HomeMy WebLinkAbout120-09 RESOLUTIONRESOLUTION NO. 120-09
A RESOLUTION APPROVING THE PURCHASE OF FIVE (5)
ADDITIONAL DATALUX COMPUTERS FROM FUTURE LINK UNDER
BID # 08-53 IN THE AMOUNT OF $25,503.00 (PLUS TAX) FOR USE IN
FIVE (5) NEW POLICE 24-HOUR PATROL UNITS.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby
approves the purchase of five (5) additional Datalux computers from Future Link under
Bid # 08-53 in the amount of $25,503.00 (plus tax) for use in five (5) new 24-hour patrol
units.
PASSED and APPROVED this 2nd day of June, 2009.
APPROVED:
ATTEST:
By: iakettAu
AN, Mayor SONDRA E. SMITH, City Cler reasurer
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City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
6/2/2009
City Council Meeting Date
Agenda Items Only
Dennis Pratt ! Barbara Olsen Fleet Operations
Submitted By
Division
Action Required:
Transportation
Department
A resolution approving the purchase of five additional Datalux computers from Future Link per bid #08-53 in the
amount of $25,50300 (plus tax) for use in five new police 24 hour patrol units.
27,862.00
Cost of this request
9700.1920.5802.00
Account Number
02081.2007
Project Number
Budgeted Item
f
X
$
69,078.00
Category / Project Budget
Police/Passenger Vehicles
Program Category / Project Name
11,470.00 Vehicles and Equipment
Funds Used to Date Program / Project Category Name
57,608.00
Shop Fund
Remaining Balance Fund Name
Budget Adjustment Attached
Departmenijf3irector
„47- off
Date
572c/107
City Attorney Date
4c,1 01/4. - �.� ,,,�.. - -oq
Finance and Internal Services Director • Date
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Received in City
Clerk's Office •
51),,2 LL_Mzi l
Comments: -
Revised January 15. 2009
aye
0
FLEET OPERATIONS
evi 1525 S. Happy Hollow Road
ARKANSAS
Fayetteville, AR 72701
(479) 444-3495 FAX (479) 444-3425
Interdepartmental Correspondence
TO: •MAYOR/CITY COUNCIL
THRU: TERRY GULLEY, DIRECTOR OF TRANSPORTATION
FROM: BARBARA OLSEN, FLEET SUPPORT MANAGER
DATE: MAY 18, 2009
SUBJECT: Purchase of five Computers for Police cars
Future Link emailed a change in price on the computers — they are a little Tess expensive. In
correcting the purchase requisition, I realized that the tax amount had inadvertently been left off
the total on the Staff Review Form.
I've corrected the purchase requisition and staff review form.
The Resolution will need to be amended so the dollar amount is also correct.
RESOLUTION NO.
A RESOLUTION APPROVING THE PURCHASE OF FIVE (5)
ADDITIONAL DATALUX COMPUTERS FROM FUTURE LINK
UNDER BID #08-53 IN THE AMOUNT OF $25,503.00(PLUS TAX)
FOR USE IN FIVE (5) NEW POLICE 24-HOUR PATROL UNITS.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby approves the purchase of five (5) additional Datalux computers from
Future Link under Bid #08-53 in the amount of $25,503.00 (plus tax) for use in
five (5) new 24-hour patrol units.
PASSED and APPROVED this 2nd day of June, 2009.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City CIerk/Treasurer
Vendor #:
Address:
City:
City Of Fayetteville - Purchase Order (PO) Request
(Not a Purchase Order)
All purchases under $2500 shall be used on a P -Card unless medical or 1099 service related. (Call x256 with questions)
All PO Request shall be scanned to the Purchasing e-mail: Purchasing@cLfayetfeville.ar.us
Vendor Name:
18094
FUTURE LINK
Requisition No.:
P.0 Number:
Date:
Expected Delivery Date:
Mail
Yes:
Requester:
BARBARA OLSEN
Item
1
2
3
4
5
6
7
8
9
10
Description
State:
Fob Point:
Zip Code:
Ship to code:
50
Taxable
Yes: No: X
Quotes Attached
Yes:
Diviso Approval:
No:
Requester's Empioyee #:
1940
Extension:
485
Quantity
Unit of Issue
Unit Cost
Extended Cost
Account Numbers
TX204 COMPUTERS WITH BOTH XP & VISTA
5
EA
4,520.00
$22,600.00
9700.1920.5802.00
Project/Subproject #
02081.2007
Inventory #
Fixed Asset #
MOUNTING PKG FOR CROWN VIC
3
EA
676.00
$2,028.00
9700.1920,5802.00
02081.2007
KEYBOARDS FOR DODGE CHARGERS
2
EA
350.00
$700.00
9700.1920.5802.00
02081.2007
PER BID 408-53
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Shipping/Handling
Special Instructions:
Lot
175.00
$175.00
Approvals:
Mayor:
Finance & Internal Services Director:
Dispatch Manager:
Department Director:
Budget Manager:
Utilities Manager:
Subtotal:
Tax:
Total:
$25,503.00
$2,359.03
$27,862.03
Purchasing Manager:
1T Manager:
Other:
Revised 1/2/2008
Dennis Pratt / Barbara Olsen
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
6/2/2009
City Council Meeting Date
Agenda Items Only
Fleet Operations
Transportation
Division Department
Acdon Required:
A resolution approving the purchase of five additional Datalux computers from Figur = Link per bid #08-53 in the
amount of $26,175.00 for use in five new police 24 hour patrol units.
$ 26,175.00
Cost of this request
9700.1920.5802.00
Account Number
02081.2007
Project Number
Budgeted Item
X
$ 69,078. S 1 Police/Passenger Vehicles
Category / Project Budget Program Category / Project Name
11 70.00 Vehicles and Equipment
Funds used to Da Program / Project Category Name
57,608.00 Shop Fund
Remaining
nee
Budget ' • justm nt Attached 1
Fund Name
City Attorney
ot
Finance a d Internal Services Director
C ief 'f
M or
Date
2-46
Dat
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
5b- 2001
Date Re.-ived in Ciocc-R46
Cie 's Offic&
0-09
L/o D/
Received i
Mayor's Office
Comments:
Revised January 15, 2009
ia-ye'FLEET OPERATIONS
V1525 S. Happy Hollow Road
ARKANSAS Fayetteville, AR 72701
(479) 444-3495 FAX (479) 444-3425
Interdepartmental Correspondence
TO: MAYORICITY COUNCIL
THRU: TERRY GULLEY, DIRECTOR OF TRANSPORTATION
FROM: DENNIS PRATT, FLEET OPERATIONS SUP
DATE: MAY 18, 2009
SUBJECT: Purchase of five Computers for Polic cars
RECOMMENDATION: That City C uncil approv the purchase of an additional five computers
from Bid 08-53 for Police Departmen in the am-•unt of $26,175 from Future Link of Illinois.
BACKGROUND: At the August 5, 2008 Co cil meeting, Resolution #152-08 was passed
approving the purchase of new Datalux o puters from Future Link per bid #08-53. Fleet
Operations would like to purchase an ad Q Tonal five computers off this bid to install in five new
Police cars. Future Link has agreed to dr or their bid for these additional purchases.
It is necessary to purchase the exact .ame Make and model of computer so that these units are
interchangeable and will fit in any p. rol unit.\
Funds are available in Fleet Polic : /Passenger • roject #020812007 for this purchase.
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5/14/2009 4:46:23 PM
Barbara Olsen - Bid pricing for Datalux units
From: "Robert Paulson" <bob@FutureLinlcJT.com>
To: <bolsen@ci.fayetteville.ar.us>
Date: 5/I4/2009 2:55 PM
Subject: Bid pricing for Datalux units
This email is to confirm the bid pricing for Fayetteville is still good and will be honored by Future Link.
Previous purchase was as folrows:
TX204 - 4491.00
Both XP & Vista - $50.00
Mount Pkg for Crown Vics - $676 (includes floor plate)
Ext Warranty - included
2gb-ram - included
Speakers - included
Prices vary if a different vehicle mount is need.
If you have any questions let me know. Thank you.
Robert Paulson
Email: Bob@FutureLinklT.com
Office: 630-653-3000
Future Link & Data Moving Company
25W658 St. Charles Rd. Carol Stream, IL 60188
Office: 630-653-3000 Fax: 630-653-9585
Support: $upport@FutureLinkfT.com
www.FutureLinklT.com
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