HomeMy WebLinkAbout122-09 RESOLUTIONRESOLUTION NO. 122-09
A RESOLUTION APPROVING THE PURCHASE OF AN ADDITIONAL
COMPACT 2X4 EXTENDED CAB PICKUP TRUCK UNDER BID 409-28
FROM LEWIS FORD IN THE AMOUNT OF $15,987.00 FOR USE BY
METER OPERATIONS.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves
the purchase of an additional compact 2x4 extended cab pickup truck under Bid #09-28 from
Lewis Ford in the amount of $15,987.00 for use by Meter Operations.
PASSED and APPROVED this 16'f' day of June, 2009.
APPROVED:
'r r S66AN,
ATTEST:
By: a
S NDRA E. SMITH, City Clerk/Treasurer
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City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
6/16/2009
City Council Meeting Date
Agenda Items only
Dennis Pratt 1 Barbara Olsen Fleet Operations Transportation
Submitted By Division Department
Aeon mequireo;
A resolution approving the purchase of an additional compact 2 x 4 extended cab pickup truck off of bid #09-28 from
Lewis Ford of Fayetteville, AR in the amount of $15,987 for use by Water and Sewer, Meter Division
$ 15,987.00
Cost of this request
9700.1920.5802.00
Account Number
02078.2009
Project Number
Budgeted Item l�.J
City
h
550,275.00
Category! Project Budget
$ 329,308.00
Funds used to Date
$ 220,967.00
Remaining Balance
Budget Adjustment Attached U
Date
0//.7-/07
D e
6-
Date
Date
212A.
t_'
LightlMedium Utility Vehicles
Program Category/ Project Name
Vehicles and Equipment
Program / Project Category Name
Shop Fund
Fund Name
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Received in City
CErRE
ClerWs Office
1
N ER ,
Received in
��
Mayar's Office
Revised January 15, 2009
FLEET OPERATIONS
aye Y l 1525 S. Happy Hollow Road
ARKANSAS Fayetteville, AR 72701
(479) 4443495 FAX (479) 4443425
Interdepartmental Correspondence
TO: MAYORICITY COUNCIL
THRU: TERRY GULLEY, DIRECTOR OF TRANSPORTATION
FROM: DENNIS PRATT, FLEET OPERATIONS SUPT.
DATE: May 27, 2009
SUBJECT: Purchase of one compact 2 x 4 pickup truck
RECOMMENDATION: That City Council approve the purchase of an additional compact 2x4
pickup truck off of Bid #09-28 from Lewis Ford of Fayetteville, AR in the amount of $15,987.00
BACKGROUND: Bid #09-28 was opened on March 18th. The low bid from Landers McLarty
Ford does not meet specs — the vendor bid on the wrong type of truck.
The second low bid is from Lewis Ford of Fayetteville and it does meet specs. A detailed bid
tab sheet is attached.
I recommend the purchase of the pickup from Lewis Ford in the amount of $15,987.
Funds are available for this purchase in Project 02078, LightlMedium Utility Vehicles.
RESOLUTION NO.
A RESOLUTION APPROVING THE PURCHASE OF AN
ADDITIONAL COMPACT 2X4 EXTENDED CAB PICKUP TRUCK
UNDER BID #09-28 FROM LEWIS FORD IN THE AMOUNT OF
$15,987.00 FOR USE BY METER OPERATIONS.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby
approves the purchase of an additional compact 2x4 extended cab pickup truck under Bid
#09-28 from Lewis Ford in the amount of $15,987.00 for use by Meter Operations.
PASSED and APPROVED this 16th day of June, 2009.
APPROVED:
go
ATTEST:
Lo
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
w:
BID: 09-28
3/1812009
3:00 PM. -
CITY OF FAYETTEVILLE
Bid 09-28, Compact Truck - Extended Cab
APIOLNf.AS
1 Chevrolet/Hummer of Fayetteville
Chevy
Ex -Cab Colorado
$18,997.00
2 Golden Circle Ford
2009 Ford
Ranger
$17,547.00
3 Landers Ford Lincoln Mercury
Ford
Ranger
$16,675.00
4 Landers McLarty Ford
2009 Ford
Ranger 4x2 Super Cab
$16,044.75
5 Lewis Ford Sales, Inc.
Ford
Ranger
$95 987.00
--6 Riser Ford
Ford
F-950
$20,270.00
*NOTICE: Sid award Is contingent upon vendor meeting minimum specifications and forma( authorization by City officials.
CERTIFIED: d`
A. F REN, PUR -AGENT WITNESS I bA-rE
City Of Fayetteville - Purchase Order (PO) Request
Requisition o.:
Date:
(Not a Purchase Order)
All purchases under $2500 shall be used on a P -Card unless medical or 1099 service related. (Call x256 with questions)
P.0 Number:
512912009
Expe-cred Delivery Date:
All PO Request shall be scanned to the Purchasing e-mail., Purchasing ci.fayetfeville.ar.us
Vendor #:
Vendor Name:
Mail
704D
Address:
LEWIS FORD
Yes:
s:—
—
Fob Point:
Quotes Attached
City:
Yes: No: X Yes: No:
State:
Zip Code: Ship to code:
Divison Head Approval:
Requester:
50
BARBARA OLSEN
Requester's Employee #:
Extension:
Item Description
1940
Quantity Unit of Issue Unit Cost Extended Cost Account Numbers
485
Pro'ectlSub ro'ect #
FInventoDL# Fixed Asset #
1 2009 FORD RANGER 2 X 4 EXTENDED CAB
1 EA 15,987.00 $15,987.00 9700.1920.5802.00
02078.2009
2 PICKUP PER BID #09-28, TO BE UNIT #2136
$0.00
3 FIXED ASSET 702136
$0.00
4
$0.00
5
$0.00
6
$0.00
7
$0.00
s
$0.00
9
$0.00
10
$0.00
Shipping/Handling
Lot $0.00
Special Instructions:
Subtotal:
$15,987.00
Tax: EXEMPT
Approvals:
Total:
$15,987.00
Mayor:
Department Director:
Purchasing Manager:
Finance 8 Internal Services Director:
Budget Manager:
IT Manager:
Dispatch Manager:
Utilities Manager:
Other:
Revised 1/2/2008