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HomeMy WebLinkAbout166-09 RESOLUTIONRESOLUTION NO. 166-09 A RESOLUTION AUTHORIZING THE MAYOR TO APPLY FOR AN ARKANSAS PARKS AND TOURISM OUTDOOR RECREATION GRANT IN THE AMOUNT OF $250,000.00 FOR THE DEVELOPMENT OF BRYCE DAVIS PARK . WHEREAS, the City of Fayetteville, Arkansas seeks to improve recreation facilities and wishes to seek grant funding assistance; and, WHEREAS, in order to obtain the funds necessary to develop and/or improve the site for such a recreation area, it is necessary to obtain a 50/50 Matching Grant from the Arkansas Department of Parks and Tourism's Outdoor Recreation Grant Program; and, WHEREAS, the plans for such recreation areas have been prepared and the price therefore has been established; and, WHEREAS, the City Council of the City of Fayetteville, Arkansas understands the grantee and grantor will enter into a binding agreement which obligates both parties to the policies and procedures contained in the Land and Water Conservation Fund Grants Manual including, but not limited to the following: the park area defined by the project boundary map, submitted in the application, must remain in outdoor recreation use in perpetuity, regardless if the property is bought or developed with matching grant funds and; all present and future overhead utility lines within the project boundary must be routed away or placed underground and; the project area must remain open and available for use by the public at all reasonable times of the day and year; facilities can be reserved for special events, league play, etc. but cannot be reserved, leased, or assigned for exclusive use, and; the project area must be kept clean, maintained, and operated in a safe and healthful manner. The City Council of the City of Fayetteville, Arkansas is well aware and apprised of the above-mentioned project, and will provide the local portion of the development cost of the entire project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes the Mayor to make application to the Arkansas Department of Parks and Tourism for assistance, in the amount of $250,000.00, for the development of Bryce Davis Park. Therefore, such application shall be submitted as expediently as possible. PASSED and APPROVED this 4th day of August, 2009. APPROVED: By ATTEST: By: y�Je �l t.��`.v.'.K/TR.SG---- SOpNN11YYIi�FAA E. SMITH, (City CIer4' reasuz�' G.SY O.•p� • •�� :FAYETTEVLE; 3 ............./A�' . ,,TO .... „„ Submittin3y Alison Jumper City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements 8/4/2009 City Council Meeting Date Agenda Items Only Park Planning Division Action Required: Parks and Recreation Department Resolution approving Parks and Recreation to submit an Outdoor Recreation Grant application to the Arkansas Department of Parks and Tourism in the amount of $250,000 for the development of Bryce Davis Park. 250,000.00 Cost of this request 2250.9255.5806.00 Account Number 02013.0802 Project Number Budgeted Item 395,000.00 Category / Project Budget Neighborhood Park Development Program Category / Project Name Parks Development Funds Used to Date Program / Project Category Name 395,000.00 Parks Development/ PLDO (NW) Remaining Balance Fund Name Budget Adjustment Attached _e; // // „ix, 24 , - 7 Previous Ordinance or Resolution # department Director (� Date �� f Original Contract Date: 7 City Attom Date nce and Internal Services Director Oil Original Contract Number: 7-22--2), Date Cf of aff c Ma or 'Z --r1 % Date of Received in City • .av Clerk's Office i J VI/ Pkg Received in Mayor's Office Comments: Revised January 15, 2009 City Council Meeting of August 4, 2009 Agenda Item Number CITY COUNCIL AGENDA MEMO To: Mayor Lioneld Jordan and City Council Thru: Don Marr, Chief of Staff (2 Connie Edmonston, Parks and Recreation Director From: Alison Jumper, Park Planner 6?d Date: July 14, 2009 RE: Resolution to apply for 2010 Arkansas Outdoor Recreation Grant RECOMMENDATION Parks and Recreation requests City Council approval of a resolution to authorize the City to apply for $250,000 from the Arkansas Parks and Tourism Outdoor Recreation Grant Program for the development of Bryce Davis Park. BACKGROUND The Land and Water Conservation Fund (LWCF) is a federal program with funds denved from the sale of federal surplus real estate property, federal motor boat fuel tax, and Outer Continental Shelf mineral receipts. The Natural and Cultural Resources Grant and Trust Fund (NCRGTF) is a state program with funds collected from a tax on the transfer of certain real estate in the State of Arkansas. LWCF and NCRGTF funds are included in the Department of Parks and Tourism's Outdoor Recreation Grants Program for funding outdoor recreation facilities. Only incorporated cities and counties may apply. This is a 50/50 reimbursable matching grant with a $250,000 maximum request on matching funds. Last year, Arkansas Parks and Tourism awarded our City with $50,000 for the development of Doc Mashburn Park. In 2007, the City was awarded $100,000 for the renovation of Sweetbriar Park and Bryce Davis Parks. Other parks funded in part by this grant include Braden Park, Grinders Skate Park at Walker Park, Gulley Park, Veterans Memorial Park at Lake Fayetteville and the Botanical Gardens of the Ozarks at Lake Fayetteville Park. This year's grant deadline is August 28th. A resolution from the City of Fayetteville is required to apply for the grant. Bryce Davis Park was the first park to be dedicated through the Park Land Dedication Ordinance in 1988 and orginally contained 9.2 acres. The City received an additional 16.95 acres adjacent to the west side of Bryce Davis in 2007. The park is located in the northwest quadrant north of Wedington Dnve and west of Salem Road. Davis Park will now serve the northwest quadrant as a community park due to the expanded acreage. A public meeting was held on February 26th to solicit input from the neighborhood and assess the community's needs and desires for amenities within the park. Staff also attended the Ward 4 meeting on March 30th to gain additional information. Based on the findings, staff designed a master plan to complement Page 1 of 2 City Council Meeting of August 4, 2009 Agenda Item Number the exisiting amenities on the east side of the park. Proposed amenities include the City's newest dog park, walking trail, pavilions, picnic areas, labyrinth, and fishing pier. Current Status A public meeting was held at Ozarks Electric Cooperative Community Room on June 25th to gather input from the public regarding recreation needs and to prioritize an eligible grant project. An outreach to groups such as ethnic minority populations, the elderly and persons with disabilities was attained through group meetings. Specific projects for the grant application were not defined at the meeting. Staff has analyzed available funds for matching and current projects and recommends applying for funds to develop the newly acquired land at Bryce Davis Park. • The grant application must include detailed budgets, plans, specifications and bid documents that are ready for immediate bid and construction and asks the application to specify how funding meets the needs of the community. The development of the additional land at Bryce Davis will provide a community park for the northwest quadrant as outlined in the Parks and Recreation Ten Year Master Plan. This grant contains twelve (12) obligations covenng items such as compliance of the Americans for Disabilities Act and requiring the property retained in perpetuity for outdoor recreation use. The Bryce Davis Park meets these all of the obligations. Section 6(f) (3) of the LWCF Act states "No property acquired or developed with the assistance under this section shall, without the approval of the Secretary of the United States Department of the Interior, be converted to other than public outdoor recreation use." If this property must ever be used for anything other than outdoor recreation use, it is possible to covert the park boundary. A restroom is being constructed in 2009 as part of the park expansion and master plan. Additionally, Procter and Gamble has donated $30,000 to develop a dog park within Bryce Davis Park. The project is a part of the overall master plan and is currently being designed. This is scheduled to be opened early next year. Parks and Recreation Advisory Board approved the conceptual plan of Bryce Davis Park and selected this park as the project for the 2010 Arkansas Parks and Tourism Outdoor Recreation Grant. The conceptual master plan was approved by PRAB on July 6th (see attached PRAB minutes). BUDGET IMPACT This grant application is for $250,000. The Arkansas Outdoor Recreation Grant is a 50/50 Matching Grant. If the full amount requested is awarded, the City is Page 2 of 2 City Council Meeting of August 4, 2009 Agenda Item Number responsible for applying $250,000 towards the project, resulting in a $500,000 project. Currently, the Bryce Davis park project has $395,000 budgeted for 2009 and $50,000 is being requested in the 2010 The restroom construction is currently out to bid and is anticipated to cost approximately $130,000, leaving $265,000 in the project for matching funds. Staff is working with a donor to acquire two pavilions which can be used for fund matching in the grant application. Attachments: PRAB Meeting Minutes from July 6, 2009 Public Meeting Minutes from June 25, 2009 Conditions of Arkansas Outdoor Recreation Grant Public Advertisement Page 3of2 RESOLUTION NO. A RESOLUTION AUTHORIZING THE MAYOR TO APPLY FOR AN ARKANSAS PARKS AND TOURISM OUTDOOR RECREATION GRANT IN THE AMOUNT OF $250,000.00 FOR THE DEVELOPMENT OF BRYCE DAVIS PARK. WHEREAS, the City of Fayetteville, Arkansas seeks to improve recreation facilities and wishes to seek grant funding assistance; and, WHEREAS, in order to obtain the funds necessary to develop and/or improve the site for such a recreation area, it is necessary to obtain a 50/50 Matching Grant from the Arkansas Department of Parks and Tourism's Outdoor Recreation Grant Program, and, WHEREAS, the plans for such recreation areas have been prepared and the price therefore has been established; and, WHEREAS, the City Council of the City of Fayetteville, Arkansas understands the grantee and grantor will enter into a binding agreement which obligates both parties to the policies and procedures contained in the Land and Water Conservation Fund Grants Manual including, but not limited to the following: the park area defined by the project boundary map, submitted in the application, must remain in outdoor recreation use in perpetuity, regardless if the property is bought or developed with matching grant funds and; all present and future overhead utility lines within the project boundary must be routed away or placed underground and; the project area must remain open and available for use by the public at all reasonable times of the day and year; facilities can be reserved for special events, league play, etc. but cannot be reserved, leased, or assigned for exclusive use, and; the project area must be kept clean, maintained, and operated in a safe and healthful manner. The City Council of the City of Fayetteville, Arkansas is well aware and apprised of the above-mentioned project, and will provide the local portion of the development cost of the entire project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes the Mayor to make application to the Arkansas Department of Parks and Tourism for assistance, in the amount of $250,000.00, for the development of Bryce Davis Park. Therefore, such application shall be submitted as expediently as possible. PASSED and APPROVED this 4th day of August, 2009. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer FAYETTEVILLE PARKS AND RECREATION ADVISORY BOARD Minutes for July 6, 2009 Opening: The regular meeting of the Parks and Recreation Advisory Board was called to order by Chairman Wade Colwell at 5:35 p.m. on July 6, 2009 in Room 326 of the City Administration Building at 113 West Mountain in Fayetteville, Arkansas. Present: Parks and Recreation Advisory Board members Colwell, Biendara, Hatfield, Waite, P. Jones, Meldrum, Mauritson, and Watson were present. Meineke was absent. Staff members Edmonston, Humphry, C. Jones, Jumper, Gipson, Thomas, and the audience were present. 5. AR Parks & Tourism Outdoor Recreation Grant Project: Alison Jumper, Park Planner Staff Recommendation: To apply for $250,000 from AR Parks and Tourism Outdoor Recreation matching grant program for the development of Bryce Davis Park. Staff recommends approval of the conceptual plan of Bryce Davis Park. A public meeting was held on June 24 to receive input from the public for a project for the Arkansas Parks and Tourism Outdoor Recreation Grant money. Many ideas were proposed by the public, such as tennis courts, a baseball complex, and Bryce Davis Park. Jumper presented PRAB a conceptual plan for Bryce Davis Park including a dog park, restrooms, a large pavilion, a trail, picnic areas, fishing pier, and a labyrinth. Colwell said he would like as much of the vegetative border as possible to stay within the park to enhance the wildlife. He also asked if there were any tennis courts in the nearby subdivision. Waite suggested a tennis court could be placed into the park. Jumper said it might be a good place because it's a community park. Edmonston said the citizens at the public meeting that were pushing for more tennis courts liked the idea of the courts being located in one area for tournaments and socialization. Biendara said that it's important to keep as much greenspace as possible in Davis Park. Parking is proposed on the north side of the original Davis Park. There is a vegetative buffer between the parking lot and the neighborhood. The conceptual plan connects the original park to the new park acreage. Jumper and Mihalevich walked the park to lay out the trail connection into the Master Trail Plan. Edmonston said the grant project selected needs to have funds budgeted for the grant application. She also said many people want a Regional Park. Colwell said the Bryce Davis plan is ready to be submitted as a grant project. The grant application deadline is August 28th, in which all bid documents must be included. PRAB Motion: Mauritson motioned to follow staff recommendation to apply for $250,000 from AR Parks and Tourism Outdoor Recreation matching grant program for the development of Bryce Davis Park. Staff recommends approval of the conceptual plan of Bryce Davis Park. Colwell seconded it. Motion passed 8-0-0 by voice vote. A public meeting was held on June 25, 2009 at Ozark Electric Community Room. There were fifteen people in attendance plus three employees. Meeting began at 5:30 pm. Connie Edmonston opened the meeting with information about the Arkansas Parks and Tourisms Outdoor Recreation Grant Program. Edmonston described the details of the 50/50 match process and how the land must remain in outdoor recreation use forever. Edmonston told about past projects and about the large scope of the grant application. • Citizen commented about the need for additional baseball fields at Walker Park. Suggested converting a soccer field to baseball field. • Citizen suggested further developing parks in Clabber Creek area and the possibility of a POA assisting Also talked about Clabber Creek trail. • Citizen cited the need for expansion of tennis court facilities in the area So many groups share current facilities. Suggested several groups working together to accomplish a facility with multiple courts located in same area. Alison Jumper commented this is part of the design for the Regional Park. • Additional Citizen expressed same sentiment and asked to be noted. • Citizen had question about west side park (Bryce Davis) and asked what the plans are. The Dog Park and trail were discussed. • Citizen asked about facilities within town and specifically with parks to ride a bicycle. • A question was asked about number of tennis courts available. Citizens asserted eight public courts have been removed, and fourteen university courts. He asserted the need for more courts. • Citizen asserted need for additional swimming facilities in Fayetteville. Perhaps a 50M pool that the public could access. HPER is only current option. • Citizen brought up the need for lights for youth soccer and also the need for additional practice facilities to accommodate the current numbers of participants. Also the need for additional parking. • Citizen asked about funding available for maintenance of this ( the grant) project. • Citizen brought up the possibility of hosting multiple tournaments if additional baseball fields were available, and this would have a positive economic impact on parks. • Citizen stressed the need for facility updates including lights, concession, security and parking at Walker Park. • Citizen expressed question about the purpose of the meeting and what the end goal was. • Citizen asked about funding for Community Park and how things would be paid for. • Citizen suggests resurfacing and lighting courts 5 and 6 at Wilson Park. 2 ♦ AN OVERVIEW OF THE BASICS 2010 APPUCATION GUIDE WHERE TO SEND THE APPLICATION Outdoor Recreation Grants Program Department of Parks and Tourism Number One Capitol Mall Little Rock, Arkansas 72201 WHO CAN PREPARE THE APPLICATION? • The application can be prepared locally. • The application can be prepared by consultants. (Grant prepa- ration cannot be paid for with grant funds). • The application can be prepared by the local areawide Planning or Economic Development Districts or the Regional Planning Commissions. WHAT ARE OUR OBLIGATIONS IF WE RECIEVE A GRANT? We are jointly committed! Both the Department of Parks and Tourism's Outdoor Recreation Grants Program and the project sponsor are committed to long term program compliance. After the project is completed and all grant funds have been disbursed, our commitment to the requirements of the Arkansas Matching Grant Program continues. These ongoing commitments include: 1. Once a public park project boundary has been identified by the local project sponsor and provided to the Department of Parks and Tourism, all facilities constructed within that boundary, at any future time, must be in compliance with the rules and regulations ofthe Outdoor Recreation Grants Program Project Management Guide. This also applies to those facilities con- structed in whole or in part with local funds. 2. Property acquired or developed with grant funds must be retained in perpetuity for outdoor recreation use and will be subject to inspection by the State at least once every five years. In addition each project will be inspected by the State during construction and before final reimbursement is made. 3. No overhead utility lines are allowed within the project boundary. All existing utility lines located within the park 6 boundaries must be placed under- ground. This regulation applies to any overhead lines including electric lines, phone lines and public announcement system wiring. No vehicular right-of- way easements are allowed within the boundary. 4. A permanent sign stating that federal LWCF or state NCRGTF moneys were used to acquire and/or develop public outdoor recreation facilities must be maintained within the parkin perpetu- ity. Guidelines for the size, placement and design ofthe signs will be presented to each applicant after grant approval. Upon project completion theapplicant will be required to describe the location of the sign, and state that the sign location will not change. 5. All public recreation facilities con- structed within a Matching Grant Pro- gram -assisted park must be accessible to persons with disabilities. This also applies to those facilities constructed in whole or part with local funds. 6. Property acquired or developed with assistance from the fund must be open to entry and use by all persons regard- less of race, color, religion, sex, or na- tional origin. Discrimination on the basis of residence, including preferen- tial reservation or membership systems, is prohibited, except to the extent that reasonable differences in admission and other fees may be maintained on the basis of residence. 2 ♦ AN OVERVIEW OF THE BASICS 2010 APPLICATION GUIDE 7. Property acquired or developed with assistance from the Matching Grant Program shall be operated and maintained in perpetuity. The property shall be maintained so as to appear attractive and inviting to the public. Sanitation and sanitary facilities shall be maintained in accordance with applicable health standards. Properties shall be kept safe for public use. Fire prevention, lifeguards, and the like should be provided for proper public safety. Buildings, roads, trails, and other struc- tures and improvements shall be kept in reasonable repair throughout their functional lifetime to prevent undue deterio- ration and to encourage public use. Facilities that have reached an age that renders them obsolete or worn out may be removed with written permission of the Arkansas Department of Parks and Tourism's Outdoor Recreation Grants Program Director. Permission must be obtained prior to removal of the facilities. 8. The Arkansas ORGP staff will conduct periodic post comple- tion inspections of the project area to ensure that program compliance continues after the project is completed. These inspections will be unannounced. Sponsors who fail to comply with long term commitment may jeopardize future eligibility for matching grant funds for new projects and/or be subject to legal actions by the State or Federal government to enforce program compliance. 9. The property shall be kept open for public use at reasonable hours and times of the year, according to the type of area or facility. Property which is not operated and maintained in good condition may jeopardize the awarding of future grant funds to that jurisdiction. 10. Participants may impose reasonable limits on the type and extent of use of areas and facilities acquired or developed with Matching Grant Program assistance when such a limitation is necessary for maintenance or preservation. Thus, limitations may be imposed on the type of users (i.e. hunters or four- wheelers, etc.). All limitations must be in accord with the applicable grant agreement and amendments. 11. All recipients of Matching Grant Program monies must comply with the Architectural Barriers Act of 1968, Section 504 of the Rehabilitation Act of 1973, and the Americans With Disabilities Act, of 1990 Tale II and Title III. 12. Properties (parks and recreation areas) acquired or developed with LWCF/ NCRGTF assistance are prohibited by Section 6(1)(3) of the LWCF Act of 1965, as amended, from conversion to any use other than public outdoor rec- reation use. Section 6(0(3) of the LWCF Act states that "No property acquired or developed with assistance under this section shall, without the approval of the Secretary, U. S. Department of the Interior, be convened to other than public outdoor recreation use. The Secretary shall approve such conversion only if he/she finds k to be in accordance with the then exist- ing Statewide Comprehensive Out- door Recreation Plan (SCORP) and only upon such conditions as he/she deems necessary to assure the substi- tution of other recreation properties of at least equal fair market value and of reasonable equivalent usefulness and location." 7 Arkansas Democrat nitOazette NORTHWEST ARKANSAS EDITION Northwest Arkansas Times Benton County Daily Record P. 0 BOX 1607 FAYETTEVILLE, AR 72702 PHONE: 479-571-6421 AFFIDAVIT OF PUBLICATION I, Cathy Wiles, do solemnly swear that I am Legal Clerk of the Arkansas Democrat Gazette newspaper. Printed and published in Benton County Arkansas, (Lowell) and that from my own personal knowledge and reference to the files of said publication, the advertisement of: City of Fayetteville — Public Input Request June 18, 2009 Publication nCharge : $53.80 agio, ,:L ., Signed: Subscribed and sworn to before me Thls,t4/ day of or mat_ , 2009. Notary Public • .dr1H41444/ My Commission Expires: / / [a to 4 02o 12 . Do not pay from Affidavit, an Invoice will be sent 1