HomeMy WebLinkAbout128-09 RESOLUTIONRESOLUTION NO. 128-09
A RESOLUTION TO AWARD BID # 09-40 TO LANDERS FORD LINCOLN
MERCURY IN THE AMOUNT OF $32,745.00 FOR A3/4 -TON 4x4 PICKUP
TRUCK
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#09-40 to Landers Ford Lincoln Mercury in the amount of $32,745.00 for a 314 -ton 4x4 pickup
truck.
PASSED and APPROVED this 16th day of June, 2009.
APPROVED: ATTEST:
B
By:DRnuf.A.�
SO A E. SMITH, City Clerk/Treasurer
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City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
6/16/2009
City Council Meeting Date
Agenda Items Only
Dennis Pratt f Barbara Olsen Fleet Operations
Submitted By
Division
Action Required:
Transportation
Department
A resolution awarding Bid #09-40 to Landers Ford Lincoln Mercury of Benton, Arkansas in the amount of $32,745 for
the purchase of one full size 3/4 ton 4x4 pickup truck for use by the Fire Department.
$
32,745.00
Cost of this request
9700.1920.5802.00
Account Number
02078.2009
Project Number
Budgeted Item
X
550,275.00
Category 1 Project Budget
Light / Medium Utility Vehicles
Program Category / Project Name
313,321.00 Vehicles and Equipment
Funds Used to Date Program / Project Category Name
236,954.00 Shop Fund
Remaining Balance Fund Name
Budget Adjustment Attached 1
P3 5'0
Department IctorDate
�-1 -al
City Attor e� ` Date
Fin :1 ce and Internal Services Director
Date
Date
Ma .r
ate
Previous Ordinance or Resolution #
Original Contract Date;
Original Contract Number:
Received in City'"Rego
Clerk's Office &,419..-.-Pq
Lila?
Received in
Mayor's Office
ENT11l3
friP
Comments:
Revised January 15, 2009
aye
® FLEET OPERATIONS
£Viiie 1525 S. Happy Hollow Road
Fayetteville, AR 72701
(479) 444-3495 FAX (479) 444-3425
Interdepartmental Correspondence
ARKANSAS
TO: MAYORICITY COUNCIL
THRU: TERRY GULLEY, DIRECTOR OF TRANSPORTATION
FROM: DENNIS PRATT, FLEET OPERATIONS SUPT.
DATE: MAY 26, 2009
SUBJECT: PURCHASE OF ONE FULL SIZE PICKUP TRUCK
RECOMMENDATION: That City Council approve the purchase of one full size $/ ton, 4 x 4
pickup truck from Landers Ford Lincoln Mercury of Benton, AR in the amount of $32,745 for use
by the Fire Department.
BACKGROUND: Bid #09-40 was opened on May 7th, 2009 for one full size pickup truck. One
bid response was received. A detailed tabulation sheet is attached. This unit is for use by Fire
Department.
The bid from Landers Ford Lincoln Mercury does meet specs. I recommend acceptance of the
bid from Landers Ford Lincoln Mercury in the amount of $32,745.00.
This unit is a replacement for unit #2058, a 2002 half ton pickup with 108,000 miles. This unit
needs to be replaced for the Fire Dept. as it is not heavy duty enough for the job it needs to do.
However, it is in good enough shape that it can be reassigned to another division to replace an
older worn out truck (i.e., a vehicle position that is always replaced with used.)
This replacement was budgeted for and approved in the 2009 capital and operating budgets.
Funds are available for this purchase from project 02078 — Light/Medium Utility Vehicles.
This purchase has been approved by the Equipment Committee on May 26, 2009.
FLEET OPERATIONS
1525 S. Happy Hollow Road
Fayetteville, AR 72701
Equipment Committee Correspondence
TO:
FROM:
DATE:
SUBJECT:
City of Fayetteville, Equipment Committee
Bobby Ferrell, Chairman Adella Gray
Shirley Lucas Matthew Petty
DENNIS PRATT, Fleet Operations Superintendent
MAY 20, 2009
PURCHASE OF ONE FULL SIZE PICKUP TRUCK
Bid #09-40 was opened on May 7th, 2009 for one full size pickup truck. One bid response was
received. A detailed tabulation sheet is attached. This unit is for use by Fire Department.
The bid from Landers Ford Lincoln Mercury does meet specs. I recommend acceptance of the bid
from Landers Ford Lincoln Mercury in the amount of $32,745.00.
This unit is a replacement for unit #2058, a 2002 half ton pickup with 108,000 miles. This unit needs
to be replaced for the Fire Dept. as it is not heavy duty enough for the job it needs to do. However, it
in good enough shape that it can be reassigned to another division to replace an older worn out
truck (Le., a vehicle position that is always replaced with used.)
This replacement was budgeted for and approved in the 2009 capital and operating budgets.
Funds are available for this purchase from project 02078 — Light/Medium Utility Vehicles.
Cc: Terry Gulley
�a�
RESOLUTION NO.
A RESOLUTION TO AWARD BID # 09-40 TO LANDERS FORD
LINCOLN MERCURY IN THE AMOUNT OF $32,745.00 FOR A
3/4 -TON 4x4 PICKUP TRUCK
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#09-40 to Landers Ford Lincoln Mercury in the amount of $32,745.00 for a 3/4 -ton 4x4 pickup
truck.
PASSED and APPROVED this 16th day of June, 2009.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
BID: 09-40
5/11/2009
2:00 PM
CITY OF FAYETTEVILLE
Bid 09-40, Full Size Pickup Truck
1 Landers Ford Lincoln Mercury
Ford
F250
ayeele
ev
1
ARKANSAS
$32,745.00
*NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials.
CERTIFIED:
R: N URCH AGENT
5/tile
WITNESS DATE
City Of Fayetteville - Purchase Order (PO) Request
(Not a Purchase Order)
All purchases under $2600 shall be used on a P -Card unless medical or 1099 service related. (Call x266 with questions)
All PO Request shall be scanned to the Purchasing e-mail: Purchasing@cLfayetteville.ar.us
Requisition No.: -Cafe:
612712009
'Expected
P.O Number:
Qefivery Date:
Vendor #:
7682
Vendor Name:
LANDERS FORD
Mail
Yes;,
Address:
Fob Point:
Taxable
Yes:_ No: X
Quotes Attached
Yes: No:
City:
State:
Zip Code:
Ship to code:
50
giviison Headproyal'
7
Requester:
BARBARA OLSEN
Requester's Employee #:
1940
Extension:
486
Item
Description
Quantity
Unit of Issue
Unit Cost
Extended Cost
Account Numbers
Project/Subproject #
Inventory #
Fixed Asset #
1
2
3
4
5
6
7
8
9
10
2009 FORD F250 4X4 PICKUP TRUCK PER BID
1
EA
32,746.00
$32,745.00
9700.1920.5802.00
02078.2009
09-40, TO BE UNIT 2140, FIXED ASSET 702140
$0.00
$0.00
$0.00
$O.00
•
$0.00
$0.00
$0.00
$0.00
$0.00
*
Shipping/Handling
Lot
$0.00
Special Instructions:
Subtotal:
Tax: EXEMPT
Total:
$32,746.00
$32,746.00
Approvals:
Mayor:
Finance
Dispatch
Department Director:
Budget Manager:
Utilities Manager:
Purchasing Manager:
& Internal Services Director:
IT Manager:
Manager:
Other:
_
Revised 1/2/2008