HomeMy WebLinkAbout43-08 RESOLUTIONRESOLUTION NO. 43-08
A RESOLUTION APPROVING PURCHASE REQUESTS IN THE
AMOUNT OF $30,821.25 WITH ESRI, INC. FOR GEOGRAPHIC
INFORMATION SYSTEM (GIS) SOFTWARE SERVICE AND
MAINTENANCE FEES.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby approves purchase requests in the amount of $30,821.25 with ESRI, Inc.
for Geographic Information System (GIS) software Service and Maintenance fees.
...................
PASSED and APPROVED this 4th day of March, 2008. 1-15:sr61Y
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ATTEST: E- : FAYETTEVILLE : :1
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By: I3y: &friCet cc, mii_it iiimin .....
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,
SONDRA E SMITH, City Clerk/Treasurer
APPROVED:
DAN COODY, Mayor
Date: 10/02/2007
ESRI
380NewYorkStmet
REDLANDS,CA92373 Quotation
Phone- 888-37745752961 Page 4
Fax #: 909-307-3083
Quotation Number: 25277806
Item Qty Product#
Unit Price Extended Price
BY SIGNING BELOW, YOU ARE INDICATING THAT YOU ARE AUTHORIZED TO OBLIGATE FUNDS FOR YOUR ORGANIZATION. DO
NOT USE THIS FORM FOR ORDER ACTIVATION IF YOUR ORGANIZATION WILL NOT HONOR AND PAY AN INVOICE THAT HAS
BEEN ISSUED AT YOUR DIRECTION WITHOUT ADDITIONAL AUTHORIZING PAPERWORK.
To expedite your order, either attach a copy of this quotation to your purchase order when it is remitted
to ESRI, or sign below and return this quotation to indicate your acceptance. ESRI's address and fax
number are provided on the first page of this quotation.
If you have made ANY alterations to the line items included in this quote and have chosen to sign the
quote to indicate your acceptance, you must fax ESRI the signed quote in its entirety in order for the
quote to be accepted. You will be contacted by your Customer Service Representative if additional
information is required to complete your request.
If your organization is a US Federal, state, or local government agency; an educational facility; or a
company that will not pay an invoice without having issued a formal purchase order, a signed quotation
will not be accepted unless it is accompanied by your purchase order.
If you choose to discontinue your support, you will become ineligible for support benefits and services.
All maintenance fees from the date of discontinuation will be due and payable if you decide to reactivate
your support coverage at a later date.
By signing below, you are authorizing ESRI to issue a software support invoice in the amount of
tie>, RA)•.:25
plus sales tax, if applicable.
Please check one of the following:
I agree to pay any applicable sales tax.
I am tax empt. Please contact me if ESRI does not have my current exempt information on file.
Signature of Authorized Repre
bOom c`_)
ative
Date
Name (Please Print) Title
This quotation is valid for 90 days and is subject to your ESRI License Agreement. The quotation information is proprietary and may not be
copied or released other than for the express purpose of system selection and purchase/license. This information may not be given to outside
parties or used for any other purpose without consent from Environmental Systems Research Institute, Inc. (ESRI).
Any estimated sales and/or use tax has been calculated as of the date of this quotation and is merely provided as a convenience for your
organization's budgetary purposes. ESRI reserves the right to adjust and collect sales and/or use tax at the actual date of invoicing. If your
organization is tax exempt or pays state taxes directly, then prior to invoicing, your organization must provide ESRI with a copy of a current tax
exemption certificate issued by your state's taxing authority for the given jurisdiction.
Issued By: Allison Waymire Ext: 2961
To expedite your order, please reference your customer number and this quotation number on your purchase order.
[CSBATCHOOM
ESRI Inc
380 New York Street
REDLANDS CA 92373
SUBJECT:
DATE:
TO:
ORGANIZATION:
FAX #:
FROM:
FAX #:
EMAIL:
MAINTENANCE QUOTE
10/02/2007
John Goddard
CITY OF FAYETTEVILLE
INFORMATION TECHNOLOGY DEPT
479-575-8316 PHONE #: 479-575-8219
Allison Waymire
909-307-3083 PHONE #: 888-3774575 Ext. 2961
awaymire@esitcom
Number of pages transmitted
(including this cover sheet): 5 QUOTATION #25277806
Please find the attached quotation for your forthcoming software
maintenance term. Keeping your maintenance current entitles you to
exclusive benefits, and if you choose to discontinue your coverage, you will
become ineligible for these valuable benefits and services. All maintenance
fees from the date of discontinuation will be due and payable if you decide to
reactivate your coverage at a later date. For details about the maintenance
program benefits for your licensing, please visit
http://g is.esri.com/softwa re/mai ntenance/q ualifying .cfm
Customers who have multiple copies of some ESRI products may have the
option of supporting some of their licenses with secondary maintenance.
Please contact Customer Service to find out more about the availability of
secondary maintenance.
For information about ESRI Desktop terms and conditions, please visit
http://www.esri.com/legal/pdfs/mla_e204_e300/english.pdf; for information
about ESRI Server software, Developer software, or Web services terms and
conditions, please visit http://www.esriscom/legal/pdfs/mIs.pdf
Maintenance fees for ArcIMS, ArcSDE, and ArcGIS Server current with
maintenance prior to December 31, 2006 have been transferred to the
new ArcGIS Server 9.2 licenses. The ArcGIS Server 9.2 migration policy
allows these transferred licenses to be eligible for maintenance fees
with no increase in pricing for software maintenance. For detailed
information regarding this policy, please visit
http://www.es ri.com/software/mai ntenance/a bout/a n n ou ncements.html
If you have any questions or need additional information, please contact
Customer Service at 888-377-4575.
Date: 10/02/2007
ESR1
380 New York Street
REDLANDS, CA 92373
Phone: 888-377-45752961
Fax #: 909-307-3083
Quotation Number: 25277806
Quotation
CITY OF FAYETTEVILLE
INFORMATION TECHNOLOGY DEPT
113 W MOUNTAIN
FAYETTEVILLE AR 72701
Attn: John Goddard
Customer Number: 23472
For questions regarding thls document, please contact Customer Service at 888-377-4575.
Send Purchase Orders To:
ESRI, Inc.
380 New York Street
Redlands, CA 92373-8100
Attn: Allison Waymire
Please include the following
remittance address on your
Purchase Order:
ESRI Inc.
File #54630
Los Angeles, CA 90074-4630
Item Qty Product#
Unit Price Extended Price
10 1 52384
ArcInfo Concurrent Use Primary Maintenance
Start Date: 01/16/2008
End Date: 01/15/2009
1010 2 52385
ArcInfo Concurrent Use Secondary Maintenance
Start Date: 01/16/2008
End Date: 01/15/2009
2010 1 86497
ArcEditor Concurrent Use Primary Maintenance
Start Date: 01/16/2008
End Date: 01/15/2009
3010 1 86500
ArcEditor Concurrent Use Secondary Maintenance
Start Date: 01/16/2008
End Date: 01/15/2009
4010 1 86500
ArcEditor Concurrent Use Secondary Maintenance
Start Date: 01/16/2008
3,000.00 3,000.00
1,200.00 2,400.00
1,500.00 1,500.00
1,200.00 1,200.00
1,200.00 1,200.00
This quotation is valid for 90 days and is subject to your ESRI License Agreement. The quotation information is proprietary and may not be
copied or released other than for the express purpose of system selection and purchase/license. This information may not be given to outside
parties or used for any other purpose without consent from Environmental Systems Research Institute, Inc. (ESP!).
Any estimated sales and/or use tax has been calculated as of the date of this quotation and is merely provided as a convenience for your
organization's budgetary purposes. ESRI reserves the right to adjust and collect sales and/or use tax at the actual date of invoicing. If your
organization is tax exempt or pays state taxes directly. then prior to invoicing, your organization must provide ESRI with a copy of a current tax
exemption certificate issued by your state's taxing authority for the given jurisdiction.
Issued By: Allison Waymire Ext: 2961
To expedite your order, please reference your customer number and this quotation number on your purchase order.
[CSBATCHDOM]
o
•
Date: 10/02/2007
ESR1
380 New York Street
REDLANDS, CA 92373 Quotation
Phone: 888-377-45752961 Page 2
Fax #: 909-307-3083
Quotation Number: 25277806
Item Qty Product#
Unit Price Extended Price
End Date: 01/15/2009
5010 1 87232
ArcGIS Spatial Analyst Concurrent Use Primary Maintenance
Start Date: 01/16/2008
End Date: 01/15/2009
500.00 500.00
6010 1 87198 500.00 500.00
ArcGIS 3D Analyst Concurrent Use Primary Maintenance
Start Date: 01/16/2008
End Date: 01/15/2009
7010 1 98696 500.00 500.00
ArcGIS Publisher Concurrent Use Primary Maintenance
Start Date: 01/16/2008
End Date: 01/15/2009
8010 4 87192 400.00 1,600.00
ArcView Single Use Primary Maintenance
Start Date: 01/16/2008
End Date: 01/15/2009
9010 32 87193 300.00 9,600.00
ArcView Single Use Secondary Maintenance
Start Date: 01/16/2008
End Date: 01/15/2009
10010 1 93303
ArcEditor Single Use Primary Maintenance
Start Date: 01/16/2008
End Date: 01/15/2009
11010 1 100571
ArcGIS Network Analyst Concurrent Use Primary Maintenance
Start Date: 01/16/2008
End Date: 01/15/2009
1,500.00 1,500.00
500.00 500.00
12010 1 106548 5,000.00 5,000.00
ArcGIS Server Aggregated Migrated Maintenance Bundle
This quotation is valid for 90 days and is subject to your ESRI License Agreement. The quotation information is proprietary and may not be
copied or released other than for the express purpose of system selection and purchase/license. This information may not be given to outside
parties or used for any other purpose without consent from Environmental Systems Research Institute, Inc. (ESRI).
Any estimated sales and/or use tax has been calculated as of the date of this quotation and is merely provided as a convenience for your
organization's budgetary purposes. ESRI reserves the right to adjust and collect sales and/or use tax at the actual date of invoicing. If your
organization is tax exempt or pays state taxes directly, then prior to invoicing, your organization must provide ESRI with a copy of a current tax
exemption certificate issued by your state's taxing authority for the given jurisdiction.
Issued By: Allison Waymire Ext: 2961
To expedite your order, please reference your customer number and this quotation number on your purchase order.
[CSBATCHDOM)
Date: 10/02/2007
ESA,
380 New York Street
REDLANDS, CA 92373
Phone: 888-377-45752961
Fax #: 909-307-3083
Quotation Number: 25277806
Quotation
Page 3
Item Qty Product#
Unit Price Extended Price
12050 1 106509
ArcGIS Server Standard Enterprise Up to Two Sockets Maximum Two Cores per Socket Migrated Maintenance
Start Date: 01/16/2008
End Date: 01/15/2009
12060 1 106510
ArcGIS Server Basic Enterprise Up to Two Sockets Maximum Two Cores per Socket Migrated Maintenance
Start Date: 01/16/2008
End Date: 01/15/2009
Subtotal 29,000.00
Estimated Taxes 1,821.25
Total $ 30,821.25
This quotation is valid for 90 days and is subject to your ESRI License Agreement. The quotation information is proprietary and may not be
copied or released other than for the express purpose of system selection and purchase/license. This information may not be given to outside
parties or used for any other purpose without consent from Environmental Systems Research Institute, Inc. (ESRI).
Any estimated sales and/or use tax has been calculated as of the date of this quotation and is merely provided as a convenience for your
organization's budgetary purposes. ESRI reserves the right to adjust and collect sales and/or use tax at the actual date of invoicing. If your
organization Is tax exempt or pays state taxes directly, then prior to invoicing, your organization must provide ESRI with a copy of a current tax
exemption certificate issued by your state's taxing authority for the given jurisdiction.
Issued By: Allison Waymire Ext: 2961
To expedite your order, please reference your customer number and this quotation number on your purchase order.
(CSBATCHDOM]
alk_
S. Huddleston
Submitted By
City of Fayetteville
Staff Review Form
City Council Agenda Items
or
Contracts
342008 Nifb
City Council Meeting Date
Information Technology
Division
Action Required:
Mg 411
Finance
Department
Approve payment for 2008 ESRI Software Maintenance Fees.
30,821.25
Cost of this request
1010-1710-5416.00
Account Number
Project Number
Budgeted Item
X
$
290,770.00
Category / Project Budget
85,139.25
Funds Used to Date
205,630.75
Remaining Balance
Budget Adjustment Attached
Maintenance
Program Category / Project Name
Program / Project Category Name
General
Fund Name
LPai aP4—
Department Director
C>p
City Attort
4),4 a Px..L._
Finance and Internal Service Director
(260
Mayor
2- IS -af
Date
Ifff
ate
2 -V1-6/
Date
Date
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
13-07
3/5/2002
Received in Mayor's Office
omments:
FAYETTEVILLE
THE CITY OF FAYETTEVILLE, ARKANSAS
February 26, 2008 Agenda Session
February 5, 2008
TO: Mayor Coody
THRU: Paul Becker, Finance Director
FROM: Scott Huddleston. Information Technology Director 54—
SUBJECT: AGENDA ITEMS TO APPROVE PURCHASE REQUESTS TO ESRI FOR 2008
SERVICE AND MAINTENANCE FEES.
Recommendations:
Staff recommends approval of purchase request to ESRI for 2008 Service and Maintenance Fees.
Discussion:
Service and Maintenance fees are necessary to keep software current. These fees allow the City to
receive updates and enhancements to the software as they become available. In addition, Service
and Maintenance fees provide technical phone support and problem troubleshooting and resolution.
The software products that we have purchased from ESRI are essential to the City's day to day
operations and it is important that we keep these assets current.
Background:
The City began using ESRI software products in 1996. ESRI provides software utilized for the
development, analysis and utilization of the City's Geographic Information System data. All maps
and analysis of the City's geographic information are stored and produced through the utilization of
ESRI software products.
RESOLUTION NO.
A RESOLUTION APPROVING PURCHASE REQUESTS IN THE
AMOUNT OF $30,821 25 WITH ESRI, INC. FOR GEOGRAPHIC
INFORMATION SYSTEM (GIS) SOFTWARE SERVICE AND
MAINTENANCE FEES.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby approves purchase requests in the amount of $30,821.25 with ESRI, Inc.
for Geographic Information System (GIS) software Service and Maintenance fees.
PASSED and APPROVED this 4th day of March, 2008.
APPROVED: ATTEST:
By: By:
DAN COODY, Mayor SONDRA E. SMITH, City Clerk/Treasurer
Finance & Internal Services Director: Budget Manager: IT Manager:
Dispatch Manager: Utilities Manager: Other:
apuic../i an 71112
Special Instructions:
Shipping/Handling
2008 Software Maint $29,000.00 4470-9470-5209.00
$0.00
$0.00
50.00
$0.00
50.00
50.00
50.00
$0.00
50.00
Lot 1
44
0
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o
Subtotal: 529,000.00
Tax: 51,821.25
Total: 530,821.25
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LUZ Clarice Pearman - Res. 43-08 Page 11
From: Clarice Pearman
To: Huddleston, Scott
Date: 3.7.08 12:39 PM
Subject: Res. 43-08
Attachments: 43-08 ESRI Inc.pdf
CC: Audit; Vice, Peggy
Scott:
Attached Is a copy of the above resolution and agreement passed by Oty Coundl. I will forward your requisition to Purchasing.
Please let me know if there is anything else needed for this item. Have a good weekend.
Thanks.
Clarice
Clarice Buffalohead-Pearman, C.M.C.
City Clerk/Treasurer Division
113 West Mountain
Fayetteville, AR 72701
979-575-8309
cpearmaned.favetteville.ar.us