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HomeMy WebLinkAbout168-09 RESOLUTIONRESOLUTION NO. 168-09 A RESOLUTION APPROVING A BUDGET ADJUSTMENT FOR THE FAYETTEVILLE POLICE DEPARTMENT IN AN AMOUNT NOT TO EXCEED $25,000.00 TO RECOGNIZE REIMBURSEMENT FROM THE U. S. MARSHAL SERVICE TO COVER DETECTIVE OVERTIME EXPENSES. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment for the Fayetteville Police Department in an amount not to exceed $25,000.00 to recognize reimbursement from the U. S. Marshal Service to cover detective overtime expenses. A copy of the budget adjustment, marked Exhibit "A," is attached hereto and made a part hereof PASSED and APPROVED this 4th day of August, 2009. APPROVED: 'r►' ELD .101) AN, Mayor ATTEST: By: SONDRA E. SMITH, City erk/Treasure��4�n,n,,,, ••� �U•• ILLE' a FAYETTA N P• Jam,? G Tabor Submitted By City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements 8/4/2009 City Council Meeting Date Agenda Items Only Patrol Division Action Required: Police Department Approval of a second budget adjustment to accept reimbursement of detective overtime expenses from the U. S. Marshal Service for investigative operations for an additional amount not to exceed $25,000.00. $ Cost of this request 1010-2920-5120.00 Account Number 09020-2009 Project Number Budgeted Item $ 25,000.00 Category / Project Budget 17,201.92 $ Police - US Marshal Service Program Category / Project Name Reimbursement Funds Used to Date Program / Project Category Name 7,798.08 General Remaining Balance Fund Name Budget Adjustment Attached X Depart for City Attorney Date ad, Finan and Internal Services Director M Chie o St.ff Date Date -7/A /6i Mayor Date Date Previous Ordinance or Resolution # Original Contract Date: Oi Original Contract Number: Received in City Clerk's Office _aritigoq Comments: Revised January 15, 2009 Departmental Correspondence Fayetteville Police Department 100-A West Rock Fayetteville, AR 72701 Telephone: (479) 587-3555 Fax: (479) 587-3563 To: Mayor Lioneld Jordan and Members of the City Council From: Greg Tabor, Police Chief Date: July 15, 2009 Re: Approval of a Budget Adjustment for Reimbursement of Expenses from the U. S. Marshal Service Background In October 2007, the Fayetteville Police Department joined nine other agencies including the U.S. Marshals Service to form the Northwest Arkansas Sex Offender and Violent Crirne Task Force. We assigned one full time investigator and one part time investigator to participate in task force investigations. There is another task force working with the U.S. Marshal Service Western District, the River Valley Task Force in Fort Smith. As a result of the task force's activities, U.S. Marshal Richard O'Connell has asset forfeiture funds to distribute to the local task forces and local agencies. Mr. O'Connell also has federal funds that are meant to support local agencies. Discussion In May 2009, the U. S. Marshal Service originally released $25,000 of these funds for the Fayetteville Police Department to seek reimbursement for Fayetteville Police Department investigators' overtime spent investigating crime. In July 2009, the U. S. Marshal Service released an additional $25,000 of these funds for the Fayetteville Police Department. The Fayetteville Police Department Criminal Investigations Division has fourteen investigators, including two sergeants, who regularly investigate major crimes. We are seeking reimbursement for their overtime on investigations. When we seek reimbursement, our investigators complete a one page JDIS form, a statistical sheet that explains if an arrest was made or a warrant was requested. The task force compiles those statistics. Recommendation Staff recommends acceptance of these reimbursement funds and approval of a budget adjustment in the amount of $25,000. Budget Impact None. This is a reimbursement of expenses incurred. RESOLUTION NO. A RESOLUTION APPROVING A BUDGET ADJUSTMENT FOR THE FAYETTEVILLE POLICE DEPARTMENT IN AN AMOUNT NOT TO EXCEED $25,000.00 TO RECOGNIZE REIMBURSEMENT FROM THE U. S. MARSHAL SERVICE TO COVER DETECTIVE OVERTIME EXPENSES. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment for the Fayetteville Police Department in an amount not to exceed $25,000.00 to recognize reimbursement from the U. S. Marshal Service to cover detective overtime expenses. A copy of the budget adjustment, marked Exhibit "A," is attached hereto and made a part hereof PASSED and APPROVED this 4th day of August, 2009. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer 7/15/2009 Willie Newman - Fwd: Overtime Page 1 From: Jamie Fields To: wnewman Date: 7/15/2009 8:00 AM Subject: Fwd: Overtime Lieutenant Jamie Fields Criminal Investigation Division Fayetteville Police Department 100-A West Rock Street Fayetteville, AR 72701 479-587-3520 office 479-587-3522 fax 479-521-1316 (T.D.D., Telecommunication Device for the Deaf) »> "Allen, Dewaine (USMS)" <Dewaine.Allen©usdoj.gov> 7/14/2009 4:35 PM »> Lieutenant, As per conversation, please continue billing for overtime reimbursement beyond the originally awarded $25,000. This amount has been increased to $50,000 total, so you can bill for an additional $25,000 through the end of FY 2009. If you reach the $50,000 mark, I suspect we will not be able to increase further, but next FY may offer more overtime money. I will keep you posted. No need to let me know about further billing until you approach the $50K mark. Thanks again. B. Dewaine Allen, CIDUSM US Marshals Service, W/AR 35 East Mountain Street, #516 Fayetteville, Arkansas 72701 Desk: 479-695-7015 Fax: 479-695-7002 Cell: 479-466-4992 City of Fayetteville, Arkansas Budget Adjustment Form Budget Year 2009 Department: Police Division: Police Program: Police/Animal Projects Date Requested 8/4/2009 Adjustment Number Project or Item Added/Increased: Personnel Services - Contra Project or Item Deleted/Reduced: Misc Revenue - Police Department Justification of this Increase: Investigative operations in support of the U. S. Marshal Service Justification of this Decrease: Reimbursement of detective overtime expenses from the U. S. Marshal Service for investigative operations. Account Name Increase Budget Account Number Amount Project Number Personnel Services - Contra 1010 2920 5120 00 25,000 09020 2009 Account Name Decrease Budget Account Number Amount Project Number lisceflaneous Revenue - Police Departmei 1010 0001 4996 00 25,000 09020 2009 Division >cl� uckeLtir eo�tor Departm tor V•090403 Date Budget & Research Use Only - itc Type: A B C DE Date Date FinanceDirector Chief Requested By General Ledger Date Posted to General Ledger Initial Date