HomeMy WebLinkAbout14-09 RESOLUTIONRESOLUTION NO. 14-09
A RESOLUTION APPROVING AMENDMENT NO. 2 TO THE
CONTRACT WITH GARVER ENGINEERS, LLC IN AN AMOUNT
NOT TO EXCEED $217,587.00 FOR CONSTRUCTION PHASE
SERVICES FOR MOUNT COMFORT ROAD IMPROVEMENTS
FROM I-540 TO ALPINE AVENUE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas,
hereby approves Amendment No. 2 to the contract with Garver Engineers, LLC
in an amount not to exceed $217,587.00 for construction phase services for Mount
Comfort Road Improvements from I-540 to Alpine Avenue. A copy of the
Amendment, marked Exhibit "A," is attached hereto and made a part hereof.
PASSED and APPROVED this 20th day of January, 2009
APPROVED:
ATTEST:
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SONDRA E. SMITH, City Clerk/Treasurer
IN TESTIMONY OF WHICH this instrument has been executed on behalf of GARVER ENGINEERS,
and has been executed on behalf of the CITY OF FAYEI I'EVILLE, in three (3) counterparts, each of
equal force, on the day and year first above written.
CITY OF FAYETTEVILLE
GARVER ENGINEERS, LLC
By:
Brock Hoskins
Title: M Ourk Title: Vice President
ATTEST: C_ &Ov`�`^' d `- -
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Contract Amendment No. 2
Mt. Comfort Road
ATTEST. /la
4 of 4 0605-1200
APPENDIX A-2
CITY OF FAYETTEVILLE
MOUNT COMFORT ROAD IMPROVEMENTS
FEE SUMMARY
Traffic Studies
Schematic Study
Signalization Design
Surveys - Design
Surveys - Property
Drainage Study
Environmental Handling and Documentation
Conceptual Design
Preliminary Design
Final Design
Property Acquisition Documents
Contractor Procurement Assistance Services
Construction Phase Services - Contract No. 1
Original Contract Amendment No. 1 Amendment No. 2
$29,080 $0 $0
$49,500 $0 $0
$0 $37,500 $0
$97,100 $0 $0
$0 $42,300 $0
$0 $0 $0
$0 $0 $0
$104,020 $0 $0
$0 S260,300 $0
$0 $261,800 $0
$0 S100,950 $0
$0 $14,000 $0
$0 $0 $217,587
Total
$29,080
$49,500
$37,500
$97,100
$42,300
$0
$0
$104,020
$260,300
$261,800
$100,950
$14,000
$217,587
Subtotal NTE Fee
Subcontracted Services
Geotechnical Services
Record Research
ARKUPS - Utility Locates
Estimated Subcontract Fees
$279,700
$22,750
$0
$17,600
S716,850
$40,350
so
$0
$a
SO
$217,587
$0
so
$0
so
$1,214,137
$22,750
$0
$17,600
$40,350
Total NTE Fee $320,050 $716,850 $217,587 $1,254,487
APPENDIX A-2
•
CONSTRUCTION PHASE SERVICES - ROADWAY
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Ron Petrie
Submitted By
or
City of Fayetteville
Staff Review Form
City Council Agenda Items
or
Contracts
1/20/2009
City Council Meeting Date
Engineering
Division
Action Required:
frog
Garver
jY mfc
Operations
Department
A resolution authorizing execution of Amendment No. 2 to the Engineering Contract with Garver Engineers, LLC in
an amount not to exceed $217,587 for construction phase services for Mount Comfort Road, Contract 1, from 1-540
to Alpine.
217,587.00
Cost of this request
4520.9520.5809.00
Account Number
06035.1600
Project Number
Budgeted Item
X
23,992,298.00
Category / Project Budget
Transportation Bond Improvements
Program Category / Project Name
8,297,846.68 Street Improvements
Funds Used to Date Program / Project Category Name
15,694,451.32 2006A Sales Tax Construction
Remaining Balance Fund Name
Budget Adjustment Attached
Department u'rector
City Attorney
0.
1231.06
Date
7 -
Date
t-2-09
Finance .nd Internal Sery • Director Date
Comments:
ate
Previous Ordinance or Resolution # RES 154-06
Original Contract Date:
Original Contract Number:
�t FQ
Received in City Clerk's Offic& o
9/19/2008
1051
Id— 1—O c,
Received in Mayor's Office
City Council Meeting of January 20, 2009
CITY COUNCIL AGENDA MEMO
To: Mayor and City Council
Thru: Gary Dumas, Director of Operations
From: Ron Petrie, City Engineer
Date: December 31, 2008
Subject: A resolution authorizing execution of Amendment No. 2 to the Engineering
Contract with Garver Engineers, LLC in an amount not to exceed
$217,587 for construction phase services for Mount Comfort Road,
Contract 1, from 1-540 to Alpine.
RECOMMENDATION:
Staff recommends approval of a resolution authorizing execution of Amendment No. 2 to
the Engineering Contract with Garver Engineers, LLC in an amount not to exceed
$217,587 for construction phase services for Mount Comfort Road, Contract 1, from 1-
540 to Alpine.
BACKGROUND:
Mount Comfort Road Improvements are a part of the Transportation Improvement Bond
Program. The project includes major intersection improvements at the I540/Shiloh Drive
Intersection, relocation of Shiloh Drive to the west, signalization of 4 intersections along
Mount Comfort, and widening of Mount Comfort to 4 lanes from 1 540 to Rupple Road.
Under the original contract, and Contract Amendment No. 1, Garver provided traffic
studies, design surveys and preliminary and final design services for Mount Comfort
Road, from I-540 to west of Rupple Road. The design has been completed by Garver,
and bids for construction have been received for contract 1.
DISCUSSION:
Under this Contract Amendment, Garver will provide construction phase services, to
include construction observation services and engineering support during the construction
of Contract 1. This proposed amendment also includes reimbursement for a subscription
to Poten's Asphalt Weekly Monitor to provide asphalt price index data.
The amount of this Contract Amendment will not exceed $217,587. The original contract
amount plus amendment 1 was $1,036,900; therefore, the total amended contract amount
is $1,254,487. The contract will be paid based on hourly rates for time actually spenfon
the project.
1
City Council Meeting of January 20, 2009
BUDGET IMPACT:
This contract will be paid from funds available in the Transportation Improvement Bond
Program. Total funding required for this item is $217,587.
2
RESOLUTION NO.
A RESOLUTION APPROVING AMENDMENT No. 2 TO THE
CONTRACT WITH GARVER ENGINEERS, LLC IN AN AMOUNT
NOT TO EXCEED $217,587.00 FOR CONSTRUCTION PHASE
SERVICES FOR MOUNT COMFORT ROAD IMPROVEMENTS
FROM I-540 TO ALPINE AVENUE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas,
hereby approves Amendment No. 2 to the contract with Garver Engineers, LLC
m an amount not to exceed $217,587.00 for construction phase services for Mount
Comfort Road Improvements from I-540 to Alpine Avenue. A copy of the
Amendment, marked Exhibit "A," is attached hereto and made a part hereof.
PASSED and APPROVED this 20th day of January, 2009.
APPROVED: ATTEST:
By: By:
LIONELD JORDON, Mayor SONDRA E. SMITH, City Clerk/Treasurer
AMENDMENT TO AGREEMENT FOR
PROFESSIONAL ENGINEERING SERVICES
CITY OF FAYETTEVILLE
FAYETTEVILLE, ARKANSAS
CONTRACT AMENDMENT NO. 2 - CONSTRUCTION PHASE SERVICES
Mt. Comfort Road Improvements - (Contract No. 1) Alpine Avenue to I-540
This Contract Amendment No. 2, dated �Q'net4 Q.Y Y cAo , 2009 shall amend
the original contract between the CITY OF FAYEI 1EVLLE (Fayetteville, Arkansas) and GARVER
ENGINEERS, LLC (GARVER), dated September 19, 2006 for proposed improvements to Mt.
Comfort Road from Interstate 540 to Rupple Road, referred to in the following paragraphs as the
original contract. This Contract Amendment No. 2 adds professional engineering and surveying
services for the Construction Phase Services, as described herein.
The original contract is hereby modified as follows:
SECTION 2 — BASIC SERVICES OF GARVER
2.1 General
2.1.1.4 The Scope of Services to be furnished by GARVER during the Construction Phase is
included in Section 2.4 hereafter and made part of this Agreement.
2.4 Construction Phase
2.4.1 The scope of services to be furnished by GARVER during the Construction Phase is
described in detail in Section 2.12 of Appendix A as modified hereafter and made part
of this Agreement.
SECTION 6 — PAYMENT TO GARVER
6.1 Compensation
Replace "not to exceed $1,036,900" with "not to exceed $1,254,487".
6.1.7 Construction Phase Services
For Construction Phase Services described herein, CITY OF FAYE 1 1 EVILLE shall pay
GARVER an amount estimated to be $217,587.
Contract Amendment No. 2
Mt. Comfort Road
1 of 0605-1200
APPENDIX A
2.12 Construction Phase Services
During the construction phase of work on Contract No. 1, GARVER ENGINEERS will accomplish
the following:
1. Issue a Notice to Proceed letter to the Contractor and attend preconstruction meeting.
2. Review the Contractor's progress payment requests based on the actual quantities of contract
items completed and accepted, and will make a recommendation to the CITY OF
FAYETTEVILLE regarding payment.
3. Attend progress/coordination meetings with CITY OF FAYETTEVILLE/Contractor.
4. Prepare for and attend utilities coordination meeting.
5. Provide coordination with a construction materials testing firm.
6. Evaluate and respond to construction material submittals and shop drawings. Corrections or
comments made by GARVER ENGINEERS on the shop drawings during this review will not
relieve Contractor from compliance with requirements of the drawings and specifications. The
check will only be for review of general conformance with the design concept of the project
and general compliance with the information given in the contract documents. The Contractor
will be responsible for confirming and correlating all quantities and dimensions, selecting
fabrication processes and techniques of construction, coordinating his work with that of all
other trades, and performing his work in a safe and satisfactory manner.
7. Maintain a set of working drawings and prepare and furnish record drawings.
8. Provide part-time resident construction observation services for the 360 -calendar -day
construction contract performance time. The proposed fee is based on approximately 4
hours per day, 5 days per week, during the 360 -calendar -day construction contract
performance time. If the construction time extends beyond the time established in this
agreement or if the CITY OF FAYETTEVILLE wishes to increase the time or frequency of
the observation, the CITY OF FAYETTEVILLE will pay GARVER ENGINEERS an
additional fee agreed to by the CITY OF FAYETTEVILLE and GARVER ENGINEERS.
9. Provide up to 130 hours of survey crew for staking utilities or others features, verifying
contractor's layout and record drawings as requested by the CITY OF FAYETTEVILLE.
10. When authorized by the CITY OF FAYETTEVILLE, prepare change orders for changes in
the work from that originally provided for in the construction contract documents. If
redesign or substantial engineering or surveying is required in the preparation of these
change order documents, the CITY OF FAYEI 1EVILLE will pay GARVER ENGINEERS
an additional fee (unless changes are required due to the fault of GARVER ENGINEERS) to
be agreed upon by the CITY OF FAYETTEVILLE and GARVER ENGINEERS.
11. Participate in final project inspection, prepare punch list, review final project closing
documents, and submit final pay request.
12. Subscribe to Poten's Asphalt Weekly Monitor for two years starting the month the project is
advertised to bid.
Construction observation services will be provided by GARVER ENGINEERS Resident Project
Representative, who will provide or accomplish the following:
• Consult with and advise the CITY OF FAYE1 IEVILLE during the construction period.
Contract Amendment No. 2
Mt. Comfort Road
2 of 0605-1200
• Coordinate with the firm providing construction materials quality assurance testing under
separate contract with the CITY OF FAYETTEVILLE.
• Maintain a file of quantities incorporated into the work, test reports, certifications, shop
drawings and submittals, and other appropriate information.
• Maintain a project diary which will contain information pertinent to each site visit including
date and weather conditions, names of important visitors, construction work in progress and
location, size of Contractor's work force and equipment in use, number of hours worked by
Contractor's forces, and substance of important conversations with the Contractor. Engineer
will provide copies to CITY OF FAYETTEVILLE weekly.
In performing construction observation services, GARVER ENGINEERS will endeavor to protect
the CITY OF FAYETTEVILLE against defects and deficiencies in the work of the Contractor(s);
but GARVER ENGINEERS cannot guarantee the performance of the Contractor(s), nor be
responsible for the actual supervision of construction operations or for the safety measures that the
Contractor(s) takes or should take. However, if at any time during construction GARVER
ENGINEERS observes that the Contractor's work does not comply with the construction contract
documents, GARVER ENGINEERS will immediately notify the Contractor of such non-
compliance and instruct him to correct the deficiency and/or stop work, as appropriate for the
situation. GARVER ENGINEERS will also record the observance, the discussion, and the
actions taken. If the Contractor continues without satisfactory corrective action, GARVER
ENGINEERS will notify the CITY OF FAYE1 IEVILLE immediately, so that appropriate action
under the CITY OF FAYETTEVILLE's contract with the Contractor can be taken.
2.13 Project Deliverables
Add the following items to the list of project deliverables.
10. Two copies of approved shop drawings/submittals from the Contractor.
11. One hard copy set of Record Drawings.
2.14 Extra Work
Delete Item 1, "Construction Phase Services" from list of extra work.
APPENDIX A-2 — Fee Summary
Fee summary is replaced in its entirety with the attached Fee Summary.
Contract Amendment No. 2
Mt. Comfort Road
3 of 4 0605-1200
Clarice Pearman - Res. 14-09
From:
To:
Date:
Subject:
CC:
Attachments:
Clarice Pearman
Petrie, Ron
1.23.09 3:41 PM
Res. 14-09
Audit
Audit
Page 1 of 1
Ron:
Attached is a copy of the above resolution passed by City Council regarding Garver Engineers, LLC. I am forwarding via
interoffice mail one of two signed agreements. Please let me know if there is anything else needed for this item. Have a good
weekend.
Clarice
file://C:\Documents%20and%20Settings\cpearman.000\Local%20Settings\Temp\XPgrpwise\4979E529FA... 1.23.09