HomeMy WebLinkAbout100-09 RESOLUTIONRESOLUTION NO. 100-09
A RESOLUTION APPROVING RENEWAL OF A CONTRACT WITH
INSITUFORM TECHNOLOGIES, INC. IN THE AMOUNT OF $330,000.00
FOR 2009 SANITARY SEWER MAIN LINE AND SERVICE LATERAL
LINING SERVICES.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves
renewal of a contract with Insituform Technologies, Inc. in the amount of $330,000.00 for 2009
sanitary sewer main line and service lateral lining services. �`�,09,99��p,,,,�
.„. R r/f4P q°,•,.
�$i o G\`[ Y p c° SG��(�1•P
V o 0.1)1
: FAYETTEVILLE
� U �
spm ®az.
% 2®i'QKANR; °'\
'ah,i ®a0
EJeaciillih$►°°
PASSED and APPROVED this 5th day of May, 2009.
APPROVED:
B
ATTEST:
13y: �� JP`-
SONDRA E. SMITH, City Clerk/Treasurer
Shannon Jones
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
5/5/2009
City Council Meeting Date
Agenda Items Only
Water and Sewer
Division
Action Required:
Utilities
Department
Fayetteville City Administration recommends renewal of the construction contract with Insituform Technologies, Inc.,
and approving an authorization totaling $330,000.00, for sanitary sewer lining services.
330,000.00
Cost of this request
5400.5700.5815.00
Account Number
02017.0009
Project Number
Budgeted Item
XX
3,595,043.00
Category / Project Budget
Sanitary Sewer Rehabilitation
Program Category / Project Name
310,174.09 Water and Wastewater
Funds Used to Date Program / Project Category Name
3,284,868.91 Water/Sewer
Remaining Balance Fund Name
Budget Adjustment Attached
Depart Direct r
City Attorney
faLA Qt_
Finance and Internal Services Director
1.6 A p&64 Previous Ordinance or Resolution #
Date
Date
-t?-2oaq
Date
Lf 1 C 04
D -e
Date
Original Contract Date:
Original Contract Number:
104-08
5/20/2008
2040
Received in City
Clerk's Office
Received in
Mayor's Office
Comments:
Revised January 15, 2009
er
ye.vi„e
CITY COUNCIL AGENDA MEMO
City Council Meeting of May 5, 2009
To: Mayor and City Council
Thru: David Jurgens, Public Utilities Director
Don Marr, Chief of Staff
From: Shannon Jones, Engineering 5T 6
Date: April 10, 2009
Subject: Resolution approving a contract extension with Insituform Technologies, Inc. for
cured -in-place sanitary sewer linings.
RECOMMENDATION
Fayetteville City Administration recommends renewal of the construction contract with Insituform
Technologies, Inc., and approving an authorization totaling $330,000.00, for sanitary sewer lining
services. This contract will provide services for 2009 and is included in the Sanitary Sewer
Rehabilitation project within the Fiscal Year 2009 Budget.
BACKGROUND
On April 16, 2008 the City of Fayetteville accepted sealed competitive bids for sanitary sewer main
line and service lateral lining services with Insituform Technologies submitting the successful bid
proposal (see attached materials). This contract may be renewed for additional periods up to four (4)
additional contract periods beyond the original bid. This is the first of the four renewals. The bid
schedule includes specific unit prices for various items of work; with the sanitary sewer
rehabilitation program then using the pricing to complete the annual rehabilitation program. The
exact needs of each rehabilitation activity cannot be explicitly defined until the final design is
completed, hence the unit price bid schedule to correlate costs to project scopes.
DISCUSSION
The direct contracting with Insituform Technologies allows the City of Fayetteville to execute its
sanitary sewer rehabilitation program effectively and efficiently. It is effective as the administrative
delays and costs are minimized due to the annual contract and pre -established pricing. Pipes being
lined under this contract are either identified by City forces through normal maintenance operations
or by consultants executing Sanitary Sewer Evaluation Studies. Either way, engineering and
administrative costs are held to a bare minimum as formal plans and specifications are not required.
This work is an integral part of the City's ongoing program to maintain its sewer system in the most
long-term yet cost effective fashion, with cured -in-place linings being by far the lowest cost strategy
for applications where it is appropriate.
Although the contract allows for a limited price increase each year, Insituform has agreed to execute
the work at the original price bid in 2008.
BUDGET IMPACT
Funds are available in the 2009 Sanitary Sewer Rehabilitation Project budget.
Insitufonn Contract Renewa12009 CC Meino.doc
RESOLUTION NO.
A RESOLUTION APPROVING RENEWAL OF A CONTRACT
WITH INSITUFORM TECHNOLOGIES, INC. IN THE AMOUNT
OF $330,000.00 FOR 2009 SANITARY SEWER MAIN LINE AND
SERVICE LATERAL LINING SERVICES.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby approves renewal of a contract with Insituform Technologies, Inc. in the
amount of $330,000.00 for 2009 sanitary sewer main line and service lateral lining
services.
PASSED and APPROVED this 5th day of May, 2009.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
2008 CIPP Bid Tabulation
April 16, 2008 at 2:00 p.nl.
Insituform Technologies
Suncoast Infrastructure
Item
Item Description
Approx.
Unit
Unit Price In
Total
Unit Price In
Total
No.
Qty.
Figures
Figures
1
6" x 4.5mm trenchless rehabilitation by CIPP
of existing sewer pipe mainline, complete in
place
3500
LF
$ 36.50
$ 127,750.00
$ 30.60
$ I07,100.00
2
8" x 6.0mm trenchless rehabilitation by CIPP
of existing sewer pipe mainline, complete in
place
1500
LF
$ 32.00
$ 48,000.00
$ 30.30
$ 45,450.00
3
10" x 6.0mm trenchless rehabilitation by CIPP
of existing sewer pipe mainline, complete in
place
500
LF
3 34.00
$ 17,000.00
$ 31.00
$ 15,500.00
4
12" x 6.0mm trenchless rehabilitation by CIPP
of existing sewer pipe mainline, complete in
place
500
LF
$ 42.00
$ 21,000.00
$ 32.80
$ 16,400.00
5
15" x 7.Smm trenchless rehabilitation by CIPP
of existing sewer pipe mainline, complete in
place
100
LF
$ 57.00
$ 5,700.00
$ 50.00
$ 5,000.00
6
18" x 9mm trenchless rehabilitation by CIPP
of existing sewer pipe mainline, complete in
place
100
LF
$ 73.00
$ 7,300.00
$ 60.50
$ 6,050.00
7
Internal reinstatement of Service Laterals
60
EA
$ 0.01
$ 0.60
$ 150.00
$ 9,000.00
8
Trenchless rehabilitation by CIPP of existing
4" Service Lateral
30
EA
$ 2,000.00
$ 60,000.00
$ 2,900.00
3 87,000.00
9
Standard Mobilization (within 15 working
days)
2
EA
$ 2,000.00
$ 4,000.00
$ 2,500.00
$ 5,000.00
10
Emergency Mobilization (within 3 working
days)
1
EA
3 3,000.00
$ 3,000.00
$ 9,060.00
$ 9,060.00
11
CIPP Point Repair, 6" - 12" Diameter, 10 LF
5
EA
3 1,000.00
3 5,000.00
$ 3,320.00
$ 16,600.00
Total Bid
3 298,750.60
$ 322,160.00
4.0 BIDDER'S PROPOSAL
4.1 ITEMIZED DESCRIPTION OF BID PRICING
TO: City of Fayetteville
Fayetteville, Arkansas
GENTLEMEN:
The undersigned bidder, having examined the specifications and contract documents, and
being fully advised as to the extent and character of the work, propose to furnish all
equipment and to perform all labor and work necessary for the completion of the work
described by and in accordance with the specifications and contracts for the following
prices to wit.
Item Approx. Unit Price
No. Item Description Qty. Unit In Figures
6" x 4.5mm trenchless rehabilitation
by CIPP of existing sewer pipe
1 mainline, complete in place
Total
1 iRl27 f
5rX4?-itAiro KKoheffeer14 3500 LF $ X.5O $ 12 -*So. 4cz,
8" x 6.0mm trenchless rehabilitation
by CIPP of existing sewer pipe
2 mainline, complete in place -
Tt 1it7Y Two dollars,; 1500 LF $ 3Z• CSO $ I -to cob . ®p
Zeib. Ci>
10" x 6.Omm trenchless rehabilitation
by CIPP of existing sewer pipe
3 mainline, complete in place
Tl%tili Y Faun. dollars t 500 LF
Zero ceUT5'
12" x 6.0mm trenchless rehabilitation
by CIPP of existing sewer pipe
4 mainline, complete in place
ot? y -roo
dollars t 500 LF
Alto CLQ?
$ 3tt•00 $
111 c400. oa
$ gz,po, $ Zlc 000 • oo
Iters Approx. Unit Price
No_ Item Description Qty. Unit In Figures
15" x 7.5mm trenchless rehabilitation
by CIPP of existing sewer pipe
5 mainline, complete in place
Total
Fi FP/ 5CVC M • dollars 8 100 LF $ 3-7.: OC.' $ 5 4-1*/:. oz
Zeit. t' JT,
18" x 9mm trenchless rehabilitation
by CIPP of existing sewer pipe
mainline, complete in place
SEvEuTY VRECe dollars 100 LF $ SVC) . $ 7 300 . dL3
ZETA C6N73
Internal reinstatement of Service
7 Laterals
6)16 can'
.debars 60 EA $ .p( $ r Go
Trenchless rehabilitation by CIPP of
8 existing 4" Service Lateral.
Tina Thou$ tvup
dollars t 30 EA $ 2cO4C:).00 $ � ct:Q • 00
Z , Ceur ,
Standard Mobilization (within 15
9 working days)
Two TlIoubiozo
dollars 4 2 EA $ 3500. CO. $ q Cabo . Od
Ze'o CEDTS
Emergency Mobilization (within 3
10 working days)
litizi~ E -744,11 SUM dollars 4 1 EA $ 30.00 $ coo, O 0
Zan C Jt3
CIPP Point Repair, 6" - 12"
11 Diameter, 10 LF
d JE rtbuya.uD
dollars t 5 EA $ IOCO 00 $ 5 ado . o cr>
4126 r j
TOTAL BID AMOUNT $ E 1 ¥5o. epo
Two RIMPg.eo Mtm-Y E/b4 rifoti5a.ut aveld Huurae-P FIFTY Txx.tA P6 . v SIXTY CC -»r>
(In Writing)
The undersigned understands that this bid is for a term maintenance contract for the rehabilitation of sanitary
sewer mainlines throughout Fayetteville, Arkansas and that the City here may choose to purchase more,
Tess, or none of the rehabilitation, depending upon its needs. The Cify.is under no obligation to purchase
a minimum amount of any item awarded. This contract is generally for miscellaneous and unidentified
rehabilitation of sanitary sewer mains and service connections using the cured -in-place pipe method.
The bidder understands that the City reserves the right to reject any or all bids, and to waive informalities in
the bidding.
The undersigned further agrees that the proposal guaranty may be retained by the City of Fayetteville,
Arkansas, provided the undersigned is one of the lowest and most advantageous bidders, and that said
proposal guaranty shall remain with the City until the contract has been signed, and the bond required for
the faithful performance of the contract has been made by one of the lowest responsible bidders; otherwise,
proposal guaranty may be obtained from the City after forty-eight hours from the time of opening of the
bids.
The undersigned hereby declares that he has had sufficient time to make all test and investigations to arrive
at an intelligent estimate of the cost of doing the work, and has carefully examined the specifications and
documents relating to the work covered by his bid or bids, that he agrees to do the work, and that no
representation made by the City are in any sense a warranty, but are mere estimates for guidance of the
CONTRACTOR.
Upon receipt of notice of the acceptance of the bid, we will execute the formal contract attached in
quintuplicate, within ten days, and will deliver a Surety Bond for the faithful performance of the contract, and
such other bonds as may have been required in the specifications. The bid security attached in the sum of
5%of the greatest amount of the total bid is ($5%) is to become the property of the City if a cashier's check,
and if a bond, the principal amount shall be paid to the City of Fayetteville, in the event the contract and
bond are not executed within the time set forth, and to be considered as liquidated damages because the
delay and additional work caused thereby are incapable of accurate ascertainment.
RESPECTFULLY SUBMITTED.: Insitufarm Technologies, Inc.
Bidder /-�� . Seal if bidder is a co u oration
SIGNATURE AND ME
H. Douglas Thomas
V.P.-Global Procurement/Ops.Suppo
Business Address
Telephone Number
FAX Number
SIGNATURE AND DUE
17988 Edison Avenue.
Chesterfield, MO 63005
636-530-8000
636-530-0751
Arkansas Contractors License Number
0072030409
NOTE: DO NOT DETACH BID FROM OTHER PAPERS BOUND IN THIS DOCUMENT. Fill Bid Form in with ink and
submit complete with all other papers bound in this document
Ws.
r G Ca y Of Fayette}u� 1e Purchase Order (PO} Request
��
� Y . --x 4: Purcfiase Qrdar)
W. purchases under $2500 shall be used on a P Card unless medreal or 1099 se viee related (Call -Wit
-- ��' - fir,) f'-'-lie.�i ti -� c ?..Y e
�_. � __.... .._ EIII PQ, Rersh'allbe $catrn�dtpthe Aurchaslny°e mall �Purcha'siig@cr fayetievrlle:ar us
: s A
Requisition No.:
Date:
410!2009
�'.0 Number:
Expected Delivery Date:
f _`:y�
�; . , . , ., ..
Vendor #:
1454
Vendor Name:
Insituform Technologies
Mail
Yes:_ No: XX
Address:
PO Box 842358
Fob Point:
Fayetteville, AR
Taxab
Yes:__ No: XX
Quotes Attached
Yes: No:
City:
Dallas
State:
TX
Zip Code:
75284-2359
Ship to code:
Divisio Approval:
P---.
Requester:
Shannon Jones/Cheryl Partain
Requester's Employee #:
2689
Extension.
(r
Item
Description
Quantity
Unit of Issue
Unit Cost
Extended Cost
Account Numbers
Project/S
roject #
Inventory #
Fixed Asset #
1
2
3
4
5
6
7
8
9
10
2009 Cured In Place Lining
per Term Contract
1
330,000.00
$330,000.00
5400-5700-5815.00
017-0009
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Shipping/Handling
Lot
$0.00
_
t pecial Instructions:
Contract # 2040. Resolution # 104-08
Subtotal:
Tax:
Total:
$330,000.00
'
$0.00
$330,000.00
Approvals:
Mayor:
Finance
Dispatch
Department
Budget Manager:
Utilities Manager:
l
Director: if
P
Purchasing
IT Manager:
Other:
Manager:
& Internal Services Director:
Manager:
1(-
1
`
)4R:°
Revised 1/2/2008
Page 1 of 1
Clarice Pearman - Insituform Technologies
From: Clarice Pearman
To: Jones, Shannon
Date: 5.6.09 10:53 AM
Subject: Insituform Technologies
Shannon:
Do you have an addendum to the contract with Insituform for the renewal to attached to the resolution? Have a
good day.
Clarice
file://C:\Documents and Settings\cpearman\Local Settings\Temp\XPgrpwise14A016C3OFA... 5/6/2009
Page 1 of 1
Clarice Pearman - Re: Insituform Technologies
From: Shannon Jones
To: Clarice Pearman
Date: 5.6.09 12:05 PM
Subject: Re: Insituform Technologies
No addendum. The original contract has a renewal clause. The resolution just acknowledges the
extension of the original contract.
Shannon
»> Clarice Pearman 5/6/2009 10:53 AM »>
Shannon:
Do you have an addendum to the contract with Insituform for the renewal to attached to the resolution?
Have a good day.
Clarice
file://C:\Documents and Settings\cpearman\Local Settings\Temp\XPgrpwise14A017CEDFA... 5/6/2009