HomeMy WebLinkAbout83-08 RESOLUTIONRESOLUTION NO. 83-08
A RESOLU'T'ION APPROVING AN OUT -OF -SCOPE
AGRFEMEN T WITH OMI IN 'I'I IE AMOUNT OF 565,000.00 FOR
WSIP WEST SIDE CUTOVER/TIEOVER ACTIONS, WSIP
SUBPROJECT- WL -9; AND APPROVING A 5% CONTINGENCY
IN 11 IF. AMOUNT OF 53,250.00
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby approves an Out -Of -Scope Agreement with OMI in the amount of
565,000.00 for WSIP West Side Cutover/Tieover Actions, WSIP Subproject WL -9.
A copy of the Agreement, marked Exhibit "A" is attached hereto and made a
part hereof.
Section 2. That the City Council of the City of Fayetteville, Arkansas
hereby approves a 5% contingence in the amount of $3,250.00.
PASSED and APPROVED this 15111 day of April, 2008.
APPROVED: ATTEST:
DAN COO Y, Mayor
Y `
13v: i -t ? id I. L e
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SONDRA E. SMITII, City Clerk/Treasurer
CH2MHILL
a owl
March 211. 20118
❑a\ id tlrecns
(rt\ of la\etculle
1 I 1 \\ est Nlt•untain Street
a\:l:c;J :e. AR 7:70
CH2M HILL OMI
9195 SOLI _a'ra,ra Sheet
S 1113 .:r 7
E -y nw:'r CO 901' 2-x519
P0 P.cx6E3r
1 hg a .00c CD 110155 96;7
Te 303.740 0019
Fax 720.286.4448
Subject: Out (if Se, L. Letter A^lcemer,t- frit cal WS IP C mo\ er and : ransitien
Dear :)a\ -:d
.\s idenclicd in Appendix R t': nendrtlt... ! 5 to o.1: and:rata. appru\ ed by the ('::} Ctninei. anti
sjuned on December 6.'_CO-.OperaC •ns \1an'i:ement 'AM rna i.ma:, ln. 1"O\11.1 \+:11 pro%ide the
1c::on:ag \\-asteu ater System ]r.:pto\:r.:ent PiMeet 1\\ SP1 cu1.,vcr and r..nsition-related Oa: of
S,pe services tt the Cit\ of I a.et:c', die 1'r'::v-1 as per the Operations. \lainierance. and
\lanazement Agreement exe:uteri het\\ een the narties
What .s hens: prt„ dcdl:
riffl tend i(1/ (,r 1n Pill'P q; In If:INL t'tihlll r �h iii S !l'n.i
rrl(r!1'i/1C oil tithe i%11 oartup rd i%11 Cit; )ii 11' 11t'( Sidi ;1.117P
Fayetteville
wS1P
Subproject
Location
Task Description
II, J111 Inc table
WI 1
Rein '\ o nluu on 16- CS
\flf S\\-,
\ill': 5 -
Plus 1S" SS 1, f11 station
Pe in I\.. soils out into S'+et \ell
WI
Cu nit pass .tit.rti SS. plug 1 ,.. outgoing SS t., 11
\\ !
NIII .1 as
\\ _
VI 1
It.nu'\c;'...i or S.. %hop cul out pass:i::u SS. plug S.
i
snub g P. I n S.. o..iruint ‘;C
n12t .,-g SS In SVC
E. tenni plug S
\'!I 4Ca
Ie +utz.1nt
\\ 1.-'
\:l l ::.11
\III:: 11
\ III r_.5
tcut.I\ e I'.1:, t n 1 S.. cat t- ; ... ._. pa» thru
1 ul^_t 1112 SS 10 1
\,. I'lug C11 1
rltt'_.'Inc SS t.• \\
item '\ . Ong
,'ut_.'ul' SS 1.I R
\1i1==1 1: (I ld!
'III::1 I t (109;
\1: I =_
\\ 1
as thr.; SS
•
111 .'u1 pass ihr,. SS.
Rc:n •\ e pity on 1 1" SS to \1
( ..1!: •Ill_ S` :p S
Rem, '\ c riot ,•n s dt.'p. , ut , ut psis: thnl S
.,utc.'!nc
Pill,' 111 t'oot'ing SS t., N
Renth e plus, s' drop
t'\
tut out pa.. thra SS. phic S
\VL -2
MH * 62
Remove plug or. 12" SS drop
Setup bypass pumping to
SS into MH L 62 stub -out,
Mil # 62, abandon MH, tie-in 12"
plug abandon 12" SS to SE.
W'1.-2
MH 1-12 (1', 9)
WI. -2
MI f 63
Remo' c plug on 8" drop. cut out pass thru SS. plug 8"
outgoing SS to NE
WL -
MH 64
[Ultima.. plug on 8" drop. cut out pass thru SS, plug 8"
outgoing SS to N
WL 2
MII # 65
Cut nut
pass thru SS, remove plug on 18" drop
WL -2
MH is 66
Remove
plug on 8" SS to W, cut out
pass through SS
W1,-3
LS -09
Remove 18" flange in wet w ell
WL -3
MB # HLS3
Remove plug on 24" SS to SE
WL -3
MH # I ILS4
Remove plug on 24" SS to NW. plug 16" outgoing SS to SE
WL -3
MH = 1
Remove plug on 24" SS to W. pug 16" outgoing SS to S
WL -3
MB # 54
Cut out pass thru SS. plug 8" outgoing SS to N & S
WL -4
MH # 1
Remove
plug on 48" outgoing SS to S
WL -4
LS - 37, Line B
Remove temp
plug 8" out NW; install temp
plug 8" out W
WL -4
LS — 42, Line G
Rcmo‘c temp
plug 12" out S: install temp
plug 10" out SE
WL -4
LS 03: Line C
MH U 63 cutout 10"
pass through:
plug 10' out NE
WL -4
LS 03: Line C
MHz 63 Remove temp
plug out W: install
plug 8" out S
WL -4
Mli # 24
Remo%c plug on 10" drop. cut out pass thru SS. plug 10"
outgoing SS to N
VL -4
MB 25' N MHz 32
Remove plug on 12" outgoing SS to S, plug 12" outgoing SS
to W
WI -4
vllI 25' N MHz 46
Remove plug on 12" outgoing SS to S, plug 12" outgoing SS
to W
W1.-4
LS — 20; MH ,. 53
Cut
drop
out pass through SS, remo% e plugs on 8" drop and 10"
WL -4
LS 20: MIT 1-
01(089)
Plug 10" outgoing SS to E
W L-5
Various
Open discharge vak es
WL -5
WL -6 to WP -lb
OMI test force -mains
WL -5
Various
Check odor control valves and canister filters
WL -6
Nev, I lamestring LS
Check all pumps suction and discharge valves
Check all pumps suction and discharge va ves
WL -7 New Gregg Aye LS
Plugs. \ alvc adjustments. pump station adjustments as
needed and dLtcrnined by the City
,
WI. Various
The work to be performed will he according to the general specification and plans provided to OMI
by RJN Engineers. It is recognized that field -determined deviations from these plans may he required.
Any change or deviation from their specification or plans will he presented to the City s staff for
approval befiire anv work :s done.
When it is being pre%ided:
Pnee of sen noes:
Estimate of costs:
Payment terms:
Additional terms.
• Suttees shall be coordnrated n ith City stab' and desegn engineers and are
expected to he completed n ithnn 180 days of O til receiving signed
authoriraton front the City to proceed.
• 1b be billed at OMI'v cost plus 18% as per aryl( le 2.26 of our Agreement
upon completion of the .sen'ices.
• Estimated at app-oximatelr S65.000.00
• Due upon receipt of OMI 's invoice and payable within 30 days as per Article
5.2 of our Agreement.
• OW shall not be liablefin- any fines or penalties incurred hr the City of
Fayetteville as it relates to the services provided in this Out of Scope Letter
Agreement. The Coy shall he responsible all applicable permits.
All other teens and conditions of the Agreement dated August 16. 1994 bens een OM1 and the City of
Fayetteville remains in ful: force and effect
If these terms are agreeable to you. please sign both copies of this letter. We will retum one fully
executed original for your files
OMI appreciates the opportunity to provide these additional services to the City of Fayetteville.
Sincerely.
Roger B. Quayle
Both parties indicate their approy al of the above-described scry;yes by their signature hc;oss .
Authorized Representatiy e of OMI
Ronrr 13 (dal le
Sc niur lie e' president
Date.
o 10 2-1 z.00cr
Authorized Representatiy e of
the City pf Fayetteville. Arkansas:
I) ti body.
Mellor
1 /) X A -
Date:
David Jurgens
Submitted By
City of Fayetteville
Staff Review Form
15 -Apr -08
City Council Meeting Date
Water/Wastewater
Division
Action Required:
Water/Wastewater
Department
Approval of an out -of -scope agreement with OMI, for WSIP West Side Cutover/Tieover Actions, WSIP subproject
WL -9, in the amount of $65,000, and approve a 5% contingency of $3,250
$68,250.00
Cost of this request
4520-9520-5315.00
Account Number
02133.0392
Project Number
$
48,836,390 00
$
Category i Project Budget
Wastewater System Imp Project
Program Categcry i Project Name
26.371,342.00 Water and Wastewater
Funds Used to Date Program / Project Category Name
22,465.048.00 Water/Sewer
Remairing Balance Fund Name
Budgeted Item XX Budget Adjustment Attached
Dep-. m
ent ■ ector
Date
City Attorney Date
3-31 at
Finance and Inte nal Service Director Date
r.
Mayor
•
Date
Previous Ordinance or Resolution # 204-06, 94-94
Original Contract Date- 12/06, 07194
Original Contract Number 4' 2
Received in City Clerk's Office
Received in Mayos Office
Comments:
('itv Council Meeting. of April 15, 2008
CITY COUNCIL AGENDA MEMO
1'o: Fay clic \ elle ()tv Council
Thrii \1::vor Dan ('oodv
I axeac\ille Sewer Committee
F rain::)a\ id Jurgens. \\'ate: and Wastewater Director
Date: ?s \1areh MOS
Subject: •\ppro\ al of an out -of -<cope agreement with ON1I. ti\r VCSIP West Side Cutover '1 ieo\ er
Actions. \\'SIP subproject \VL -9. in the amount of 565.000. and approve a 5"o contingency of S3,250
RECOMMENDATIor
('it\ .\.:rr•rs:ralnm recommends appro\ al of an DLit -of -scope agreement \\ ith O\1]. for \\SIP West Side
( oto\ '1:cover Actions. \\-SIP st.hproject \\'l. 9, in the amount of S65.000. and approve a 5"
eonti ngcncx of S3.250.
BACKGROUND
In otter 10 bring the West Side \\ asiewater 1 reatmcn: Plant on line. dozens of actions need :o be completed
:hroughoat :he west side \\aslc\.atet :.cllection system. fhcse actions \\i:1 occur snmultaneoush at the \\'\\ TP.
,: nio::s and mammies in both existing and new. facilities !his task is identtied :r the WSIP Construction Contrac:
Sununaiy (Rainbow Sheet). win; a total estimated cost of S1.500.000.
I s \\ orr \\ ill he broken into Se\eial cmmace S. 1 his first portion ::eludes items that are ; Mica] to reroute the
\\ ate: 10 Ih.• \\ est Side \VW IT. 'fhc rest, \\hick inch.des ahandon:ng those facilities that \\ HI no longer be used.
nnic.hing :hose structures ihai need permanent work to lit the leu il.n; configurations. and some smaller
reno\auon, :o facilities that wil: remain in sen ice. will take place after the West Side \\'\\'l P comes on line and is
in 111E operauon As appropriate to maximize :he efficiency and cost ctTecti\eness ot'each clement. sonic of this
rI k \\ if exec:.Ied by separately h:d coiaract, City ci e\\ s. and O\11.
DISCUSSION
Fir agreement .a\ ch es -lipping the switch to reroute :lo\\ from the Noland to the \Vest Side WWI Ps. The
\\Ilk `.a, lone; been discussed as po en:ially the most erlical, exciting, and complicated set of simultaneous act:ons
:o occur throughout the entiic \\'SIP project. Ac'ions in this agreement are e:i1:cal lo getting the correct amount of
1;ow to the \\ est Side WWII' at the right time. and to manage the :links properly and with almost immediate
re,purse. It requires an intimate knoll, ledge of the system as \\ ell as absolute llexih;lily. ht Sonne cases. yah es
:na\ ha\c Io be opera:ed multiple times in order to regulate she Iliw. For these reasons. (L\1] and Cry- staff are the
only ornanivaions will beth the know:edge and expertise to do this \\ork. I bus. ern, lovir-g O\1I for this work has
been the plan ,ince the inception of the \\ SIP.
Stals -estimated tha:::his \\ orw. if executed by a traditiona. contract, could :ANA o\ el S11(MOO Much of that cost is
doe to the rcacti\c ratuie of the \%ofk.
BI'DGF'I' IMPACT
und, arc :.\ ailahle 111 •tic \\ SIP protect budges
N I "t e U\n (t \I:mn\t:iiO
RESOLUTION NO.
A RESOLUTION APPROVING AN OUT -OF -SCOPE
AGREEMENT WITH OMI IN THE AMOUNT OF 565,000.00 FOR
WSIP WEST SIDE CL"TOVER/TIEOVER ACTIONS, WSIP
SUBPROJECT WL -9; AND APPROVING A 5% CONTINGENCY
IN THE AMOUNT OF $3,250.00.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby approves an Out -Of -Scope Agreement with OMI in the amount of
565,000.00 for WSIP West Side Cutover/Tieover Actions, WSIP Subproject WL -9.
A copy of the Agreement, marked Exhibit "A" is attached hereto and made a
part hereof.
Section 2. That the City Council of the City of Fayetteville, Arkansas
hereby approves a 5% contingency in the amount of 53,250.00.
PASSED and APPROVED this 15th day of April, 2008.
APPROVED: ATTEST:
By: By:
DAN COODY, Mayor SONDRA E. SMITH, City Clerk/Treasurer
\larch 26. 200S
Din Id Jurgcns
('ii of1'acctto.isle
113 \\ cst \leuntain Street
Ea\ctle\illc..\12 72701
(Mill cc.: Out of Scope I otter •1glcement Critical \\-SIP Conner and Transit:un
I)ea 1)a\id:
•\s idercitied in Appendix K of Amendment 15 to our contract. appro ed by the Cit\ Council and
signed on 1k. -ember 6. 2007. Operations Nlanagement Intcmatonal- Inc ("01111 w ill pro ide the
1i ,lo+mg wasteale! Syacm hnproemen: Project (\VS1P) cutocr and transition -related Out of
Scope ser\ ices to the Cit} of I an cite\ site ("( sty") as per :hc Operations. Maintenance, and
\lanag:ment Agreemcn: e\ecuted between the pal ties:
\\ hat is being pi ided
•
lhnrrru! (177(1 !(1bOF !o perprrm the i1:S71' (4t0rrt delft/ti - 1i. 1rr1 nr the 10E1011 1W While
r( rrrh'it>Q around the .cturtup Nl the (;h'., 4(11 11C‘; .Sid: li•1111'
Fayetteville •
WSIP
Subproject
Location
Task Description
WI - I
\11l u 2
Remo\c plug on +(i' SS
\\1 - I
\111 SW of \1111: 2
\111 = 57
Plug 18" SS to lift station
\\ l -1
Tic -:n I S" stub -nut into S wet - \+ell
WI -2
\111 ft 7
Cut out puss thru SS. plug 12" outgoing SS to F
\\l,-'
\1112:33
Remo\ e plug on 8drop. cut out pass thio SS, plug 8"
outgo:ng SS to h
WI -2
\111 = 38
Remo e plug cm 8" outgoing SS to L. temp plug S.
outgoing SS to SW
\\1.-2
N1I1 40a
1 cmp plug 8" outgoing SS to S
AN I 2
\111 a, 11
Remc'\ e plug on 15" drop. cut out pass thruSS, plug 15"
outgoing SS to b.
\\'l.-'_
\111 = 44
Remo\ c plug on 18" drop. cut out pass thru SS. plug 18"
outgoing SS to W
Remo\ e plug on 8" drop. cut out pass thru SS. plug 8"
outgoing SS to \\
\\'I.-'
MB •15
WI 2
WI.-'
\\'1 -2
\1JI Y 1-13 (11 t)
\111 1-11 (109)
1111 47
Remo\ e plug on 10" SS to NE. Plus 10" outgoing SS to N
Plug 111" outgoing SS to 5
Remo\c plug on S" drop. rut out pass t't-u SS. plug. 8..
ou:going SS to \\
W1.-2 I biH " a8
Remo \c. plug 8 drop. cul out pass thru SS. plug 8 outgoing
SS to
W1.-2
WI -2
\tI l = 62
\111 1-12 (;'v)
R.min e plug or. 12" SS drop
Setup bypass pumping to \111
SS mto \111 .: 62 stub -out.
:=62. abandon \1H. he -in 12'
plug abandon 12- SS to SE.
\\1. 2
\1H : 63
Remove plug on 8" drop- cut out pass thru SS. plug 8-
outohne SS to N];
\\7= -)
\11I l 64
Remove plug 011 }i `t
drop. cut out pass thru SS. plug
outgoing SS to N
WL -2
N111 65
('ut out pass thru SS, rcmoxe
plug on 1 N" drop
WI. -2
\1I1 a4 66
Remo\ c plug on 8- SS to W. cut out
pass through SS
\VL -3
LS -09
Remove 18" flange in wet well
\\'L-3
\1H -I 1ILS i
RCm0\ e plug on 24" SS to SE:
\\l. 3
\i}1 ' 111S4Renio\e
plug on 24 SS to NW. plug 16" outgoing SS to SE
\\'1.-3
X111 + ]
Remm e plug on 24" SS to W. plug 16" outgoing SS to 5
\\1.-;
\tll 5.3
cut out pass thru SS. plug 8" outgoing SS to N & 5
W1r4
\111 =
Prig of ser \ ices:
Estimate of.osts:
Payment terms:
Additional terms:
• .Scrvicrs .shall be cliff/lib/104\i It 011 (hr !IC//f aad de tit'n cnt'ineers unrl are
L.:wetred In he c nmp!r!, d witt'nt ISO dais o1 O-tff n er'n rng tit'ncd
alfa/e'u'i=rrlir-'n /r ol1 ilk' Cal to pro( e'e d
• to hilted at OA11't c t)sa phis /" a' per aritc! I.
upon ronrpA'tu n 01 ilk a 'mien
• lislimu(r d n11n-urnnate'h' 56`.000.rn)
26 a/ ant .1g, ae meat
• U!'e upon ren ipt u/ O %1/ .' mrai(c' and paraMr ,, llhin 30 name o' pe r : 'tic lc'
• OW shall not he ilahle /or any fine.• or pc'nrdhe's 1n: ru-roi hl. the ('at al
Fa tenet lilt at it rt iahs to the %elvice. p1 "id rel u! thtt Out 01 .Scope' Letn'r
Aga-. enre'rt. The ( viiall hen spr,ntihle. for all applicable perm!' Ls.
Al other terms and conditions of the Agreement dated August 16. 1994 between OMI and the City of
Fayette \ille remains in lull torte and effect.
If these terns ate agreeable to) ou. please sign both copies of this letter \\ e \\ 111 i. turn one lull)
executed original for your files.
()MI appreciates the opportunity to pro\ ide these addiional sert ices to the ('it) of Fayette \The.
Sinectcic,
Roger B. Quayle
Both parties indicate their appro\ al of the ahm e - des, rihed sen ices bv their signature below.
Authorized Rtprtstntati\ e of ON11: Authorized Representative of
the ('it\ of Fayette \ ille. Arkansas:
Roger 13. ()nark
•Se'niar rice Prr4de'is
Dan (9nodt'.
Vatar
Date: Date:
Finance & Internal Services Director:__ Budget Manager. _ IT Manager._
Dispatch Manager: Ubldres Manager: _ Other __
Special Instructions:
0 on a a cn A W N J3Nco
Requester:
WSIP
C
tg0
<
m
'Address
1500 N Fox Hunter Rd
!Vendor #
61490
City Of Fayetteville
INo! a Purchase Order?
Shipping/Handling
WSIP WL -9 cutoverltieover
Descrlpton
r
a
Q
c
w
C
G
!Vendor Name.
OMI
Lot
c
J
0
N
N
c
N
State
AR
N
N
0
0
0
C
0
IL/nit Cost
b
O
O
tl1
O
O
b
0
O
M
0
0
b
0
0
M
0
0
M
0
0
00'04
$0.00
$0.00
M
a
a
p
co
O
C
0
IFxtended Cost
4520-9520-5315.00
Account Numbers
Requestefs Employee it
2737
Zip Code:
72701
T
0
C
Q
0
J
IA
S
v
0
8
a
Subtotal- 565,000_00
Tax:
Total: 565,000.00 _.
133.0392
ProjeWSupprojeci it
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Quotes Attached I
Yes x
'Date:
Fxpecled Delivery Date-
ASAP
'Fixed Asset #
(4.18.08) Clarice Pearman - Res 83-08 Page 1
From: Clarice Pearman
To: Jurgens, David
Date: 4.18.08 3:21 PM
Subject: Res 83-08
Attachments: 83-08 OMI Out -of -Scope Agreement.pdf
CC: Audit
David:
Attached is a copy of the OM: ag-eement. Please le• me kncw if there s anything else neeced for this tem. Have a good
weekend.
Thanks.
Clarice