HomeMy WebLinkAbout75-08 RESOLUTIONRESOLUTION NO. 75-08
A RESOLUTION AWARDING BID #08-37 AND APPROVING
THE PURCHASE OF ONE (1) CREW CAB CHASSIS WITH
READING UTILITY BODY FROM LANDERS McLARTY FORD IN
THE AMOUNT OF $42,493.73 FOR USE BY THE
TRANSPORTATION DIVISION.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby awards Bid #08-37 and approves the purchase of one (1) crew cab chassis
with Reading Utility Body from Landers McLarty Ford in the amount of
$42,493.73 for use by the Transportation Division.
PASSED and APPROVED this 1st day of April, 2008.
APPROVED:
By:
ATTEST:
By: 2diS, 40.
SODILA E. SMITH, City Clerk/Treasurer
(O,c SG,p
••P:
t. : FAYETTEVILLE;
":9s`2053,KAN5?n•\)
1,144/110%%%p
David Bragg
Submitted By
City of Fayetteville Staff Review Form/
City Council Agenda Items
and
Contracts, Leases or Agreements
4/1/2008
City Council Meeting Date
Agenda Items Only
Fleet Operations
Division
Action Required:
Operations
/265
75-a
'La -t d.ter
PIC GQ r /y
Department
A resolution awarding Bid #08-37 to Landers McLarty Ford of Bentonville, AR in the amount of $42,493.73 for the
purchase of one crew cab chassis with Reading Utility Body for assignment to Transportation Division.
42,494.00
Cost of this request
9700.1920.5802.00
Account Number
02078.2008
Project Number
Budgeted Item
X
462,000.00
Category / Project Budget
Light/Medium Duty Trucks
Program Category / Project Name
210,314.00 Vehicles and Equipment
Funds Used to Date Program / Project Category Name
251,686.00 Shop
Remaining Balance Fund Name
Budget Adjustment Attached
3 Vil. 0B
Department dire Date
City Attorney
ate
3 —19-641
Finance and Internal Service Director Date
�(db,
Mayor
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Comments:
Revised April 16, 2007
Faye!teville•FLEET OPERATIONS
15
Fayetteville, e, ARpy I 72701 ow ad
ARKANSAS (479)444-3495 FAX (479)444-3425
Interdepartmental Correspondence
TO: MAYOR/CITY COUNCIL
THRU: GARY DUMAS, DIRECTOR OF OPERATIONS
FROM: DAVID BRAGG, FLEET OPERATIONS SUPT.
DATE: March 17, 2008
SUBJECT: Purchase of one crew cab utility body truck
2
RECOMMENDATION: That City Council approve the purchase of one crew cab utility body
truck in the amount of $421493.73 for assignment to the Transportation Division
BACKGROUND: Bid #08-37 was opened on March 7, 2008 for one crew cab chassis with
utility body for assignment to the Transportation Division. Two bid responses were received. A
detailed tabulation sheet is attached. If purchase of this truck is approved, the order must be
placed by April 7:2008!
The lower bid from Golden Circle does not meet specifications for "Reading utility body or
approved equal".
Fleet staff has done extensive research on durability of various manufacturers of utility bodies
and determined that the quality and durability of Reading bodies is superior to any other in the
mid price range. Reading bodies are available to all truck dealers from numerous sources. The
Omaha Standard body bid by Golden Circle lists numerous exceptions and is not approved as
equal to the body specified
The bid from Landers-McLarty Ford of Bentonville meets all specifications.
I recommend acceptance of the bid from Landers-McLarty Ford in the amount of $42,493.73.
This unit is a replacement for unit #323, a 1999 Ford F-350 dump truck with 100,000 miles that
is no longer dependable for daily service. The crew cab with utility body is more suitable for
moving work crews and equipment to and from job sites than the current dump truck.
Funds are available for this purchase in Fleet Replacement Special Project 02078 — Light
Trucks.
The purchase of this truck will be presented to the Equipment Committee at the meeting on
March 25, 2008
RESOLUTION NO.
A RESOLUTION AWARDING BID #08-37 AND APPROVING
THE PURCHASE OF ONE (1) CREW CAB CHASSIS WITH
READING UTILITY BODY FROM LANDERS McLARTY FORD IN
THE AMOUNT OF $42,493.73 FOR USE BY THE
TRANSPORTATION DIVISION.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby awards Bid #08-37 and approves the purchase of one (1) crew cab chassis
with Reading Utility Body from Landers McLarty Ford in the amount of
$42,493.73 for use by the Transportation Division.
PASSED and APPROVED this 1St day of April, 2008.
APPROVED: ATTEST.
By: By:
DAN COODY, Mayor SONDRA E. SMITH, City Clerk/Treasurer
e
0 0 0
c 0
N M In
CI° 40 lit
t<f
o
to 0
LL co
c
O
0 0-
-J
••••• 0
U
E
E
E
c
c
0
m
E
1-
O
d
c
O
0
c
0
c
c
c
0
U
m
to
N
OTICE: Bid a
CERTIFIED:
Finance & Internal Services Director: Budget Manager: IT Manager:
Dispatch Manager: Utilities Manager:
Special Instructions:
0 CO OJ V O) CA A W N -.
3
Requester
Barbara Olsen
(Not a Purchase Order)
Vendor # Vendor Name:
14257 LANDERS MCLARTY FORD
Address: Fob Point:
City: (State: Zip Code 'Ship to code:
050
Shipping/Handling
UNIT 367, F.A. 700367
BODY, PER BID 08-37. TO BE
CHASSIS WITH READING UTILITY
2008 FORD F550 CREW CAB
1 Description
J
Quantity
r
o
EA
EA
EA
EA
m
D
m
D
EA
EA
EA
m
D
[Unit of Issue
A
N
?.
CO
W
v
W
MIR CostExtend
fA
O
b
O
$0.00
fN
O
b
O
to
0
b
0
(A
0
b
0
$0.00
di
0
o
0
I $0.00
M
O
b
O'
00'OS
VP
A
N
p
O
w
v
03
ed Cost
Requester's Employee #
1940
9700.1920.5802.00
t Numbers
Subtotal: 42,493.73
Tax: EXEMPT
Total: 42,493.73
02078.2008
IProjecUSubproject #
Divison Head Approval
Extension:
485
< -I
m m
N X
N
Cr5
z
s
Mail
Yes:_ No: XX
P.O Number
Requisition No.
5
co
J
O
Q
it
Quotes Attached
Yes: No:
Expected Delivery Date:
Date:
3/17/2008
(Fixed Asset #
4.2.08 Clarice Pearman - PO's from April 1 Council Meeting Page 1
From: David Bragg
To: Foren, Andrea; Pearman, Clarice; Smith, Sondra; Vice, Peggy
Date: 4.2.08 9:51 AM
Subject: P O's from April 1 Council Meeting
Last night, the Council approved purchase of two Ford Super Duty trucks - Items 1 & 2 on Consent.
These trucks must be ordered NLT April 7 to meet Ford's order cut off date.
If we miss it we'll have to rebid 2009 models in the fall.
I'm pretty sure the dealers will place the orders with a copy of the resolution, however I need resolution copies followed by
P O's ASAP.
Thanks for your help - let me know if you need anything from us.
David
David Bragg
Fleet Operations Supt.
City of Fayetteville
479-444-3494
54.2.08) Clarice Pearman - Re: P O's from April 1 Council Meeting Page 1
From: Peggy Vice
To: Bragg, David; Foren, Andrea; Pearman, Clarice; Smith, Sondra
Date: 4.2.08 10:24 AM
Subject: Re: P O's from April 1 Council Meeting
Sondra- How quick can we get these?
Peggy Vice, CPPO, CPPB
Purchasing Manager
113 W Mountain
Fayetteville, AR 72701
Phone: 479/575-8289
Fax: 479/575-8257
»> David Bragg 4/2/2008 9:51:32 am >»
Last night, the Council approved purchase of two Ford Super Duty trucks - Items 1 & 2 on Consent.
These trucks must be ordered NLT April 7 to meet Ford's order cut off date.
If we miss it we'll have to rebid 2009 models in the fall.
I'm pretty sure the dealers will place the orders with a copy of the resolution, however I need resolution copies followed by
P O's ASAP.
Thanks for your help - let me know if you need anything from us.
David
David Bragg
Fleet Operations Supt.
City of Fayetteville
479-444-3494
.1
ram 8) Clarice Pearman - Res. 74-08 and Res. 75-08 Page 1
From: Clarice Pearman
To: Bragg, David
Date: 4.3.08 10:05 AM
Subject: Res. 74-08 and Res. 75-08
Attachments: 74-08 Golden Circle Ford.pdf; 75-08 Landers McLarty Ford.pdf
CC: Audit; Smith, Sondra; Vice, Peggy
David:
Attached Is a copy of the above resolutions regarding vehide purchases. I will forward to Purchasing your requisitions
these items. Please let me know if there is anything else needed. Have a good day.
Thanks.
aarice