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Home My WebLink About126-09 RESOLUTIONRESOLUTION NO. 126-09 A RESOLUTION AWARDING BID #09-38 AND APPROVING THE PURCHASE OF ONE (1) DIESEL POWERED TANDEM AXLE DUMP TRUCK FROM MHC KENWORTHIVOLVO OF SPRINGDALE IN THE AMOUNT OF $110,299.25 FOR USE BY THE WATER & SEWER DIVISION; AND APPROVING A BUDGET ADJUSTMENT. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #09-37 and approves the purchase of one (1) cab & chassis with dump body from Landers- McLarty Ford in the amount of $34,783.03 for use by the Parks, Recreation & Community Spaces Division. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a Budget Adjustment in the amount of $2,000.00. PASSED and APPROVED this 16t day of June, 2009. APPROVED: B ATTEST: RA E. SMITH, City Clerk/Treasurer ttsis�i�rrr r� �'•err• S'Ay•• • 01 Y 0j:' w • vAS. f Y •A a r. :FAYETTEVILLE: , SON OC' ��,, City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements 6/16/2009 City Council Meeting Date Agenda Items Only Dennis Pratt! Barbara Olsen Fleet Operations Submitted By Division Action Required: Transportation Department A resolution awarding Bid 09-38 to MHC KenworthNoivo of Springdale, AR in the amount of $110,299.25 for the purchase of one diesel powered tandem axle dump truck for use by Water and Sewer Division, and approval of the budget request to move funds to the Fleet expense account. 110, 299.00 Cost of this request 9700.1920.5802.00 Account Number 02079.2009 Project Number Budgeted Item 327,804.00 $ Category / Project Budget Heavy Utility Vehicles Program Category / Project Name 107,481.00 Vehicles and Equipment Funds Used to Date Program / Project Category Name $ 220,323.00 Shop Fund Remaining Balance Fund Name Budget Adjustment Attached X Departmentirector 5% 8- o ff Date City Attorney Date Finice and internal Services Director ief of Ma or 6 3.2.009 Date Date tee? Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: Received in City Clerk's Office Received in Mayor's Office Comments: Revised January 15, 2009 1-11 FLEET OPERATIONS ave £viiI 1525 S. Happy Hollow Road ARKANSAS Fayetteville, AR 72701 (479) 444-3495 FAX (479) 444-3425 Interdepartmental Correspondence TO: MAYOR/CITY COUNCIL THRU: TERRY GULLEY, DIRECTOR OF TRANSPORTATION FROM: DENNIS PRATT, FLEET OPERATIONS SUPT. DATE: MAY 27, 2009 SUBJECT: PURCHASE OF ONE TANDEM AXLE DUMP TRUCK RECOMMENDATION: That City Council approve the purchase of one diesel powered tandem axle dump truck from MHC KenworthNolvo of Springdale, AR in the amount of $110,299.25 for use by Water and Sewer Division, and approve a budget adjustment to move some funds from Fleet project 02078 to Fleet project 02079 — Heavy Utility Vehicles. BACKGROUND: Bid #09-38 was opened on May 71h, 2009 for one tandem axle diesel powered dump truck. Eleven bid responses were received. A detailed tabulation sheet is attached. This truck is for use by Water and Sewer Division. The low bid from Diamond International and second lowest bid from Truck Centers of Arkansas do NOT have of the engine specified in the bid. MHC KenworthNolvo does meet specs. I recommend acceptance of the low bid that meets specs from MHC KenworthNolvo in the amount of $110,299.25. This truck is a replacement for unit #727, a 13 year old truck that is well past its 10 year life expectancy and that is no longer dependable for daily use. This replacement was budgeted for and approved in the 2009 capital and operating budgets. Funds are available for this purchase from project 02079 — Heavy Duty Utility Vehicles. This purchase was approved by the Equipment Committee on May 26, 2009. RESOLUTION NO. A RESOLUTION AWARDING BID #09-38 AND APPROVING THE PURCHASE OF ONE (1) DIESEL POWERED TANDEM AXLE DUMP TRUCK FROM MHC KENWORTH/VOLVO OF SPRINGDALE IN THE AMOUNT OF $110,299.25 FOR USE BY THE WATER & SEWER DIVISION; AND APPROVING A BUDGET ADJUSTMENT. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #09-38 and approves the purchase of one (1) diesel powered tandem axle dump truck from MHC Kenworth/Volvo of Springdale in the amount of $110,299.25 for use by the Water & Sewer Division. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a Budget Adjustment in the amount of $2,000.00. PASSED and APPROVED this 16th day of June, 2009. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer City of Fayetteville, Arkansas Budget Adjustment Form Budget Year 2009 Department: Operations Division: Fleet Operations Program: Capital Expense Date Requested 5/18/2009 Adjustment Number Project or Item Added/Increased: Increase Project #02079.2009 to cover the cost of purchasing a replacement tandem axle dump truck Project or Item Deleted/Reduced: Decrease Project #02078.2009 to provide funds needed to cover balance of the cost for this purchase. Justification of this Increase: Fleet underestimated the purchase price of the replacement vehicle. Justification of this Decrease: Project 02078 has sufficient funds to transfer to project 02079 and to meet City objectives as the replacement for unit #314 came in under budget by $12,217. Account Name Vehicles And Equipment Increase Budget Account Number Amount Project Number 9700 1920 5802 00 2,000 02079 2009 Account Name Decrease Budget Account Number Amount Project Number Vehicles And Equipment 9700 1920 5802 00 2,000 02078 2009 -3r Z2- e, 9 Division Head Date 1 Budg : Director Departmy Director / 1 k _. 4 I& I . Aft 1.4-Ati -. y , Ii ector !; F Date 2-09 Gill of of Sta Date 6P/0 Date .679 ate V'.090403 Budget & Research Use Only Type: A B C E Requested By -,—; General Ledger Date Posted to General Ledger Initial Date Posted to Project Accounting Initial Date aye evi ARKANSAS FLEET OPERATIONS 1525 . Happy Hollow Road Fayetteville, AR 72701 Equipment Committee Correspondence TO: FROM: DATE: SUBJECT: City of Fayetteville, Equipment Committee Bobby Ferrell, Chairman Adella Gray oto Shirley Lucas Matthew Petty DENNIS PRATT, Fleet Operations Superintendent MAY 20, 2009 PURCHASE OF ONE TANDEM AXLE DUMP TRUCK Bid #09-38 was opened on May 7t", 2009 for one tandem axle diesel powered dump truck. Eleven bid responses were received. A detailed tabulation sheet is attached. This truck is for use by Water and Sewer Division. The low bid from Diamond International does NOT meet specs — the engine is completely different from the engine specified. The second lowest bid from Truck Centers of Arkansas does not meet specs. MHC KenworthNolvo does meet specs. 1 recommend acceptance of the low bid that meets specs from MHC KenworthNolvo in the amount of $110,299.25. This truck is a replacement for unit #727, a 13 year old truck that is well past its 10 year life expectancy and that is no longer dependable for daily use. This replacement was budgeted for and approved in the 2009 capital and operating budgets. Funds are available for this purchase from project 02079 — Heavy Duty Utility Vehicles. Cc: Terry Gulley BID: 09-38 5/7/2009 2:00 PM CI -11'0F FAYETTEVILLE aye vtlle ARKANSAS Bid 09-38, Tandem Axle Diesel Powered Dump Truck 1 Diamond International Trucks Item 1 Item 2 International Hilbilt 7500 6x4 Mongoose XL 2 MHC Kenworth/Voivo Item 1 Item 2 $82,000.00 $17,572..00 $99,572.00 Kenworth T-800 $93,991.50 Ox Stampede $16,307.75 3 Peterbilt of Fort Smith -- Option 1 Item 1 Peterbilt 365 $99,843.00 Ilem 2 Hilbilt Mongoose XL $17,572.00 $410,299.25 4 Peterbilt of Fort Smith -- Option 2 Item 1 Peterbilt 365 $99,843.00 Item 2 Ox Bodies Stampede $16,307.75 $117,415.00 5 Shipley Motor Equipment Co — Option 1 item 1 Mack G4-813 - $102,925.60 Item 2 Ox Stampede $16,307.75 $116,150.75 6 Shipley Motor Equipment Co — Option 2 Item 1 Mack G4-613 $102,925.60 Item 2 ' Davis Elliptical $17,460.00 $119,233.35 7 Shipley Motor Equipment Co -- Option 3 Item 1 Mack Item 2 G4-813 $102,925.60 Hilbilt Mongoose $17,572.00 $120,385.60 8 Shipley Motor Equipment Co — Option 4 Item 1 Mack G4-713 $103,146.87 Item 2 Ox Stampede $16,307.75 $120,497.60 9 Shipley Motor Equipment Co -- Option 5 Item 1 Mack Item 2 Davis G4-713 Elliptical $1-19,454.62 $103,146.87 $17,460.00 10 Shipley Motor Equipment Co -- Option 6 Item 1 Mack G4-713 item 2 Hilbilt $103,146.87 Mongoose $17,572.00 $120,606.87 $120,718.87 11 Truck Centers of Arkansas Item 1 Freightliner M2-112 $84,494.00 Item 2 Ox Bodies Stampede $16,307.75 $100,801.75 'NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials. CERTIFIED; C6010411 , PURCH AGENT WITNESS DATE 7�7 City Of Fayetteville - Purchase Order (PO) Request (Not a Purchase Order) All purchases under$2500 shall be used on a P -Card unless medical or 1099 service related. (Call x250 with questions) All PO Request shall be scanned to the Purchasing e-mail: Purchasing@cl..fayettevllle.ar.us Requisition No.: ' bate: 6/27/2009 P.O Number: Expected Delivery Date: Vendor #: 73750 Vendor Name: MHC KENWORTH / VOLVO Mail - Yes:_ Address: Fob Point Taxable Yes: No:_k_ Quotes Attached yes: No: City: State: Zip Code: Ship to code: 50 Dyvi¢on le A.:. oral: ��.r.��& �'7N Requester: BARBARA OLSEN Requesters Employee #: 1940 Extension: 486 Item Description Quantity Unit of Issue Unit Cost Extended Cost Account Numbers Project/Subproject # Inventory # Fixed Asset # 1 2 3 4 5 S 7 8 9 10 2009 KENWORTH T-800 TANDEM AXLE DIESEL 1 EA 110,299.25 $110,299.25 9700.1920.5802.00 Q2079.2009 POWERED DUMP TRUCK WITH OX STAMPEDE $0.00 v BODY PER BID 09-38, TO BE UNIT 764 $0.00 FIXED ASSET #700764 $0.00 $0.00 .. $0.00 $0.00 $0.00 $0.00 $0.00 Shipping/Handling Lot $0.00 - Special Instructions: Subtotal: Tax: EXEMPT Total: $110,299.26 $110,299.26 Approvals: Mayor: Finance Dispatch Department Director: Budget Manager: Utilities Manager: Purchasing Manager: & Internal Services Director: IT Manager: Manager: Other: Revised 112!2008