HomeMy WebLinkAbout74-08 RESOLUTION•
•
RESOLUTION NO. 74-08
A RESOLUTION TO AWARD BID #08-25 TO GOLDEN
CIRCLE FORD OF JACKSON, TN IN THE AMOUNT OF
$26,593.00 TO PURCHASE A HEAVY-DUTY, 4X4 REGULAR
CAB PICKUP TRUCK FOR USE BY THE FIRE
DEPARTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS -
Section 1: That the City Council of the City of Fayetteville, Arkansas, hereby awards
Bid #08-25 to the low bidder, Golden Circle Ford of Jackson, TN in the amount of $26,593.00 to
purchase a heavy-duty, 4x4 regular cab pickup truck for use by the Fayetteville Fire Departcgpnt,,,,,,,
��RK/TRC:46""
•�,.a e 'C,\S Y Ole •.0 3
�0• 13s
: FAY ETT EVI LLE'
J,'4'KANS:•\t
'.1... UN CP0` •
"4„n„OPi'�`
PASSED and APPROVED this the 151 day of April, 2008.
APPROVED:
By
DA COODY, Mayor
ATTEST:
By: Q�jyett cU /14
SONDRA E. SMITH, City Clerk/Treasurer
•
David Bragg
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
4/1/2008
City Council Meeting Date
Agenda Items Only
Fleet Operations
Division
Action Required:
Operations
Department
A resolution awarding Bid #08-25 to Golden Circle Ford of Jackson, TN in the amount of $26,593 for the purchase of
one heavy duty regular cab 4x4 pickup trick for use by Fire Department.
26,593.00
" Cost of this request
9700.1920.5802.00
Account Number
02078.2008
Project Number
Budgeted Item
X
462, 000.00
Category / Project Budget
183,721.00
Funds Used to Date
$ 278,279.00
Remaining Balance
Budget Adjustment Attached
Light/Medium Duty Trucks
Program Category / Project Name
Vehicles and Equipment
Program / Project Category Name
Shop
Fund Name
bepartmbnt Directop
\--1406
Date
City Attorney
l cel Q t01a. ..
Finance and Internal Service Director
Mayor
Date
3 -tt-or
Date
Date
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Received in City
Clerk's Office
itjV ,v
141 III r
Cl r,.1 -
Received in
Mayor's Office
BIJER
/79
'Comments:
1
Revised April 16, 2007
Saye
• FLEET OPERATIONS
eville 1525 S. Happy Hollow Road
Fayetteville, AR 72701
ARKANSAS (479) 444-3495 FAX (479) 4444425
Interdepartmental Correspondence
TO: MAYOR/CITY COUNCIL
THRU: GARY DUMAS, DIRECTOR OF OPERATIONS
FROM: DAVID BRAGG, FLEET OPERATIONS SUPT.
DATE: March 17, 2008
SUBJECT: Purchase of one Heavy Duty pickup truck
RECOMMENDATION: That City Council approve the purchase of one Heavy Duty regular cab
4x4 pickup truck in the amount of $26,593 for assignment to the Fire Department.
BACKGROUND: Bid #08-25 was opened on February 12, 2008 for one heavy duty regular cab
4 x4 pickup truck. Two bid responses were received. A detailed tabulation sheet is attached.
The lowest bid from Golden Circle Ford of Jackson, TN meets all specifications.
. I recommend acceptance of the bid from Golden Circle Ford in the amount of $26,593.00.
This unit is a replacement for unit #1052, a 1999 Ford Explorer. The replacement unit is capable
of towing firehouse training trailer and better supporting the training mission than the Explorer.
The Explorer will be reassigned to another low utilization mission within the fleet.
Funds are available for this purchase in Fleet Replacement Special Project 02078 — Light
Trucks.
The purchase of this truck will be presented to the Equipment Committee at the meeting on
March 25, 2008 [If,purchase'of,this truck is approvedjihe order,must be placed by,April
2008
RESOLUTION NO.
A RESOLUTION TO AWARD BID #08-25 TO GOLDEN
CIRCLE FORD OF JACKSON, TN IN THE AMOUNT
OF $26,593.00 TO PURCHASE A HEAVY-DUTY, 4X4
REGULAR CAB PICKUP TRUCK FOR USE BY THE
FIRE DEPARTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas, hereby awards
Bid #08-25 to the low bidder, Golden Circle Ford of Jackson, TN in the amount of $26,593.00 to
purchase a heavy-duty, 4x4 regular cab pickup truck for use by the Fayetteville Fire Department.
PASSED and APPROVED this the 1s` day of April, 2008.
APPROVED: ATTEST:
By: By:
DAN COODY, Mayor SONDRA E. SMITH, City Clerk/Treasurer
Finance & Internal Services Director: Budget Manager: IT Manager:
Dispatch Manager: Utilities Manager:
Special Instructions:
CO CO v Q) UI A W IV --s
3
Requester
Barbara Olsen
=�
Address:
Vendor #
16664
City Of Fayetteville
(Not a Purchase Order)
• Shipping/Handling
F.A.702129
BID 08-25, TO BE UNIT #2129,
REGULAR CAB 4X4 PICKUP PER
2008 FORD F250 HEAVY DUTY
1 Description
'Quantity
0r
D D
EA
EA
EA
EA
D
EA
D
EA
C
D
74
o
y
DIC
CD
V
N
O1
N
co
W
O
O
Unit Cost
-
Vendor Name:
GOLDEN CIRCLE FORD
$0.00
a
O
O
a
O
O
a
0
O
a
0
0
0
0
0
$0.00
VC
0
0
$0.00
$0.00
3
N
Of
CT
W
O
O
'Extended Cost
1D
v
0
0
CO
N
0
N
co
O
N
O
O
Account Numbers
Requester's Employee #
1940
Zip Code
Fob Point:
'Ship to code:
050
02078.2008
IProject/Subproject #
Extension:
485
-
Zo
cov
< N K
)
I Q
cpT
Mail
Yes: No: XX
P.0 Number
Requisition No.
Z
0
I3
'Inventory #
Quotes Attached
Yes: No:
Expected Delivery Date:
Date:
3/17/2008
T
X
co
a
N
N
•
4.2.08 Clarice Pearman - P O's from April 1 Council Meeting Page1
From: David Bragg
To: Foren, Andrea; Pearman, Clarice; Smith, Sondra; Vice, Peggy
Date: 4.2.08 9:51 AM
Subject: P 0's from April 1 Council Meeting
Last night, the Council approved purchase of two Ford Super Duty trucks - Items 1 & 2 on Consent.
These trucks must be ordered NLT April 7 to meet Ford's order cut off date.
If we miss it we'll have to rebid 2009 models in the fall.
I'm pretty sure the dealers will place the orders with a copy of the resolution, however I need resolution copies followed by
P O's ASAP.
Thanks for your help - let me know if you need anything from us.
David
David Bragg
Fleet Operations Supt.
City of Fayetteville
479-444-3494
•
(4.2.08 Clarice Pearman - Re: P O's from April 1 Council Meeting Page 1
From: Peggy Vice
To: Bragg, David; Foren, Andrea; Pearman, Clarice; Smith, Sondra
Date: 4.2.08 10:24 AM
Subject: Re: P O's from April 1 Council Meeting
Sondra- How quick can we get these?
Peggy Vice, CPPO, CPPB
Purchasing Manager
113 W Mountain
Fayetteville, AR 72701
Phone: 479/575-8289
Fax: 479/575-8257
»> David Bragg 4/2/2008 9:51:32 am »>
Last night, the Council approved purchase of two Ford Super Duty trucks - Items 1 & 2 on Consent.
These trucks must be ordered NLT April 7 to meet Ford's order cut off date.
If we miss it well have to rebid 2009 models in the fall.
Pm pretty sure the dealers will place the orders with a copy of the resolution, however I need resolution copies followed by
P 0's ASAP.
Thanks for your help - let me know if you need anything from us.
David
David Bragg
Fleet Operations Supt.
City of Fayetteville
479-444-3494
(4.3.08) Clarice Pearman - Res. 74-08 and Res. 75-08
From: Clarice Pearman
To: Bragg, David
Date: 4.3.08 10:05 AM
Subject: Res. 74-08 and Res. 75-08
Attachments: 74-08 Golden Circle Ford.pdf; 75-08 Landers McLarty Ford.pdf
CC: Audit; Smith, Sondra; Vice, Peggy
David:
Attached is a copy of the above resolutions regarding vehicle purchases. I will forward to Purchasing your requisitions
these items. Please let me know if there is anything else needed. Have a good day.
Thanks.
Clarice