HomeMy WebLinkAbout124-09 RESOLUTIONRESOLUTION NO. 124-09
A RESOLUTION AWARDING BID #09-37 AND APPROVING THE
PURCHASE OF ONE (1) CAB & CHASSIS WITH DUMP BODY FROM
LANDERS-McLARTY FORD OF BENTONVILLE IN THE AMOUNT OF
$34,783.03 FOR USE BY THE PARKS, RECREATION & COMMUNITY
SPACES DIVISION.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#09-37 and approves the purchase of one (1) cab & chassis with dump body from Landers-
McLarty Ford in the amount of $34,783.03 for use by the Parks, Recreation & Community
Spaces Division.
PASSED and APPROVED this 16th day of June, 2009.
APPROVED: ATTEST:
By: a )
SOND E. SMITH, City Clerk/Treasurer
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City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
6/16/2009
City Council Meeting Date
Agenda Items Only
Dennis Pratt! Barbara Olsen Fleet Operations
Submitted By
Division
Action Required:
Transportation
Department
A resolution awarding Bid 09-37 to Landers McLarty Ford of Bentonville, Arkansas in the amount of $34,783.03 for the
purchase of one cab and chassis with dump body for use by Parks and Recreation Division.
$
34, 783.00
Cost of this request
9700.1920.5802.00
Account Number
02078.2009
Project Number
Budgeted Item
X
$
550,275.00
Category 1 Project Budget
Light/ Medium Utility Vehicles
Program Category / Project Name
278,538.00 Vehicles and Equipment
Funds Used to Date Program / Project Category Name
271,737.00 Shop Fund
Remaining Balance Fund Name
Budget Adjustment Attached J
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Departmenj;i5irector / Date
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City Attorney
Finance and Internal Services Director
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Date
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Received in City
Clerk's Office
Received in
Mayor's Office
Comments:
Revised January 15, 2009
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FLEET OPERATIONS
eVI: 1525 S. Happy Hollow Road
ARKANSAS
Fayetteville, AR 72701
(479) 444-3495 FAX (479) 444-3425
Interdepartmental Correspondence
14;I aprsir \ Fccrts
TO: MAYOR/CITY COUNCIL
THRU: TERRY GULLEY, DIRECTOR OF TRANSPORTATION
FROM: DENNIS PRATT, FLEET OPERATIONS SUPT.
DATE: MAY 27, 2009
SUBJECT: Purchase of one Cab and Chassis with Dump Body
RECOMMENDATION: That City Council approve the purchase of one cab and chassis with
dump body from Landers McLarty Ford of Bentonville, Arkansas in the amount of $34,783.03 for
use by Parks Division.
BACKGROUND: Bid #09-37 was opened on May 7th, 2009 for one cab and chassis with dump
body. Seven bid responses were received. A detailed tabulation sheet is attached. This unit is
for use by Parks and Recreation Division.
The low bid from Landers McLarty Ford does meet specs. I recommend acceptance of the low
bid from Landers McLarty Ford in the amount of $34,783.03.
This unit is.a replacement for unit #314, a 13 year old truck that is no longer dependable for
daily use. This replacement was budgeted for and approved in the 2009 capital and operating
budgets.
Funds are available for this purchase from project 02078 — Light/Medium Utility Vehicles.
This purchase was approved by the Equipment Committee on May 26th, 2009.
RESOLUTION NO.
A RESOLUTION AWARDING BID #09-37 AND APPROVING THE
PURCHASE OF ONE (1) CAB & CHASSIS WITH DUMP BODY
FROM LANDERS-McLARTY FORD OF BENTONVILLE IN THE
AMOUNT OF $34,783.03 FOR USE BY THE PARKS, RECREATION
& COMMUNITY SPACES DIVISION.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby
awards Bid #09-37 and approves the purchase of one (1) cab & chassis with dump body
from Landers-McLarty Ford in the amount of $34,783.03 for use by the Parks, Recreation
& Community Spaces Division.
PASSED and APPROVED this 16th day of June, 2009.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
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ARKANSAS
-`LEFT OPERATIONS
1525 S. Happy Hollow Road
Fayetteville, AR 72701
Equipment Committee Correspondence
TO: City of Fayetteville, Equipment Committee
Bobby Ferrell, Chairman Adella Gray,,
Shirley Lucas Matthew Petty
FROM: DENNIS PRATT, Fleet Operations Superintendent
DATE: MAY 20, 2009
SUBJECT: PURCHASE OF ONE CAB AND CHASSIS WITH DUMP BODY
Bid #09-37 was opened on May 7th, 2009 for one cab and chassis with dump body. Seven bid
responses were received. A detailed tabulation sheet is attached. This unit is for use by Parks and
Recreation Division.
The low bid from Landers McLarty Ford does meet specs. I recommend acceptance of the low bid
from Landers McLarty Ford in the amount of $34,783.03.
This unit is a replacement for unit #314, a 13 year old truck that is no longer dependable for daily use.
:his replacement was budgeted for and approved in the 2009 capital and operating budgets.
Funds are available for this purchase from project 02078 — Light/Medium Utility Vehicles.
Cc: Terry Gulley
BID: 09-37
5/7/2009
2:00 PM
CITY OF FAYETTEVILLE
Bid 09-37, Cab & Chassis with Dump Body
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1 Bob Howard. Downtown Ford Lincoln Mercury
Item 1
Item 2
Ford Motor Company
Davis Truck Equipment
F350 Cab Chassis Body Code F36
BOM TA395
$26,173.00
$9,675.00
2 Golden Circle Ford -- Option 1
item 1
Item 2
Ford
Crysteel
F350
9ftx 93" Dump Body
$35,848.00
$26,940.00
$9,668.00
3 Golden Circle Ford -- Option 2
Item 1
Item 2
Ford
Crysteel
F350
9ft x 93" Dump
$36,608.00
$27,877.00
$9,668.00
$37,,545.00
4 Landers Ford Lincoln Mercury
Item 1
Item 2
Ford
Davis
F350
TA 3-9.5
$26,217.00
$9,675.00
5 Landers McLarty Ford -- Option 1
Item 1
Item 2
Ford
Davis
F'350 Chassis
TA 395
$35,892.00
$26,838.03
$9,575.00
$36,413.03
6 Landers McLarty Ford — Option 2
Item 1
Item 2
Ford
Work Trux Goodwin 184U
F350 Chassis Cab
184U
$26,838.03
$7,945.00
$34,783.03
7 Peterbilt of Fort Smith
Item 1
Item 2
Peterbilt
Ox Bodies
325
Maverick
$50,500.00
$8,687.50
$59,187.50
*NOTICE: Bld award is contingent upon vendor meeting minimum specifications and formal authorization by City officials.
CERTIFIED: l
OR N, PURCH AGENT
WITNESS
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Mayor: Department Director: Purchasing Manager:
Finance & Internal Services Director: Budget Manager: IT Manager:
Dispatch Manager: Utilities Manager: Other:
CU CO V O) a] A co N -'
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rrequester:
BARBARA OLSEN
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City Of Fayetteville - Purchase Order (PO) Request
(Not a Purchase Order)
All purchases under $2500 shall be used on a P -Card unless medical or 1099 service related. (Call x256 with questions)
All PO Request shall be scanned fa the Purchasing e-mail: Purchasing@ci.fayetteville.ar us
ShippinglHandling I I Lot $0.00
Special Instructions:
#09-37, TO BE UNIT 372, FIXED ASSET 700372
TRUX GOODWIN 184U DUMP BODY PER BID
2009 FORD F350 CHASSIS CAB WITH WORK
Description
(Quantity
Vendor Name:
LANDER'S MCLARTY FORD
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Extended Cost
9700.1920.5802.00
Account Numbers
Requesters Employee #:
1940
Zip Code: Ship to code:
50
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Extension: 7
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Requisition No.: Date:
5/2712009
$34,783.03
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Quotes Attached
Yes: No:
Expected Delivery Date:
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