY PROPRIETORIPARTNERIEXECUTIVE OFFICER/MEMBER EXCLUDED? If yea describe under SPECIAL PROVESIONSbe/ow UB9834C372 03/06/09 03/06/10 X WYM5 OR - E.L. EACH ACCIDENT $1,000,000 EL. DISEASE - EA EMPLOYEE $ 1,000,000 E.L. DISEASE - POLIO' UNIT $1,000,000 A A OTHER BUILDERS RISK EQUIPMENT FLOATER QT6604543L912 QT6604543L912 03/06/09 03/06/09 03/06/10 03/06/10 Any One Project LEASED & RENTED 3,000,000 100,000 DESCRIPTION OF OPERATIONS/ LOCATIONS/VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT /SPECIAL PROVISIONS PROJECT: BRYCE DAVIS PARK RESTROOM CONSTRUCTION, DARTMOUTH ST. BETWEEN CORNELL & YALE ST; JOB NO. 2150-003. City of Fayettevill, Arkansas and Engineer are named as Additional Insured as required by written contract. CERTIFICATE HOLDER City of Fayetteville Re: Bryce Davis Park 113 W. Mountain Fayetteville, AR 72701 RECEIVtiD AUG 3 1 2009 PURCHASING USA CANCELLATION *10 DAYS NOC FOR NON-PAYMENT OF PREMIUM SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ifiaXili14115 MAIL 30 DAYS WRITTEN NOTECE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, AUTHORIZED REPRESENTATIVE ACORD 25 (2001/08) Janetle 12861079 ©ACORD CORPORATION 1988 IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the policy(les) must be endorsed. A statement an this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). DISCLAIMER The Certificate of Insurance on the reverse side of this form does not constitute a contract between the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon. ACORD 25 (2001108) Alison Jumper Submitted By City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements n/a City Council Meeting Date Agenda Items Only Park Planning Division Action Required: �� wl n�- 001 Parks and Recreation Department Approval of Change Order #1 in the amount of $2,457 to Alpha Building Corporation (see attached). 2,458.00 Cost of this request 2250.9255.5806.00 Account Number 02013.0802 Project Number Budgeted Item x 395,000.00 Category / Project Budget 180,966.00 Funds Used to Date 214,034.00 Remaining Balance Budget Adjustment Attached �....� Neighborhood Park Development Program Category / Project Name Parks Development Program / Project Category Name Parks Development/PLDO (NW) Fund Name Date Date Previous Ordinance or Resolution # 174-09 Original Contract Date: Original Contract Number: Finance and Intemal Services Director Received in City Clerk's Office Comments: Revised January 15, 2009 01-1 ARKANSAS THE CITY OF FAYETTEVILLE, ARKANSAS PARKS AND RECREATION DIVISION CORRESPONDENCE 113 W. Mountain St. Fayetteville, AR 72701 Telephone: (479' 444-3469 To: Mayor Lioneld Jordan Thru: Don Marr, Chief of Staff Connie Edmonston, Director of Parks and Recreation /. n From: Alison Jumper, Park Planner Date: September 24, 2009 Subject: Bryce Davis Park Restroom Construction — Alpha Building Corporation Change Order #E BACKGROUND Bryce Davis park contains 26 acres and is located at 1595 N. Dartmouth Ave in the northwest quadrant of the city. The park contained 9.2 acres until approximately 17 acres were acquired throught the Park Land Dedication Ordinance in 2007. The additional acres are adjacent to the west boundary and change the park's classification from a neighbhorhood park to a community park. The overall masterplan for Bryce Davis was approved by the Parks and Recreation Advisory Board in July, 2009. The first phase of the development includes the construction of a restoom on the existing developed portion of the park. DISCUSSION The restroom construction bids were opened on July 30th and the contract was awarded to Alpha Building Corporation. The bid included a pre-engineered restroom to be constructed on site and associated site work. Changes in the restroom amenities need to be made to meet maintenace needs including adding electric hand dryers and a mop sink. RECOMMENDATION Parks and Recreation staff recommends approving Change Order #1 resulting in an increase of $2,458. This amount is within the project contingency of $17,307 leaving a balance of $14,849 in contingency. Page 1 of 2 a�yelle„v„ire CHANGE ORDER NO. 1 Cost Plus X Pre -Agreed Unit Price Project Name and Number: Name of Contractor: Alpha Building Corporation Address of Contractor: 898 S. Vendor Dr., Suite D• Fayetteville, AR 72701 Date of Contract: August 18, 2009 Original Contract Sum: Total Amount of All Previous Approved Change Orders: Contract Sum prior to this Change Order: Contract Sum increase this Change Order: New Contract Sum including this Change Order: $ 173.076 $0 $ 173,076 $ 2,458 $ 175,534 •f , asir Ari FAYETTEVILLE Subject and Reason for this Change Order: Changes in the restroom amenities need to be made to meet maintenace needs including adding electric hand dryers and a mop sink. Additional Time Requested: 0 Calendar Days Dated this 24th day of September. 2009 CITY OF FAYETTEVILLE Alpha Building Corporation Parks & Recreation Division Contractor By: Ob4Q1AXVI/fp'/K- Park Planner By: Title: ATTEST: CO #1 J1LPHR BUILDING CORPORATION First Choice For Facilities Renovation & Construction Alison Jumper City of Fayetteville Parks and Recreation 1455 Happy Hollow Rd. Fayetteville, Ar 72701 24 September 2009 Reference: Change Order for Bryce Davis Park Restroom Alison: The following is the request for a change order on the Bryce Davis Park Restroom. The items are listed and prices accompany the item: Deduct of SC -1 $79.00 each x 3 Deduct of ND -1 $110.00 each x 2 Deduct of Paper towel holder $49.00 x2 Add Mop Sink Upgrade Add Hand Dryers $549.00 each x 2 Add Stainless Steel Mirror Upgrade $66.00 x 2 Add extra concrete and fiber Add termite treatment Sub total Alpha Cost ($237.00) ($220.00) ( $98.00) Bond Rider Total Change Order $ 710.00 $1,098.00 $ 132.00 $ 400.00 $ 300.00 $2,085.00 312.75 $2,397.75 59.94 $2,457.69 If these costs are acceptable, please alert this office and we will process the necessary paper work on this end. Thank you for working with Alpha on this project. Sincerely: Ray Uung Project Manager University Of Arkansas Project Office 898 S. Vendor Dr., Suite D, Fayetteville, Arkansas 72701 P 479-443-3000 F 479-443-3023 www.alphabuilding.com CREATING ENVIRONMENTS WHERE GREAT THINGS CAN HAPPEN RESOLUTION NO. 174-09 A RESOLUTION AWARDING BID #09-50 AND APPROVING A CONTRACT WITH ALPHA BUILDING CORPORATION IN THE AMOUNT OF $173,076.00 FOR CONSTRUCTION OF RESTROOMS AT BRYCE DAVIS PARK; AND APPROVING A 10% PROJECT CONTINGENCY IN THE AMOUNT OF $17,307.00. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas, hereby awards Bid #09-50 and approves a contract with Oil Capital Electric in the amount of $173,076.00 for construction of restrooms at Bryce Davis Park. A copy of the contract, marked Exhibit "A," is attached hereto and made a part hereof. Section 2. That the City Council of the City of Fayetteville, Arkansas, hereby approves a 10% project contingency in the amount of $17,307.00. PASSED and APPROVED this 18th day of August, 2009. APPROVED: B ATTEST: By: S&aJ & c SONDRA E. SMITH, City Clerk/Treasurer Yc" G1'i Y pF•..(0 ,• Fr: : FAYETTEVILLE: 5.