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HomeMy WebLinkAbout138-09 RESOLUTIONRESOLUTION NO. 138-09 A RESOLUTION AWARDING BID #09-34 AND APPROVING A CONTRACT WITH SWEETSER CONSTRUCTION, INC. IN THE AMOUNT OF $3,017,900.15 FOR CONSTRUCTION OF THE RUNWAY 16 RUNWAY SAFETY AREA IMPROVEMENT PROJECT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas, hereby awards Bid #09-34 and approves a contract with Sweetser Construction, Inc. in the amount of $3,017,900.15 for construction of the Runway 16 Runway Safety Area Improvement Project. PASSED and APPROVED this 16th day of June, 2009. APPROVED: ATTEST: By. /��. �✓ i.- - 6=- By: LD JOR , Mayor SONDRA E. SMITH, City Cler111k/Treasurer sr irrrrrr YVTR : FAYETTEVILLE: d;;-p0°9,QkANSP.J.S '`4,1,;',47G76';'0,/ 111y Ray M. Boudreaux Submitted By City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements 6/2/2009 City Council Meeting Date Agenda Items Only Aviation Transportation Division Department Action Required: 1) A Resolution to award a construction Contract to Sweetser Construction. Receipt of Bid 09-034, 4/28/2009, 11:05 am; HWY 71 Relocation (Runway 16 RSA Improvement project). Contact: Bill Sweetser, Sweetser Const. Inc., 590 W Poplar, Fayetteville AR 72703, 479-443-3026; Fax 479-442-0119. $ 3,017,900.15 Cost of this request 5550.3960.7820.38 Account Number 07039 3 Project Number Budgeted Item Department Dire or $ 223,467.00 Correct Runway 16 RSA Category / Project Budget Program Category / Project Name 198,647.00 Avi/ED Imp Funds Used to Date Program / Project Category Name 24,820.00 Airport Fund Remaining Balance Fund Name Budget Adjustment Attached Or' --/-6 Date 4 City Attorney D to (9,-2669 Finance and Internal Services Director Date 204-07 182-08 Previous Ordinance or Resolution # 227-08 Original Contract Date: Original Contract Number: Received in City ,,1E/ . Clerk's Office k� � 0°* Comments: Revised January 15, 2009 --agedu � iWoci Lia/o? CC - ARKANSAS City Council Meeting of: June 2, 2009 Agenda Item Number: C-2 AVIATION DIVISION FAYETTEVILLE EXECUTIVE AIRPORT • DRAKE FIELD CITY COUNCIL AGENDA MEMO/STAFF CONTRACT REVIEW MEMO TO: Mayor Jordan THRU: Chief of Staff THRU: Staff/Contract Review Committee TI RU: Terry Gulley, Transportation Director Ofk FROM: Ray M. Boudreaux, Aviation Dire DATE: May 22, 2009 SUBJECT: Resolution to Award Construction Contract to Sweetser Construction, Inc. in the Amount of $3,017,900.15 for construction of the Runway 16 Safety Area Improvement Project at the Fayetteville Executive Airport, Drake Field. Signature of the Mayor. RECOMMENDATION: Approve award of construction contract to Sweetser Construction, Inc. the lowest bidder. Signature of the Mayor. BACKGROUND: An FAA grant has been issued for the project and contains enough money to award the entire construction project. The AIP Grant additionally covers appraisals, land acquisition, engineering services and construction oversight and provides funds for grants which were previously awarded and less than the project requirement. BUDGET IMPACT: This project is funded through AIP grant at 95% and an Arkansas Department of Aeronautics Matching Grant of 5%. Attachments: Staff Review Contract 4500 SOUTH SCHOOL AVENUE, SUITE F • AIRPORT TERMINAL BUILDING - FAYETTEVILLE AR 72701 479.718.7642 •479.718.7646 FAX • www.accessfayetteville.org/governmentlaviation airport economic development@ci.fayetteville.ar.us RESOLUTION NO. A RESOLUTION AWARDING BID #09-34 AND APPROVING A CONTRACT WITH SWEETSER CONSTRUCTION, INC. IN THE AMOUNT OF $3,017,900.15 FOR CONSTRUCTION OF THE RUNWAY 16 RUNWAY SAFETY AREA IMPROVEMENT PROJECT. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas, hereby awards Bid #09-34 and approves a contract with Sweetser Construction, Inc. in the amount of $3,017,900.15 for construction of the Runway 16 Runway Safety Area Improvement Project. PASSED and APPROVED this 2rid day of June, 2009. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer City Of Fayetteville - Purchase Order (PO) Request (Nota PurchMa Order) All purchases under $2500 shall be used on a P-Card unless medlral or 1099 service related. (Cal x256 with questions) AH PO Request shaN be scanned to the Purchasing e-maik Purchasifi i.ie}sll9.avlNe.ar.qs Requisition No.: Date: Li12/2o09 P.0 Number: - Expected Delivery Date: 8/112010 Vendor #: 56970 Vendor Name: Swuotsur Construction Inc Mail Yes NO: Address: 590 West Poplar Fob Point: Taxable Yes:, Not quotes Attached Yes: NO: Clly: Fayetteville State: AR Zip Code: Ship td code: 72703 065 Division Head Approval: Requester: Ra M. Boudreaux Requester's Employee#: 2057 Extension: 644 Item Description Quantity Unit of Issue Unit Cost Extended Cost Account Numbers Projec(ISubpraject # Inventory 4 Fixed Asset it 1 2 3 4 5 6 7 0 9 10 Construct RW76 RSA Improvements 1 \ ea 44#44445#4 53,097,900.15 0650.3960.5314.00 07039 3 RES# 50.00 CONTRACT!! 50.00 3000 • 50.00 50.00 50.00 50.00 50.00 50.00 ShippingfHandling tot 50.00 .. special Instructions: Subtotal: Tax: Total: 53,017,900.15 53,017,906.15 Approvals: Mayor: Finance Dispatch fr Department Budget Manager: Utilities Manager: Director: Purchasing Manager: & internal Services Director. Manager: _ __ _ _ IT Manager: Other: Revised 1r2r20113 M£WEV MCLELL4ND CONSUMCEEligrLIATIANIE ENGINEERS, INC rDESIGNED TO SERVE1 P.O. Box 1229 Fayetteville, Arkansas 72702-1229 479-443-2377 FAX 479-443-9241 June 1, 2009 Mr. Ray Boudreaux Airport Department City of Fayetteville 4500 S. School Ave., Suite F Fayetteville, AR 72701 Re: Drake Field Runway 16 Safety Area Improvements Fayetteville Municipal Airport, Dear Mr. Boudreaux: Bids were received on the above referenced project on Tuesday April 28, 2009, with six Contractors submitting a bid for this project. The Iow bidder for the Basis of Award for the Total Bid for Schedules I & II is Sweetser Construction, Inc., of Fayetteville, Arkansas, in the amount of $ $ 969,325.65.00 for the Base Bid Award for Total Bid Schedules! & 11. Sweetser Construction, Inc., also submitted the Iow bid for the complete project including all four Schedules in the amount of $ 3,017,900.15. A copy of the certified Bid Tabulation is enclosed. The Engineer's estimate of the Construction Cost was in the amount of $ 3,850,000.00. The Bid amount is below the estimated project construction cost. We recommend the City accept the low bid submitted by Sweetser Construction, Inc., for the Base Bid of Schedules I & 11 and for the Additional Schedules III & IV in the amount of $ $ 3,017,900.15. We have worked with Sweetser on numerous occasions and have had very good results with their construction. If there are any questions regarding the bids or this recommendation, please contact us. Sincerely, LLAND CO ayn= Jo, P.E. Vice Pr id - t ULTING ENGINEERS, INC. Enclosures: Bid Tabulation W'12OOBW82153-HWY71 RELOCATION TO DRAKE FELrnCORRESPONDEN EIRf1JRORPAiMAKOffis nnr wi Ray M. Boudreaux Submitted By City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements 5/5/2009 City Council Meeting Date Agenda Items Only Aviation Division Action Required: Transportation Department A Resolution to award a construction Contract to . Receipt of Bid 09-034, 4/28/2009, 11:05 am; HWY 71 Relocation (Runway 16 RSA Improvement project). $ ESTIMATED 3,857,000.00 Cost of this request 5550.3960.7820.38 Account Number 07039 3 Project Number Budgeted Item 223,467.00 Category / Project Budget 197, 667.00 Correct Runway 16 RSA Program Category / Project Name Avi/ED Imp Funds Used to Date Program / Project Category Name 25,800.00 Airport Fund Remaining Balance Fund Name Budget Adjustment Attached d Departme„t+ff Director City Attorney Date 6-J 117l►7e j Da ck Fin.nce and Internal Services Director •def of a or -2.0- 2001 Date 414 Date Date 204-07 182-08 Previous Ordinance or Resolution # 227-08 Original Contract Date: Original Contract Number: Received in City Clerk's Office Received in Mayor's Office Comments: -Taal 7 4l4 oc ) //'fscA evised January 15, 2009 73 -As aye City Council Meeting of: May 5, 2009 Agenda Item Number: eAVIATION DIVISION ARKANSAS FAYETTEVILLE EXECUTIVE AIRPORT • DRAKE FIELD CITY COUNCIL AGENDA MEMO/STAFF CONTRACT REVIEW MEMO TO: Mayor Jordan THRU: Chief of Staff THRU: Staff/Contract Review Committee THRU: FROM: Ray M. Boudreaux, Aviation Director DATE: April 9, 2009 Terry Gulley, Transportation Director SUBJECT: Approve Award of a construction Contract to Improve Runway 16 Runway Safety Area (RSA). RECOMMENDATION: Approve Award of a contract to the lowest responsible bidder to complete construction of the Runway 16 RSA Improvement Project. Signatures of the Mayor and City Clerk requested. BACKGROUND: The Runway 16 RSA Improvement Project is finally ready to award. Over the last three years, beginning with the Master Plan Update, airport staff has been pursuing the funding and the completion of this project. The first step was to conduct a study of all aeronautical obstructions to the airport. The runway was connected to the GPS land system and new benchmarks were established. This project provided the accuracy necessary to plan the project designed to bring the north end RSA up to FAA standards. The second step was to study a realignment of the road outside the RSA and to conduct an Environmental Study to determine the impact of the project. We expect a Finding of No Significant Impact (FONSI) April 13, 2009. The last project was to design the project and to produce plans and specifications. The Project was advertised for bids April 10th and 12th and bids will be received April 28th The AIP grant paperwork will be sent to us over -night when we have the bid amount for the forms. All should be in the packet for the May 5th Council meeting. DISCUSSION: This project is essential to comply with FAA Regulations concerning standard Runway Safety Areas. The acceptable dimensions are 500 feet wide and 1000 feet long. Currently, the 16 RSA is asymmetrically shaped, shorter and impacted by the highway alignment. Not only does the highway reduce the effectiveness and safety of the RSA, traffic on the roadway is considered an obstacle and adversely affects the minimum 4500 SOUTH SCHOOL AVENUE, SUITE F • AIRPORT TERMINAL BUILDING • FAYETTEVILLE AR 72701 479.718.7642 • 479.718.7646 FAX • www.accessfayetteville.org/government/aviation airport_economic_development@ci.fayettevil€e.ar.us descent altitudes used by pilots during inclement weather conditions. Eliminating the highway and the associated obstacles will significantly improve the instrument approaches from the north. The Runway 16 RSA Improvement Project at Drake Field has received a high priority rating from the FAA. Attachments: Staff Review Draft Contract 4500 SOUTH SCHOOL AVENUE, SUITE F • AIRPORT TERMINAL BUILDING • FAYETTEVILLE AR 72701 479.718.7642 • 479.718.7646 FAX • www.accessfayetteville.orglgaverrmentlaviation airport_economiedevelopment@ci.fayetteville.ar.us RESOLUTION NO. A RESOLUTION AWARDING BID #09-34 AND APPROVING A CONTRACT WITH SWEETSER CONSTRUCTION, INC. IN THE AMOUNT OF $969,325.65 FOR CONSTRUCTION OF THE RUNWAY 16 RUNWAY SAFETY AREA IMPROVEMENT PROJECT. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas, hereby awards Bid #09-34 and approves a contract with Sweetser Construction, Inc. in the amount of $969,325.65 for construction of the Runway 16 Runway Safety Area Improvement Project, said approval being contingent upon receipt of federal and state grant funds. PASSED and APPROVED this 5th day of May, 2009. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer CONTRACT THIS AGREEMENT, made and entered into on the day of 2009, by and between , herein called the Contractor, and the City of Fayetteville: WITNESSETH: That , for the consideration hereinafter fully set out, hereby agrees with the City of Fayetteville as follows: 1. That , shall furnish all the materials, and perform all of the work in manner and form as provided by the following enumerated Specifications, and Documents, which are attached hereto and made a part hereof, as if fully contained herein and are entitled: Drake Field Runway 16 Safety Area Improvements, Fayetteville Municipal Airport, AIP Project 3-05-0020-038-2009 Advertisement for Bids Instructions to Bidders Bid and acceptance thereof Performance Bond Payment Bond General Conditions Supplemental Conditions Specifications Drawings — 70 Sheets 2. That the City of Fayetteville hereby agrees to pay to for the faithful performance of this Agreement, subject to additions and deductions as provided in the Specifications or Bid, in lawful money of the United States, the amount of Dollars ($ ). 3. The Work will be completed and ready for final payment in accordance with the General Conditions within 150 days after the date when the Contract Time commences to run, as provided in the Notice to Proceed. 4. Liquidated Damages: City of Fayetteville and , recognize that time is of the essence of this Agreement and the City of Fayetteville will suffer financial Ioss if the Work is not completed within the times specified above, plus any extensions thereof allowed in accordance with the General Conditions. They also recognize the delays, expense, and difficulties involved in proving the actual loss suffered by City of Fayetteville if the Work is not completed on time. Accordingly, instead of requiring any such proof, City of Fayetteville and , agree that as liquidated damages for delay (but not as a penalty) , shall pay City of Fayetteville Four Hundred Dollars ($400.00) for each day that expires after the time specified in Paragraph 3 for completion and readiness for final payment. FY082153 Hwy. 71. Relocation Section 00500 - 1 5. That within 30 days of receipt of an approved payment request, the City of Fayetteville shall make partial payments to , on the basis of a duly certified and approved estimate of work performed during the preceding calendar month by , LESS the retainage provided in the General Conditions, which is to be withheld by the City of Fayetteville until all work within a particular part has been performed strictly in accordance with this Agreement and until such work has been accepted by the City of Fayetteville. 6. That upon submission by , of evidence satisfactory to the City of Fayetteville that all payrolls, material bills, and other costs incurred by , in connection with the construction of the work have been paid in full, final payment on account of this Agreement shall be made within 60 days after the completion by , of all work covered by this Agreement and the acceptance of such work by the City of Fayetteville. 7. It is further mutually agreed between the parties hereto that if, at any time after the execution of this Agreement and the Surety Bond hereto attached for its faithful performance and payment, the City of Fayetteville shall deem the Surety or Sureties upon such bond to be unsatisfactory or if, for any reason such bond ceases to be adequate to cover the performance of the work, shall, at its expense, within 5 days after the receipt of notice from the City of Fayetteville, furnish an additional bond or bonds in such form and amount and with such Surety or Sureties as shall be satisfactory to the City of Fayetteville. In such event, no further payment to , shall be deemed to be due under this Agreement until such new or additional security for the faithful performance of the work shall be furnished in manner and form satisfactory to the City of Fayetteville. 8. Changes, modifications, or amendments in scope, price or fees to this contract shall not be allowed without a prior formal contract amendment approved by the Mayor and the City Council in advance of the change in scope, cost or fees. 9. Freedom of Information Act. City contracts and documents prepared while performing city contractual work are subject to the Arkansas Freedom of Information Act. If a Arkansas Freedom of Information Act request is presented to the City of Fayetteville, McClinton - Anchor, a Division of APAC will do everything possible to provide the documents in a prompt and timely manner as prescribed in the Arkansas Freedom of Information Act (A.C.A. §25-19- 101 et. Seq.). Only legally authorized photocopying cost pursuant to the FOIA may be assessed for this compliance. FY082153 Hwv 71 Relocation Section 00500 - 2 IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and date first above written, in three (3) counterparts, each of which shall, without proof or accounting for the other counterparts be deemed an original Contract. SEAL: WITNESSES: By Title ATTEST: CITY OF FAYETTEVILLE By City Clerk Lioneld Jordan, Mayor FY082153 Hwy. 71 Relocation Section 00500 - 3 / DESIGNED TO SERVE / MCE COPOuoi McCLELLAND CONSULTING ENGINEERS; INC. algatja 'e 1810 N. college Avenue el /" ? P.O. Box 1229 rn Fayetteville, Arkansas 72703 / 72702-1229 PHONE: 479-443-2377 FAX: 479-443-9241 April 28, 2009 Mr. Ray Boudreaux Airport Department City of Fayetteville 4500 S. School Ave., Suite F Fayetteville, AR 72701 Re: Drake Field Runway 16 Safety Area Improvements Fayetteville Municipal Airport, Dear Mr. Boudreaux: Bids were received on the above referenced project on Tuesday April 28, 2009, with six Contractors submitting a bid for this project. The low bidder for the Basis of Award for the Total Bid for Schedules I & II is Sweetser construction, Inc., of Fayetteville, Arkansas, in the amount of $ $ 969,325.65.00 for the Base Bid Award for Total Bid Schedules I & II. This work is for the earthwork and drainage structures and utility relocations comprising Phase I of the construction. A copy of the certified Bid Tabulation is enclosed. The Engineer's estimate of the Construction Cost is also attached and was in the amount of $ 1,150,000.00. The Bid amount is below the estimated project construction cost. We recommend the City accept the low bid submitted by Sweetser Construction, Inc., for the Base Bid in the amount of $ $ 969,325.65.00. We have worked with Sweetser on numerous occasions and have had very good results with their construction. If there are any questions regarding the bids or this recommendation, please contact us. Sincerely, LLAND CLTING ENGINEERS, INC. ay i J : es, P. Vice P nt Enclosures: Bid Tabulation W:12008L082153-HWY 71 DRAKELCORRESPONDENCEIBOURDREAUX-042809.DOC:wj o NN,..22m0 o a6 ''''51. ..... o0 p_ ww2 $ "w wwN.in w w um_ 82'7'' w w www Qvw ww wwm mn om 0 Sww APAC.McC)Inlol #0911 I Hw n $ te ww$ o w lip„ q wNY $_wwm mm 1901. 4 flF NwNoo 538,800.00 $30,600.001 $39,00 $10,140.00 R7.Ri s7i; nnn - mw$wwSV ww Hfl N 1148180410 Extended 4 N o w n w w q 'w wMwq w�!dw o N w w o p y y 024,049.00 04.25 w y 2 w a r: v ;;; Sa M tmpww HN relopment LLC 1183010310 1 Extended n w w w w w w my . w Di r�^ 2 O i M -w Iii - w w N ip; W - u o 560.975.00 If[ 529,250.00 510,887.50 $79.000.00 $217.000.00 I, 314,204.50 010.50000 51,375.00 848100 1I!!F o �w q - -VnJ 1 111111 rSweetser Construction, Inc. License 50027470410 unit price 1 Extended Iiiiiii 18.0011 552,00000 $1.55 520,150.00 $3.00 $12525.001 553,875.00 053.075.00 5167,238.00 5167,238.00 $7,500.90 57,500.00 81,750.00 521,000.00 014,500.00 514,500.00 530.00 $5,360 00 jl] $12.50 512,503.00 $225.00 _ 025553.00 517,200.00 017,20000 Iiiiii IIIIMEMENE SUB TOTAL SCHEDULE! E 0 MEWS 1 THROUGH 33)_ SCHEDULE II I , S • - ¢wa ii - G SCHEDULE) Mebdrsrtron end OemnblIEanan Tcpootl Removal (Poen ouemItr) ' 5 A m an Eno -ex. r Ern Tomporay Flo* [:ack Gam Ero5lon CGMfd Blanket w Iv.VSBWMYIpe Gushed Sono Trepoh 3e5Mil _I: 1 E M n I i u - - n 04.— mF- r 5 n n n n ��� ry n ri as ar n v Runway 18 3l341y pros lmpreumo505 Fa3.15v111e Honk/pal Airport RIP 114061. SD6-5020-030-2009 Rprn z& 212a NCE 5021.. 5175 07(50153 Imo* 2/66.231g an 2,q. 11110 6wNw C5419mon,705 Limns. 5000747111. 5(545,20. [ken Crowd. 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TOTAL45,01591.0. 11517 83.503.013-41 �-50�� yy 5-_:�J 0.,.01.0311 Jcla0t4i02mry,002110 W htA CONTRACT THIS AGREEMENT, made and entered into on the 16th day of June. 2009, by and between Sweetser Construction. Inc. herein called the Contractor, and the City of Fayetteville: WITNESSETH: That Sweetser Construction, Inc., for the consideration hereinafter fully set out, hereby agrees with the City of Fayetteville as follows: 1. That Sweetser Construction. Inc., shall furnish all the materials, and perform all of the work in manner and form as provided by the following enumerated Specifications, and Documents, which are attached hereto and made a part hereof, as if fully contained herein and are entitled: Drake Field Runway 16 Safety Area Improvements, Fayetteville Municipal Airport, AIP Project 3-05-0020-038-2009 Advertisement for Bids Instructions to Bidders Bid and acceptance thereof Performance Bond Payment Bond General Conditions Supplemental Conditions Specifications Drawings: - 71 Sheets 2. That the City of Fayetteville hereby agrees to pay to Sweetser Construction. Inc. for the faithful performance of this Agreement, subject to additions and deductions as provided in the Specifications and Total Bid for Schedules I, II, III & IV, in lawful money of the United States, the amount of Three Million, Seventeen Thousand, Nine Hundred and 15/100 Dollars ($ 3,01.7,900.15). 3. The Work will be completed and ready for final payment in accordance with the General Conditions within 360 calendar days for Schedules I thorough IV, after the date when the Contract Time commences to run, as provided in the Notice to Proceed. 4. Liquidated Damages: City of Fayetteville and Sweetser Construction, Inc., recognize that time is of the essence of this Agreement and the City of Fayetteville will suffer financial loss if the Work is not completed within the times specified above, plus any extensions thereof allowed in accordance with the General Conditions. They also recognize the delays, expense, and difficulties involved in proving the actual loss suffered by City of Fayetteville if the Work is not completed on time. Accordingly, instead of requiring any such proof, City of Fayetteville and Sweetser Construction, Inc., agree that as liquidated damages for delay (but not as a penalty) Sweetser Construction, Inc., shall pay City of Fayetteville Four Hundred Dollars ($400.00) for each day that expires after the time specified in Paragraph 3 for completion and readiness for final payment. FY082153 Hwy. 71 Relocation Section 00500 - 1 5. That within 30 days of receipt of an approved payment request, the City of Fayetteville shall make partial payments to Sweetser Construction, Inc., on the basis of a duly certified and approved estimate of work performed during the preceding calendar month by Sweetser Construction, Inc., LESS the retainage provided in the General Conditions, which is to be withheld by the City of Fayetteville until all work within a particular part has been performed strictly in accordance with this Agreement and until such work has been accepted by the City of Fayetteville. 6. That upon submission by Sweetser Construction, Inc., of evidence satisfactory to the City of Fayetteville that all payrolls, material bills, and other costs incurred by Sweetser Construction, Inc., in connection with the construction of the work have been paid in full, final payment on account of this Agreement shall be made within 60 days after the completion by Sweetser Construction, Inc., of all work covered by this Agreement and the acceptance of such work by the City of Fayetteville. 7. It is further mutually agreed between the parties hereto that if, at any time after the execution of this Agreement and the Surety Bond hereto attached for its faithful performance and payment, the City of Fayetteville shall deem the Surety or Sureties upon such bond to be unsatisfactory or if, for any reason such bond ceases to be adequate to cover the performance of the work, Sweetser Construction, Inc. shall, at its expense, within 5 days after the receipt of notice from the City of Fayetteville, furnish an additional bond or bonds in such form and amount and with such Surety or Sureties as shall be satisfactory to the City of Fayetteville. In such event, no further payment Sweetser Construction, Inc., shall be deemed to be due under this Agreement until such new or additional security for the faithful performance of the work shall be furnished in manner and form satisfactory to the City of Fayetteville. 8. Changes, modifications, or amendments in scope, price or fees to this contract shall not be allowed without a prior formal contract amendment approved by the Mayor and the City Council in advance of the change in scope, cost or fees. 9. Freedom of Information Act. City contracts and documents prepared while performing city contractual work are subject to the Arkansas Freedom of Information Act. If a Arkansas Freedom of Information Act request is presented to the City of Fayetteville, McClinton -Anchor, a Division of APAC will do everything possible to provide the documents in a prompt and timely manner as prescribed in the Arkansas Freedom of Information Act (A.C.A. §25-19-101 et. Seq.). Only legally authorized photocopying cost pursuant to the FOIA may be assessed for this compliance. FY082153 Hwy. 71 Relocation Section 00500 - 2