HomeMy WebLinkAbout123-09 RESOLUTIONRESOLUTION NO. 123-09
A RESOLUTION AWARDING BID #09-36 AND APPROVING THE
PURCHASE OF ONE (1) TRAILER MOUNTED SEWER CLEANER FROM
HENARD UTILITY PRODUCTS OF SEARCY IN THE AMOUNT OF
$52,176.00 PLUS TAX FOR USE BY THE WATER & SEWER DIVISION;
AND APPROVING A BUDGET ADJUSTMENT.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#09-36 and approves the purchase of one (1) trailer mounted sewer cleaner from Henard Utility
Products of Searcy in the amount of $52,176.00 plus tax for use by the Water & Sewer Division.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a
Budget Adjustment in the amount of $20,000.00.
PASSED and APPROVED this 16th day of June, 2009.
APPROVED:
By:���'�
• NELD .JO,VAN, Mayor
ATTEST:
By:
S
twAWL
RA E. SMITH, City Clerk/Treasurer
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City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
6/16/2009
City Council Meeting Date
Agenda Items Only
Dennis Pratt !Barbara Olsen Fleet Operations
Submitted By
Division
Action Required:
Transportation
Department
A resolution awarding Bid #09-36 to Henard Utility Products of Searcy, Arkansas in the amount of $52,176 plus tax for
the purchase of a trailer mounted Sewer Cleaner for use by the Water and Sewer Division, and approval of the budget
adjustment to move funds to the Fleet Expense account.
55, 518.00
Cost of this request
9700.1920.5802.00
Account Number
02080.2009
Project Number
Budgeted Item
x
211,359.00
$
Category / Project Budget
Other Vehicles and Equipment
Program Category / Project Name
155,588.00 Vehicles and Equipment
Funds Used to Date Program / Project Category Name
55,771.00 Shop Fund
Remaining Balance Fund Name
Budget Adjustment Attached
Finance and Internal Services Director
0", 0 ' Previous Ordinance or Resolution #
Date
Original Contract Date:
Q`� Original Contract Number:
Dat
G -z-0
Date
Received in City
Cferk's Office
LitIENs
d
tglq
tP
Received in
Mayor's Office
Comments:
Revised January 15, 2009
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ARKANSAS
IFLEET OPERATIONS
C 1525 S. Happy Hollow Road
Fayetteville, AR 72701
(479) 444-3495 FAX (479) 444-3425
Interdepartmental Correspondence
-11 (3C INEST iLCETSs.
TO: MAYORICITY COUNCIL
THRU: TERRY GULLEY, DIRECTOR OF TRANSPORTATION
FROM: DENNIS PRATT, FLEET OPERATIONS SUPT.
DATE: MAY 27, 2009
SUBJECT: Purchase of one Trailer Mounted Sewer Cleaner
RECOMMENDATION: That City Council approve the purchase of one trailer mounted Sewer
Cleaner from Henard Utility Products of Searcy, AR in the amount of $52,176 plus tax for use by
Water & Sewer Division, and approve a budget adjustment to move some funds from Fleet
project 02081 to Fleet project 02080 - Other Vehicles and Equipment.
BACKGROUND: Bid #09-36 was opened on May 7th, 2009 for one trailer mounted sewer
cleaner. Two bid responses were received. A detailed tabulation sheet is attached. This unit is
for use by Water and Sewer Division.
The low bid from Sreco Flexible does NOT meet specs on the frame and cooling system. The
second lowest bid from Henard Utility Products does meet specs. There is a price difference of
only $261 between the two bids.
I recommend acceptance of the bid that meets specs from Henard Utility Products in the amount
of $52,176 plus tax.
This unit is a replacement for unit #92, a 2002 unit with 3,587 hours that is no longer
dependable for daily use and is too heavy for the trailer. The replacement unit has a much
heavier trailer that is designed for the weight of this unit. This replacement was budgeted for and
approved in the 2009 capital and operating budgets.
Funds are available for this purchase from project 02080 — Other Vehicles and Equipment.
This purchase was approved by the Equipment Committee on May 26, 2009.
RESOLUTION NO.
A RESOLUTION AWARDING BID #09-36 AND APPROVING THE
PURCHASE OF ONE (1) TRAILER MOUNTED SEWER CLEANER
FROM HENARD UTILITY PRODUCTS OF SEARCY IN THE
AMOUNT OF $52,176.00 PLUS TAX FOR USE BY THE WATER &
SEWER DIVISION; AND APPROVING A BUDGET ADJUSTMENT.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby
awards Bid #09-36 and approves the purchase of one (1) trailer mounted sewer cleaner
from Henard Utility Products of Searcy in the amount of $52,176.00 plus tax for use by
the Water & Sewer Division.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby
approves a Budget Adjustment in the amount of $20,000.00.
PASSED and APPROVED this 16th day of June, 2009.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
City of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year
2009
Department: Operations
Division: Fleet Operations
Program: Capital Expense
Date Requested
5/18/2009
Adjustment Number
Project or Item Added/Increased:
Increase Project #02080.2009 to cover the cost of
purchasing a replacement trailer mounted sewer cleaner.
Project or Item Deleted/Reduced:
Decrease Project #02081.2009 to provide funds needed to
cover balance of the cost for this purchase.
Justification of this Increase:
Fleet underestimated the purchase price of the
replacement vehicle.
Justification of this Decrease:
Project 02081 has funds for 10 replacement police cars in
2009. Fleet is running vehicles longer before replacing them,
so there will probably only be a need to purchase six new
units. This leaves sufficient funds to transfer to project
02080 and to meet City objectives.
Account Name
Vehicles And Equipment
Increase Budget
Account Number Amount Project Number
9700 1920 5802 00 20,000 02080 2009
Decrease Budget
Account Name Account Number Amount Project Number
Vehicles And Equipment
Division Head
t Director
9700 1920 5802 00 20,000 02081 2009
Date
Date
.0=22-0'
Departrn�tit Df>rector
Date
Date
Date
a
Budget & Research Use Only
V.090403
Type: A B C D E
Requested By
General Ledger Date
Posted to General Ledger
Posted to Project Accounting
Initial Date
Initial Date
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ARKANS
FLEET _OPERATIONS
1525 S. Happy Hollow Road
Fayetteville, AR 72701
Equipment Committee Correspondence
TO:
FROM:
DATE:
SUBJECT:
City of Fayetteville, Equipment Committee
Bobby Ferrell, Chairman Adella Gray
Shirley Lucas Matthew Petty
DENNIS PRATT, Fleet Operations Superintendent
MAY 20, 2009
PURCHASE OF ONE TRAILER MOUNTED SEWER CLEANER
Bid #09-36 was opened on May 7th, 2009 for one trailer mounted sewer cleaner. Two bid responses
were received. A detailed tabulation sheet is attached. This unit is for use by Water and Sewer
Division.
The low bid from Sreco Flexible does NOT meet specs - frame and cooling system. The second
lowest bid from Henard Utility Products does meet specs. There is a price difference of only $261
between the two bids.
. recommend acceptance of the low bid that meets specs from Henard Utility Products in the amount
of $52,176.
This unit is a replacement for unit #92, a 2002 unit with 3,587 hours that is no longer dependable for
daily use. This replacement was budgeted for and approved in the 2009 capital and operating
budgets.
Funds are available for this purchase from project 02080 - Other Vehicles and Equipment.
Cc: Terry Gulley
2 -y
BID: 09-36
51712009
2:00 PM
CITY OF FAYETTEVILLE
dibEgn
Isii}Y.°.ailJo�a�nfiE'6��mLag:ihrc
Bid 09-36, Trailer Mounted Sewer Cleaner
RTE
E.
n �
15
ISI�ram.a EBg
1 Renard Utility Products, Inc.
Sewer Equipment Company
of America
•
ARKANSAS
747-FR2000 ,-- $52,176.60
2 Sreco Flexible
Sreco Flexible
HVI 800TRIL!PIDIR $51,915.00
*NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials.
CERTIFIED:
A 0 EN, PORCH AGENT
WITNESS
05�3't
AT
City Of Fayetteville - Purchase Order (PO) Request
(Nota Purchase Order)
All purchases under $2500 shall be used on a P-Card unless medical or 1099 service related. (Call x256 with questions)
All PO Request shall be scanned to the Purchasing e-mail: Purchasing@ci.fayetteville.ar.us
Requisition No.:
Date:
s'-o7:7-D4
P.O Number:
Expected Delivery Date:
Vendor#:
395
Vendor Name:
HENARD UTILITY PRODUCTS
Mail
Yes:_
Address:
Fob Point:
Taxable
Yes: X No: .
Quotes Attached
Yes: No:
City:
State:
Zip Code:
Ship to code:
50
Div' n Head A ro
SC
Requester:
BARBARA OLSEN
Requester's Employee #:
1940
Extension:
485
Item
Description
Quantity
Unit of Issue
Unit Cost
Extended Cost
Account Numbers
Project/Subproject #
Inventory #
Fixed Asset #
1
2
3
4
5
6
7
8
9
10
747-FR2000 TRAILER MOUNTED SEWER
1
EA
52,176.00
$52,176.00
9700.1920.5802.00
02060.2009
CLEANER PER BID 09-36, TO BE UNIT 9126
$0.00
FIXED ASSET #709126
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Shipping/Handling
Lot
$0.00
-
Special Instructions:
Subtotal:
Tax:
Total:
$52,176.00
$3,342.25
$55,518.25
Approvals:
Mayor:
Finance
Dispatch
Department Director:
Budget Manager:
Utilities Manager:
Purchasing Manager:
& Intemal Services Director:
IT Manager:
Manager:
Other:
Revised 1/2/2008