HomeMy WebLinkAbout173-09 RESOLUTIONRESOLUTION NO. 173-09
A RESOLUTION AWARDING BID #09-47 AND APPROVING THE
PURCHASE OF ONE (1) LONG-ARM COMPACT TRACK EXCAVATOR
FROM WILLIAMS TRACTOR IN THE AMOUNT OF $51,425.91 FOR USE
BY TRAILS; AND APPROVING A BUDGET ADJUSTMENT.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#09-47 and approves the purchase of one (1) long-arm compact track excavator from Williams
Tractor in the amount of $51,425.91 for use by Trails.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment recognizing revenue from the insurance payment.
PASSED and APPROVED this 18th day of August, 2009.
APPROVED: ATTEST:
By'�
LI : NELD JOirAN, Mayor
By: 00„,d,iiu &.1,v,. -u„
SONDRA E. SMITH, City Clerk/Treasurer
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City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
8/18/2009
City Council Meeting Date
Agenda items Only
Dennis Pratt 1 Barbara Olsen Fleet Operations
Submitted By
Division
Action Required:
Transportation
Department
A resolution awarding Bid #09-47 to Williams Tractor of Fayetteville, AR in the amount of $51,425.91 for the purchase
of a long arm compact track excavator for use by Trails, and approval of budget adjustment to recognize revenue from
the insurance payment and to move funds to the Fleet expense account.
51,426.00
Cost of this request
9700.1920.5802.00
Account Number
02077.2009
Project Number
Budgeted Item
301,000.00
Category 1 Project Budget
Construction Equipment
Program Category 1 Project Name
300,269.00 Vehicles and Equipment
$
Funds Used to Date Program 1 Project Category Name
731.00
Shop Fund
Remaining Balance Fund Name
Budget Adjustment Attached
Finance and Internal Services Director
a-3•2,6oq
Date
Date
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Comments:
Revised January 15, 2009
ave evi
ARKANSAS
FLEET OPERATIONS
1525 S. Happy Hollow Road
1.1 Fayetteville, AR 72701
(479) 444-3495 FAX (479) 444-3425
Interdepartmental Correspondence
TO: MAYOR/CITY COUNCIL
THRU: TERRY GULLEY, DIRECTOR OF TRANSPORTATION
FROM: DENNIS PRATT, FLEET OPERATIONS SUPT
DATE: JULY 31, 2009
SUBJECT: PURCHASE OF COMPACT TRACK EXCAVATOR
RECOMMENDATION: That City Council approve the purchase of one long arm compact track
excavator for Trails Division in the amount of $51,425.91.
BACKGROUND: Bid #09-47 was opened June 26th, 2009 for one compact track Excavator —
Long Arm. Seven bid responses were received. A detailed bid tabulation sheet is attached.
This unit is for use by Trails.
The low bid that meets specs is from Williams Tractor. I recommend acceptance of the bid from
Williams Tractor in the amount of $51,425.91.
This unit is a replacement for #9047 which was stolen from the job site last November.
Although this was not a planned replacement, there are sufficient funds for the purchase with
the combined amount that Fleet has collected for replacement and the check from the insurance
company. The user Division is budgeting operating funds for the replacement for 2010.
A Budget Adjustment has been completed to move the funds into Project 02077 — Construction
Equipment.
RESOLUTION NO.
A RESOLUTION AWARDING BID #09-47 AND APPROVING THE
PURCHASE OF ONE (1) LONG-ARM COMPACT TRACK
EXCAVATOR FROM WILLIAMS TRACTOR IN THE AMOUNT OF
$51,425.91 FOR USE BY TRAILS; AND APPROVING A BUDGET
ADJUSTMENT.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby
awards Bid #09-47 and approves the purchase of one (1) long-arm compact track
excavator from Williams Tractor in the amount of $51,425.91 for use by Trails.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby
approves a budget adjustment recognizing revenue from the insurance payment.
PASSED and APPROVED this 18th day of August, 2009.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
BID: 09-47
6/26!2009
2:00 PM
CITY OF FAYETTEVILLE
Bid 09-47, Compact Track Excavator - Long Arm
1 H & E Equipment Services
Komatsu
PC45MR-3
$59,757.00
2 Hugg & Hall Equipment
Volvo
ECR48C $59,310.00
3 Riggs Cat
Caterpillar
305CCRA $60,719.00
4 Scott Construction Equipment - OPT 1 Case CX50B $60,999.84
5 Scott Construction Equipment - OPT 2 Kobelco SK50 $65,987.00
6 Warrior of Arkansas, Inc. This bid has been rejected.
7 Williams Tractor, Inc. Bobcat 435 Fastrak Long Arm $51,425.91
"NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formai authorization by City officials.
CERTIFIED:
J&Q
P. VICE, PURCH MGR
'
City Of Fayetteville - Purchase Order (PO) Request
(Not a Purchase Order)
All purchases under $2600 shall be used on a P -Card unless medical or 1098 service related. (Ca11 x256 with questions)
All PO Request shall be scanned to the Purchasing email: Purchasing@cl.fayetteville.ar.us
RequIsitIon' o.:
Date:
7/31/2009
P.O Number:
Expected Delivery Date:
Vendor #:
11133
Vendor Name:
WILLIAMS TRACTOR
Mail
Yes:,_„_
Address;
Fob Point:
Taxable
Yes:_ No; X
Quotes Attached
Yes; No:
City:
State:
Zip Code:
Ship to code:
60
Div' proval:
Requester:
BARBARA OLSEN
Requester's Employee #:
1940
Extension:
486
item
Description
Quantity
Unit of Issue
Unit Cost
Extended Cost
Account Numbers
Project/Subproject #
Inventory #
Fixed Asset #
1
2
3
4
5
6
7
8
9
10
BOBCAT 436 FASTRAK LONG ARM COMPACT
1
EA
61,426.91
$61,426.91
9700.1920.6802.00
02077.2009
TRACK EXCAVATOR, PER BID 09.47. TO BE
$0.00
UNIT #819, FIXED ASSET #700819
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
*0.00
$0.00
Shipping/Handling
Lot
$0.00
-
-Special Instructions:
Subtotal:
Tax: EXEMPT
Total:
$61,426.91
$61,426.91
Approvals:
Mayor:
Finance
Dispatch
Department Director:
Budget Manager:
Utilities Manager:
Purchasing Manager:
& Internal Services Director:
IT Manager:
Manager:
Other:
Revised 1/2/2008
City of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year
2009
Department: Operations
Division: Fleet Operations
Program: Capital Expense
Date Requested
7/13/2009
Adjustment Number
Project or Item Added/Increased:
$51,426 is requested in Project 02077 - Construction
Equipment for the purchase of an Excavator.
Fleet is recognizing revenue due to the insurance payment
for the stolen unit.
Project or Item Deleted/Reduced:
Reduce Shop fund balance by $35,481 to purchase the
excavator.
Justification of this Increase:
Trails unit #9047 was stolen from the jobsite in Nov. 2008 -
it needs to be replaced.
Justification of this Decrease:
The amount already collected for replacement plus the
amount of the insurance payment is sufficient to cover the
purchase price of the replacement unit. Sufficient
funds are available to meet City objectives.
Account Name
Vehicles And Equipment
Increase Budget
Account Number Amount Project Number
9700 1920 5802 00 51,426 02077 2009
Decrease Budget
Account Name Account Number Amount Project Number
Use of Fund Balance
Gain/loss sale of assets
9700 0970 4999 99 35,481
9700 0970 6881 02 15,945 02077 2009 .
Division Head
0
Budget Director
epartm- t irector
a.A..9-...
7.1'f-09
Date.
0
7rj r— Q g
Date
Date
4U
V.0904D3
Budget & Research Use Only
Type: A B C D E
Requested By Q
General Ledger Date
Posted to General Ledger
Posted to Project Accounting
Initial Date
Initial Date