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Home My WebLink About156-09 RESOLUTIONRESOLUTION NO. 156-09 A RESOLUTION APPROVING AMENDMENT No. 1 TO THE CONTRACT WITH McCLELLAND CONSULTING ENGINEERS IN THE AMOUNT OF $74,993.08 FOR CONSTRUCTION PHASE SERVICES FOR THE TOWNSHIP STREET 36 -INCH WATER MAIN PROJECT; AND APPROVING A PROJECT CONTINGENCY IN THE AMOUNT OF $15,000.00. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas, hereby approves Amendment No. 1 to the contract with McClelland Consulting Engineers in the amount of $74,993.08 for construction phase services for the Township Street 36 -Inch Water Main Project. A copy of Amendment No. 1, marked Exhibit "A," is attached hereto and made a part hereof. Section 2. That the City Council of the City of Fayetteville, Arkansas, hereby approves a Project Contingency in the amount of $15,000.00. PASSED and APPROVED this 215E day of July, 2009. APPROVED: B ATTEST: By: a `1t� 1117T1larrr r p ••• a A o- : FAYETTEVILLE a• W"1 -J ed, W 716616 SONDRA E. SMITH, City Clerk/Treasurer Shannon Jones Submitted By City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements 21 -Jul -09 City Council Meeting Date Agenda Items Only Water/Sewer Division Action Required: Utilities Department Approval of Amendment No. 1 to the engineering services agreement with McClelland Consulting Engineers in the amount of $74,993.08, for construction phase services for the Township 36 -inch Water Main project, and approval of a $15,000 contingency. 89,993.08 Cost of this request 5400.5640.5314.00 Account Number 09018.0903 Project Number Budgeted Item XX $ 7,500,000.00 Category / Project Budget $ W&S Relocations - 2009 Bond Proceeds Program Category / Project Name Water & Wastewater Funds Used to Date Program / Project Category Name 7,500,000.00 Remaining Balance Budget Adjustment Attached City Attorney icx Water & Sewer Fund Name 2;�UDate e 6q Previous Ordinance or Resolution # 234-08 Original Contract Date: 12/16/2008 ,� Original Contract Number: Da Financnd Internal Services Director Date 2064 Comments: Revised January 15, 2009 aye. eve CITY COUNCIL AGENDA City Council Meeting of July 21, 2009 To: Fayetteville City Council Thru: Mayor Lioneld Jordan Fayetteville Sewer Committee Don Marr, Chief of Staff David Jurgens, Utilities Director From: Shannon Jones, Water and Wastewater Engineer S� Date: 2 July 2009 Subject: Staff recommends approval of Amendment No. 1 to the engineering services agreement with McClelland Consulting Engineers in the amount of $74,993.08, for construction phase services for the Township 36 -inch Water Main project, and approval of a $15,000 contingency. RECOMMENDATION Staff recommends approval of Amendment No. 1 to the engineering services agreement with McClelland Consulting Engineers in the amount of $74,993.08, for construction phase services for the Township 36 -inch Water Main project, and approval of a $15,000 contingency. BACKGROUND The original design contract was awarded to McClelland Consulting Engineers in December, 2008 to design relocated water and sewer lines as a result of the combined Arkansas Highway Department (AHTD) and City widening of Crossover Road (Hwy 265) between Mission and Joyce, upsizing the existing pipes and connecting a 36" transmission line. Work will include installing a 36" and 24" transmission main along Crossover from Joyce to connect to the existing 24" main on Crossover at Mission and to connect to the existing 36" main on Old Wire Road. This work will complete the eastern portion of the loop that was initially constructed when the southern section of Crossover Road between Mission and Huntsville was widened by the AHTD. This contract did not include construction phase services. DISCUSSION This amendment covers construction phase engineering services that includes one full time construction observer, attending preconstruction conference, review of contractor's schedules, submittals, monthly progress meetings, reports to the City of Fayetteville, partial pay requests, intermittent site visits, change order processing, final inspection, final pay request review, and related activities. BUDGET IMPACT Funds are available within the W&S Relocations --- 2009 Bond Proceeds project budget RESOLUTION NO. A RESOLUTION APPROVING AMENDMENT No. 1 TO THE CONTRACT WITH McCLELLAND CONSULTING ENGINEERS IN THE AMOUNT OF $74,993.08 FOR CONSTRUCTION PHASE SERVICES FOR THE TOWNSHIP STREET 36 -INCH WATER MAIN PROJECT; AND APPROVING A PROJECT CONTINGENCY IN THE AMOUNT OF $15,000.00. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas, hereby approves Amendment No. 1 to the contract with McClelland Consulting Engineers in the amount of $74,993.08 for construction phase services for the Township Street 36 -Inch Water Main Project. A copy of Amendment No. 1, marked Exhibit "A," is attached hereto and made a part hereof. Section 2. That the City Council of the City of Fayetteville, Arkansas, hereby approves a Project Contingency in the amount of $15,000.00. PASSED and APPROVED this 21st day of July, 2009. APPROVED: ATTEST: By: By: LIONELD JORDON, Mayor SONDRA E. SMITH, City Clerk/Treasurer AMENDMENT NO. 1 TO AGREEMENT For PROFESSIONAL ENGINEERING SERVICES Between CITY OF FAYETTEVILLE, ARKANSAS And MCCLELLAND CONSULTING ENGINEERS, INC The December 16, 2008 AGREEMENT between the CITY OF FAYETTEVILLE and McClelland Consulting Engineers, Inc., is hereby amended to include McClelland Consulting Engineers, Inc., providing Construction Phase Services for the Township Street 36 -Inch Water Main Project. Said Construction Phase Services shall include: 1. Construction Phase Engineering Services to include attend preconstruction conference, review of contractor's schedules, submittals, monthly progress meetings, reports to the CITY OF FAYETTEVILLE, partial pay requests, intermittent site visits, change order processing, final inspection, final pay request review, and related activities. 2. Post Construction Phase Engineering Services to include assistance in startup, preparation of Record Drawings, warranty inspection services, and related activities. 3. Resident Services During Construction to include providing one full time resident construction observer for the 120 calendar days scheduled for completion of the Township Street 36 -Inch Water Main for the purpose of maintaining job site records and completing field checks, to assist in determining that the Project is proceeding in accordance with the Contract Documents. Services proposed are based on 40 hours per week, 52 weeks per year, less 6 holidays. Overtime during week days, weekends or holidays shall be justification for additional compensation at the basic hourly rates listed in Attachment A. Compensation for the Township Street 36 -Inch Water Main construction phase services shall be made in accordance with the hourly rates listed in Attachment A, plus overhead factors and direct expenses as detailed in Attachment A. Compensation shall not exceed $74,993.08, as listed in Attachment A, without prior written approval of the CITY OF FAYETTEVILLE. 1:200S/082146/Amendment No. 1.doc All other provisions, covenants, recitals, terms and conditions of the Agreement, which are not expressly amended herein, shall remain in full force and effect. This Amendment No. 1 does not cover construction phase services for the Highway 265 36"/24" water main project that is being bid separately from this Township Street 36 -Inch Water Main Project. A separate amendment will be necessary for the Highway 265 project. ji The parties hereby have executed this Amendment No. 1 on this date, the 21—day of , 2009. CITY OF FAYETTEVILLE, ARKANSAS ATTEST By: City Clerk ••,rµrsirrrrrrrrry ,••` RwT��y''•, McClelland Consulting Engineers, I,t •��: =U• •73s :FAYETTEVILLE: • 1•.:;';70r�jQ n1 p,�• �;� By:� Title: President Changes, modifications or amendments in scope, price or fees to this Contract Amendment No. 1 shall not be allowed without formal contract amendment approved by the Mayor and the City Council in advance of the change in scope, cost, fees, or delivery schedule. END OF AMENDMENT NO. 1 1:2008/0821.46/Amendment No. 1.doc AMENDMENT NO. 1 ATTACHMENT A FEE PROPOSAL For Construction Phase Engineering Services, Post Construction Phase Engineering Services and Resident Services During Construction in Conjunction With The Township Street 36 -Inch Water Main Fayetteville, Arkansas Labor Classification Project Manager Engineering Technician IV Registered Land Surveyor Chief Draftsman Draftsman 11 Construction Observer IV Construction Observer!!! Construction Observer!! Clerical J:2008/082146/Amendment No. 1.doc Hours 140 24 12 9 20 16 700 32 48 Labor Rate $44.57 $26.25 $25.25 $21.00 $16.00 $26.00 $19.50 $15.50 $16.59 Direct Labor Payroll Expenses 34.23% Subtotal, Direct Payroll Mileage, 800@$0.50 Reproduction/Printing Materials & Supplies Subtotal, Direct Costs Indirect Costs 112.79% Subtotal, Direct & Indirect Profit 12% Total Construction Phase Cost Extended $6,239.80 $630.00 $303.00 $189.00 $320.00 $416.00 $13,650.00 $496.00 $796.32 $23,040.12 $7,886.63 $30,926.75 $400.00 $80.00 $60.00 $31,466.75 $35,491.35 $66,958.10 $8,034.97 $74,993.08