HomeMy WebLinkAbout84-08 RESOLUTIONr
RESOLUTION NO. 84-08
A RESOLUTION APPROVING A BUDGET ADJUSTMENT IN
ME AMOUNT OF 5500,000.00 TO THE SOLID WASTE FUND
AND RECOGNIZING LIKE REVENUE FROM THE CHEROKEE
NATION FOR REIMBURSEMENT OF COSTS ASSOCIATED
Valli OPERA KION OF 11 IF TRANSFER STATION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Sec.ion 1: That the City Council of the City of Fayetteville, Arkansas
hereby approves a budget adjustment to the Solid Waste Fund and recognizing
like revenue from the Cherokee Nation For reimbursement of costs associated
with operation of the Transfer Station.
PASSED and APPROVED this 15th day of April, 2008
APPROVED: ATTEST:
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By: LLQ, / By:_ ," : 11 1 ?i tet, Ca , Ji;cL.f�''.,,u":..,,.
DAN COODY, Mayor SONDRA F. SMITH, City Clerk/Treasurer
('ity of Farettesille. Arkansas
Budget Adjustment Form
Budget Year
2008
Department
Dic•sinn
Props amr
Operations
Solid Waste & Recycling
Operations & Admin st-ation
Date Requested
4/15/2008
Adpralment Number
Project or ]tem Added/Increased.
$500.000 is requested in various accounts in the
Operations & Administration program.
Pr i•ect or item Dc]eled/Reduces'..
To receive $500,000 n reimbursement costs from the the
Cherokee Nation
instrfteatien of this .n tease -
This ircrease is needed for the operation of the Transfer
Station. Funds will be recovered tnrough collection of
reimbursement costs from Cherokee Natior.
ustifcauor of this Decrease:
Account Name
Personnel Se -vices - Contra
Fuel
Contract Services
Solid Waste Disposal
Equipment Rental
Motor Pool -Conga
Veh:c'e & Machine Main!
Account Name
'nistrative Reimbursement/Franchise Rev'
5500
5500
5500
5500
5500
5500
5500
5500
Inereas
Ai:count
5000
5000
5000
5000
5000
5000
5000
Budget
Number
5120
5213
5315
5316
5308
5331
5403
Decrease Budget
Account Number
0950 4448
00
04
00
00
03
99
00
Amount
40.000
70.000
5.000
300.000
65.000
10.000
10.000
Amount
00 500.000
Project Number
08053
08053
08053
08053
08053
08053
08053
1
40
1
1
40
40
40
Project Number
08053 1
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1/170008
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43,
Date
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imine Duet In Date
l . pr
13udgct & Resew, h 1 se Only
13
Gene] al I edger lade
.\pnree.r. 1)atr
Posted :r General Eg er
1'�,.leti a
Project :\ctruihnh
Inr•',il
Date
Dale
Inrud Dal'
John Nelson
Submitted By
City of Fayetteville Staff Review Form
4/45/2008
City Council Meeting Date
Agenda Items Only
Operations
Division
Action Required:
To
Solid Waste & Recycling
Department
A resolution approving a budget adjustment in the amount of $500,000.00 Se Solid Wasteseiis and to
recognize like revenue from the Cherokee Nation for reimbursement of costs associated with the operation of the
Transfer Station.
$
500 000.00
Cost cf t^is request
5500 5000.xxxx.xx
Account Number
08053
Pro,ect Nanber
Budgeted Item
1,780,318.00
$
Category i Project Budget
488,564.00
Funds Used to Date
1,291 754.00
Remaining Ba ance
Budget Adjustment Attached
x
Program Category! Project Narre
Solid Waste Oper & Adrr.ir
Program i Project Category Name
Solid Waste
Fund Narre
yr���
Departments Director
City Attorney
Finance an¢ Intemal Service Director
Mayor
C 1 Date
De
Date
Date
3 -3j -a7
Date
Previous Ordinance or Resolution #
Origina Contact Date:
Original Contract Number.
Received in City
Cle•k's Office 3.al(>:."�{r�i,N)
Received in
Mayor's Office
Comments:
Revised April 16. 2007
City Council Agenda Item
Fo: N4a or and City Council
From: Gary Dumas. Director of Op cratioi
Date: March 17, 200S
Subject: A resolution approving a budge: adjustment in the amount of S500.000.00
for the Solid Waste Fund and to recognize like revenue from the Cherokee
Nation ter reimbursement of costs associated \9th the operation of the
Transfer Station.
Recommendation: Staff recommends appro\ ing a budget adjustment in the amount of
5500.000 00 to the Solid Waste Fund and to recognize like revenue from the C'herokec
Nation for reimbursement of costs associated w ith the operation of the Transfer Station.
Background: Due to the closure of the Cherokee Nation landfill in October 2007.11w
Solid Waste and Recycling Division experienced a change in the operation of the
Transfer Station. Solid Waste staff is operating the Transfer Station and processing waste
on the tipping floor. The ('ity is still under contract with the Cherokee Nation for the
recei\ ing, handling. hauling and disposing of municipal residential and uomincnial w rite
at the ('its of Faycttcydle-s Transfer Station, and the Cherokee Nation is reimbursing the
City's cost operating the Transfer Station.
Discussion: in order to operate the Transfer Station, Solid Waste personnel have been
pulled from their regular duties to process the waste at the Transfer Station. 'Floe costs
m\ olved with the hauling contract \\ ith Roll Off Services and internal personnel.
equipiiwi't and fuel are being tracked and billed to the Cherokee Nation for
reimbursement.
These additional expenses are estimated at S50.000.0(1 per month.
Budget impact: Additional costs associated witli the City operating the Transfer Station
were not included in the WOOS operating budget because the Cherokee Nation landfill
closure occurred after budget submission. 1 he Solid Waste operating budget cannot cover
these additional costs for a prolonged period of time. The use of reserve funds arc
necessary to absorb the additional cxpcnscs incurred and allow for the continued
operation of the Transfer Station until the curna.t situation has been resol\ cd. The
requested funds will he fully rc:mbursed by Cherokee Nation and returned to tlic Solid
Waste Fund Balance upon closing the 2008 fiscal year.
: 1 ,',:1IC , S 3G r\i
RESOLUTION NO.
A RESOLUTION APPROVING A BUDGET ADJUSTMENT IN
THE AMOUNT OF $500,000.00 TO THE SOLID WASTE FUND
AND RECOGNIZING LIKE REVENUE FROM THE CHEROKEE
NATION FOR REIMBURSEMENT OF COSTS ASSOCIATED
WITH OPERATION OF THE TRANSFER STATION.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas
hereby approves a budget adjustment to the Solid Waste Fund and recognizing
like revenue from the Cherokee Nation For reimbursement of costs associated
with operation of the Transfer Station.
PASSED and APPROVED this 15th day of April, 2008.
APPROVED: ATTEST:
By: By:
DAN COODY, Mayor SONDRA E. SMITH, City Clerk/Treasurer
(4 18.08) Clar ce Pearman - Res. 84-08 Page 1
From: Clarice Dearman
To: Nelson, Johr
Date: 4.18.08 3:24 PM
Subject: Res. 84-08
Attachments: 84-08 Transfer Station Re'mbursement.pdf
CC: Audit; Fell, Barbara
Johr:
Attached is a copy of the above resolution passed by City Counci . I will forward your or.ginal budget adjustment to
Budget & Research. Please let me knew if the•e is arything else needed for this item. Have a good weekend.
Tanks.
Clarice