HomeMy WebLinkAbout132-09 RESOLUTIONRESOLUTION NO. 132-09
A RESOLUTION APPROVING THE PURCHASE OF FIVE (5) ADDITIONAL
IN -CAR VIDEO SYSTEMS FROM MOBILE -VISION, INC. IN
ACCORDANCE WITH THE CONTINUING BID WAIVER GRANTED BY
ORDINANCE NO. 4551 OF 2004, IN THE AMOUNT OF $30,500.71 FOR USE
BY THE FAYETTEVILLE POLICE DEPARTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves
the purchase of five (5) additional in -car video systems from Mobile -Vision, Inc. in accordance
with the continuing bid waiver granted by Ordinance No. 4551 of 2004, in the amount of
$30,500.71 for use by the Fayetteville Police Department.
PASSED and APPROVED this 16th day of June, 2009.
APPROVED:
By:
LIONELD J ��`� AN, Mayor
ATTEST:
By:
SONDRA E. SMITH, City Clerk/Treasurer
City of Fayetteville Staff Review Form
City Council Agenda items
and
Contracts, Leases or Agreements
6/16/2009
City Council Meeting Date
Agenda Items Only
Dennis Pratt 1 Barbara Olsen Fleet Operations
Submitted By
Division
Action Required:
Transportation
Department
A resolution approving the purchase of five (5) additional in -car video systems from Mobile Vision, Inc, in accordance
with the continuing Bid Waiver granted by Ordinance No. 4551 of 2004, in the amount of $30,500.71.
30,501.00
Cost of this request
9700.1920.5802.00
Account Number
02081.2008
Project Number
Budgeted Item
X
$
841,124.00
Category / Project Budget
Police / Passenger Vehicles
Program Category / Project Name
459,650.00 Vehicles and Equipment
$
Funds Used to Date Program / Project Category Name
381,474.00
Shop Fund
Remaining Balance Fund Name
Budget Adjustment Attached
Finance and Internal Services Director
MIN
,s -al -el Previous Ordinance or Resolution # 4551
Date
Original Contract Date:
e
G -9
Date
Original Contract Number:
Received in City
Clerk's Office
Received in
Mayor's Office
Comments:
Revised January 15, 2009
aye' evi le1525 S. Happy Hollow Road
FLEET OPERATIONS
ARKANSAS Fayetteville, AR 72701
(479) 444-3495 FAX (479) 444-3425
Interdepartmental Correspondence
TO: MAYOR/CITY COUNCIL
THRU: TERRY GULLEY, DIRECTOR OF TRANSPORTATION
FROM: DENNIS PRATT, FLEET OPERATIONS SUPT.
DATE: MAY 28, 2009
SUBJECT: Purchase of five (5) video cameras for Police patrol sedans
RECOMMENDATION: That City Council approve the purchase of five (5) in -car video systems
from Mobile Vision, Inc. in the amount of $30,500.71. This is in accordance with the continuing
Bid Waiver granted by Ordinance No. 4551 of 2004.
BACKGROUND: Fleet is purchasing these video cameras in order to have five units up -fitted
and ready for service.
Funds are available for this purchase in Project 02081 — Police/Passenger Vehicles.
RESOLUTION NO.
A RESOLUTION APPROVING THE PURCHASE OF FIVE (5)
ADDITIONAL IN -CAR VIDEO SYSTEMS FROM MOBILE -VISION,
INC. IN ACCORDANCE WITH THE CONTINUING BID WAIVER
GRANTED BY ORDINANCE No. 4551 OF 2004, IN THE AMOUNT
OF $30,500.71 FOR USE BY THE FAYETTEVILLE POLICE
DEPARTMENT.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby
approves the purchase of five (5) additional in -car video systems from Mobile -Vision,
Inc. in accordance with the continuing bid waiver granted by Ordinance No. 4551 of
2004, in the amount of $30,500.71 for use by the Fayetteville Police Department.
PASSED and APPROVED this 16t'' day of June, 2009.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
ORDINANCE NO. 4551. MICROFILMED
AN ORDINANCE WAIVING THE REQUIREMENTS OF
FORMAL COMPETITIVE BIDDING AND APPROVING THE
PURCHASE OF FOUR (4) ADDITIONAL IN -CAR VIDEO
SYSTEMS FROM MOBILE -VISION, INC. IN THE AMOUNT
OF Fi PEEN THOUSAND NINE HUNDRED FORTY
.DOLLARS AND NINETY CENTS ($15,940.90).
WHEREAS, the Fayetteville Police Department has placed Mobile Vision in -car
video systems in seventeen (17) police units; and,
WHEREAS, the four (4) units used by the School Resource Officers (SRO's) are used
as extra patrol vehicles on weekends and are not presently equipped with in -car video
systems; and,
WHEREAS, our police officers and Fleet maintenance personnel are already trained
and proficient with the Mobile Vision systems.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby finds
that such circumstances constitute an exceptional situation where competitive bidding is
not feasible or practical, and waives the requirements of formal competitive bidding for as
long as the Fayetteville Police Department uses Mobile Vision in -car video systems, and
approves the purchase of four (4) additional in -car video systems from Mobile -Vision, Inc.
in the amount of Fifteen Thousand Nine Hundred Forty Dollars and Ninety Cents
($15,940.90).
PASSED and APPROVED this 6th day of April 2004.
0012-1--) 414;27,,)
RA SMITH, City Clerk
APPROVED:
By:
DAN COODY, Mayor
-Requ)sTlon
City Of Fayetteville - Purchase Order (PO) Request
(Not a Purchase Order)
All purchases under $2500 shall be used on a P -Card unless medical or 1099 service related. (Call x266 with questions)
All PO Request shall be scanned to the Purchasing e-mail: Purchasing@cLfayettevllle.ar.us
No.;
bate:
MAY 28,2009
P.O Number:
txpected Delivery Date:
Vendor #:
12860
Vendor Name:
MOBILE VISION
Mail
Yes:_
-
Address:
Fob Point:
Taxable
Yes: X No:_
Quotes Attached
Yes: No:
City:
State:
Zip Code:
Ship to code:
60L-
D"son Head Approv
C
-ter•.
Requester:
BARBARA OLSEN
Requester's Employee #:
1940
Extension:
485
Item
Description
Quantity
Unit of Issue
Unit Cost
Extended Cost
Account Numbers
Project/Subproject #
Inventory #
Fixed Asset #
1
2
3
4
5
6
7
8
9
10
MVD-FBDVS DIGITAL VIDEO SYSTEM WITH
6
EA
6,824.90
529,124.50
9700.1920.5802.00
02081.2008
MVD -IR -CAM FLASHBACK IR CAMERA WITH
50.00
CABLES, GRILL LIGHT ASSEMBLY, GRILL
50.00
LIGHT ADAPTER CABLES
$0.00
LESS 5% DISCOUNT
41,466.23
50.00
$0.00
50.00
30.00
50.00
Shipping/Handling
1 I
Lot
250.00
5250.00
-
Special Instructions:
Subtotal:
Tax:
Total:
$27,918.28
$2,582.44
$30,500.72
Approvals:
Mayor:
Finance
Dispatch
Department Director:
, Budget Manager:
Utilities Manager:
Purchasing Manager:
& Internal Services Director:
IT Manager:
Manager:
Other:
Revised 1/2/2008