Loading...
HomeMy WebLinkAbout97-08 RESOLUTION• • RESOLUTION NO. 97-08 A RESOLUTION APPROVING CHANGE ORDER #1 TO THE CONTRACT WITH KINCO CONTRACTORS, LLC IN THE AMOUNT OF $37,000.00 FOR THE INSTALLATION OF ONE (1) TRAIL BRIDGE FOR MUD CREEK TRAIL; AND APPROVING A 15% PROJECT CONTINGENCY IN THE AMOUNT OF $5,550.00. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS - Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves Change Order #1 to the contract with Kinco Contractors, LLC in the amount of $37,000.00 for the installation of one (1) trail bridge for Mud Creek Trail. A copy of the Change Order, marked Exhibit "A" is attached hereto, and made a part hereof. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a 15% project contingency in the amount of $5,550.00. %%% `�G�'•SY Oe '.p crk •.;3. :FAYETTEVILLE: _ PASSED and APPROVED this 6th day of May, 2008. APPROVED: By: ATTEST: By: s••RI �9J�: {ANS ••ivtak DAN C I ODY Mayor 4 SONDRA E. SMITH, City Clerk/Treasurer Kinco Constructors, LLC Kinco Constructors, LLC 3803 Kelley Avenue Springdale, AR 72762 Phone (479) 751-8606 Fax (479) 751-5659 "Building Excellence" Estimated Proposal Date: May 28, 2008 To: City of Fayetteville Attn: Matt Mihalevich Project: Mud Creek Bridge 12600 Lawson Road Little Rock, AR 72210 Phone (501) 225-7606 Kinco Constructors, LLC is pleased to submit this estimated proposal for the above referenced project. INCLUSIONS are based on our site visit and as clarified below. Kinco Constructors shall furnish all labor, materials and equipment unless otherwise noted, for the following specific scope of work: 1. All labor and materials needed for abutment wall construction 2. Erection and setting of bridge 3. Materials and labor for concrete bridge deck - 4. Silt fencing and compliance with SWPP 5. Excavating and haul off needed for abutments 6. Backfilling and bringing site to sub grade 3803 Kelley Avenue • Springdale, Arkansas 72762 Phone 479-751-8606 k Kinco Constructors, LLC EXCLUSIONS from the scope of work in this proposal are as follows: 1. Rip -Rap 2. Concrete approaches to bridge 3. All demolition required for existing bridge and trail 4. Design SCHEDULE for the above scope of work, is based on regular working hours and shall not exceed 21 working days from the receipt of long lead items. This schedule excludes delays due to access to work areas and weather conditions. ESTIMATED PRICE OF THIS PROPOSAL $ 37,257.00 Respectfully Submitted: Andrew Henry Project Manager Kinco Constructors, LLC 3803 Kelley Avenue • Springdale, Arkansas 72762 Phone 479-751-8606 c Matt Mihalevich Submitted By City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements 5/6/2008 City Council Meeting Date Agenda Items Only Engineering Division Action Required: Operations Department Staff requests a resolution approving change order #1 to Resolution 28-08 for Bid # 08-16 with Kinco Contractors, LLC. in the amount of $37,000.00 for the complete installation of the Mud Creek Trail Bridge; and approving a 15% project contingency in the amount of $5,550.00. 42,550.00 Cost of this request 4470-9470-5814.05 Account Number 02016/0801 Project Number 1,316,174.00 Category / Project Budget Trail Development Program Category / Project Name 808,433.97 Transportation Improvements Funds Used to Date Program / Project Category Name 507,740.03 Sales Tax Capital Improvements Remaining Balance Fund Name Budgeted Item Budget Adjustment Attached X Department Director Date �t �0- City Attorney P Date Finance and Internal Service Director 9-21-og Date Mayor Date Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: Received in Mayor's Office 727 Comments: Revised April 16, 2007 City Council Meeting of May 06, 2008 Agenda Item Number CITY COUNCIL AGENDA MEMO To: Mayor and City Council Thru: Gary Dumas, Director of Operations Ron Petrie, City Engineer re From: Matt Mihalevich, Trails Coordinator Date: April 18th, 2008 Subject: Mud Creek Trail Bridge — Kinco Consturctors, LLC Change Order #1 RECOMMENDATION Staff requests a resolution approving change order #1 to Resolution 28-08 for Bid # 08-16 with Kinco Contractors, LLC. in the amount of $37,000.00 for the complete installation of the Mud Creek Trail Bridge; and approving a 15% project contingency in the amount of $5,550.00. BACKGROUND Mud Creek Trail from Front Street east to Kitty Creek, includes a dilapidated, narrow bridge that is in need of replacement. The current trail bridge over the Mud Creek tributary is only 4' wide and has a large arch in the middle that does not comply with the Americans with Disabilities Act (ADA). The City applied for $100,000 in grant funds for the replacement of the bridge and was awarded $33,600 in March of 2008. The Mud Creek Trail project will bring the entire Mud Creek Trail into compliance with the Americans with Disabilities Act. The proposed bridge will be 80 feet in length and 12 feet wide. In February of 2008 the City competitively bid the installation and abutment construction of 6 trail bridges for Scull Creek Trail as Bid 08-16. The low bidder for Bid 08-16 was Kinco Constructors, LLC The new Mud Creek Trail Bridge is identical to the Frisco Bridge for Scull Creek Trail. In order to simplify the process, staff proposes utilizing Bid 08-16 and adding Mud Creek Trail Bridge to the scope of work through change order #1. Kinco Constructors, LLC will be responsible for the excavation and construction of concrete bridge abutments. Once the abutments are complete, the contractor will install the prefabricated bridge (provided by the City) and pour a concrete.deck. DISCUSSION The style of bridges will match the recently installed Town Branch Trail Bridge and the recently purchased Scull Creek Trail Bridges. The installation of the bridges was advertised on January 18th and 25'h, 2008 as bid number 08-16 with official bids on February 8th, 2007. The official bid tab is attached. BUDGET IMPACT Based on Bid 08-15 and 08-16, the total cost for the bridge will be $90,969.60. $33,600 will be federal aid funds through the Recreational Trails Grant. And additional $35,720 has been approved by Parks Board allocated from the northeast park quadrant green space revenue. The remaining $21,649.60 will be allocated from Trails Development Capital Improvement Program. RESOLUTION NO. A RESOLUTION APPROVING CHANGE ORDER #1 TO THE CONTRACT WITH KINCO CONTRACTORS, LLC IN THE AMOUNT OF $37,000.00 FOR THE INSTALLATION OF ONE (1) TRAIL BRIDGE FOR MUD CREEK TRAIL; AND APPROVING A 15% PROJECT CONTINGENCY IN THE AMOUNT OF $5,550.00. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS - Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves Change Order #1 to the contract with Kinco Contractors, LLC in the amount of $37,000.00 for the installation of one (1) trail bridge for Mud Creek Trail. A copy of the Change Order, marked Exhibit "A" is attached hereto, and made a part hereof. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a 15% project contingency in the amount of $5,550.00. PASSED and APPROVED this 6`h day of May, 2008. APPROVED: ATTEST: By: By: DAN COODY, Mayor _ SONDRA E SMITH, City Clerk/Treasurer We"5"e PURCHASE e o S ©MEN VENDOR NO. 17497 Kinco Constructors LLC 12600 Lawson Rd Little Rock AR 72210 Each Package Must Be Marked Exactly As Shown Hera City of Fayetteville, Arkansas PURCHASE ORDER # 08-0000292-001 DATE 3/05/08 FOB Fyv TERMS NET 30 DAY Qty. UM eeaHe of R d Issue Description and Account Number Unit Price TOTALS 1.00 LOT a) Bridge Installation for Scull Cree 240784.72 240784.72 Trail Development Contract #2028 Per Bid #08-16 Res #28-08 4520.9520.5814.05 06036 1 Change Order 01 Please add Line Item B) Bridge Installation for Mud Creek Trail Development in the amount of $37,000.00, using GIL Account number 4470-9470-5814.05 0201610801 upon approval of a change order to Contract #2028 for this amount. SHIP TO: Transportation Dept 1525 S Happy Hollow Rd Fayetteville AR 72701 Appenon,G DEPARTMENT VERIFICATION RECEIVED DEPT HEAD APPROVAL AMOUNT TO PAY AIP VB1FICATION Sales Tax Total: $.00 Purchase Order Total: 240784 12 L 1 TE Iit •ST � r ll;:a 115 iru to v • PURCHASING VERIFICATION PRICE CHANGE VERIFICATION • RETURN CHECK TO SEND COPY TO AOOfTIONAL APPROVAL CHECK A DOES NOT MEET PURCHASING POtJCY CONTRACT PAYMBVT • OTI459 APPROVED BY DEPT COPY PROJECT 4' THIS PAYMENTS PREVIOUS PAYMBJT(S) S TOTAL PYMT(S) S BALANCE S RESOLUTION NO. 28-08 A RESOLUTION AWARDING BID #08-16 AND APPROVING A CONTRACT WITH KINCO CONTRACTORS, LLC IN THE AMOUNT OF $240,784.72 FOR THE INSTALLATION OF SIX (6) TRAIL BRIDGES FOR SCULL CREEK TRAIL; AND APPROVING A 15% PROJECT CONTINGENCY 114 THE AMOUNT OF $36,117.71. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #08-16 and approves a contract with Kinco Contractors, LLC in the amount of $240,784.72 for the installation of six (6) trail bridges for Scull Creek Trail. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a 15% project contingency in the amount of $36,117.71. PASSED and APPROVED this 19th day of February, 2008. APPROVED: By: DAN COODY, Mayor ATTEST: By: O-eica)_0%043- SONDRA E. SMITH, City Clerk/Treasurer _G vas ;FAYETTEVILLE: •9RKANSP� '44HGT0t`t 9„,0% • Kind Kinco Cdfigtittetbrs, LLC 3803 Kelley Avenue Springdale, AR 72762 Phone (479) 751-8606 Fax (479) 751-5659 Date: April 17, 2008 To: City of Fayetteville Attn: Matt Mihalevich Project: Mud Creek Bridge "Building Excellence" Estimated Proposal 12600 Lawson Road Little Rock, AR 72210 Phone (501) 225-7606 Kinco Constructors, LLC is pleased to submit this estimated proposal for the above referenced project. INCLUSIONS are based on our site visit and as clarified below. Kinco Constructors shall furnish all labor, materials and equipment unless otherwise noted, for the following specific scope of work: 1. All labor and materials needed for abutment wall construction 2 Erection and setting of bridge 3. Materials and labor for concrete bridge deck 4. Silt fencing and compliance with SWPP 5. Excavating and haul off needed for abutments 6. Backfilling and bringing site to grade EXCLUSIONS from the scope of work in this proposal are as follows: 1. Rip -Rap 2. Concrete approaches to bridge 3 All demolition required for existing bridge and trail 3803 Kelley Avenue • Sprincdale.•Arkansas 72752 Phone 475-751-8606 . Inc° SCHEDULE for the above scope of dstr p eci_pLrregular working hours and shall not exceed 21 working4ays from the recei t o lone lead items. This schedule excludes delays due to access to work areas and weather conditions. PAYMENT TERMS: Payments shall be made to Kinco Constructors, LLC no retainage withheld, in full no later than 20 days from the invoice date. ESTIMATED PRICE OF THIS PROPOSAL $ 37,257.00 This proposal excludes performance and payment bonds; asbestos or any other hazardous material removal, disposal, or encapsulation; services of' licensed professionals such as attorneys, architects or engineers. Respectfully Submitted: .; /(2 Andrew Henry Project Manager Kinco Constructors, LLC Irk 3803 Keifey Avenue • Springdale. Arkansas 72702 Phone 479-751-8606 (5.12.08) Clarice Pearman - Res. 97-08 Page 1 From: To: Date: Subject: CC: Matt: Do you have Thanks. Clarice Pearman Mihalevich, Matt 5.12.08 11:32 AM Res. 97-08 Audit a change order for Kinco? (5.16.08 Clarice Pearman - RE: Ricky's Number Page 1 From: "Andrew Henry" <ahenry@kinco.net> To: "Matt Mihalevich'' <mmihalevich@ci.fayetteville.ar.us> Date: 5.13.08 5:18 PM Subject: RE: Ricky's Number CC: <cpearman@ci.fayetteville.ar.us> Hey Matt, Hope the trip is going well. We are not able to write a change order estimate for Mud Creek until the final design is complete. From the initial drawings it looks like the abutment walls are over twelve feet tall. That is about double the height of any of the other abutments and causes the cost to really go up. For us to be accurate we must have the final design and specs of the bridges. Hope we can work something out. Thanks Matt, Andrew Henry Project Manager Kinco Constructors, LLC 3803 Kelley Avenue Springdale, AR 72762 479-751-8606 office 479-263-0091 cell 479-751-5659 fax ahenry@kinco.net ----Original Message ---- From: Matt Mihalevich [mailto:mmihalevich@ci.fayetteville.ar.us] Sent: Tuesday, May 13, 2008 9:21 AM To: Andrew Henry Cc: Clarice Pearman Subject: RE: Ricky's Number Hey Andrew, Could you send the change order #1 estimate to cpearman@ci.fayetteville.ar.us Since I will be gone for a while. Thanks, Matt »> "Andrew Henry" <ahenry@kinco.net> 5/12/2008 1:38 PM »> Matt, That estimated proposal is just a budget to go by. The price should be close as we discussed earlier, but we can not write a hard change order off this number. We need the specifications of the Mud creek bridge to give you a change order for an exact amount. 1 think we need to get McClelland Engineers involved to get this bridge drawn up. Then we can move forward on the change order. Will that work? Thanks, Andrew Henry (5.16.08) Clarice Pearman - RE: Ricky's Number Page 2 Project Manager Kinco Constructors, LLC 3803 Kelley Avenue Springdale, AR 72762 479-751-8606 office 479-263-0091 cell 479-751-5659 fax ahenry@kinco.net Original Message From: Matt Mihalevich [mailto:mmihalevich@ci.fayetteville.ar.us] Sent: Monday, May 12, 2008 1:23 PM To: Andrew Henry Subject: RE: Ricky's Number Andrew, I think I can go ahead and have our guys clear the trees based on the rough measurements prior to McClelland staking. I may ask them to be conservative in the tree removal, and once McClelland stakes it, if there are additional trees to remove they can come back and take care of them. Here is the copy of the proposal document from before, if you can change the title to say "Change Order #1" instead of "Estimated Proposal", we will be all set. We will then just pay however much is needed from the $37,257 estimate. If the final cost is less, we will just not pay out the entire purchase order. Thanks, Matt »> "Andrew Henry" <ahenry@kinco.net> 5/12/2008 12:40 PM »> Thanks, I also got your voicemail on the change order. For the trees, I realized that they (McClelland) cant get in there and stake or shoot the sites until the trees are cleared out. Do you think you can have your guys go off the plans and do some rough measurements to get them cleared out? Thanks Matt, Have a great trip. Andrew Henry Project Manager Kinco Constructors, LLC 3803 Kelley Avenue Springdale, AR 72762 479-751-8606 office 479-263-0091 cell 479-751-5659 fax ahenry@kinco.net Original Message ---- From: Matt Mihalevich [mailto:mmihalevich@ci.fayetteville.ar.us] Sent: Monday, May 12, 2008 11:52 AM (5.16.08) Clarice Pearman - RE: Ricky's Number Page 3 To: Andrew Henry Subject: Ricky's Number Hey Andrew, Here is Ricky Vaughn's number. Feel free to call him with any questions or concerns regarding the City trails crew. 601-2502 Cell Thanks, Matt (5.16.08) Clarice Pearman - Res. 97-08 From: Clarice Pearman To: Mihalevich, Matt Date: 5.16.08 4:36 PM Subject: Res. 97-08 Matt: Do you have the original of the signed Estimated Proposal in the backup for Kinco agenda item? Maybe we could just attached that to the resolution. Please let me know. Clarice 121I0g T7/nail - At has ortjina/i/a/'00l . 4 zesslid ra" . r how, la kin eletnive can 45 Pal," a 7r 147 /dph 5 r From: To: Date: Subject: Attachments: Clarice Pearman Mihalevich, Matt 5.29.08 11:23 AM Res. 97-08 97-08 Kinco Contractors LLC CO1.pdf CC: Audit Matt: Attached is a copy of the above resolution regarding Kinco. Please let me know if there is anything else needed for this item. Please make a note when theyve completed what they need to do and prepare Change Order 1 that we attached it to this resolution. Have a good day. Thanks. Clarice Page,:l 1[0.29.08) Clarice Pearman - Res. 97-08 r From: To: Date: Subject: Attachments: Clarice Pearman Mihalevich, Matt 5.29.08 11:23 AM Res. 97-08 97-08 Kinco Contractors LLC CO1.pdf CC: Audit Matt: Attached is a copy of the above resolution regarding Kinco. Please let me know if there is anything else needed for this item. Please make a note when theyve completed what they need to do and prepare Change Order 1 that we attached it to this resolution. Have a good day. Thanks. Clarice Matt Mihalevich Submitted By t City of Fayetteville Staff Review Form- City orm City Council Agenda Items and Contracts, Leases or Agreements N/a City Council Meeting Date Agenda Items Only Engineering Division Action Required. to ///L4/6t Col nc� eitm-iriAvor C07 r Operations Department Staff requests approval of change order #7 with Contract #2028 Kinco Constructors, Inc. in the amount of $145.00 to the approved contingency for a total project amount of $42,404.94. 145.00 Cost of this request 4470-9470-5814.05 Account Number 02016/0801 Project Number Budgeted Item X 1,3851494.00 Category / Project Budget 1,177,740.91 Funds Used to Date $ 207,753.09 Remaining Balance Budget Adjustment Attached Department Director City Attorney Finance and Internal Service Director Date Trail Development Program Category / Project Name Transportation Improvements Program / Project Category Name Sales Tax Capital Improvements Fund Name Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: 11-11-0' Date 442z,L_ Date Comments: Revised April 16, 2007*. aye e NSAS ARKANSAS MEMO To: Gary Dumas, Director of Operations Thru: Ron Petrie, City Enginee From: N&f att Mihalevich, Trails Coordinator Date: October 29, 2008 Subject: Mud Creek Trail Bridge Replacement - Change Order #7 for Kinco Constructors. Recommendation: Staff requests approval of change order #7 with Contract #2028 Kinco Constructors, Inc. in the amount of $145.00 to the approved contingency for a total project amount of $42,404.94. Background: During excavation of the west footing for the new Mud Creek Trail Bridge, Kinco encountered a 1" AT&T phone line that must be relocated to accommodate the bridge abutment. The relocation of the AT&T phone line results in a $145.00 increase in the contract price. Resolution #97-08 approved change order #1 in the amount of $37,000.00 and included a 15% project contingency in the amount of $5,550.00. Discussion: The proposed change order of $145.00 falls within the approved 15% contingency of $5,550.00. Kinco Constructors, LLC will be responsible for the excavation and construction of concrete bridge abutments. Once the abutments are complete, the contractor will install the prefabricated bridge (provided by the City) and pour a concrete deck. The in-house trail construction crew will then complete the project by adding concrete trail approaches to the bridge and connecting the existing trail to the new bridge. The old bridge demolition will also be included in the work of the in-house trail crew. Budget Impact: If approved, the change order will use $145.00 from the Mud Creek trail replacement project. This funding is a combination of $33,600 from federal aid funds through the Recreational Trails Grant, $35,720 from the northeast park quadrant green space revenue. The remaining $21,649.60 will be allocated from Trails Development Capital Improvement Program for a total of $90,969.60 including the contingency. ** CHANGE ORDER ** Werlyn:e PURCHASE ORDC N VENDOR NO. 17497 Kinco Constructors LLC 12600 Lawson Rd Little Rock AR 72210 Ea h Package Must Be Marked Ex cdy As Shown Hero CITy of Fayetteville, Arkansas PURCHASE ORDER # 08-0000292-102 DATE 8/19/08 FOB Fyv TERMS NET 30 DAY Unit Qty. of Issue Description and Account Number Unit Price TOTALS 1.00 EA Change Order d) Change Order #3 to Contract #2028 5404.94 8/13/08 C/O #3 to allow for a deeper spread footing on new Mud Creek Trail bridge 4470.9470.5814.05 020160801 5404.94 Please add Line Item G) Utility line relocation for Mud Creek Trail bridge installation, in the amount of $145.00, using G/L account number 4470-9470-5814.05 02016/0801, upon approval of Change Order #7 to Contract #2028 for this amount. SHIP TO: Engineering/Drafting CITY OF FAYEITEVILLE 125 W MOUNTAIN ST FAYETTEVILLE Alt 72701 Mihalcvich Sales Tax Total: $.00 Purchase Order Total: 286170.63 1. Send Itemized Invoice In duplicate to: Accounts Payable City of Fayetteville 113 West Mountain Fayetteville, AR 72701 2. Mark all packages with P.O. number ao shown above. All orders must be accompanied by a packing dip, quantity shipped and P.O. number. 3. 4. 5. CONDITIONS No substitutions without prior approval Discounts effective to 10th of following month. Orders must be shipped in full unless otherwise notified. VENDOR COPY & F.O.B. Fayetteville unless otherwise agreed upon. No extra for packing and delivery will be allowed 7. NO C.O.D. ORDERS. e. Prepay freight and add to Invoice. Ship to 113 W. Mountain SI Roar Entrance, unless otherwise specified. PURCHASING AGENT 4