HomeMy WebLinkAbout111-09 RESOLUTIONRESOLUTION NO. 111-09
A RESOLUTION EXPRESSING THE WILLINGNESS OF THE
CITY OF FAYETTEVILLE, ARKANSAS TO UTILIZE FEDERAL -
AID RECREATIONAL FUNDS.
WHEREAS, the City of Fayetteville understands Federal -Aid Recreational Trails Funds
are available at 80% federal participation and 20% local match to develop or improve the Oak
Ridge Trail; and,
WHEREAS, the City of Fayetteville understands that Federal -Aid Funds are available
for this project on a reimbursable basis, requiring work to be accomplished and proof of
payment prior to actual monetary reimbursement; and,
WHEREAS, the City of Fayetteville understands that there will be no reimbursement for
any work accomplished prior to the issuance by the Arkansas State Highway and
Transportation Department of an official Notice to Proceed; and,
WHEREAS, this project, using federal funding, will be open and available for use by the
general public and maintained by the applicant.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City of Fayetteville, Arkansas, will participate in accordance with its
designated responsibility, including maintenance of this project.
Section 2. That the Mayor is hereby authorized and directed to execute all appropriate
agreements and contracts necessary to expedite the construction of the above stated project.
Section 3. That the City Council of the City of Fayetteville, Arkansas, pledges its full
support and hereby authorizes the City of Fayetteville to cooperate with the Arkansas State
Highway and Transportation Department to initiate action to implement this ars bao,,
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PASSED and APPROVED this 19th day of May, 2009. -0
VA
FAYETTEVILLE:
om
APPROVED:
ATTEST:
By:
Matt Mihalevich
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
May 19, 2009
City Council Meeting Date
Agenda Items Only
Engineering
Division
Action Required:
Development Services
Department
Staff requests approval of a resolution with the Arkansas Highway and Transportation Department for the Engineering
Division to submit an application for consideration of an 80/20 matching grant through the Arkansas Recreational
Trails Program for an award of up to $185,000.00 to be used for the construction of the Oak Ridge Trail connecting
Frisco Trail west to the University of Arkansas Campus.
37,000.00
Cost of this request
4470-9470-5814.05
Account Number
0201611
Project Number
Budgeted Item
1,434,381.00
Category / Project Budget
Trail Development
Program Category / Project Name
191,920.36 Transportation Improvements
$
Funds Used to Date Program / Project Category Name
1,242,460.64 Sales Tax Capital Improvements
Remaining Balance Fund Name
Budget Adjustment Attached
Depa11mer t Dir
City Attorn
Finance and Internal Services Director
044A. Of
Date
6 61
Date
Date
Ch I4rf of
),7",„
or
ate
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Received in City
Clerk's Office
c,f "'
06117
Comments:
Revised January 15, 2009
City Council Meeting of May 19, 2009
CITY COUNCIL AGENDA MEMO
To: Mayor and City Council
Thru: Don Marr, Chief of Staff
Jeremy Pate, Development Services Director
Chris Brown, Interim City Engineer
From: Matt Mihalevich, Trails Coordinator
Date: April 28, 2009
Subject: 2009 Recreational Trails Grant Application
RECOMMENDATION:
Staff requests approval of a resolution with the Arkansas Highway and Transportation
Department for the Engineering Division to submit an application for consideration of an
80/20 matching grant through the Arkansas Recreational Trails Program for an award of
up to $185,000.00 to be used for the construction of the Oak Ridge Trail connecting
Frisco Trail west to the University of Arkansas Campus.
BACKGROUND:
The University of Arkansas has a trail master plan that identifies the Oak Ridge Trail to
be constructed along the southern edge of campus connecting Frisco Trail west to
Razorback Stadium. In 2008 the University of Arkansas applied for a portion of this trail
through the Recreational Trails Grant Program, but was unsuccessful. This year, based
on feedback from the Arkansas Highway and Transportation Department, the University
of Arkansas has agreed to partner with the City of Fayetteville and apply for the 2009
Recreational Trails Grant together.
The Oak Ridge Trail is proposed to begin at the intersection of Center Street and Frisco
Trail where it will head west along the north side of Center Street within the existing 50
foot right of way. In order to accommodate the 10' wide concrete trail and avoid
numerous obstacles including the historic stone retaining wall of the Evergreen
Cemetery, the existing 30 foot lanes will need to be narrowed to 24 feet for two 12 foot
lanes. From Hill Avenue to Duncan Avenue, the trail will join a section of newly
completed trail built by the University of Arkansas as part of the Duncan Avenue
Apartments. From the intersection of Center and Duncan, the trail will continue along
the north side of Center Street to Harmon Avenue, where an unused right of way of
Center Street is an ideal location for the trail to continue around the hill to end at a
sidewalk near Garland Ave, just south of Yocum Hall. The unused right of way is not
planned for a road and is not identified on the Master Street Plan.
1
City Council Meeting of May 19, 2009
DISCUSSION:
The University of Arkansas has agreed to partner with the City for the 2009 Recreational
Trails Grant funding and has offered to provide half of the required 20% matching funds
and 50% of the additional cost if the project exceeds the amount funded by the grant.
The University will also provide any necessary easements for the trail on property they
own.
The grant requires there only be one applicant so the City will be the primary sponsor and
will be responsible for the 20% match. The University will then provide their 10% of
matching funds directly to the City. The grant allows in-kind services to count toward
the matching funds so the work from City in-house transportation crews and the
University physical plant workers can be credited toward the 20% match.
Although this trail is not specifically shown on the Fayetteville Alternative
Transportation and Trails (FAIT) Master Plan, it does meet the objectives of the plan and
will make a great alternative transportation connection from Frisco Trail to the University
of Arkansas and Fayetteville High School. The original FATT Master Plan approved in
2003 did not incorporate trails within the University of Arkansas Campus. An update of
the FATT plan is underway and the University trail master plan is proposed to be
included in the updated FATT plan.
BUDGET IMPACT:
If approved by City Council, the grant application will be submitted for a total amount of
$185,000.00. The terms of this grant require a local sponsor or municipality to provide
funding for 20% of the total project cost, or $37,000.00. Upon receipt of an official
Notice to Proceed from the Arkansas Highway and Transportation Department, the
project would be reimbursable at a rate of 80%, which for this project would be a total
reimbursement of $148,000.00, if fully funded by the grant. Sufficient funding not to
exceed $37,000.00 for the City's portion of this project will need to be budgeted for 2010
in the Trail Development Project, within the Sales Tax Capital Improvement Fund. The
University of Arkansas will then provide $18,500.00 to the City as their 10% matching
funds.
Summary of the Recreational Trails Grant awards to the City of Fayetteville:
• 1997 Recreational Trails Grant (040271) - $20,000 - Three trailhead kiosks at Lake
Fayetteville Status: Complete
• 2002 Recreational Trails Grant (040401)- $51,247 - Used for the Lake Fayetteville
Spillway Bridge Status: Complete
• 2003 Recreational Trails Grant (040425) - $20,000 - Was combined with the 2002 funds
into one project and used for the Lake Fayetteville Spillway Bridge
Status: Complete
• 2007 Recreational Trails Grant (040507) - $33,600 - Project underway to replace and
existing narrow trail bridge on Mud Creek Trail and bring the trail into compliance with
ADA. Status: Near Completion
• 2008 Recreational Trails Grant (040530) - $60,000 - Project to extend Mud Creek Trail
under and across the Old Missouri Road to connect to Sweetbriar Drive. Status: Final
Design.
2
RESOLUTION NO.
A RESOLUTION EXPRESSING THE WILLINGNESS OF THE
CITY OF FAYETTEVILLE, ARKANSAS TO UTILIZE FEDERAL -
AID RECREATIONAL FUNDS.
WHEREAS, the City of Fayetteville understands Federal -Aid Recreational Trails Funds
are available at 80% federal participation and 20% local match to develop or improve the Oak
Ridge Trail; and,
WHEREAS, the City of Fayetteville understands that Federal -Aid Funds are available
for this project on a reimbursable basis, requiring work to be accomplished and proof of
payment prior to actual monetary reimbursement; and,
WHEREAS, the City of Fayetteville understands that there will be no reimbursement for
any work accomplished prior to the issuance by the Arkansas State Highway and
Transportation Department of an official Notice to Proceed; and,
WHEREAS, this project, using federal funding, will be open and available for use by the
general public and maintained by the applicant.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City of Fayetteville, Arkansas, will participate in accordance with its
designated responsibility, including maintenance of this project.
Section 2. That the Mayor is hereby authorized and directed to execute all appropriate
agreements and contracts necessary to expedite the construction of the above stated project.
Section 3. That the City Council of the City of Fayetteville, Arkansas, pledges its full
support and hereby authorizes the City of Fayetteville to cooperate with the Arkansas State
Highway and Transportation Department to initiate action to implement this project.
PASSED and APPROVED this 19th day of May, 2009.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
UNIVERSITYgARKANSAS
Office of the Chancellor
May 4, 2009
The Honorable Lioneld Jordan
Mayor
City of Fayetteville
113 W. Mountain
Fayetteville, AR 72701
Dear Mayor:
425 Administration Building
Fayetteville, Arkansas 72701
(479) 575-4148
FAX (479) 575-2361
The University of Arkansas agrees to partner with the City for the 2009
Recreational Trails Grant funding and will provide half of the required 20%
matching funds required to receive the grant. The University will also provide
any necessary easements for the trail on property we own.
The grant requires there only be one applicant so the City will be the primary
sponsor and will be responsible for the 20% match from the local sponsor or
municipality. We also understand that the terms of this grant require a local
sponsor or municipality to provide funding for 20% of the $185,000 total
project cost, or $37,000.00. The University will then provide our 10% of
matching funds directly to the City. The grant allows in-kind services to count
toward the matching funds so the work from City in-house transportation
crews and the University Facilities Management workers can be credited
toward the 20% match.
The Oak Ridge Trail will provide a safe, alternative transportation connection
from Frisco Trail to the University of Arkansas and Fayetteville High School.
Thank you for your thoughtful consideration of this project. The University of
Arkansas very much appreciates your leadership and support.
Sine y,
RV-
G. David Gearhart
Chancellor
The University of Arkansas is an equal opportunity/affirmative action institution.
RESOLUTION NO.
A RESOLUTION EXPRESSING THE WILLINGNESS OF
insert sponsor's name
TO UTILIZE FEDERAL -AID RECREATIONALS FUNDS
WHEREAS (insert sponsor's name) understands Federal -aid Recreational Trails Funds are available
at 80% federal participation and 20% local match to develop or improve (insert project
name), and
WHEREAS (insert sponsor's name) understands that Federal -aid Funds are available for this project
on a reimbursable basis, requiring work to be accomplished and proof of payment prior to
actual monetary reimbursement, and
WHEREAS (insert sponsor's name) understands that there will be no reimbursement for any work
accomplished prior to the issuance by the Arkansas State Highway and Transportation
Department of an official Notice to Proceed, and
WHEREAS this project, using federal funding, will be open and available for use by the general public
and maintained by the applicant.
NOW, THEREFORE, BE IT RESOLVED BY (insert sponsor's governing body) THAT:
SECTION I: (insert sponsor's name) will participate in accordance with its designated responsibility,
including maintenance of this project.
SECTION II: (insert title of sponsor's CEOICAO) is hereby authorized and directed to execute all
appropriate agreements and contracts necessary to expedite the construction of the above
stated project.
SECTION III: (insert sponsor's governing body) pledges its full support and hereby authorizes the
(insert sponsor's name) to cooperate with the Arkansas State Highway and
Transportation Department to initiate action to implement this project.
THIS RESOLUTION adopted this
ATTEST:
(SEAL)
day of , 2009.
Signed:
(Insert sponsor's CEOICAO)
Arkansas Recreational Trails Program
2009 Application
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VICINITY MAP
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Engineering Division
113 W. Mountain
Fayetteville, AR 72701
479-575-6206
May 2009
ayedie
LEGEND
CONCRETE TRAIL
RELOCATED CURB
RETAINING WALL
1JNIVERSITY OF
ARKANSAS
U eF A
• Oak Ridge Trail
75 150
Recreational Trails Grant
Total Trail Length - 0.5 Mies
May 2009
ayeiiy
Engineering Division
113W. Mountain
Fayetteville, AR 72701
479-575-8206
Oak Ridge Trail
Cost Estimate
Frisco Trail west to the Unlverstly of Arkansas
4/27!2009
Item
No.
TRAIL IMPROVEMENT
UNIT
ESTIMATED
QUANTITY
COST
UNIT PRICE
ESTIMATED PRICE
IF 1
CONCRETE TRAIL (INCLUDES SUBGRADE PREPARATION)
L.F.
2,531
$54.50
$137.939.50
2
CURB AND GUTTER
L.F.
897
524.00
$21,528.00
3
UTILITY RELOCATION
E.A.
3
$2,000.00
$6,000.001
4
STORM DRAIN INLET REPLACEMENT
E.A.
2
$5,000.00
$10.090.00':
5
RETAINING WALL
L.F
350
$16.00
$5.600.00
6
CROSSWALK STRIPE (8' X 2' THERMOPLASTIC)
E.A.
2Q
$80.00
$1,600.00:
7
CENTER LINE STRIPE (INCLUDES CENTER STREET DOUBLE LIP
L.F.
5,495
$0.10
$540.50
8
TRAIL SIGNS
E.A.
25
$71.68
$1,792.00
TOTAL ESTIMATED COST
$185,000.00
20% MATCH
$37.000.00 �
TOTAL RECREATIONAL TRAILS GRANT FUND:
$148,000.00
Matt Mihalevich
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
Mayor's Signature Only
City Council Meeting Date
Agenda Items Only
Engineering
Division
Action Required:
Development Services
Department
Staff requests approval of the attached contract with the Arkansas State Highway and Transportation Department
for the implementation of Oak Ridge Trail by the City of Fayetteville through the Arkansas Recreational Trails
Program. An agreement of understanding was approved on January 5th, 2010 by resolution 07-10 to utilize
$116,534 in federal -aid funds; and approving a budget adjustment in the amount of $145,668 for the construction
of the Oak Ridge Trail connecting Frisco Trail west to the University of Arkansas Campus. A willingness to apply
for this grant was approved on May 19th, 2009 by resolution 111-09.
N/A
Cost of this request
NIA
Account Number
NIA
Project Number
Budgeted Item
NIA
Category / Project Budget
N/A
N/A
Program Category / Project Name
N/A
Funds Used to Date Program / Project Category Name
N/A
N/A
Remaining Balance Fund Name
Budget Adjustment Attached
Finance and internal Services Director
ay1iftuto
Date
Previous Ordinance or Resolution # 111-09&07-10
/ L,� Original Contract Date:
lv + 244- to Original Contract Number:
Date
Date
129
Date
Received in City
Clerk's Office 06-24-10 A08 : 25 RCVD
ILLitt
Received in
Mayor's Office
Comments:
Revised January 15, 2009
v' aF�e .�ville
ARKANSAS
www.accessfayetteville.org
CITY COUNCIL AGENDA MEMO
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENT CORRESPONDENCE
To: Mayor Jordan
Thru: Don Marr, Chief of Staff
Jeremy Pate, Development Services Director
Chris Brown, City Engineer as
From: Matt Mihalevich, Trails Coordinator"A
Date: June 22nd, 2010
Subject: Oak Ridge Trail Contract
PROPOSAL:
The University of Arkansas and City of Fayetteville have partnered to construct the Oak Ridge Trail and have
been awarded $116,534 in federal -aid funds through the 2009 Recreational Trails Program. The Oak Ridge
Trail will begin at the intersection of Center Street and Frisco Trail where it will head west along the north side
of Center Street within the existing 50 foot right of way. In order to accommodate the 10' wide concrete trail
and avoid numerous obstacles including the historic stone retaining wall of the Evergreen Cemetery, the
existing 30 foot lanes will need to be narrowed to 24 feet for two 12 foot lanes. From Hill Avenue to Duncan
Avenue, the trail will join a section of newly completed trail built by the University of Arkansas as part of the
Duncan Avenue Apartments. From the intersection of Center and Duncan, the trail will continue along the
north side of Center Street to Harmon Avenue, where an unused right of way of Center Street is an ideal
location for the trail to continue around the hill to end at a sidewalk near Garland Ave, just south of Yocum
Hall. The unused right of way is not planned for a road and is not identified on the Master Street Plan.
The University of Arkansas has agreed to partner with the City for the 2009 Recreational Trails Grant funding
and has offered to provide half of the required 20% matching funds, which equals $14,567. The University will
also provide any necessary easements for the trail on property they own.
The grant requires there only be one applicant so the City will be the primary sponsor and will be responsible
for the 20% match. The University will then provide their 10% of matching funds directly to the City. The
grant allows in-kind services to count toward the matching funds so the work from City in-house transportation
crews and the University physical plant workers can be credited toward the 20% match.
RECOMMENDATION:
Staff requests approval of the attached contract with the. Arkansas State Highway and Transportation
Department for the implementation of Oak Ridge Trail by the City of Fayetteville through the Arkansas
Recreational Trails Program. An agreement of understanding was approved on January 5th, 2010 by resolution
07-10 to utilize $116,534 in federal -aid funds; and approving a budget adjustment in the amount of $145,668
THE CITY OF FAYETTEVILLE, ARKANSAS
for the construction of the Oak Ridge Trail connecting Frisco Trail west to the University of Arkansas Campus.
A willingness to apply for this grant was approved on May 19th, 2009 by resolution 111-09.
Since the allocation of funds has previously been approved by the City Council, no Council action is needed for
this item. This contract simply formalizes the method by which the project will be constructed and sets forth
the specifications to be followed during construction by the City crews.
BUDGET IMPACT:
The terms of this grant require a local sponsor or municipality to provide funding for 20% of the total project
cost, or $29,133.60. Upon receipt of an official Notice to Proceed from the Arkansas Highway and
Transportation Department, the project will be reimbursable at a rate of 80%, which for this project would be a
total reimbursement of $116,534.00. Sufficient funding for the City's portion of this project has been budgeted
for 2010 in the Trail Development Project, within the Sales Tax Capital Improvement Fund. The University of
Arkansas will then provide at least $14,566.80 to the City as their 10% matching funds.
Summary of the Recreational Trails Grant awards to the City of Fayetteville:
• 1997 Recreational Trails Grant (040271) - $20,000 - Three trailhead kiosks at Lake Fayetteville Status: Cotnplete
• 2002 Recreational Trails Grant (040401)- $51,247 - Used for the Lake Fayetteville Spillway Bridge Status:
Complete
• 2003 Recreational Trails Grant (040425) - $20,000 - Was combined with the 2002 funds into one project and used
for the Lake Fayetteville Spillway Bridge
Status: Complete
• 2007 Recreational Trails Grant (040507) - $33,600 - Project underway to replace and existing narrow trail bridge
on Mud Creek Trail and bring the trail into compliance with ADA. Status: Near Completion
• 2008 Recreational Trails Grant (040530) - $60,000 - Project to extend Mud Creek Trail under and across the Old
Missouri Road to connect to Sweetbriar Drive. Status: Final Design.
ARKANSAS
STATE HIGHWAY
COMMISSION
CONTRACT
FOR THE IMPLEMENTATION OF
JOB 040558
FEDERAL AID PROJECT NRT-1302(170)
Oak Ridge Trail
City of Fayetteville
Washington County
Bound herein are the Supplemental Specifications, Special
Forms.
Applicable to this contract, but not bound herein, are the
Commission Standard Specifications for Highway Construction,
Provisions, and Contract
Arkansas State Highway
Edition of 2003.
02-01-08
Page 1 of 1
ARKANSAS STATE HIGHWAY AND TRANSPORTATION DEPARTMENT
SPECIAL PROVISION
JOB 040558
STANDARD SPECIFICATIONS APPLICABILITY
The following Sections and Subsections of the Standard Specifications for Highway
Construction, Edition of 2003, shall apply to this project:
Section 101 Definitions and Terms
Section 104 Scope of Work
Section 105 Control of Work
Section 106 Control of Materials
Section 107 Legal Regulations and Responsibility to the Public
Section 108 Prosecution and Progress
Section 109 Measurement and Payment
Section 110 Abatement of Water Pollution
No other sections of the Standard Specifications shall apply unless specifically
referenced elsewhere in this contract through a Supplemental Specification or Special Provision,
02-01-08 page 1 of 1
ARKANSAS STATE HIGHWAY AND TRANSPORTATION DEPARTMENT
SPECIAL PROVISION
JOB 040558
CONTROL OF WORK
Section 105 of the Standard Specifications for Highway Construction, Edition of 2003,
is hereby amended as follows:
The following is added to subsection 105.12, Inspection of Work:
The City of Fayetteville (Sponsor) shall serve as the Engineer's representative for
inspection of work on this project. A representative of the Sponsor shall be responsible for and
provide inspections as required for this work. All work shall be done to the satisfaction of both
the representative of the Sponsor and the Engineer.
02-01-08 Page 1 of 1
ARKANSAS STATE HIGHWAY AND TRANSPORTATION DEPARTMENT
SPECIAL PROVISION
JOB 040558
NOTICE OF NONDISCRIMINATION
The City of Fayetteville (Sponsor) will comply with provisions of the Americans with
Disabilities Act, Section 504 of the Rehabilitation Act, Title VI of the Civil Rights Act of 1964,
FHWA Recreational Trails Program Guidance, and any other Federal, State, and/or local laws,
rules and/or regulations.
The Arkansas State Highway and Transportation (Department) complies with the Americans
with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VI of the
Civil Rights Act of 1964 and other federal' equal opportunity laws and therefore does not
discriminate on the basis of race, sex, color, age, national origin, religion or disability, in
admission or access to and treatment in Department programs and activities, as well as the
Department's hiring or employment practices. Complaints of alleged discrimination and
inquiries regarding the Department's nondiscrimination policies may be directed to James B.
Moore, Jr., Section Head - EEO/DBE (ADA/504/Title VI Coordinator), P. O. Box 2261,
Little Rock, AR 72203, (501) 569-2298, (Voice/TTY 711), or the following email address:
iames.moorena arkansashighways.com.
This notice is available from the ADA/504/Title VI Coordinator in large print, on audiotape and
in Braille.
02-01-08 Page 1 of 1
ARKANSAS STATE HIGHWAY AND TRANSPORTATION DEPARTMENT
SPECIAL PROVISION
JOB 040558
EXTENSION OF CONTRACT TIME
Section 108.06 of the Standard Specifications for Highway Construction, Edition of
2003, is hereby amended as follows:
The following is added to subsection 108.06:
The fixed completion date for this project is October 30, 2011. Costs billed to this
project after this date will not be eligible for reimbursement.
The Sponsor can request an extension to the fixed completion date by requesting so in
writing to the Engineer a minimum of 30 (thirty) days prior to the fixed completion date.
02-01-08 Page 1 of 1
ARKANSAS STATE HIGHWAY AND TRANSPORTATION DEPARTMENT
SPECIAL PROVISION
JOB 040558
MEASUREMENT AND PAYMENT
General
The method of measurement and payment for work under this contract shall be as follows:
The Total Federal Share of the cost of work required for the Oak Ridge Trail is a Lump Sum
amount.
Work on this contract comprises all labor and materials and general requirements, special
conditions, and other related items necessary to complete the project as indicated in the Plans and
Specifications.
All payments to the Sponsor will be based on the Schedule of Prices.
02/01/08 Page 1 of 1
ARKANSAS STATE HIGHWAY AND TRANSPORTATION DEPARTMENT
SPECIAL PROVISION
JOB 040558
FEDERAL FORM 1273 AND SUPPLEMENTS
Any contract or subcontract entered into between the City of Fayetteville and any contractor for
work on the Oak Ridge Trail or any subcontract entered into between a primary contractor
working for the City of Fayetteville and a subcontractor for work on the Oak Ridge Trail must
contain Federal Form 1273 and all appropriate supplements.
Federal Form 1273 and all appropriate supplements will be provided to the City of Fayetteville
by the Arkansas State Highway and Transportation Department.