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Home My WebLink About47-08 RESOLUTIONRESOLUTION NO. 47-08 A RESOLUTION APPROVING PURCHASE REQUESTS TO HANSEN TECHNOLOGY, INC. IN THE AMOUNT OF $64,634.28 FOR 2008 SOFTWARE SERVICE AND MAINTENANCE FEES. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves purchase requests to Hansen Technology, Inc. in the amount of $64,634.28 for 2008 software service and maintenance fees. 11 8 .20 IS E: : FA Y E TT E V I L L E ; 5 ATTEST: . , cic9-712/1- st\c-itV eeeti,y, , AN ... \\$ ',%G To C9.••% „._ ii '''' ill %%%%% By: By: 6/244.-267AL- 6 75)nak SONDRA E. SMITH, City Clerk/Treasurer PASSED and APPROVED this 4th day of March, 2008. APPROVED: AN COODY, Mayor Finance & Internal Services Director: Budget Manager: IT Manager: Dispatch Manager: Utilities Manager: Other: Revised 6/17/03 `Spew! Instructions: -.. 0 (0 CO •-44 a) c.n ... w N.) -b. W ' '3 o % .o g a 0 X t 0 071€ dA o City: Chicago I. Address: 4213 Solutions Center 'Vendor #: •• L• 11273 City Of Fayetteville (Not a Purchase Order) t- 0 3 Shipping/Handling Description 12--matitticw.g-cVC 3-• e 1, • .‘" Annual Maintenance Fees laame” -4 It 0 C CD 1 J . 'Vendor Name: iHansen Information Technologies I Lot F C13 g -.. ,..F. . wt mt.., Cost 4/1 0 ob co $0.00 $0.00 $0.00 St 0 o 000$ $0.00 la 0 b o 410 0 C, ca, SD 0 .c> o et 01 0 • CO -4 o 44 is lit 0 D 0. a, a 0 00 Account Numbers tv, Requester's Employee #: ..)1.sg; Zip Code: 60677-4002 Fob Point: (f'; 1010-1710-5416.00 - A Yveliet"*:..:.4•Kgarfa. Ship to code: Subtotal: $60,975.74 Tax: $3,658.54 Total: $64634.28 Project/Subproject # Extension: 320 „• • Divison HCpar v : o" 030g)0,..... 01 X a co . 01. — I Z o .. IX I ,..... z c 3 o - co n in = (7) _o Z o Ix 1 'Inventory # Quotes Attached Yes: No: . IT X '0 0 0IUa CL C 0 47 ro R C 03 0 IV a. cji --. 0 c, 03 0 4-4. fc! Fixed Asset # 4.1•• saw ma HANSEN' Billing Office 00H1 Invoice No P- 1434- 00H1 Invoice Date 16 Jan 2008 Due Date 16 Jan 2008 H1GM01000 Bill to: FAYETTEVILLE, CITY OF 113 WEST MOUNTAIN AVE FAYETTEVILLE AR 72701 USA Attn : TED WEBBER Invoice Deliver to: FAYETTEVILLE, CITY OF 113 WEST MOUNTAIN AVE FAYETTEVILLE AR 72701 USA Attn : TED WEBBER Ibusto:ner No. Tax Reg No. 372262 Custorner PO No. Currency USD Contract Information Renewal Maintenance Deliverable Quantity Rate Amount Hansen Hansen Hansen Hansen Hansen Hansen Hansen Hansen Hansen Hansen Hansen Hansen Hansen Hansen Hansen Hansen Hansen Hansen Hansen Hansen Hansen Hansen Hansen Hansen Hansen Hansen Tax (Ty 7.x - Inventory Control Advanced Maintenance (1 Jan 2008- 31 Dec 2008) 1.00 7.x - Customer Service - COMBINED Maintenance (1 Jan 2008- 31 Dec 2008) 1.00 Integrated Map Viewer Maintenance (1 Jan 2008- 31 Dec 2008) 1.00 GEOAssistant Maintenance (1 Jan 2008- 31 Dec 2008) 1.00 7.x - Construction & Use Permits Maintenance (1 Jan 2008- 31 Dec 2008) 1.00 7.x - Formula Based TV Insp. Maintenance (1 Jan 2008- 31 Dec 2008) 1.00 7.x - Pavement Management System Maintenance (1 Jan 2008- 31 Dec 2008) 1.00 7.x - Inventory Control Ordering Maintenance (1 Jan 2008- 31 Dec 2008) 1.00 7.x - Sewer Maintenance (1 Jan 2008- 31 Dec 2008) 1.00 7.x - Tab Editor Maintenance (1 Jan 2008- 31 Dec 2008) 1.00 7.x - Image Display Maintenance (1 Jan 2008- 31 Dec 2008) 1.00 7.x - Building Maintenance (1 Jan 2008- 31 Dec 2008) 1.00 Dynamic Portal for Customer Service Maintenance (1 Jan 2008- 31 Dec 2008) 1.00 7.x - Complex Maintenance (1 Jan 2008- 31 Dec 2008) 1.00 GEOAdministrator Maintenance (1 Jan 2008- 31 Dec 2008) 1.00 7.x - Inventory Control Advanced Maintenance (1 Jan 2008- 31 Dec 2008) 1.00 7.x - Storm Maintenance (1 Jan 2008- 31 Dec 2008) 1.00 7.x - Street Maintenance (1 Jan 2008- 31 Dec 2008) 1.00 7.x - Visual Resource Manager Maintenance (1 Jan 2008- 31 Dec 2008) 1.00 7.x - Licensing Maintenance (1 Jan 2008- 31 Dec 2008) 1.00 7.x - Plant/Fleet Maintenance (1 Jan 2008- 31 Dec 2008) 1.00 7.x - Complex/Parks Maintenance (1 Jan 2008- 31 Dec 2008) 1.00 7.x - Water Maintenance (1 Jan 2008- 31 Dec 2008) 1.00 7.x - Spot Inspection Maintenance (1 Jan 2008- 31 Dec 2008) 1.00 7.x - Advanced Asset Management Maintenance (1 Jan 2008- 31 Dec 2008) 1.00 7.x - Code Enforcement Maintenance (1 Jan 2008- 31 Dec 2008) 1.00 pe- CP) too 0.00 2,568.35 0.00 541.22 8724.38 493.91 2,963.48 0.00 4,019.11 5,926.97 0.00 493.91 1,975.66 0.00 3,183.62 3,315.00 3,161.05 3,161.05 2,370.79 889.04 5,926.97 2,963.48 4,741.57 1,481.74 0.00 2,074.44 0.00 0.00 2,568.35 0.00 541.22 8,724.38 493.91 2863.48 0.00 4,019.11 5,926.97 0.00 493.91 1,975.66 0.00 3,183.62 3,315.00 3,161.05 3,161.05 2,370.79 889.04 5,926.97 2,963.48 4,741.57 1,481.74 0.00 2,074.44 0.00 60,975.74 Page No. 1 0f2 s FBI HANSEN. 7 Billing Office Invoice No Invoice Date Due Date Poop Gummier* Sohnon. 001-11 P- 1434- 00H1 16 Jan 2008 16 Jan 2008 H1GM01000 Deliverable Invoice 60,975.74 Quantity Rate Amount Remit to: Hansen Information Technologies 4213 Solutions Center Chicago IL 60677- 4002 USA Account # 4121 484 505 Payment Terms: Special Instructions: Net 60,975.74 Tax Total 0.00 60,975.74 Your account representative: Support Account Manager Shawnna Wagner Due on Receipt (Please pay by due date above to avoid any interruptions in service or support) For questions, please contact The Accounts Receivable Department at 678- 319- 8921 or email us.billing2@infor.com (Invoice Total USD 60,975.74 Page No. 2 012 S. Huddleston Submitted By City of Fayetteville Staff Review Form City Council Agenda Items Or Contracts 3$/2008 Tiwi 443" q7-00 7Vrat9m iethnoky, /nt. City Council Meeting Date Information Technology Division Action Required: Finance Department Approve payment for 2008 Hansen Software Maintenance Fees. 64,634.28 Cost of this request 1010-1710-5416.00 Account Number Project Number 290,770.00 Category / Project Budget 184,225.98 Maintenance Program Category / Project Name Funds Used to Date Program / Project Category Name 106,544.02 General Remaining Balance Fund Name Budgeted Item X Budget Adjustment Attached Department Director City Attorney 4'4 2- IS -�P Date 2-(itheir Date Finance •d Internal Service Director Date Mayor 462d, -21 74 Date Previous Ordinance or Resolution # 243-05 Original Contract Date: Original Contract Number: 1/15/2002 Received in Mayor's Office 9 Comments: FAYETTEVILLE THE CITY OF FAYETTEVILLE, ARKANSAS February 26, 2008 Agenda Session February 5, 2008 TO: Mayor Coody THRU: Paul Becker, Finance Director FROM: Scott Huddleston Information Technology Director $ 11111 SUBJECT: AGENDA ITEMS TO APPROVE PURCHASE REQUESTS TO HANSEN FOR 2008 SERVICE AND MAINTENANCE FEES. Recommendations: Staff recommends approval of purchase requests to Hansen Information Technologies 2008 Service and Maintenance Fees. Discussion: Service and Maintenance fees are necessary to keep software current. These fees allow the City to receive updates and enhancements to the software as they become available. In addition, Service and Maintenance fees provide technical phone support and problem troubleshooting and resolution. The software products that we have purchased from Hansen are essential to the City's day to day operations and it is important that we keep these assets current. Background: January 15, 2002, City Council approved a resolution (7-02) contracting with Hansen Information Technologies for purchase of software, and professional services for installation and training. Installation began in March of 2002, and the first module went live in April of 2002. Installation of all modules was completed by year end 2002. The Hansen software provides modules and applications utilized by the City for many daily operations. Hansen applications include Building Pennits and Inspections, Code Enforcement, Planning, Customer Service, Asset Management, Work Orders, and Citizen Requests for Service processed from the web. To date, the Hansen system has been used to process over 65,500 Customer Service Requests, over 6,200 Code Enforcement Cases, approximately 33,100 Building Applications, and over 140,300 Inspections In addition, over 48,300 city maintained assets have been entered into the system. Work orders associated with assets total approximately 15,500 with total allocated work order costs of approximately 18 million dollars. Total paid Fees generated through Hansen applications equals over 14.5 million dollars. RESOLUTION NO. A RESOLUTION APPROVING PURCHASE REQUESTS TO HANSEN TECHNOLOGY, INC. IN THE AMOUNT OF $64,634.28 FOR 2008 SOFTWARE SERVICE AND MAINTENANCE FEES. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves purchase requests to Hansen Technology, Inc. in the amount of $64,634.28 for 2008 software service and maintenance fees. PASSED and APPROVED this 4th day of March, 2008. APPROVED: ATTEST: By: By: DAN COODY, Mayor SONDRA E. SMITH, City Clerk/Treasurer Pegs,2.1 L(3.7.08) Clarice Pearman - Res. 47-08 From: To: Date: Subject: Attachments: Clarice Pearman Huddleston, Scott 3.7.08 12:18 PM Res. 47-08 47-08 Hansen Technology Inc.pdf CC: Audit; Vice, Peggy Scott: Attached is a copy of the above resolution passed by City Council. I will forward to Purchasing your requisition. Please let me know if there is anything else needed for this item. Have a good weekend. Thanks. Clarice Clarice Buffalohead-Pearman, C.A.M.C., C.M.C. City ClerkfTreasurer Division 113 West Mountain Fayetteville, AR 72701 479-575-8309 cpearman@ci.fayetteville.ar.us