HomeMy WebLinkAbout73-08 RESOLUTIONRESOLUTION NO. 73-08
A RESOLUTION APPROVING A REVISED PROJECT DESIGN
FOR THE RED OAK PARK STREAMBANK IMPROVEMENTS
SUBMITTED BY THE ARKANSAS GAME AND FISH
COMMISSION REGION 1 STREAM TEAM; AND APPROVING A
BUDGET ADJUSTMENT IN THE AMOUNT OF $39,578.00.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby approves the revised project design for the Red Oak Park Streambank
Improvements submitted by the Arkansas Game and Fish Commission Region 1
Stream Team. A copy of the revised project design, marked Exhibit "A" is
attached hereto and made a part hereof
Section 2. That the City Council of the City of Fayetteville, Arkansas
hereby approves a budget adjustment to appropriate $39,578.00 from Park Land
Fees and reduce the previous appropriation from Sales
Improvements Fund in like amount.
PASSED and APPROVED this 18th day of March, 2008.
•
APPROVED: ATTEST:
By:
DAN COODY, Mayor
Tax Capital
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City of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year
2008
Department: Operations
Division: -Parks & Recreation
Program: Parks Development Capital
Date Requested
3/18/2008
Adjustment Number
Project or Item Added/Increased:
$39,578 is requested in the Parks Improvements
account forthe Gordon Long/Red Oak Improvements
project.
Project or Item Deleted/Reduced:
$39,578 from Greenspace Fees.
Justification of this Increase:
Park land dedications fees in the Northwest quadrant
have been received that are available for the Red Oak
revitalization portion of the project.
Justification of this Decrease:
To recognize park land dedication fees that are
uncommitted in the Northwest quadrant and available for
Red Oak Park revitalization.
Account Name
Increase Expense Budget (Decrease Revenue Budget)
Account Number Amount
Park Improvements 2250 9255 5806
Account Name
Project Number
00 39,578 02015 2
Decrease Expense Budget (Increase Revenue Budget)
Account Number Amount
Greenspace Fees - NW 2250 0925
Project Number
4419 .00 39,578 02015. 2
Approval Signatures
34 ore
Date
ate
D m1'rtineitDirec
3 - 18 -0
Finance Director Date
Mayor Date
Budget & Research Use Only
Type: A
General Ledger Date
Approval Date
Posted to General Ledger.
Posted to Project Accounting
Initial Date
Initial Date
Initial Date
1
Carole n
t;
onnie Ecli ortston
ubmitted By
City of Fayetteville
Staff Review Form
City Council Agenda Items
Contracts
March 18th, 2008
City Council Meeting Date
Parks and Recreation
Division
Action Required:
Operations
Department
Approval of a revised project design proposed by the Arkansas Game & Fish Commission (AGFC) Region 1 Stream
Team for Red Oak Park streambank improvements.
$99,530.00
Cost of this request
4470.9470.5806.00
2250.9255.5806.00
Account Number
02015.1
02015.1 and 02015.2
Project Number
Budgeted Item
x
$135,478
$20,476
Category/Project Budget
Funds Used to Date
$135,478
$20,476
Remaining Balance
Budget Adjustment Attached
Gordon Long/Red Oak
Improvements
Program Category / Project Name
Sales Tax
Park Development
Program / Project Category Name
Park Improvements
Park Improvements
Fund Name
department D rector
e:pf(,J�
City Attor ey
-- Q- . &.L
Finance and Internal Service Director
Mayor
Comments:
22og
Date
2./2 q10ir
Date
2--25-o8
Date
3%/0
Date
Previous Ordinance. or Resolution #
Original Contract Date:
Original Contract Number:
4
City Council Meeting of March 18, 2008
Agenda Item Number
CITY COUNCIL AGENDA MEMO
To: Mayor Dan Coody and City Council
Thru: Gary Dumas, Operations Director
Connie Edmonston, Parks and Recreation ireEtor
From: Carole Jones, Park Planner
Date: February 21, 2008
RE: Red Oak Park Streambank InYprovement Project
RECOMMENDATION
Approval of a revised project design proposed by the Arkansas Game & Fish
Commission (AGFC) Region 1 Stream Team for Red Oak Park streambank
improvements.
BACKGROUND
In the fall of 2006, Mr. David Evans, Region 1 Stream Team Coordinator with the
Arkansas Game and Fish Commission, prepared a schematic plan proposing to modify
the upstream portion of the channel, widening the banks to allow for runoff events. This
widening will involve substantial removal of soil and trees that are currently being
undercut by the water flow.
The proposed plan was presented to the surrounding neighborhoods at a public meeting
held on Tuesday, August 14, 2007, at the Red Oak Park pavilion on New Bndge Road in
the Bridgeport Subdivision.
The proposed plan was then presented to the City Council for approval on August 23,
2007. The City Council tabled the item until a revised design that involved less tree
removal could be considered. Park staff met with Mr. Evans and the plan was revised.
Approximately 15 trees can potentially be saved under the revised plan. The revised plan
was presented to the City Council for approval on October 2, 2007. The City Council
tabled the item again until the residents in the surrounding neighborhoods could engage
in additional discussion regarding the project.
DISCUSSION
The subject of the erosion problems at Red Oak Park was placed on the January 28, 2008,
Ward 4 meeting agenda. Parks and Recreation staff attended the meeting and listened to
dialogue from the residents. Approximately 10 — 15 residents attended the meeting and
engaged in the discussion. The residents and Aldermen from Ward 4 agreed to have a
special Ward 4 meeting to discuss Red Oak Park exclusively.
Seven residents attended the special Ward 4 meeting on February 11, 2008. A concensus
reached by the residents was a three-phase plan: to solve the erosion problems following
the state's Region 1 Stream Team design, to meet with neighbors and develop a plan for
future park improvements, and to encourage area residents to consider the use of rain
gardens to assist in reducing the volume of flow to the stream.
1 of
City Council Meeting of March 18, 2008
Agenda Item Number
The timing of the proposed project designed by the AGFC is essential to its success.
Work should be conducted during the dry season when the stream flow is nonexistent or
very low. Tree removal must occur as the first stage of the project in order to clear the
project area for the necessary soil and root excavation. The installation of the stone
grade -control structures will immediately follow the soil and root excavation. The newly
shaped banks will be planted in grass, fertilized and covered with coconut matting to
encourage rapid revegetation immediately following the installation of the stone grade -
control structures. Work on the downstream (northern) portion of the project will take
place after the upstream (southern) portion is finished. The planting of the shrubs and
small trees will be performed during the appropriate planting season. The entire project is
expected to take eight to ten weeks with the exception of the shrub and tree plantings.
BUDGET IMPACT
The construction materials cost estimate is $99,530. This project is funded with Parks
Development and Sales Tax funds. The downstream (northern) portion of the project will
be partially funded by a 50/50 matching Urban and Community Forestry Assistance
Grant from the Arkansas Forestry Commission in the amount of $10,000. The acceptance
of the matching grant was approved at the July 17, 2007, council meeting. The remaining
funds from this project budget will be used to modify the low-water bridges at Gordon
Long Park. City Council bid approval of the actual costs of materials (particularly stone)
is anticipated once the project design is approved.
This project is financially viable because of the assistance of Arkansas Game and Fish
Commission staff (at no cost to the City) and the use of Parks and Recreation staff and
equipment for tree removal, excavation, placement of stone and revegetation with grass.
The use of volunteers for the planting of the shrubs and trees also facilitates keeping the
project cost low. Parks and Recreation staff and the Arkansas Game and Fish
Commission believe this is the best method for controlling the erosion problem that is
creating a safety issue as well as destroying the integrity of this beautiful neighborhood
park.
Attachments:
Photographs (2 pages)
Written Comment from Mr. Lowell Boynton (adjacent property owner)
2of2
ijcz:riiSienireaifb
Fayetteville Parks and Recreation Division
113 West Mountain Street
Fayetteville, AR 72701
Re: Red Oak Park Discussion on January 28, 2008
The following response is from Lowell D. Boynton, adversely affected
property owner between the north border of Red Oak Park and Hamestring
Creek.
My position on this issue appears to be the same as the Parks.Division, i.e.
mitigation of the runoff problem should be addressed by implementing the
proposal of Mr. Evans of the Arkansas Game and Fish Commission.
Recommendations of this nature are his expertise from successful experience
m similar situations.
Some individuals may find certain aspects of this proposal to be
aesthetically/environmentally objectionable. I understand, no one of the
opposite conclusion could agree more with these objections. I too, would
have to accept these same less than desirable unnatural appearing structures
on my property However in my view, the consequences of doing nothing
are unacceptable and there is no viable alternative.
Unfortunately this problem has to be dealt with in retrospect. Obviously a
solution more pleasing to all could have been possible prior to development,
but such options no longer exist. Agonizing over what might/should have
been results in the present state of endless unproductive Iimbo.
In my opinion, it is time for those vested with authority to initiate action to
do so. Those having this responsibility must consider all various views.
Parties suffering actual damages, i.e Red Oak Park and I are entitled to
serious consideration and resolution.
Sincerely,
n P3
Lowell D. Boynton
Reg. AR Professional Engineer # 3165
(license allowed to expire on retirement)
RESOLUTION NO.
A RESOLUTION APPROVING A REVISED PROJECT DESIGN
FOR THE RED OAK PARK STREAMBANK IMPROVEMENTS
SUBMITTED BY THE ARKANSAS GAME AND FISH
COMMISSION REGION 1 STREAM TEAM.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby approves the revised project design for the Red Oak Park Streambank
Improvements submitted by the Arkansas Game and Fish Commission Region 1
Stream Team. A copy of the revised project design, marked Exhibit "A" is
attached hereto and made a part hereof.
PASSED and APPROVED this 18th day of March, 2008.
APPROVED: ATTEST:
By: By:
DAN COODY, Mayor SONDRA E SMITH, City Clerk/Treasurer
C;s
aye evi
ARKANSAS
DEPARTMENTAL CORRESPONDENCE
TO: Mayor Dan Coody and members of the City Council
FROM: Paul A. Becker, Finance Director
DATE: March 13, 2008
SUBJECT: Funding of the Red Oak Stream Revitalization Project
In response to questions at the March 11, 2008 Agenda Session, I have reviewed the funding plan
for the Red Oak Stream Revitalization Project.
The estimated cost of the Red Oak Park Stream Revitalization Project is $99,530 and the current
budgeted funding sources are as follows:
$79,054 Sales Tax Capital Fund
10,476 Parks Development (I-IMR) Funds
10,000 State Grant
$99,530
Funding for this project, as well as Gordan Long Park, was allocated in the CIP prior to 2006.
Connie Edmonston has advised me that she has recently received remittances for the Park Land
Dedication Fees which will result in an uncommitted balance of $39,578 in the Northwest
Quadrant. This could be used for this project if the City Council wishes; however, budgeted
funds were committed previously for this project as indicated above. If the Council wishes to use
the available uncommitted balance in the Park Land Dedication Fee Fund, a budget adjustment
will need to be approved to recognize the revenue and appropriate the $39,578.If the current
funding method is used the $39,578 will be incorporated in the 2009 budget.
3.21.08 Clarice Pearman - Res. 73-08 Page 1
From:
To:
Date:
Subject:
Attachments:
Clarice Pearman
Edmonston, Connie; Jones, Carole
3.21.08 3:47 PM
Res. 73-08
73-08 Red Oak Park Streambank Imp.pdf
CC: Audit; Fell, Barbara
Ladies:
Attached is a copy of the above resolution regarding Red Oak Park however I do not have a copy of the revised plan to
attach. Please see that I one for that purpose. I will forward to Budget & Research your budget adjustment. Please let me
know if there is anything else needed for this item. Have a good weekend.
Thanks.
Clarice
Clarice Buffalohead-Pearman, C.A.M.C., C.M.C.
City Clerk/Treasurer Division
113 West Mountain
Fayetteville, AR 72701
479-575-8309
cpearman@d.fayetteville.ar.us
Existing Stream Section
Red Oak Park
Undercut Trees in Stream
Red Oak Park
EXISTING SOFT
SURFACE TRAIL
ERODED
STREAMBANK
STREAM BOTTOM
WITH LOOSE ROCKS
17'-2'
32'-6'
TYPICAL CROSS-SECTION OF EXISTING STREAM (SOUTHERN PORTION)
NOT TO SCALE
NEWLY SHAPED
STRE AMBANK OF
REVISED DESIGN
REPRESENTS LOCATION
OF ORIGINAL,
PROPOSED DESIGN
REMOVAL OF SOIL FROM
EXISTING STREAMBANK
BANK STABILIZATION
MTH BIOOEGRAOABLE
COCONUT MATTING
PLANTED TO
GRASS. SHRUBS
AND SMALL TREES
EXISTING
STREAMBANK
OA
17'-2"
45'-6"
12'-6'
18'-6'
9'-6' -�
TYPICAL CROSS-SECTION OF PROPOSED STREAM (SOUTHERN PORTION)
NOT TO SCALE
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THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENT CORRESPONDENCE
MEMO Approval (Mayor's Signature Only)
To: Mayor Jordan RECEIVED
Thru: Don Marr, Chief of Staff MAY 27 2011
Jeremy Pate, Development Services Director CITY OF FAYE7EVILLE
MAYORS OFFICE
From: Chris Brown, City Engineer Q
Date: May 27, 2011
Subject: Mayor's Signature Only — Red Oak Park Drainage
PROPOSAL
The Engineering Division and the Transportation Division worked together to construct drainage improvements
at Hamestring Creek Tributary through Red Oak Park. In order for these improvements to be completed
correctly a drainage easement should be issued across property owned by the city. Copies attached.
Staff recommends the signing of the easement. U.
BUDGET IMPACT
The only impact to the budget will be for recording the document.
Red Oak Park Drainage
Parcel No. 765-16113-102
Parcel No. 765-16113-103
BE IT KNOWN BYTHESE PRESENTS:
THAT the City of Fayetteville, Arkansas, a municipal corporation, hereinafter
called GRANTOR, for and in consideration of the sum of One Dollar ($1.00) and other
good and valuable consideration, the receipt of which is hereby acknowledged, do hereby
GRANT, SELL and CONVEY unto the City of Fayetteville, Arkansas, a municipal
corporation, hereinafter called GRANTEE, and unto Grantee's successors and assigns, a
permanent easement to construct, maintain, and repair a buried drainage pipe and
associated headwall and plunge pool, its appurtenances thereto, on, over, across, under
and through the following described land, in order to replace an eroded earthen drainage
channel, all situated in the County of Washington, State of Arkansas, to -wit:
PROPERTY DESCRIPTION: (Deed Ref: 96-260)
11111O111lllfla111111111�111011111�111
Doc ID: 014077660003 Type: REL
Kind: EASEMENT
Recorded: 06/23/2011 at 08:20:28 AM
Fee Amt: $25.00 Pace 1 of 3
Washington County. AR
Bette stemoe Circuit Clerk
File20i1-0001 7 251
Part of the SW'/. of the SW'/. of Section 1, T16N, R31W of the Fifth Principal Meridian in Washington County, Arkansas and
being more particularly described in two parcels as follows:
Parcel 1: Commencing a the NE comer of said SW'/.,SW%, thence S89°26'46 W 24.88 feet to the POINT OF BEGINNING
thence S06°17'53"W 304.68 feet; thence along a curve to the left having a radius of 1025.00 feet, an arc length of 191.30
feet, and a chord bearing and distance of S51°44'39"W 191.02 feet, thence North 118.28 feet, thence N06°07'37"E 303.12
feet; thence N89°26'46E 151.08 feet to the POINT OF BEGINNING containing 1.23 acres, more or less, subject to R/W and
easements of record.
Parcel 2: Commencing at the NE corner of said SW'/.,SW'/., thence S89°26'46"W 24.88 feet, thence S06°17'53"W 309.68
feet, thence South 60.21 feet to the POINT OF BEGINNING, thence South 61.73 feet, thence S46°34'24'W 206.54 feet,
thence North 74.91 feet, thence along a curve to the right with a radius of 975.00 feet, an arc length of 198.05 feet, and a
chord bearing and distance of N49°20'56"E 197.71 feet to the POINT OF BEGINNING, containing 0.25 acres more or less,
subject to RM! and easements of record.
PERMANENT EASEMENT DESCRIPTION:
Part of the SW% of the SW% of Section
1, Township
16 North of Range
31 West, Washington
County, Arkansas, more
particularly described as follows, to -wit:
Parcel 1: Commencing at the NE corner of the SW% of the SW'/., thence South 89°26'46" West 24.88 feet to the POINT OF
BEGINNING, thence South 09°04'23" West 22.60 feet; thence South 29°43'17" West 189.29; thence South 18°21'29" West
56.71 feet; thence South 08°25'59" East 49.25 feet; thence North 58°22'14" East 10.88 feet; thence South 08°25'59° East
45.15 feet; thence along a curve to the left with a radius of 1025.00 feet, an arc length of 44.45 feet and a chord bearing and
distance of South 55°43'39" West 44.44 feet; thence North 08°25'59" West 47.38 feet; thence North 58°2214" East 10.88
feet; thence North 08°2559" West 62.58 feet; thence North 18°21'29" East 48.62 feet; thence North 89°57'28" West 8.82
feet; thence South 88"09'43" West 53.08 feet; thence North 08°54'07" East 20.36 feet; thence North 88°09'43" East 49.61
feet; South 89°57'28" East 17.18 feet; thence North 28°15'46" East 180.71 feet; North 87°19'15" West 37.52 feet; thence
North 02°40'45" East 14.15 feet; thence South 87°4800" East 63.68 feet to the POINT OF BEGINNING, containing 10,633
square feet, or 0.24 acre, more or less.
Parcel 2: Commencing at the NE corner of the SW¼ of the SW'/., thence South 89°26'46" West 24.88. feet; thence
5-06°17'53"W 309.68 feet, thence South 60.21 feet; thence along a curve to the left with a radius of 975.00 feet and an arc
length of 39.72 feet and a chord bearing and distance of South 56°4620" West 39.72 feet to the POINT OF BEGINNING,
thence South 19°24'59" East 36.76 feet; thence South 68°09'29" West 34.34 feet; thence North 19°2459" West 28.36 feet;
thence along a curve to the right with a radius of 975.00 feet, an arc length of 35.70 feet and a chord bearing and distance of
North 54°33'22" East 35.70 feet to the POINT OF BEGINNING, containing 1,121 square feet or 0.03 acre, more or less.
Together with the
rights,
easements, and privileges in or to said lands which may be required for the full enjoyment of the
rights
herein granted.
TO HAVE AND TO HOLD unto said Grantee, its successors and assigns, together with free ingress to and egress from the
real estate first hereinabove described for the uses and purposes hereinabove set forth.
The said Grantor is to fully use and enjoy the said premises except for the purposes hereinbefore granted to the said Grantee.
The Grantor agrees not to erect any buildings or structures in said permanent.
Red Oak Park Drainage
Drainage Easement -City of Fayetteville, AR
Page 2 of 3
The Grantee shall have the right to maintain and repair drainage structures within the above described permanent easement
at any time in the future and agrees to pay any damages as a result of such future construction as set out in this easement.
The consideration first above recited as being paid to Grantor by Grantee is in full satisfaction of every right hereby granted.
All covenants and agreements herein contained shall extend to and be binding upon the respective heirs, legal representatives,
successors and assigns of the parties hereto.
It is hereby understood and agreed that the party securing this document in behalf of the Grantee is without authority to made
any covenant or agreement not herein expressed.
WITNESS the execution hereof on this the pL,4-� day of cJai.1t
, 2011.
CITY OFF YETTEVILLE0 ARKANSAS
A Muni al C ation
By:
Li eld Jor an, M or
ACKNOWLEDGMENT
STATE OF ARKANSAS
55.
COUNTY OF
[SEAL]
BE IT REMEMBERED, that on this date, before the undersigned, a duly commissioned and acting Notary Public within and for
said County and State, personally appeared Lioneld Jordan and Sondra Smith, to me well known as the persons who executed the
foregoing document, and who stated and acknowledged that they are the Mayor and City Clerk, respectively, of the City of
Fayetteville, Arkansas, a Municipal Corporation, and are duly authorized in their respective capacities to execute the foregoing
instrument for and in the name and behalf of said City of Fayetteville, Arkansas, and further stated and acknowledged that they had so
signed, executed and delivered said instrumen'tt for
the consideration, uses and purposes therein mentioned and set forth.
WITNESS my hand and seal on this i day of )uAu_._..- , 2Q11.
MY COMMISSION EXPIRES:
02-1-„20167
Notary Public
No7ARF
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CURVE DATA
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p =02' 05' 52'
A =02.20' 04'
R=1025.00'
R=975.00'
R=975.00'
L=44.45'
L=35.70'
L=39. 72'
CHORD:
CHORD:
CHORD:
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N54.33'22'E
S56'46'20•V
44. 44'
35.70'
39. 72'
S87.4
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BRIDGEPORT ADDITION /
PHASE V / N8719'1
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/
/
/ 765-16113-102
/ CITY OF
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/ / SV 1/4. SV 1/4}
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N8809'43E S8957'28E
49.61' 17.18'
N0854'07'E
20.36'
S8809'43'W 53.08'
N89'57'28'W 8.82'
155 N18' I'29'E
148.62'
N58'22'14'
154
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SW 1/4, SW 1/4
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BRIDGPHASE ADDITION
I PHASE
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LOT 30 oP BRIDGEPORT ADD. Ph.I
6 NEW BRIDGE Rd. SOUTH R/W
S!9'24'59'E ® PROP. DRAINAGE
36.76' EASEMENT -10,631 Sq. F11
® PROP. DRAINAGE -1
EASEMENT -1,130 Sq. Ft.
$6809'29W 29 EXHIBIT
34.34' I O JUNE 2010