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Home My WebLink About139-09 RESOLUTIONRESOLUTION NO. 139-09 A RESOLUTION TO APPROVE TASK ORDER NO. 1 FOR ENGINEERING SERVICES BY McCLELLAND CONSULTING ENGINEERS FOR RUNWAY 16 SAFETY IMPROVEMENTS IN THE AMOUNT OF $231,100.00 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Task Order No. 1 for engineering services by McClelland Consulting Engineers for Runway 16 safety improvements in the amount of $231,100.00. PASSED and APPROVED this 16th day of June, 2009. APPROVED: ATTEST: By: 0S NDRA E. SMITH, City Clerk/Treasurer ,N1VR h ,.,o.Y•C1. 050p,� .^ tla E- : FAYETTEVILLE : • 9'•7../CANSP. J=S Ray M. Boudreaux Submitted By City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements 5/19/2009 City Council Meeting Date Agenda Items Only Aviation Division Action Required: Transportation Department 1) A Resolution to approve Task Order #1 with McClelland Consulting Engineers, Inc. for Airport engineering services. Contact info: Wayne Jones, P.E., PO Box 1229, Fayetteville AR 72702-1229, 479-443-2377, Fax 479-443- 9241, wjones@mcclelland-engrs.com. 231,096.00 Cost of this request 5550.3960.5314.00 Account Number 07039 3 Project Number Budgeted Item partment Di -ctor n a. ....c.D,fA______ 223,467.00 Category / Project Budget 197, 667.30 $ Correct Runway 16 RSA Program Category / Project Name Avi/ED Imp Funds Used to Date Program / Project Category Name 25,799.70 Airport Fund Remaining Balance Fund Name Budget Adjustment Attached City Atto ei„ Finance and Internal Services Director 5:/®9 Date r -o9 Date 5-K-2001 Date X 204-07, 182 -OE Previous Ordinance or Resolution # 227-08 Original Contract Date: 5/5/2009 Original Contract Number: NEW Comments: 360 ntl y potted i f IYCLIVC jam/ /47j nuary 1 , 2 09 lo�� d /a-1 o o -1//,/0,3 u/461 ira e ICY I ARKANSAS City Council Meeting of: May 19, 2009 Agenda Item Number: AVIATION DIVISION FAYETTEVILLE EXECUTIVE AIRPORT = DRAKE FIELD CITY COUNCIL AGENDA MEMO/STAFF CONTRACT REVIEW MEMO TO: Mayor Jordan THRU: Chief of Staff THRU: Staff/Contract Review Committee THRU: Terry Gulley, Transportation D. FROM: Ray M. Boudreaux, Aviation Direc DATE: May 1, 2009 SUBJECT: Approve Task Order #1 with McClella ' d Consulting Engineers for Construction Phase Services associated with the Runway 16 Safety Area Improvements. Approve Budget Adjustment. Signature of the Mayor. RECOMMENDATION: Approve Task Order #1 with McClelland Consulting Engineers for Construction Phase Services associated with the Runway 16 Safety Area Improvement Project. Signature of the Mayor. BACKGROUND: This Task Order to the McClelland Consulting Engineers Service Contract is for the Construction Phase Services including inspection, testing and project administration for the project. The Project is fully funded by the FAA/AIP and will improve the safety of the public transiting Highway 71 South and the safety of aircraft utilizing the airport. Upon completion of this project, the north end safety area will meet FAA Standards. BUDGET IMPACT: This project is fully funded through the FAA/AIP and the Arkansas Department of Aeronautics. Attachments: Staff Review Budget Adjustment Contract 4500 SOUTH SCHOOL AVENUE, SUITE F • AIRPORT TERMINAL BUILDING • FAYETTEVILLE AR 72701 479.718.7642 • 479.718.7646 FAX • www.accessfayetteville.org/governmenttaviation airport economic development@ci_fayetteville.ar.us RESOLUTION NO. A RESOLUTION TO APPROVE TASK ORDER NO. 1 FOR ENGINEERING SERVICES BY McCLELLAND CONSULTING ENGINEERS FOR RUNWAY 16 SAFETY IMPROVEMENTS IN THE AMOUNT OF $231,100.00 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Task Order No. 1 for engineering services by McClelland Consulting Engineers for Runway 16 safety improvements in the amount of $231,100.00. PASSED and APPROVED this 16th day of June, 2009. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer RESOLUTION NO. A RESOLUTION TO APPROVE TASK ORDER NO. 1 FOR ENGINEERING SERVICES BY McCLELLAND CONSULTING ENGINEERS FOR RUNWAY 16 SAFETY IMPROVEMENTS IN THE AMOUNT OF $231,100.00 AND TO APPROVE A BUDGET ADJUSTMENT OF $231,096.00 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Task Order No. 1 for engineering services by McClelland Consulting Engineers for Runway 16 safety improvements in the amount of $231,100.00 and approves a budget adjustment in the amount of $231,096.00. PASSED and APPROVED this 19th day of May, 2009. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer City of Fayetteville, Arkansas Budget Adjustment Form Budget Year 2009 Department: General Government Division: Aviation & Economic Development Program: Airport Capital Expense Date Requested 5/19/2009 Adjustment Number Project or Item Ada ed/Increased: $231,096 in the rafessional Services account Project or Item De - ted/Reduced: None. To rec•gnize grant revenue from the DOT/FAA and Arkansas 1 -partment of Aeronautics. k4e4-- C-djusfnuu/J(AA 7"&v,"2,v-c_s Justification of this Increase: Will provide for construction admini ation and observation, materials testing, baselin staking and record drawings for the Runway 16 RS Improvement project. Account Name Inc Acco Justification of this Decrease: The project expense will be 100% reimbursed with federal and state grant funding. or w 4-0 6ucqdasi ase Budget nt Number Amount Project Nuu ber Professional Services Account Name 5550 3960 5314 00 231,096 070039 3 Decrease Bud t Account Numbe. Amount Project Number Runway 16 Safety Area 5550 0955 6820 36 219,541 070039 3 State Grants on Federal P ojects 5550 0955 Divi ion Head Budget Director Departmenf/birectof Date /— Oy Date Finance Direr Date Chief of.Staff Date 6803 '0 11,555 070039 B • get & Research Use Only Type: A Requested By General Ledger Date Posted to General Ledger V.090403 C D E itial Date Saj 6At)ij. az, RESOLUTION NO. A RESOLUTION TO APPROVE TASK ORDER NO. 1 FOR ENGINEERING SERVICES BY McCLELLAND CONSULTING ENGINEERS FOR RUNWAY 16 SAFETY IMPROVEMENTS IN THE AMOUNT OF $231,100.00 AND TO APPROVE A BUDGET ADJUSTMENT OF $231,096.00 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Task Order No. 1 for engineering services by McClelland Consulting Engineers for Runway 16 safety improvements in the amount of $231,100.00 and approves a budget adjustment in the amount of $231,096.00. PASSED and APPROVED this 196` day of May, 2009. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer TASK ORDER NO. 1 CONSTRUCTION PHASE SERVICES For DRAKE FIELD RUNWAYI6 SAFETY AREA IMPROVEMENTS STATE OF ARKANSAS COUNTY OF WASHINGTON This Task Order is written pursuant to the basic agreement entitled CITY OF FAYETTEVILLE, AGREEMENT FOR ENGINEERING SERVICES, executed on May 5, 2009. The referenced basic agreement pertains to proposed improvements to Drake Field, Fayetteville's Municipal Airport. This Task Order entered into and executed on the date indicated below the signature block, by and between the City of Fayetteville and McClelland Consulting Engineers (MCE) sets forth the project description, project schedule, and engineering fees for construction phase services related to the Runway 16 Safety Area Improvements, Drake Field. SECTION 1 - PROJECT DESCRIPTION The project is to consist of the relocation of Highway 71 and Lancaster Drive and the regarding of the Runway 16 Safety Area. The services to be performed include: Construction Admin; Observation Services; Construction Materials Testing; and review fees for State or Federal Agencies. W:IDRAKE FIELDICONTRACTS12009-20131Task Order 1.doc 1 SECTION 11 - PROJECT SCHEDULE From the time the City of Fayetteville issues the Notice To Proceed (NTP), McClelland Consulting Engineers, Inc. will endeavor to execute the project within the following time periods: Task Completion After NTP A. Work Schedules 1 & II 180 calendar days B. Work Schedules III & IV 180 calendar days SECTION III - SCOPE OF SERVICES McClelland Consulting Engineers, Inc. shall, generally, provide those services listed in the basic agreement which are applicable to this specific Task Order. Specifically, the project is likely to include: A. Construction Administration. B. Construction Observation and C. Prepare "Record Drawings" at the completion of construction based upon the Contractor's mark-ups. D. Construction staking of a baseline. E. Construction Materials Testing. SECTION IV - FEES AND PAYMENTS The following fees are to be paid to McClelland Consulting Engineers, Inc. as compensation for his services: A. Construction Administration: Hourly rates, estimated to be $ 31,060. B. Construction Observation Hourly rates, estimated to be $ 155,100. W:IDRAKE FIELDICONTRACTS12009-20131Task Order 1.doc 2 C. Record Drawings Hourly rates, estimated to be $ 5,490. G. Construction Baseline Staking: Hourly rates, estimated to be $ 1,020. H. Construction Materials Testing: hourly rates & unit prices, estimated to be $38,426. Appendix A presents the basis of payments to the ENGINEER. Appendix B presents hourly rates for personnel anticipated to be assigned to this project by McClelland Consulting Engineers, Inc. Appendix C presents hourly rates and Unit Prices to be assigned to this project for the Construction Materials Testing. SECTON V - BASIC AGREEMENT IN EFFECT: Except as amended specifically herein, the basic AGREEMENT FOR ENGINEERING SERVICES shall remain in full force as originally approved and executed. W:IDRAKE FIELDICONTRACTS12009-20131Task Order 1.doc 3 IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT to be duly executed as of the date and year first herein written. FOR THE CITY OF FAYETTEVILLE: By: Date: Mayor G��/i' , Attes FOR McCLELLAND CONSULTING ENGINEERS, INC.: By: Attest: President Date: 5- / ..`' FWTRE4 ,6.. E `Y OF•�'G�%� • cn EZ'') • •. r • FAYETTEVILLE •• o ••9� SQA �� W:IDRAKE FIELD\CONTRACTS12009-20131Task Order 1.doc 4 APPENDIX "A" BASIS FOR PAYMENTS TO THE ENGINEER TASK ORDER NO. 1 CONSTRUCTION PHASE ENGINEERING SERVICES DRAKE FIELD RUNWAY 16 SAFETY AREA IMPROVEMENTS FAYETTEVILLE MUNICIPAL AIRPORT CLASSIFICATION 1-1OURLY RATE PROJECT DIRECTOR $155.00 PROJECT MGR.JENGR. 5143.00 PROJECT ENGINEER 5115.00 ENGINEERING TECHNICIAN $90.00 CAPD OPER. 1 570.00— CADD OPER. 2 $60.00 CADD OPER. 3 550.00 LICENSED SURVEYOR 594.00. SURVEY CREW 5143,00 CLERK TYPIST 548.00 L'ONSTRUCTION OBSERVER 565.00 MILEAGE 50.50 DIRECT EXPENSE EXTENDED TOTAL LINE TASK DESCRIPTION A CONSTR. ADMIN. AND INSPECTION CONSTR. ADMINISTRATION 6 32 100 600 $17,306.00 CONSTRUCTION OBSERVATION (180 days) 1250 2550 $82525.00 RECORD DRAWINGS 2 8 4 4 8 4 5227.00 $2,745.00 SUBTOTAL, CONSTRUCTION PHASE 6 34 108 4 4 8 0 0 0 4 1250 3150 5227.00 $102,576.00 CONSTR. ADMINISTRATION 6 24 80 400 $13,762.00 CONSTRUCTION OBSERVATION (180 days) 1100 2150 572,575.00 RECORD DRAWINGS 2 8 4 4 8 4 $225,00 $2,743.00 SUBTOTAL, CONSTRUCTION PHASE 6 26 88 4 4 8 0 0 0 4 1100 2550 $225.00 589,080.00 H" CONSTRUCTION STAKING 0 1 1 0 0 0 0 2 4 0 0' 0 50.00 51,018.00 C CONSTRUCTION MT'LS TESTING (Estimated To Be) 12 24 533,950.00 538,426,00 GRAND TOTAL, ENGINEERING SERVICES 12 73 221 8 8 16 0 2 4 8 2350 5700 534,402.00 $231,100.00 APPENDIX B TASK ORDER NO.1 Hourly Rates for Personnel Fayetteville Municipal Airport CATEGORY BILLABLE HOURLY RATE RANGE Project Director $145 to $160 Project Manager $120 to $150 Project Engineer $90 to $130 Design Engineer II $85 to $110 Design Engineer I $75 to $90 Registered Surveyor $80 to $100 Computer Technician $60 to $85 Senior Engineering Technician/Observer $65 to $75 Engineering Technician/Observer $75 to $95 Junior Engineering Technician $45 to $70 Survey Crew (2 man) $135 to $150 Clerical Support $45 to $55 CADD Technician 111 $65 to $80 CADD Technician 11 $55 to $70 CADD Technician I $45 to $55 Soils Lab Supervisor $60 to $70 Soils Technician 11 $45 to $55 Soils Technician I $35 to $45 W:IDRAKE FIELDICONTRACTS12009-20131Appendix 13 TO 1.doc APPENDIX C CONSTRUCTION MATERIALS LABORATORY FEE SCHEDULE TASK ORDER NO. 1 GENERAL: Laboratory Field Technician * $ 42.00 per hour Laboratory Engineering Technician * 50.00 per hour AHTD-Qualified Technician* 52.00 per hour Engineering Technician * 60.00 per hour Senior Engineering Technician 90.00 per hour Lab Supervisor 60.00 per hour Mileage 0.50 per mile Consultation: Lab Supervisor 60.00 per hour Field Engineer 90.00 per hour Project Engineer 100.00 per hour Project Manager 150.00 per hour Principal Engineer 155.00 per hour Lab Report Preparation (per report) 48.00 per hour SOILS: AHTD-Qualified Field Technician Soils Field Technician (1 -hour minimum) In -Place Compaction Test -Nuclear Gauge ASTM D 2922 Sample Pickup, or Stand-by Time Nuclear Density Gauge Fee: (per Density Test); [Minimum $15.00 per trip, per project] Liquid Limit, Plastic Limit, Plasticity index (3 point) ASTM D 4318 Sieve Analysis -Washed No. 200 (Wet) ASTM D 1140 Sieve Analysis -Dry ASTM D 422 Hydrometer Analysis ASTM D 422 Specific Gravity ASTM D 854 Soils Classification, Unified or AASHTO ASTM D 2487 or AASHTO M 145 Laboratory Maximum Compaction Test ASTM D 698 or AASHTO T 99 Laboratory Maximum Compaction Test ASTM D 1557 or AASHTO T 180 Potential Volume Change -Swell Pressure California Bearing Ratio -CBR ASTM D 1883 (3 point) (Proctor curve additional) Shrinkage ASTM D 427 Soil Bearing Capacity (Engineering Tech., 2 -hour minimum) Non -ASTM Procedures Available On Request CONCRETE: Concrete Mix Design Review Concrete Mix Design (Lab Supervisor) Confirm Concrete Mix Design Concrete Field Technician * (1 -hour minimum): [For any of the following 6 items:] • Concrete Cylinder or Beam Molding ASTM C 31 • Concrete Cylinder or Beam Pickup • Concrete Slump Test ASTM C 143 • Concrete Air Content Test ASTM C 231 or C 173 • Cement Mortar or Group Sampling • Stand-by Time Unit Weight and Yield of Freshly Mixed Concrete ASTM C 138 AHTD-Qualified Concrete Technician: (1 -hour minimum), [For any of the foregoing 6 items] Compressive Strength of Concrete Test Cylinders ASTM C 39 (pad cap) Compressive Strength of Concrete Test Cylinders ASTM C 39 (sulfur capped) * ACI Grade I Concrete Field Testing Technician 52.00 per hour 42.00 per hour 10.00 each 50.00 each 35.00 per sieve 8.00 per sieve 90.00 each 50.00 each 110.00 each 130.00 each 145.00 each 100.00 each 150.00 each 50.00 each 60.00 per hour Price on Request 60.00 per hour Price on Request 42.00 per hour 50.00 each 52.00 per hour 18.00 each 35.00 each W:IDRAKE FIELOlCONTRACTS1009-2013VWPENDIX C TOI.DOC Page 1 or 2 APPENDIX C CONSTRUCTION MATERIALS LABORATORY FEE SCHEDULE TASK ORDER NO, 1 CONCRETE (Continued): Spare Cylinders Specimens Processed but not Tested Schmidt Hammer Testing (Engineering Tech, 2 -hour minimum) Flexural Strength of Concrete Beams ASTM C 78 or C 293 Spare Beam Specimens Processed but not Tested Compressive Strength of Grout Cubes Compressive Strength of Cement Mortar Cubes Concrete Coring (3" or 4"): Core Machine & Lab Technician Additional Lab Technician, as required Compressive Strength of Concrete Cores (3" or 4") Other Core Sizes Aggregate Sieve Analysis: Dry Sieve ASTM C 136 Wet Sieve ASTM C 117 Fineness Modules Decantation Deleterious Materials Specific Gravity and Absorption of Aggregate ASTM C 127 & C 128 Dry Rodded Unit Weight of Aggregate ASTM C 29 Sodium or Magnesium Sulfate Soundness (5 cycles) ASTM C 88 Additional Cycles ASPHALT: Asphalt Mix Design (Marshall Design Method) Review Asphalt Mix Design (Sr. Engr. Technician) Asphalt Field Technician In -Place Compaction Test -Nuclear Gauge (Lab Technician) Sample Pickup Marshall Test including Stability, Flow, Laboratory Density, Percent Air Voids, Percent Voids in Mineral Aggregate (3 specimens per test) Extraction including percent Bitumen and Aggregate Gradation Laboratory Density of Cored Plugs including Depth Measurement Asphalt Coring (3" or 4"): Core Machine & Lab Technician Additional Lab Technician, if required Sample Pickup FIREPROOFING: Unit Weight, Bonding Strength, Thickness and Sampling (actual time required for Lab Technicians) Report Preparation (Lab Supervisor) STRUCTURAL STEEL: Bolt Torque Testing: Lab Technician(s) Field Engineer Pneumatic Torque Wrench Calibration (twice per day) Visual Weld Inspection Field Engineer Services not Listed are Available on Request All prices are subject to revision each year WMAKE FIL01CONTF ACTS520O-2013WPPENDIX C T01.60C4m 15.00 each 60.00 per hour 50.00 each 40.00 each 40.00 each 25.00 each 80.00 per hour 42.00 per hour 40.00 each Price on Request 8.00 each 35.00 each 25.00 each 35.00 each 60.00 each 90.00 each 75.00 each 350.00 each 50.00 each Price on Request 90.00 per hour 42.00 per hour 42.00 per hour 400.00 each 325.00 each 30.00 each 80.00 per hour 42.00 per hour 42.00 per hour 50.00 per hour/Tech. 60.00 per hour 50.00 per hour 100.00 per hour 50.00 each 100.00 per hour Page 2 of 2