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Home My WebLink About121-09 RESOLUTIONRESOLUTION NO. 121-09 A RESOLUTION TO AWARD BID #09-24 TO DOWNING SALES AND SERVICE TO APPROVE THE PURCHASE OF A FRONT LOAD SOLID WASTE TRUCK IN THE AMOUNT OF $220,890.00 AND TO APPROVE A BUDGET ADJUSTMENT OF $36,000.00 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #09-24 to the lowest qualified bidder, Downing Sales and Service and approves the purchase of a front load solid waste truck in the amount of $220,890.00. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves the attached budget adjustment of $36,000.00. IIIIrtlft, !�/�/i PASSED and APPROVED this 16th day of June, 2009. ``��G��R yT�E'st;'% APPROVED: • �S eU• • w • a ; FAYETFEVILLE; ATTEST: 9s•��kAN Q:G"_•`=�`` edp�f� lillas�6 By: SONDRA E. SARTH, City Clerk/Treasurer Dennis Pratt 1 Barbara Olsen Submitted By City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements 6/16/2009 City Council Meeting Date Agenda Items Only Fleet Operations "transportation Division Department Acnon Kequirea: resolution awarding Bid #09-24 to Downing Sales and Service of Phillipsburg, Missouri in the amount of $220,890 f, e purchase of one front load refuse truck for use by Solid Waste Division, and approval of the budget adjustment to ove funds to the Fleet Expense account. $ 220,890.00 Cost of this request 9700.1920.5802.00 Account Number $ 221,000.00 Solid Waste Vehicles/Equipment Category/ Project Budget $ 61.00 Funds Used to Date 02082.2009 $ 220,939.00 Remaining Balance Budgeted Item Budget Adjustment Attached P07 9- 0 Departmei6 Director Date City Attorney Date C 6 C�- Finance and Internal Services Director Date -k h of S Date F ayo Date Comments: Program Category I Project Name Vehicles and Equipment Program 1 Project Category Name Shop Fund Fund Frame Previous Ordinance or Resolution # Original Contract Date: Original Contract Number-- Received umber_ Received in City Clerk's Office EIIT Received in Mayor's,,Office Revised January 15, 2009 TaTerevil FLEET OPERATIONS 1525 S. Happy Hollow Road ARKANSAS Fayetteville, AR 72701 (479) 444-3495 FAX (479) 444-3425 Interdepartmental Correspondence TO: MAYOR/CITY COUNCIL THRU: TERRY GULLEY, DIRECTOR OF TRANSPORTATION FROM: DENNIS PRATT, FLEET OPERATIONS SUPT. DATE: MAY 27, 2009 SUBJECT: Purchase of one Front Load Solid Waste Truck RECOMMENDATION: That City Council approve the purchase of one front load refuse truck from Downing Sales and Service of Phillipsburg, MO in the amount of $220,890 for use by Solid Waste Division, and approve a budget adjustment to move some funds from Fleet project 02081 to Project 02082 — Solid Waste Vehicles and Equipment. BACKGROUND: Bid #09-24 was opened on March 26th, 2009 for one Front Load refuse truck. Six bid responses were received. A detailed tabulation sheet is attached. This truck is for use by Solid Waste Division. The bid from Downing Sales and Service is the low bid to meet specs. The other lower bids do not meet these specs for either engine size or body warranty. I recommend acceptance of the low bid to meet specs from Downing Sales and Service in the amount of $220,890. This truck is to replace unit #458, a nine and a half year old truck with an eight year life that is no longer dependable for daily use. Maintenance costs are extremely high rendering the vehicle uneconomical to continue in operation. This replacement was budgeted for and approved in the 2009 capital and operating budgets. Funds are available for this purchase in project 02082 — Solid Waste Vehicles and Equipment. The purchase of this unit was approved by the Equipment Committee on May 26th, 2009. RESOLUTION NO. A RESOLUTION TO AWARD BID #09-24 TO DOWNING SALES AND SERVICE TO APPROVE THE PURCHASE OF A FRONT LOAD SOLID WASTE TRUCK IN THE AMOUNT OF $220,890.00 AND TO APPROVE A BUDGET ADJUSTMENT OF $36,000.00 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #09-24 to the lowest qualified bidder, Downing Sales and Service and approves the purchase of a front load solid waste truck in the amount of $220,890.00. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves the attached budget adjustment of $36,000.00. PASSED and APPROVED this 16th day of June, 2009. APPROVED: By: LIONELD JORDAN, Mayor ATTEST: SONDRA E. SMITH, City Clerk/Treasurer City of Fayetteville, Arkansas Budget Adjustment Form Budget Year Department: Operations Date Requested Adjustment Number 2009 Division: Fleet Operations 5/18/2009 Program: Capital Expense Project or Item Added/Increased: Project or Item Deleted/Reduced: Increase Project #02082.2009 to cover the cost of Decrease Project #02081.2009 to provide funds needed to purchasing a replacement front load refuse truck. cover balance of the cost for this purchase. Justification of this Increase: Fleet underestimated the purchase price of the replacement vehicle. Justification of this Decrease: Project 02081 has funds for 10 replacement police cars in 2009. Fleet is running vehicles longer before replacing them, so there will probably only be a need to purchase six new units. This leaves sufficient funds to transfer to project 02082 and to meet City objectives. inion Head Date �';z 2 D Date Type: A Requested By V.090403 Budget & Resemuch Use Only B C E General Ledger Date Posted to Creneral Ledger Posted to Project Accounting Initial Date Initial Date Increase Budget Account Name Account Number Amount Project Number Vehicles And Equipment 9700 1920 5802 00 36,000 02082 2009 Decrease Budget Account Name Account Number Amount Project Number Vehicles And Equipment 9700 1920 5802 00 36,000 02081 2009 inion Head Date �';z 2 D Date Type: A Requested By V.090403 Budget & Resemuch Use Only B C E General Ledger Date Posted to Creneral Ledger Posted to Project Accounting Initial Date Initial Date aye ovi.,le ----FLEET OPERATI ON S 1525 S. Happy Hollow Road Fayetteville, AR 72707 Equipment Committee Correspondence TO: FROM: DATE: SUBJECT: City of Fayetteville, Equipment Committee Bobby Ferrell, Chairman Shirley Lucas Adella Gray Matthew Petty DENNIS PRATT, Fleet Operations Superintendent MAY 20, 2009 PURCHASE OF ONE FRONT LOAD REFUSE TRUCK Bid #09-24 was opened on March 26th, 2009 for one Front Load refuse truck. Six bid responses were received. A detailed tabulation sheet is attached. This truck is for use by Solid Waste Division. The bid from Downing Sales and Service is the only bid to meet specs. recommend acceptance of the bid from Downing Sales and Service in the amount of $220,890. This track is to replace unit #458, a nine and a half year old truck with an eight year life that is no snger dependable for daily use. Maintenance costs are extremely high rendering the vehicle uneconomical to continue in operation. This replacement was budgeted for and approved in the 2009 capital and operating budgets. Funds are available for this purchase in project 02082 — Solid Waste Vehicles and Equipment. Cc: Terry Gulley S7_ G BID: 09.24 3/26/2009 2:00 PM CITY OF FAYETTEVILLE .� A4OAk*.^� Bid 09-24, Front Load Solid Waste Truck Y.:G..,' .. ,krn; !N. vett. av: sr-rxra•anrr•rr-• �•: -s n: .:- •: _ _ _ - ^�.;..r; ...: •tea^r--^ :a.. �vrr r i:• . _ •• x:c"er:r a;ra;r..:w�:dm'l. .. �£' r ».:•;:xM: 'I, iS"S~;..._.......='u'.+.H.:......i.�.:,..-�.:.Y�rufo .��{•9n w! •c r}.�f:. -'�'.f'f __ •:-cz._irz�'....wn:,. :...:....re.• �r.� :�.=.r`*_'_..�.1O.L^i_ P."i biN-+..z f G°,�-:e:irr rurt:naxe ..,'. .6._...�n;..lx::r;-.. ;.vo :IFx�1 �N'4:i_'c4+3:�":c:.. _ �"'k.�.....�:.....Mx��:.r,.',[s�_:r..= c - _ __ _� _ _ _ i..' �•• ...T.__. , .. rr.-_.... S. -:-:_. L. .� �__' S•`.:�... 4,.r....-..-.:.--,.''�..r'_, r..'T� ��jj!!rr,, ... i3_3�r. '.:••>,=.. �•:x: ,:e,carl_*1141 ..` ".•. ": _ ^ „rh.a. �•:d:cz- R ': i+:cri- iau :: : :•e:l"�."eu i:51'i: ��rr-- Y.�"r_ =' _' is_ !'.r-�'_• SITT= rn. n3.� = =r _ :_ _ T.:':':•:,i•� !Ps_ 5:.i3+�:. _ 1. l,.r�, n.._.. .,__z..._.__.i- a v?is..._._ _ •rn �� y :, ro-,.-..-.... r-R:_: x.- —--:�_...f_ aat�rat? !: s: :n3;'a - a S Ni r L7�+ C." '{ 3fv'rin "ii SIP :�7xi3iG'i�'{''d�.rtll3 vi:''falf.-•.use .,S-! -' ._;r...�l ...y.RT.?.rx S.._....��..+c,fcli;,.h.rR.J•C�....a8.v..._................_...._..ti...:�s>!!Sia'.`_....._r_1.._.......__.......v.r.-,�._...,�s•� �.�•-x.._____. _.�.._ _ _ x awv...Nrrnn.�ex:x8e•or'':�rF3i v7�1•.a.Yier='r.'ttbka''ri' •r't.;"! .d.�Ilh'Se ,.si�!}i .F 1 Crane Carrier Company - OPT 1 Crane Carrier Co. & Kann Body Co. LE7-I6 Chassis & 41 Yard Route Klug $218,837.00 Front Loader Body 2 Crane Carrier Company OPT 2 Crane Carrier Co. & ScrantonfNew p y - LET -46 Chassis & 40 Yard Mammoth $229,574.00 Way Front Loader Body 3 owning Sales & Service, Inc. 2010 Auto Car & Scranton/New Way 40 EEL Mammoth $220,890.00 4 Shipley Motor Equipment Company - OPT 1 Mack & Kann MRUS13141 Yard Kann $196,305.22 5 Shipley Motor Equipment Company - OPT 2 Mack & Mcneilus MRU6131Model 4029 $218,183.22 6 Shipley Motor Equipment Company - OPT 3 Mack & ScrantonfNew Way 40 FEL Mammoth $207,112.22 I "NOTICE: Bid award Is contingent upon vendor meeting minimum specifications and formal authorization by City officials. CERTIFIED: A. , PURCH AGENT WITNESS DATE City Of Fayetteville - Purchase Order (PO) Request Requisition No.: D a e: 5/27/2009 (Not a Purchase Order) All purchases under $2500 shall be used on a P -Card unless medical or 1099 service related. (Call x256 with questions) P.Q Number: Expected Delivery ate: All PO Request shall be scanned to the Purchasing e-mail. Purchasin @ci.fa etteville.ar.us Vendor #: Vendor Name: Mail 3842 DOWNING SALES AND SERVICE Yes:_ Address: Fob Point: Taxable Quotes Attached City: Yes:` No: X Yes: No: State: Zip Code: Ship to code: Di(v�ison Head A al: 50 Requester: Requester's Employee #: Extension: BARBARA OLSEN 1940 485 Item Description Quantily Unit of Issue Unit Cost Extended Cost Account Numbers Project/Sub ro'ect # Inventory # Fixed Asset # 1 2010 AUTOCAR FRONT LOAD SOLID WASTE 1 EA 220,890.00 $220,890.00 9700.1920.5602.00 02082.2009 2 TRUCK WITH NEW WAY 40 FEL MAMMOTH $0.00 3 BODY, PER BID 09-24. TO BE UNIT 4002, $0.00 4 FIXED ASSET 704002 $0.00 5 $0.00 6 $0.00 7 $0.00 S $0.00 9 $0.00 10 $0.00 Shipping/Handling Lot $0.00 Special Instructions: Subtotal: $220,890.00 Tax: EXEMPT TotaE: $220,890.00 Approvals: Mayor: Department Director: Purchasing Manager: Finance & Internal Services Director: Budget Manager: IT Manager: Dispatch Manager: Utilities Manager: Other: Revised IIV2008