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Home My WebLink About130-09 RESOLUTIONRESOLUTION NO. 130-09 A RESOLUTION TO AWARD BID #09-43 TO POWER CURBERS, INC. IN THE AMOUNT OF $25,017.08 PLUS TAX FOR THE PURCHASE OF A TRIMMER FOR THE CURBER MACHINE AND APPROVE THE ATTACHED BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #09-43 to Power Curbers, Inc. in the amount of $25,017.08 plus tax for the purchase of a trimmer for the curber machine. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves the attached budget adjustment to pay for this machine. PASSED and APPROVED this 16th day of June, 2009. APPROVED: ATTEST: By: GC SONDRA E. SMITH, City e�surer .�<--�• '' J' Y OF•*.,,p =U. •?3 S. r :FAYETTEVILLE; v_ s gRKANSP.• Jam,: °'r�, GTOINI G��,` City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements 6/16/2009 City Council Meeting Date Agenda Items Only Dennis Pratt 1 Barbara Olsen Fleet Operations Submitted By Division Action Required: Transportation Department A resolution awarding Bid 09-43 to Power Curbers, Inc of Salisbury, NC in the amount of $25,017.08 plus tax for the purchase of one trimmer for the curber machine for use by Transportation Department. 26,662-00 Cost of this request 9700.1 920.5802.00 Account Number 02080.2009 Project Number Budgeted Item $ 238, 021.00 $ Category / Project Budget Other Vehicles and Equipment Program Category / Project Name 211,106.00 Vehicles and Equipment Funds Used to Date Program / Project Category Name $ 26,915.00 Shop Fund Remaining Balance Fund Name Budget Adjustment Attached Departme • irector City Att Fina - and Internal Services Director Date p-) `)f t-0 Date Date Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: Received in City Clerk's Office E14-65QLct-C ri Received in Mayor's Office Comments: - Revised January 15, 2009 aveevi. ARKANSAS FLEET OPERATIONS 1525 S. Happy Hollow Road Fayetteville, AR 72701 (479) 444-3495 FAX (479) 444-3425 Interdepartmental Correspondence leo Er -SC TO: MAYOR/CITY COUNCIL THRU: TERRY GULLEY, DIRECTOR OF TRANSPORTATION FROM: DENNIS PRATT, FLEET OPERATIONS SUPT. DATE: MAY 27, 2009 SUBJECT: PURCHASE OF ONE TRIMMER FOR POWER CURBER MACHINE RECOMMENDATION: That City Council approve the purchase of one trimmer for the Power Curber machine from Power Curbers, Inc of Salisbury, NC in the amount of $25,017.08 for use by Transportation Department. BACKGROUND: Bid #09-43 was opened on May 18th, 2009 for one trimmer for a Power Curber Machine. One bid response was received. A detailed tabulation sheet is attached. This unit is for use by Transportation Department. The bid from Power Curbers, Inc. does meet specs. I recommend acceptance of the bid from Power Curbers, Inc. in the amount of $25,017.08 (plus tax). This unit is a curb trimmer attachment that bolts on to the curb machine #9086. This trimmer does NOT hang out over the sidewalk as is presently the case. It will allow Transportation to make continuous curbs by machine. As it is now, the curber has to stop for every fire hydrant, Tight post, sign post or tree on the side walk and the curb must be done by hand in those areas. This attachment will save a tremendous amount of man hours of labor. Transportation has the funds available for this purchase. A BA will be prepared to move funds from their project 06004 to Fleet's project 02080. The purchase will be made from 02080 — Other Vehicles and Equipment. This purchase has been approved by the Equipment Committee on May 26, 2009. RESOLUTION NO. A RESOLUTION TO AWARD BID #09-43 TO POWER CURBERS, INC. IN THE AMOUNT OF $25,017.08 PLUS TAX FOR THE PURCHASE OF A TRIMMER FOR THE CURBER MACHINE AND APPROVE THE ATTACHED BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #09-43 to Power Curbers, Inc. in the amount of $25,017.08 plus tax for the purchase of a trimmer for the curber machine. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves the attached budget adjustment to pay for this machine. PASSED and APPROVED this 16th day of June, 2009. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer City of Fayetteville, Arkansas Budget Adjustment Form Budget Year 2009 Department: Citywide Division: Citywide Program: Sales Tax Capital Improvements Date Requested 6/16/2009 Adjustment Number Project or Item Added/Increased: $8,362 is requested in the Vehicles and Equipment account within the Trimmer/Slipform Paver & Curb Machine capital project. Increase Fleet project #02080 - Other Vehicles and Equipment by $26,662 to provide the amount needed to purchase the trimmer. Fleet is recognizing revenue due to a transfer from Transportation. Project or Item Deleted/Reduced: Reduce the Sidewalk Improvements account within the Sidewalk Improvements capital project by $8,362. Justification of this Increase: Additional funds are'needed for the purchase of a trimmer attachment for the Power Curber machine (Unit #9086). As this trimmer does not hang over the sidewalk, it will allow the use of the curb machine to complete the entire curb. Without the attachment, the curb machine cannot construct curbs in front of trees, sign posts, fire hydrants, etc. Justification of this Decrease: The trimmer attachment will reduce man hours of labor presently required to construct a portion of curb by hand, by allowing the curb machine to construct the entire curb. The time, equipment, and labor required for several weeks of storm debris removal will allow sufficient funding to remain in the Sidewalk Improvements capital project to meet annual objectives. Account Name Increase Budget Account Number Amount Project Number Transfer to Shop 4470 9470 7602 70 26,662 06004 1 Vehicles And Equipment 9700 1920 5802 00 26,662 02080 2009 Account Name Sidewalks Vehicles And Equipment Transfer from Capital Improvements Decrease Budget Account Number Amount Project Number 4470 4470 9700 9470 9470 0970 5814 5802 6602 00 00 47 8,362 02053 18,300 06004 1 26,662 02080 2009 e Director 101 1Pr i I •r Or ,- 2C-0, Date Date Date ,P c- z-2.057 Date Date Date Budget & Research Use Only Type: A B Requested By General Ledger Date Posted to General Ledger Posted to Project Accounting V.090403 C 'D E V Initial Date Initial Date aye le ARKANSAS FLEET OPERATIONS 1525 S. Happy Hollow Road Fayetteville, AR 72701 Equipment Committee Correspondence TO: City of Fayetteville, Equipment Committee Bobby Ferrell, Chairman Adella Gray,.* Shirley Lucas Matthew Petty FROM: DENNIS PRATT, Fleet Operations Superintendent DATE: MAY 20, 2009 SUBJECT: PURCHASE OF ONE TRIMMER FOR POWER CURBER MACHINE Bid #09-43 was opened on May 1891, 2009 for one trimmer for a Power Curber Machine. One bid response was received. A detailed tabulation sheet is attached. This unit is for use by Transportation Department. The bid from Power Curbers, Inc. does meet specs. I recommend acceptance of the bid from Power Curbers, Inc. in the amount of $25,017.08 (plus tax). 'his unit is a curb trimmer attachment that bolts on to the curb machine #9086. This trimmer does .OT hang out over the sidewalk as is presently the case. It will allow Transportation to make continuous curbs by machine. As it is now, the curber has to stop for every fire hydrant, Tight post, sign post or tree on the side walk and the curb must be done by hand in those areas. This attachment will save a tremendous amount of man hours of labor. Transportation has the funds available for this purchase. A BA will be prepared to move funds from their project 06004 to Fleet's project 02080. The purchase. will be made from 02080 — Other Vehicles and Equipment. Cc: Terry Gulley —of BID: 09-43 5/18/2009 2:00 PM CITY OF FAYETTEVILLE Tartedie Bid 0943, Trimmer for Power Curber Machine Re -Bid 1 Power Curbers, Inc. Power Curbers 5700-B Trimmer $25,017.08 *NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials. CERTIFIED: VitQ P. VICE, PORCH MGR ITNESS OS/113104i DATE City Of Fayetteville - Purchase Order (PO) Request (Not a Purchase Order) All purchases under $2500 shall be used on a P -Card unless medical or 1099 service related. (Calf x250 with questions) All PO Request shall be scanned to the Purchasing e-mail: Purchasingtt�ci.fayettevllle.ar.us Requisition No.: Date: P.O Number: bxpected DeliverylraTe: Vendor #: 15635 Vendor Name: - POWER CURBERS, INC Mail Yes:_ Address: Fob Point: Taxable Yes: No: X Quotes Attached Yes: No: City: State: _ Zip Code: Ship to code: 50 Divison Head Appr. .,.-yam Requester: BARBARA OLSEN Requester's Employee #: 1940 Extension: 485 Item Description Quantity Unit of Issue Unit Cost Extended Cost Account Numbers Project/Subproject # Inventory # Fixed Asset # 1 2 3 4 5 6 7 a 9 10 NARROW CURB TRIMMER ARM FOR POWER 1 EA 25,017.08 $25,017.08 9700.1920.5802.00 2080.2009 CURBER MACHINE PER BID 09-43, TO BE $0.00 BOLTED ON TO (AND CAPITALIZED TO) $0.00 UNIT #9086, FIXED ASSET 709086 $0.00 $0.00 $0.00 $0.00 $0.00 moo $0.00 Shipping/Handling Lot $0.00 - Special Instructions: Subtotal: Tax: Total: $26,017.08 $1,644.81 $26,661.89 Approvals: Mayor: Finance Dispatch Department Director: Budget Manager: Utilities Manager: Purchasing Manager: & Internal Services Director: IT Manager: Manager: Other: Revised 1/2/2008