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Home My WebLink About57-08 RESOLUTIONRESOLUTION NO. 57-08 A RESOLUTION AWARDING BID #08-21 AND APPROVING THE PURCHASE OF ONE (1) DROP BOX TRUCK FROM DOWNING SALES AND SERVICE IN THE AMOUNT OF $158,735.00 FOR USE BY THE SOLID WASTE & RECYCLING DIVISION; AND APPROVING A BUDGET ADJUSTMENT IN THE AMOUNT OF $1,805.00. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: • • Section 1. ,That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #08-21 and approves the purchase of one (1) drop box truck from Downing Sales and Service in the amount of $158,735.00 for use by the Solid Waste & Recycling Division. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment in the amount of $1,805.00............... sc).. . • ou• 0. sc,•-,,. z.Z: 4A. co .01 I Op. o 0 4) "..• Z PC. 0 • CP S E--- : FAYETTEVILLE : APPROVED: ' 7#: tc.•. :.> if %IP% Pteil NI: \f/.... iteilliG.T ON GC).•`‘‘ 4,700 .......... ..... PASSED and APPROVED this 18th day of March, 2008. By DAN COODY, Mayor ATTEST: By 01444 S SONDRA E. SMITH, City Clerk/Treasurer City of Fayetteville; Arkansas Budget Adjustment Form • Budget Yein- 007 Deparnnen Division: Program: Operations' Fleet Operations Capital Expenditures Date Requested Adjustment Number Project or Item Added/Increased: $1805 is requested in the Vehicles and Equipment account .in the Sanitation Equipment capital Project. Project or Item Deleted/Reduced: $1805:s request in the Vehicles and Equipment account in the Police/Passenger Vehicles capital Project. Juitificatien of this Increase: Fleet underestimated the purchase price of the replacement unit for #450. Three other trucks in that • ‘project came in under budget, but there is still a shortfall. Justification of this Decrease: The replacement for unit #1036 came in under budget so • there are extra funds in this project. Sufficient funding. remains to complete 2007 objectives. Increase Eipense Budget (Decrease Revenue Budget) Accoimt Name Account Number. Amount Vehicles and equipment 9700 1920 Account Name Project Number 5802 00 1,805 02082 Decrease Expense Budget (Increase Revenue Budget) Account Number Amount . . Vehicles and equipment 9700 1920 5802 00 • ProjectNumber 1,805 02081 • Approval Signatures • Reqilested. By Date Date 1)eptment 0 tor • Date 1- 14 -Ge Date _Rill Finance (anal Services Director Mayor • OP • Budget Office Use Only Type Posted toGtnetILedger Posted io Project Accounting Entered in Category Log Initial . Date Initial Date Date • • • David Bragg Submitted By City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements 3/18/2008 City Council Meeting Date Agenda Items Only Fleet Operations Division Action Required: Operations P5 3118idg 5148 /Cy as.Jc,crinee- Department A resolution awarding Bid #08-21 to Downing Sales and Service in the amount of $158,735 for the purchase of one drop box truck for use by Solid Waste Division, and approval of the budget adjustment to move $1805 to the Sanitation Equipment Project 02082.1 from Project 02081.1. 158,735.00 Cost of this request 9700.1920.5802.00 Account Number 02082.1 629,000.00 Category / Project Budget Sanitation Equipment Program Category/ Project Name 471,873.00 Vehicles and Equipment Funds Used to Date Program / Project Category Name 157127.00 Project Number Remaining Balance Budgeted Item X Budget Adjustment Attached Shop Fund Name Department 9 'rector ZZA-D Date —Li ctij Finance and Internal Service Director 41-1 Mayor Comments: 2' n 75i Date V/09 Date Previous Ordinance or Resolution # Original Contract Date: Original ContractNumber: Revised April 16, 2007 Faye leville FLEET OPERATIONS 1525 S. Happy Hollow Road Fayetteville, AR 72701 ARKANSAS (479) 444-3495 FAX (479) 444-3425 Interdepartmental Correspondence TO: MAYOR/CITY COUNCIL THRU: GARY DUMAS, DIRECTOR OF OPERATIONS FROM: DAVID BRAGG, FLEET OPERATIONS SUPT....2-4, DATE: February 27, 2008 • SUBJECT: Purchase of one Drop Box truck 6-,-- ) ICE 131:SI2 -` I-1.11:1 S, 4 RECOMMENDATION: That City Council approve the purchase of one Drop Box truck in the . amount of $158,735 for assignment to the Solid Waste Division. BACKGROUND: Bid #08-21 was opened on February 12, 2008 for one drop box truck. Four bid responses were received A detailed tabulation sheet Is attached The lowest bid (OPT 1) from Downing Sales & Service for a Mack chassis does not meet the engine specifications. The second lowest bid (OPT 3) from Downing Sales & Service meets all specifications. I recommend acceptance of the bid (OPT 3) from Downing Sales & Service in the amount of $158,735.00 This unit is a replacement for unit #459, a 2000 Mack that is no longer dependable for daily operation as the demand for drop box service continues to grow. Funds are available for this purchase in Fleet Replacement Special Project 02082 - Solid Waste Equipment. The purchase of this truck was approved by the Equipment Committee at the meeting on February 26, 2008. RESOLUTION NO. A RESOLUTION AWARDING BID #08-21 AND APPROVING THE PURCHASE OF ONE (1) DROP BOX TRUCK FROM DOWNING SALES AND SERVICE IN THE AMOUNT OF $158,735.00 FOR USE BY THE SOLID WASTE & RECYCLING DIVISION; AND APPROVING A BUDGET ADJUSTMENT IN THE AMOUNT OF $1,805.00. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #08-21 and approves the purchase of one (1) drop box truck from Downing Sales and Service in the amount of $158,735.00 for use by the Solid Waste & Recycling Division. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment in the amount of $1,805.00. PASSED and APPROVED this 18th day of March, 2008. APPROVED: ATTEST: By: By: DAN COODY, Mayor SONDRA E. SMITH, City Clerk/Treasurer aye evi I ARKANSAS FLEET OPERATIONS 1525 S. Happy Hollow Road Fayetteville, AR 72701 Equipment Committee Correspondence TO: City of Fayetteville, Equipment Committee Bobby Ferrell, Chairman Adella Gray Kyle Cook Lioneld Jordan FROM: David Bragg, Fleet Operations Supt DATE: February 19, 2008 SUBJECT: Award of Bid 08-21 Bid #08-21 was opened on February 12, 2008 for one drop box truck for assignment to the Solid Waste Division. •Four bid responses were received. A detailed tabulation sheet is attached. The lowest bid (OPT 1) from Downing Sales & Service for a Mack chassis does not meet the engine specifications. The second lowest bid (OPT 3) from Downing Sales & Service meets all specifications. ' recommend acceptance of the bid (OPTS) from Downing Sales & Service in the amount of 4158,735.00. • This unit is a replacement for unit #459, a 2000 Mack that is no longer dependable for daily operation as the demand for drop box service continues to grow Funds are available for this purchase in Fleet Replacement Special Project 02082 — Solid Waste Equipment Cc: Gary Dumas A lica'oo 2/24/2oozy • ?s Approvals: •fla,rhnaa4 rlinanInr- 1 1 I I Shipping/Handling 2009 AUTOCAR WK64 TRUCK 1 EA $158,735.00 $158,735.00 9700.1920.5802.00 WITH ROLL OFFS BODY, HO 6022 EA $0.00 WITH PIONEER TARPER, PER EA $0.00 61D08-21. TO BE UNIT #498, EA $0.00 FIXED ASSET 700498 EA $0.00 EA $0.00 EA $0.00 EA $0.00 EA $0.00 EA $0.00 r a EA 0 b 0 I02082.1 I !Project/Subproject # 'Inventory # t ra m g o co. o ? IDivison leproval: !Taxable Yes:__ No:M_ o g) P. I Z 9 1* b Z c 3 1 Requisition No. Date: 2/21/2008 hQuotes Attached es: No:___ Expected Delivery Date: Fixecialf 113.21.08) Crarice Pearman - Res. 52-08 thru 61-08 From: To: Date: Subject: Attachments: Clarice Pearman Bragg, David 3.21.08 2:28 PM Res. 52-08 thru 61-08 52-08 Landers Ford.pdf; 53-08 Truck Centers of Arkansas-Bid08-17.pdf; 61-08 Longo Toyota.pdf; 55-08 Truck Centers of Arkansas-61d08-19.pdf; 56-08 Truc k Centers of Arkansas-Bid08-20.pdf; 57-08 Downing Sales & Service.pdf; 58-0 8 Truck Centers of Arkansas-Bid08-22.pdf; 59-08 Scruggs Equipment Co.pdf; 6 0-08 Golden Circle Ford.pdf; 54-08 Truck Centers of Arkasnas-61d08-18.pdf CC: Audit; Vice, Peggy David: Attached are the resolutions passed by aty Council regarding fleet purchases of vehicles. I will forward the original requisitions to Purchasing and budget adjustments to Budget & Research. Have a good weekend. Thanks. Clarice Clarice Buffalohead-Pearman, C.A.M.C., C.M.C. aty aerk/Treasurer Division 113 West Mountain Fayetteville, AR 72701 479-575-8309 cpearman@cilayetteville.ar.us