HomeMy WebLinkAbout103-09 RESOLUTIONRESOLUTION NO. 103-09
A RESOLUTION AUTHORIZING THE FAYETTEVILLE POLICE
DEPARTMENT TO APPLY FOR A 2009 EDWARD BYRNE
MEMORIAL JUSTICE ASSISTANCE GRANT IN THE AMOUNT
OF $456,807.00, $207,129.00 OF WHICH WILL BE USED BY THE
FAYETTEVILLE POLICE DEPARTMENT FOR THE PURCHASE
OF EQUIPMENT WITH $106,765.00 TO BE DISBURSED TO THE
CITY OF SPRINGDALE AND $88,913.00 TO WASHINGTON
COUNTY.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby authorizes the Fayetteville Police Department to apply for a 2009 Edward
Byrne Memorial Justice Assistance Grant in the amount of $456,807.00,
$207,129.00 of which will be used by the Fayetteville Police Department for the
purchase of equipment, with $106,765.00 to be disbursed to
Springdale, and $88,913.00 to Washington County.
PASSED and APPROVED this 5th day of May, 2009.
APPROVED:
By:
ATTEST:
By:d�� [.
the City of
®�,�g11919TTIPI��,oP�ly
�3ViR
w� � O®onone iJ �/
SONDRA E. SMITH, City Clerk/Treasurer
THE STATE OF ARKANSAS
COUNTY OF WASHINGTON
Know All Ye By These Presents:
RECONCILIATION OF DISPARATE CERTIFICATION
BETWEEN THE CITIES OF FAYETTEVILLE AND SPRINGDALE,
ARKANSAS, AND WASHINGTON COUNTY, ARKANSAS
2009 RECOVERY ACT BYRNE JUSTICE ASSISTANCE GRANT (JAG)
PROGRAM AWARD
This Agreement is made and entered into this 15th of April , 2009, by and
between the Cities of Fayetteville and Springdale, Arkansas, and Washington County,
Arkansas, witnesseth:
WHEREAS, this agreement reconciles the disparate certification of the Recovery
Act 2009 Justice Assistance Grant as declared by the director of Bureau of Justice
Assistance for the geographic area known as Washington County; and,
WHEREAS, each party, in performing governmental functions or in paying for
the performance of governmental functions hereunder, shall make that performance or
those payments from current revenues legally available to that party; and,
WHEREAS, each party finds that the performance of this Agreement is in the
best interests of all parties, that the undertaking will benefit the public, and that the
division of costs fairly compensates the performing parties for the services or function
under this Agreement; and,
WHEREAS, the City of Fayetteville agrees to provide the City of Springdale
with $160,765.00, and Washington County the amount of $88,913.00 from the JAG
Award; and,
WHEREAS, the parties hereto believe it in their best interests to reallocate the
JAG funds.
NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS:
Section 1.
The City of Fayetteville agrees to pay the City of Springdale $160,765.00, and
Washington County the total of $88,913.00.00 of JAG funds.
Section 2.
The City of Springdale agrees to use $160,765.00 to purchase six (6) police pursuit
vehicles and equipment such as light bar, mobile data, cages, console, stripping, weapon
retention rack, etc. normally installed in each pursuit vehicle on or before June 30, 2010.
Washington County agrees to use $88,913.00 to support the purchase of a marked pursuit
vehicle with accessories, a Breath Alcohol Concentration Machine, Tasers with
accessories and a Criminal Evidence Drying Cabinet on or before June 30, 2010.
Section 3.
Nothing in the performance of this Agreement shall impose any liability for claims
against the City of Fayetteville, the City of Springdale, or Washington County.
Section 4.
Each party to this Agreement shall be responsible for its own actions in providing
services under this Agreement and shall not incur any civil liability that may arise from
the furnishing of services by the other parties.
Section 5.
The parties to this Agreement do not intend for any third party
virtue of this Agreement. By entering into this Agreement, the
create any obligations, either express or implied, to any party
Agreement.
CITY OF FAYETTEVILLE, ARKANSAS
NELD J !t 1 AN, Mayor
CITY OF SPRINGDALE, ARKANSAS
DOUG SP ' USE, Mayor
WASHINGTON COUNTY, ARKANSAS
Ma'lyn E
wards, County Judge
to obtain any rights by
parties do not intend to „Immo,
not a signatory to tho��4RwTREgs.,A
: FAYETTEVI LLE : E
rrr
ATTEST:
Sono a Smith, City Clerk
ATTEST:
dart
Denise Pearce, City Clerk
ATTEST:
ate
Karen Combs Prichard, County Clerk
G. Tabor
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
5/5/2009
City Council Meeting Date
Agenda Items Only
Patrol
Division
Action Required:
-6-;
5 /5707
f
Police
Department
Approval of the 2009 Justice Assistance Grant (JAG) Local Solicitation application.
$ 456,807.00
Cost of this request
1010 -2920 -various
Account Number
Project Number
$
456,807.00
Category / Project Budget
JAG Local Solicitation - 2009
Program Category / Project Name
Grant
Funds Used to Date Program / Project Category Name
456,807.00 General
Remaining Balance Fund Name
Budgeted Item 1 Budget Adjustment Attached
Department Di
\-\\""\c-•-(1\ Previous Ordinance or Resolution #
Date
Original Contract Date:
City Attorney
Finan a and Internal Services Director
Date
Date
Original Contract Number:
Received in City c`y"(EliE-o
Clerk's Office
ate
Mayor
Date
Comments:
Revised January 15, 2009
FAYETTEVILLE
THE CITY OF FAYETTEVILLE, ARKANSAS POLICE DEPARTMENT
To: Lioneld Jordan, Mayor and Fayetteville City Council
From: Greg Tabor, Acting Chief of Police
Date: April 17, 2009
Approval of 2009 Justice Assistance Grant Local Solicitation Application
Re:
Background
The U.S. Department of Justice, Office of Justice Programs' Bureau of Justice Assistance has
announced the 2009 Justice Assistance Grant for local agencies. This announcement is based in
part on population and violent crime rates and is given to Fayetteville, Springdale and
Washington County to share. This grant does not require any local cash matching funds. This is
the fifth year for this grant to be a shared grant with these other agencies.
Discussion
The Fayetteville Police Department has been selected $207,129 for the purchase law
enforcement equipment not funded in recent budgets. The largest portion of this funding will be
spent outfitting all of our patrol officers with Tasers. Fayetteville has worked diligently to
increase the number of available Tasers to be assigned to our law enforcement officers. Tasers
are a critical component of any officer's arsenal to effectively subdue aggravated suspects
without subjecting our officers and/or suspects to physical injury. Tasers purchased by the
Fayetteville Police Department will have video capabilities. Please see budget detail worksheet
for complete listing of equipment to be purchased.
Within this grant, Springdale will receive $160,765 to purchase six (6) fully equipped marked
patrol vehicles. Washington County will receive $88,913 to support the purchase of a fully
equipped marked patrol vehicle, evidence drying cabinet, a breathe alcohol concentration (BAC)
machine, and tasers for their field officers.
Recommendation
Staff recommends approval of the 2009 Edward Byrne Memorial Local Solicitation Grant
Application in the amount of $456,807.00 for the purchase of the above mentioned law
enforcement equipment. If you should have any comments or question regarding this grant
application, please contact me at extension 581.
Budget Impact
None
72701 Phone: (479) 587-3555 Fax: (479) 587-3522
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE FAYETTEVILLE POLICE
DEPARTMENT TO APPLY FOR A 2009 EDWARD BYRNE
MEMORIAL JUSTICE ASSISTANCE GRANT IN THE AMOUNT
OF $456,807.00, $207,129.00 OF WHICH WILL 13E USED BY THE
FAYETTEVILLE POLICE DEPARTMENT FOR THE PURCHASE
OF EQUIPMENT WITH $106,765.00 TO 13E DISBURSED TO THE
CITY OF SPRINGDALE AND $88,913.00 TO WASHINGTON
COUNTY.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby authorizes the Fayetteville Police Department to apply for a 2009 Edward
Byrne Memorial Justice Assistance Grant in the amount of $456,807.00,
$207,129.00 of which will be used by the Fayetteville Police Department for the
purchase of equipment, with $106,765.00 to be disbursed to the City of
Springdale, and $88,913.00 to Washington County.
PASSED and APPROVED this 5th day of May, 2009.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
Page 1 of 2
APPLICATION FOR
FEDERAL ASSISTANCE
2. DATE. SUBMITTED
Applicant Identifier
1. TYPE OF SUBMISSION
Application Non -Construction
3. DATE RECEIVED BY
STATE
State Application Identifier
4. DATE RECEIVED BY
FEDERAL AGENCY
Federal Identifier
5.APPLICANT INFORMATION
Legal Name
City of Fayetteville, Arkansas
Organizational Unit
Police Department
Address
-Street
100-A West Rock.
Fayetteville, Arkansas
72701-6191
Name and telephone number of the
person to be contacted on matters
involving this application
Cohea, Judy
(479) 587-3581
6. EMPLOYER IDENTIFICATION NUMBER (EIN)
71-6018462
7. TYPE OF APPLICANT
Municipal
8. TYPE OF APPLICATION
New
9. NAME OF FEDERAL AGENCY
Bureau of Justice Assistance
10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE
NUMBER: 16.804
CFDA 16.804 - Recovery Act - Justice Assistance
TITLE: Grants - Localities
11. DESCRIPTIVE TITLE OF
APPLICANT'S PROJECT
2009 JAG Local Solicitation
12. AREAS AFFECTED BY PROJECT
Cities of Fayetteville, Springdale, and Washington County, Arkansas
13. PROPOSED PROJECT
Start Date: July 01, 2009
End Date: June 30, 2010
14. CONGRESSIONAL
DISTRICTS OF
a. Applicant
b. Project AR03
15. ESTIMATED FUNDING
16. IS APPLICATION SUBJECT
TO REVIEW BY STATE
EXECUTIVE ORDER 12372
PROCESS?
This preapplication/application was
made available to the state executive
order 12372 process for review on
04/30/2009
Federal
$456,807
Applicant
$0
State
$0
Local
$0
Other
$0
httns: //arants.oin.usdoi . aov/amsexternal/annlicati onReview. doThrint=ves
4/17/2009
Close Window 1
Program Income
$0
TOTAL
$456,807
17. IS THE APPLICANT
DELINQUENT ON ANY
FEDERAL DEBT?
N
Page 2 of 2
18. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS APPLICATION
PREAPPLICATION ARE TRUE AND CORRECT, THE DOCUMENT HAS BEEN DULY
AUTHORIZED BY GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL
COMPLY WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE IS REQUIRED.
haps://grants.ojp.usdoj.gov/ginsexternal/applicationReview.do?print=yes 4/17/2009
Program Abstract
Applicant: City of Fayetteville, Arkansas on behalf of 4th Judicial District Drug Task Force
Project Title: 2009 JAG Local Solicitation
Goals:
1. To purchase needed law enforcement equipment not funded locally due to budget
constraints.
2. To upgrade obsolete law enforcement equipment and software not funded locally
due to budget constraints.
3. To have fully implemented all grant funded purchases and upgrades within twelve
(12) months of grant award notification.
Strategies:
Update specifications and issue request for bids in a timely manner to meet our goals,
meet documented purchasing policies and procedures of each agency, and track grant funding
following generally accepted accounting principles. Grant funds will be drawn down on a
reimbursement basis to the City of Fayetteville's Project Accounting System. This system
itemizes each transaction and supporting documentation electronically, and is monitored by our
grants administrator and internal auditor to insure accuracy.
Deliverables/Plans:
Major deliverables include seven (7) fully equipped patrol vehicles, eighty (80) Tasers
with camera recording capability, a forensic video enhancement system, coplogic and policy
management software, and nine (9) Cannondale police mountain bicycles.
Program Narrative
Project objectives are to purchase and/or upgrade needed law enforcement equipment and
software (see budget detail worksheet) not funded locally due to budget constraints. Our project
timeline is to have folly implemented all grant funded purchases and upgrades within twelve (12)
months of grant award notification. All items identified in this grant application have updated
specifications and quotes ready to issue purchase orders in a timely manner. These grant funded
purchases will meet documented purchasing policies and procedures of each agency and track
grant funding following generally accepted accounting principles.
The City of Fayetteville has a long history of obtaining, tracking, and reporting oil federal
grant funds. To date, no operational or financial discrepancies have been identified. Grant funds
will be drawn down on a reimbursement basis to the City of Fayetteville's Project Accounting
System. This system itemizes each grant transaction and supporting documentation
electronically by project number, and is monitored by our grants administrator and internal
auditor to insure accuracy.
The following details the type of programs to be funded by this JAG award:
The Taser X26 is designed to incapacitate suspects by transmitting electrical pulses into
the body affecting the sensory and motor functions of the peripheral nervous system. The
Taser X26 will commonly be used by Fayetteville police officers as a safer, less -lethal means
of controlling suspects who become combative, disorderly or refuse to submit to arrest
procedures. This weapon will be assigned to uniformed personnel, and the Taser X26 will
help reduce injuries to both suspects and our law enforcement officers.
The Taser Cam is an integrated video system accessory that records more than 90
minutes of audio and video during a Taser X26 deployment. When affixed to the Taser X26,
the Taser Cam is a video camera, audio recording device, and the power supply for the less-
lethal weapon. The Taser Cam will commonly be used by Fayetteville police officers as a
means of documentation and accountability each time the Taser X26 weapon is utilized.
The Fayetteville Police Department Bike Patrol Unit was established in 1996 with
officers responsible for patrolling our entertainment, downtown, park, trails and merchant
areas on Carmondale police equipped mountain bikes. The unit is also responsible for
covering special events such as University of Arkansas football games, Bikes, Blues and
BBQ, Hogeye Marathon, Joe Martin Stage Race and Lights of the Ozarks. The Fayetteville
Police Department utilizes police mountain bike patrols as part of its community -oriented
style of policing. Interaction between bike officers, citizens and the business community is
more personalized with the use of bicycles. This mode of transportation allows officers to
get to calls and locations quicker in high-density traffic areas. Although the primary role of
the bike unit is to educate, inspect and enforce laws, bike officers often assist with bicycle
safety and education programs. Our current bicycle fleet is thirteen years old and in need of
replacement in order to continue this program.
The Fayetteville Police Department K -9s are utilized to assist police officers to track
suspects, search for articles or evidence of a crime, conduct building searches, assist in the
arrest or apprehension of felons, search for lost persons, and detect the presence of narcotics.
Our K-9 teams are nationally certified in the detection of cocaine, methamphetamine,
marijuana and heroin. One of our dogs is scheduled to retire in 2009 due to age and health
issues, and this K-9 will need to be replaced in order to continue this program. The cost of
the K-9 includes training of the dog and handler.
The Fayetteville Police Department will utilize funds to purchase equipment (roller tape
measures, fiberglass tape measures, spray paint, chalk, laptop computer, accident
diagramming sofware, etc.) to assist the Accident Reconstruction Unit with diagraming both
serious and fatal injury accident scenes. This equipment will also be used to investigate,
diagram, and document other crime scenes such as homicides, rapes, robberies and other
serious felonies.
The VIDMIC is a fully operational shoulder microphone, still photo camera, and digital
audio/video recorder wrapped into one device. The VIDMIC will be utilized by Fayetteville
police officers for documentation and accountability. The video will enhance our officers
safety, training, performance, and professionalism. This device will assist in the successful
prosecution of suspects, protect officers and our agency from false allegations and frivolous
lawsuits.
Window tint meters measure light transmittance through automobile glass. Window tint
meters will be utilized by Fayetteville police officers who are responsible for traffic
enforcement. These devices will assist officers in accurately determining the lawful levels of
light transmission for motor vehicles with tinted windows as prescribed by Arkansas Code
Annotated 27-37-306.
The DrySafe Forensic Evidence Drying Cabinet requires two filters, #ACF300S and
#ACFHEPA. The filters clean the incoming "drying" air and clean the exhaust, protecting
employees from toxic chemicals and fumes.
The forensic video enhancement software would allow investigators to enhance images
of surveillance photographs and video. The system would have the ability to change a VHS
or 35mm to digital and then enhance the images. Enhancement of the images would allow for
more suspects to be identified and apprehended.
The MP5 line item is funding to replace our tactical team weapons. Most of our MP5's
are over 10 years old and are in need of replacement. These weapons receive a lot of wear
and tear from our vigorous training activities, warrant services, and emergency responses.
The bar code upgrade is a system upgrade to our current evidence bar code scanning
system. This upgrade would be for the purchase of new bar code scanners with better
perfortnance and technology capabilities than our current system. Our current scanners are no
longer in production and support for repairs is limited.
The department is currently involved in a policy review and revision as it prepares for
application into the CALEA accreditation process. Many of our current policies will require
amendments to meet the strict standards held by CALEA. With well over one hundred sworn
officers, policy revisions have become a laborious endeavor involving tasks by several
people. Policy management software will enable the review and revision process to be
completed in a less timely and more efficient manner. Having software designed specifically
for policy management will enable administrative personnel instant access for document
versioning and content search. The software would also support delivery and acceptance of
policy changes via e-mail. The department would be able to maintain an electronic form of
its policy manual that is easily accessible by its personnel.
Joint Firing Range Equipment items to be purchased with these grant funds include a
dueling tree target system, a portable hostage target, a portable plate rack target system, and a
portable popper target. All of these items are the same brand system that Washington County
Sheriffs Office has in place and all of these items will work with the current target systems.
These targets are heavy duty and made from T-500 grade steel and are very bullet resistant to
eliminate ricochets.
The City of Springdale will use its portion of the Edward Byrne Memorial Local
Solicitation Grant Program funds for the purchase of marked patrol units. These items are
normally requested through alternate sources but have not been funded at a rate to keep up
with our aging fleet due to the recent economic down turn and budget restrictions.
Springdale's planned purchases will include six (6) Crown Victoria Police Interceptor cars,
along with the equipment needed to outfit them, to include Blue lights, prisoner partitions,
consoles, siren speakers, switch boxes, Mobile Data Terminal (MDT) mounts and docking
stations, weapon retention racks, along with stripping for the outside of the vehicles.
Springdale which operates a home storage program along with a fleet system for new
officers, and officers who live outside the boundaries of the program, over the past few years
we have seen an increase in our maintenance costs along with an increased age and mileage
of our current fleet. Currently at least 60% of our fleet is 5 years old or older, with the oldest
marked units being 8 years old. We have 22 cars with 2008 maintenance costs that exceed
75% of the resale value of the marked units, along with at least 8 units with an excess of
100,000 miles. This was a large contributor to us being 46% over our maintenance budget
for 2008.
These purchases will allow us to reduce the amount of downtime for our officers and our
patrol units so that we are able to serve our community at the high standards we have set.
These vehicles will be used as replacement vehicles, and not as an addition to our fleet. With
their addition we should see a savings in fuel and maintenance costs along with a reduction in
our carbon footprint in the city. Springdale's portion of this grant funding is $160,765. For
detailed costs of the above mentioned purchases please see the attached budget summary.
Washington County will be spending its' portion of the grant funds on a patrol vehicle,
Breathe Alcohol Concentration (BAC) Machine, Tasers with cameras, and an evidence
drying cabinet. The fully equipped marked patrol vehicle will for fleet expansion. The BAC
machine is an unfunded mandated upgrade by the State of Arkansas and a necessary
instrument in prosecuting driving while intoxicated arrests. As stated above, the Taser X26
with camera will be assigned to uniformed personnel, and the Tasers will help reduce injuries
to both suspects and our law enforcement officers. The evidence drying cabinet is used by
crime scene investigators to dehydrate moistened evidence for secure transportation and
minimize the possibility of contamination of evidence.
Edward Byrne Memorial
Recovery Southern Border Grant Program
FY 2009
Budget Summary
A. Personnel $
B. Fringe Benefits $
C. Travel $
D. Equipment
E. Supplies $
F. Construction $
G. Consultants/Contracts $
H. Other $
Total Direct Costs
I. Indrict Costs
455,403.14
1,403.86
$
456,807.00
TOTAL PROJECT COSTS $
456,807.00
Federal Request $
Non -Federal Amount $
456,807.00
Edward Byrne Memorial
JAG - Local Solicitation
FY 2009
Budget Detail Worksheet
Item
D. Equipment
City of Fayetteville
Accident Reconstruction Equipment
Cannondale Police Mountain Bikes
Joint Firing Range Equipment
Tint Meters
Bar Code Upgrade
Cop Logic Software
EDMS Software
VIDMICS
Forensic video enhancement software
Kid Print ID System
L-tron Scanners
Policy Management Software
K-9
Mp5 Rifles
Taser Cameras
Tasers X26
City of Springdale
Marked Patrol Vehicles
Washington County Sheriffs Office
Marked Patrol Vehicle
Breathe Alcohol Concentration (BAC) Machine
Tasers X26 w/ Cameras
Criminal Evidence Drying Cabinet
E. Supplies
City of Fayetteville
Evidence Drying Cabinet Filter
Evidence Drying Cabinet Filter -NEPA
Budget Total
Cornputaiton
Cost
1 @ $2,000 plus tax $ 2,185.00
9 @ $1,700 plus tax 16,299.25
1 @ $2,500 plus tax 2,731.25
2 @ $145 plus tax 316.83
1 @ $5,000 plus tax 5,381.25
1 @ $17,000 plus tax 18,101.25
1 @ $6,000 plus tax 6,441.25
4 @ $700 plus tax 3,049.25
1 @ $17,000 plus tax 18,101.25
1 @ $7,588 plus tax 8,124.52
30 @ $450 plus tax 14,391.25
1 @ $16,415 plus tax 17,481.15
1 @ $9,000 plus tax 9,621.25
7 @ $1,792 plus tax 13,377.89
48 @ $400 plus tax 20,433.25
48 @ $975 plus tax 49,689.25
Total Fayetteville Equipment $ 205,725.14
6 @ $26,794.16 $ 160,765.00
Total Springdale Equipment $ 160,765.00
1 @ $26,794.16 $ 26,794.16
1 @ $7,535 plus tax 8,068.35
32 @ $1,375 plus tax 48,070.00
I @ $5,565.32 plus tax 5,980.49
Total Washington County Equipment $ 88,913.00
Total Equipment
2 @ $500 plus tax
1 @ $285 plus tax
Total Fayetteville Supplies
1,092.50
311.36
1,403.86
Total
$ 455,403.14
Total Supplies $ 1,403.86
$ 456,807.00
Budget Narrative
(Attachment 2)
A. Personnel
None
B. Fringe Benefits
None
C. Travel
None
D. Equipment
City of Fayetteville
The Fayetteville Police Department will utilize $2,000 of grant funds to purchase
• accident reconstruction equipment, including but not limited to roller tape measures,
fiberglass tape measures, spray paint, chalk, laptop computer, and accident diagramming
software, to assist in diagramming both serious and fatal injury accident scenes. This
equipment will also be used to investigate, diagram, and document other crime scenes such
as homicides, rapes, robberies and other serious felonies.
The Fayetteville Police Department Bike Patrol Unit was established in 1996 with
officers responsible for patrolling our entertainment, downtown, park, trails and merchant
areas on Cannondale police equipped mountain bikes. Our current bicycle fleet is thirteen
years old and in need of replacement in order to continue this program. Nine (9) Caimondale
Police Mountain Bicycles will be purchased for $1,700 each resulting in a total cost of
$16,299.25 including tax.
Joint Firing Range Equipment items to be purchased with these grant funds include a
dueling tree target system, a portable hostage target, a portable plate rack target system, and a
portable popper target. All of these items are the same brand system that Washington County
Sheriffs Office has in place and all of these items will work with the current target systems.
These targets are heavy duty and made from T-500 grade steel and are very bullet resistant to
eliminate ricochets. The purchase of these targets will have a total cost of $2,731.25.
Window tint meters will be utilized by Fayetteville police officers who are responsible
for traffic enforcement. These devices will assist officers in accurately determining the
lawful levels alight transmission for motor vehicles with tinted windows as prescribed by
Arkansas ode Annotated 27-37-306. Two (2) Window Tint Meters will be purchased for a
total tax included cost of $316.83.
The bar code upgrade is a system upgrade to our current evidence bar code scanning
system. Our current scanners are no longer in production and support for repairs is limited.
The cost for this upgrade is $5,381.25.
CopLogic software is a desk officer online reporting system the offers citizens a
convenient way to report minor incidents, crime tips, submit forms, etc. through an online
service available 24 hours a day, 7 days a week and increases officer efficiency. This
software and licenses will have a total purchase price of $18,101.25.
The Police Department has begun to make use of the City's Electronic Data Management
System (EDMS) for digitally storing and indexing items previously handled in paper format
only by sharing a software license with our Accounting Office. These EDMS items include
arrests, warrants, tickets, officer daily reports, and payroll. These grant funds will be used to
purchase a EDMS software users license dedicated to the Police Department for a total
purchase price of $6,441.25.
The VIDMIC is a fully operational shoulder microphone, still photo camera, and digital
audio/video recorder wrapped into one device. The VIDMIC will be utilized by Fayetteville
police officers for documentation and accountability. Grant funds will be used to purchase
four (4) VIDMICs at a total purchase price of $3,049.25.
The forensic video enhancement system will allow investigators to enhance images of
surveillance photographs and video. The system will have the ability to change a VHS or
35mm image format to digital and then enhance the images. The purchase of this system will
cost a total of $18,101.25.
The Kid's ID Print System has been in use by the Fayetteville Police Department for over
seven years, and can not be updated nor maintained. This is a highly used system that
provides identification of over 600 children per year. $8,124.52 of grant funds will be used
to purchase a. new system so that this program can continue.
L-tron scanners are hand-held 2-D bar code scanners used to retrieve data for populating
electronic data fields within our e -Ticketing System and accident reporting forms. Funds
will be used to purchase one scanner for each of our 30 patrol vehicles at a total cost of
$14,391.25
With well over one hundred sworn officers, policy revisions have become a laborious
endeavor involving tasks by several people. Policy management software will enable the
review and revision process to be completed in a less timely and more efficient manner. The
total cost for this system will be $17,481.15.
The Fayetteville Police Department K -9s are utilized to assist police officers to track
suspects, search for articles or evidence of a crime, conduct building searches, assist in the
arrest or apprehension of felons, search for lost persons, and detect the presence of narcotics.
One of our dogs is scheduled to retire in 2009 due to age and health issues, and this K-9 will
need to be replaced in order to continue this program. The $9,621.25 cost of the K-9
includes training of the dog and its' handler.
Our tactical team weapons are over 10 years old and are in need of replacement. These
grant funds will be used to purchase seven (7) MP5 or AR15 Rifles at a total cost of
$13,377.89
The Taser Cam will be used by Fayetteville police officers as a means of documentation
and accountability each time the Taser X26 weapon is utilized. Forty-eight (48) Taser Cams
will be purchased at a total cost of $20,433.25.
The Taser X26 is designed to incapacitate suspects by transmitting electrical pulses into
the body affecting the sensory and motor functions of the peripheral nervous system. This
weapon will be assigned to uniformed personnel, and the Taser X26 will help reduce injuries
to both suspects and our law enforcement officers. Total costs to purchase forty-eight (48)
Taser X26's will be $49,689.25.
City of Springdale
All of Springdale's $160,765 in grant funding will be used to purchase six (6) new fully
equipped marked patrol vehicles. These vehicles are replacements, and not an addition to our
fleet. With these replacement vehicles, Springdale should see a savings in fuel and
maintenance costs along with a reduction in our carbon footprint in the city.
Washington County
Washington County will be spending its' $88,913 on a patrol vehicle, Breathe Alcohol
Concentration (BAC) Machine, Tasers with cameras, and an evidence drying cabinet. The
fully equipped marked patrol vehicle will cost $26,794.16. The BAC machine is an
unfunded mandated upgrade by the State of Arkansas and will cost Washington County a
total of $8,068.35. As stated above, the Taser X26 with camera will be assigned to
uniformed personnel, and the Tasers will help reduce injuries to both suspects and our law
enforcement officers. Total costs to purchase thirty-two (32) Taser X26's with cameras will
be $48,070.00. The evidence drying cabinet is used by crime scene investigators to
dehydrate moistened evidence for secure transportation and minimize the possibility of
contamination of evidence. This evidence drying cabinet has a total purchase price of
$5,980.49.
E. Supplies
City of Fayetteville
The DrySafe Forensic Evidence Drying Cabinet requires two filters, #ACF300S and
#ACFHEPA. These filters clean the incoming "drying" air and clean the exhaust, protecting
employees from toxic chemicals and fumes. Filter #ACF300S typically last six to nine
month and costs $500 per filter resulting in the need to purchase two filters at a total tax
included cost of $1,092.50. Filter #ACFHEPA typically last eighteen months and costs
$367.33 tax included.
F. Construction
None
G. Consultants/Contracts
None
H. Other
None
I. Indirect Costs
None
Assurances
STANDARD ASSURANCES
Page 1 of 1
OMB APPROVAL
NUMBER 1121-0140
EXPIRES 06/30/2009
The Applicant hereby assures and certifies compliance with all applicable Federal statutes, regulations, policies,
guidelines, and requirements, including OMB Circulars A-21, A-87, A-102, A-110, A-122, A-133; Ex. Order 12372
(intergovernmental review of federal programs); and 28 C.F.R. pts. 66 or 70 (administrative requirements for
grants and cooperative agreements). The applicant also specifically assures and certifies that:
1. It has the legal authority to apply for federal assistance and the institutional, managerial, and
financial capability (including funds sufficient to pay any required non-federal share of project cost)
to ensure proper planning, management, and completion of the project described in this application.
2. It will establish safeguards to prohibit employees from using their positions for a purpose that
constitutes or presents the appearance of personal or organizational conflict of interest, or personal
gain.
3. It will give the awarding agency or the General Accounting Office, through any authorized
representative, access to and the right to examine all paper or electronic records related to the
financial assistance.
'4. It will comply with all lawful requirements imposed by the awarding agency, specifically including
any applicable regulations, such as 28 C.F.R. pts. 18, 22, 23, 30, 35, 38, 42, 61, and 63, and the
award term in 2 C.F.R. § 175.15(b).
5. It will assist the awarding agency (if necessary) in assuring compliance with section 106 of the
National Historic Preservation Act of 1966 (16 U.S.C. § 470), Ex. Order 11593 (identification and
protection of historic properties), the Archeological and Historical Preservation Act of 1974 (16
U.S.C. § 469 a-1 et seq.), and the National Environmental Policy Act of 1969 (42 U.S.C. § 4321).
6. It will comply (and will require any subgrantees or contractors to comply) with any applicable
statutorily -imposed nondiscrimination requirements, which may include the Omnibus Crime Control
— and Safe Streets Act of 1968 (42 U.S.C. § 3789d); the Victims of Crime Act (42 U.S.C. § 10604(e));
The Juvenile Justice and Delinquency Prevention Act of 2002 (42 U.S.C. § 5672(b)); the Civil Rights
Act of 1964 (42 U.S.C. § 2000d); the Rehabilitation Act of 1973 (29 U.S.C. § 7 94); the Americans
with Disabilities Act of 1990 (42 U.S.C. § 12131-34); the Education Amendments of 1972 (20 U.S.C.
§§1681, 1683, 1685-86); and the Age Discrimination Act of 1975 (42 U.S.C. §§ 6101-07); see Ex.
Order 13279 (equal protection of the laws for faith -based and community organizations).
7. If a governmental entity:
a. it will comply with the requirements of the Uniform Relocation Assistance and Real Property
Acquisitions Act of 1970 (42 U.S.C. § 4601 et seq.), which govern the treatment of persons
displaced as a result of federal and federally -assisted programs; and
b. it will comply with requirements of 5 U.S.C. §§ 1501-08 and §§ 7324-28, which limit certain
political activities of State or local government employees whose principal employment is in
connection with an activity financed in whole or in part by federal assistance.
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Certifications
Page 1 of 3
hl>U.S. DEPARTMENT OF JUSTICE
OFFICE OF JUSTICE PROGRAMS
OFFICE OF THE CHIEF FINANCIAL OFFICER
CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY
MATTERS; AND DRUG -FREE WORKPLACE REQUIREMENTS
Applicants should refer to the regulations cited below to determine the certification to which they are required to
attest. Applicants should also review the instructions for certification included in the regulations before completing
this form. Acceptance of this form provides for compliance with certification requirements under 28 CFR Part 69,
"New Restrictions on Lobbying," 2 CFR Part 2867, "DOJ Implementation of OMB Guidance of Nonprocurement
Debarment and Suspension," and 28 CFR Part 83, "Government -wide Debarment and Suspension," and
Government -wide Requirements for Drug -Free Workplace (Grants)." The certifications shall be treated as a
material representation of fact upon which reliance will be placed when the Department of Justice determines to
award the covered transaction, grant, or cooperative agreement.
1. LOBBYING As required by Section 1352, Title 31 of the U.S. Code, and implemented at 28 CFR Part 69, for
persons entering into a grant or cooperative agreement over $100,000, as defined at 28 CFR Part 69, the
applicant certifies that:
(a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any
person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an
officer or employee of Congress, or an employee of a Member of Congress in connection with the making o₹ any
Federal grant, the entering into of any cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any Federal grant or cooperative agreement;
(b) I₹ any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing
or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection with this Federal grant or cooperative
agreement, the undersigned shall complete and submit Standard Form - LLL, "Disclosure of Lobbying Activities,"
in accordance with its instructions;
(c) The undersigned shall require that the language of this certification be included in the award documents for all
subawards at all tiers (including subgrants, contracts under grants and cooperative agreements, and
subcontracts) and that all sub -recipients shall certify and disclose accordingly.
2. DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS (DIRECT RECIPIENT)
As required by Executive Order 12549, Debarment and Suspension, and implemented at 2 CFR Part 2867, for
prospective participants in primary covered transactions, as defined at 2 CFR Section 2867.20(a):
A. The applicant certifies that it and its principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of
Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any Federal
department or agency;
(b) Have not within a three-year period preceding this application been convicted of or had a civil judgment
rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to
obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation
of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or
destruction of records, making false statements, or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal,
State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and
(d) Have not within a three-year period preceding this application had one or more public transactions (Federal,
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Certifications
Page 2 of 3
State, or local) terminated for cause or default.
B. Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an
explanation to this application.
3. DRUG -FREE WORKPLACE (GRANTEES OTHER THAN INDIVIDUALS)
As required by the Drug -Free Workplace Act of 1988, and implemented at 28 CFR Part 83, Subpart F, for
grantees, as defined at 28 CFR Sections 83.620 and 83.650:
A. The applicant certifies that it will or will continue to provide a drug -free workplace by:
(a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing,
possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions
that will be taken against employees for violation of such prohibition;
(b) Establishing an on -going drug -free awareness program to inform employees about
(1) The dangers o₹ drug abuse in the workplace;
(2) The grantee's policy of maintaining a drug -free workplace;
(3) Any available drug counseling, rehabilitation, and employee assistance programs; and
(4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace;
(c) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of
the statement required by paragraph (a);
(d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under
the grant, the employee will
(1) Abide by the terms of the statement; and
(2) Notify the employer in writing of his. or her conviction for a violation of a criminal drug statute occurring in the
workplace no later than five calendar days after such conviction;
(e) Notifying the agency, in writing, within 10 calendar days after receiving notice under subparagraph (d)(2) from
an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must
provide notice, including position title, to: Department of Justice, Office of Justice Programs, ATTN: Control Desk,
810 7th Street, N.W., Washington, D.C. 20531. Notice shall include the identification number(s) of each affected
grant;
(f) Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph (d)(2), with
respect to any employee who is so convicted
(1) Taking appropriate personnel action against such an employee, up to and including termination, consistent
with the requirements of the Rehabilitation Act of 1973, as amended; or.
(2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program
approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency;
(g) Making a good faith effort to continue to maintain a drug -free workplace through implementation of paragraphs
(a), (b), (c), (d), (e), and (f).
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Certifications
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As the duly authorized representative of the applicant, I hereby certify that the applicant will comply with the
above certifications.
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U.S. DEPARTMENT OF JUSTICE
OFFICE OF JUSTICE PROGRAMS
Recovery Act — Justice Assistance Grant (JAG) Program
Certification as to Recovery Act Reporting Requirements
On behalf of the applicant entity named below, I certify the following to the Office of Justice
Programs, U.S. Department of Justice:
I have personally read and reviewed the section entitled " Accountability and
Transparency under the Recovery Act" in the program announcement for the Recovery
Act grant program identified above. I have also read an d reviewed section 1512(c) of the
American Recovery and Reinvestment Act of 2009 (Public Law 111-5), concerning
reporting requirements for grants. I agree that the applicant will comply with the reporting
requirements set forth therein with respect to any grant the applicant may receive under
the Recovery Act grant program identified above.
I acknowledge that a false statement in this certification may be subject to criminal
prosecution, including under 18 U.S.C. § 1001. I also acknowledge that Office of Justice
Program grants, including certifications provided in connection with such grants, are
subject to review by the Office of Justice Programs, and/or by the Department of
Justice's Office of the Inspector General.
I have authority to make this certification on behalf of the applicant entity (that is, the entity
applying dr ctly to the Office of Justice P rograms).
at re of Certify' ffi cial
Lioneld Jordan, Mayor
Printed Name of Certifying Official
May. or
Title of Certifying Official
city & Fa3 zet eyi 1 1 e . Arkansas
Full Name of Applicant Entity
--- May E 0 2f109
Date
OMB No. 1121-0323 14
Approval Expires 9/30/2009
U.S. DEPARTMENT OF JUSTICE
OFFICE OF JUSTICE PROGRAMS
Recovery Act — Justice Assistance Grant (JAG) Program
General Certification as to Requirements for Receipt of Funds
for Infrastructure Investments
On behalf of the applicant State or unit of local government (including tribal government) named
below, I certify the following to the Office of Justice Progra ms ("OJP"), U.S. Department of.
Justice:
I have personally read and reviewed the section entitled "Eligibility" in the program
announcement for the Recovery Act grant program named above. I also have persona Ily
read and reviewed section 1511 of the American Recovery and Rei nvestment Act of
2009 (the "Recovery Act'), which requires a specific certification prior to receipt of
Recovery Act funds for infrastructure investments.
Initial the statement that applies:
X The applicant identified below d oes not intend to use any portion of any
funds received under this Recovery Act grant program for any
infrastructure investment. Should this intention change, the applicant will
promptly notify OJP, and (except to the extent, if any, that OJP has given
prior written approval to expend funds to conduct the review and vetting
required by law) will not draw down, obligate, or expend any funds
received under this Recovery Act program for any infrastructure
investment project until section 1511 of the Recovery Act has been
satisfied, and an adequate project -specific certification has been
executed, posted, and submitted to OJP.
The applicant identified below d oes intend to use some or all of any
funds received under this Recovery Act grant program for one or more
infrastructure investment projects. Except to the extent, if any, that OJP
has given prior written approval to expend fu nds to conduct the review
and vetting required by law, I agree that th e applicant entity will execute,
post, and submit to OJP, prior to obligating, expending, or drawing down
funds for such project, a project -specific certification that satisfies all of
the requirements of section 1511 (including execution by the Governor,
mayor, or other chief executive, as appropriate) for each such
infrastructure investment project.
OMB No. 1121-0323 15
Approval Expires 9/3012009
Page 2 of 2
U.S. DEPARTMENT OF JUSTICE
OFFICE OF JUSTICE PROGRAMS
General Certification as to Requirements for Receipt of Funds
for Infrastructure Investments
I acknowledge that a false statement in this certification may be subject to criminal
prosecution, including under 18 U.S.C. § 1001. I also acknowledge that Office of Justice
Program grants, including certifications provided in connection with such grants, are
subject to review by the Office of Justice Programs and/or by the Department of
Justice's Office of the Inspector General.
I have authority to make this certification on behalf of the applicant (that is, the governmental
entity applyg directly to the Office of Justice Programs).
Signature of Certify' Offi cia
Lioneld Jordan
Printed Name of Certifying Official
Mayor
Title of Certifying Official
City of Fayetteville, Arkansas
Full Name of Applicant Government Entity
May 6. 2009
Date
OMB No. 1121-0323
Approval Expires 813012008
FAYETTEVILLE
THE CITY OF FAYETTEVILLE, ARKANSAS
To: Lioneld Jordan, Mayor
From: Greg Tabor, Acting Chief of Police,
Date: April 17, 2009
POLICE DEPARTMENT
Re: Disparate Certification between the cities of Fayetteville, Springdale and
Washington County Arkansas
Background
The U.S. Department of Justice, Office of Justice Programs' Bureau of Justice Assistance has
announced the 2009 Justice Assistance Grant for local agencies. This announcement is based in
part on population and violent crime rates and is given to Fayetteville, Springdale and
Washington County to share. Washington County was certified desperate because the Cities of
Fayetteville and Springdale received a larger portion of the funding but Washington County
houses prisoners for both entities.
Discussion
The Fayetteville Police Department has been selected, for the fifth year in a row, as the lead
agency to apply for the $456,807.00 Justice Assistance Grant which is on the May 5th City
Council agenda. The certification notes that the funds will benefit the public and that the parties
agree on the division of funding.
Recommendation
Staff recommends the Mayor sign the Reconciliation of disparate Certification. If you should
have any comments or question regarding this agreement, please contact me at extension 581.
Budget Impact
None
72701
Phone: (479) 587-3555 Fax: (479) 587-3522