HomeMy WebLinkAbout37-08 RESOLUTIONRESOLUTION NO. 37-08
A RESOLUTION APPROVING A BUDGET ADJUSTMENT TO
REAPPROPRIATE $1071975,386.00 FOR ONGOING CAPITAL
AND GRANT FUNDED PROJECTS AND TO APPROVE
REDUCTIONS IN THIS AMOUNT FROM YEAR END
FINALIZATION OF THE 2007 BUDGET
WHEREAS, bonded capital projects totaling about $74.4 million, operational/grant
funded items totaling about $1 million, and capital projects (committed or uncompleted) totaling
about $32.5 million need to be reappropriated into the 2008 budget so projects can be completed;
and
WHEREAS, the precise numbers for this reappropriation may be reduced when the 2007
budget is finalized and such reductions should be approved.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment in the amount of $107,975,386.00 for bonded capital projects ($74.4 million),
operational/grant funded items ($1 million); capital projects (commitments outstanding) ($4.6
million); and capital projects (uncompleted items) ($27.9 million).
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby authorizes
the Budget and Research Division to reduce any of the above rebudgeted amounts if the finalized
2007 budget shows a reduction in the available rebudgeted amount.
PASSED and APPROVED this 19a' day of February, 2008.
ATTEST:
FAYETTEVILLE°
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By: S gol, �-
SON RA E. SMITH, City Clerk/Treasurer
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City of Fayetteville
Staff Review Form
City Council Agenda Items
or
Contracts
X65
Q/lgioe
37
ppcopdi47'ih'►
5idcei JJus ti
2/19/2008
City Council Meeting Date
Kevin Springer Budget & Research Finance
Submitted By Division Department
Action Required:
Approve a resolution reappropriating 2007 uncompleted capital project budgets, capital project funds, and outstanding
purchase commitments as referenced in the attached schedules the 2008 Budget.
Cost of this request
0
Account Number
Category / Project Budget
Funds Used to Date
Various
Program Category / Project Name
Various
Program / Project Category Name
Various
Project Number Remaining Balance Fund Name
Budgeted Item X Budget Adjustment Attached �X
Previous Ordinance or Resolution #
'+.A Q A�
Department Director Date Original Contract Date:
City Attorney Date
2 - s -r
Finance Director Date
Mayor
Original Contract Number:
Received in City Clerk's Offic
Received in Mayor's Office E E
a H
Wttvillee,
DEPARTMENTAL CORRESPONDENCE
TO: Mayor Coody and City Council
THRU: Paul A. Becker, Director of Finance P ASb
FROM: Kevin Springer, Budget Director
DATE: January 29, 2008
SUBJECT: 2007 Re -Budgeting Request
Recommendation
Because of the need for project continuation, staff recommends approval of the attached rebudget
request at the February 19, 2008 City Council meeting. In addition, staff is recommending approval
of any changes to this request that may arise due to finalizing the 2007 year end which would result
in a decrease in the total authorized budget. Any administrative changes will not increase the use of
fund balance for 2007 and 2008. City Council is requested to amend the 2008 Adopted Budget by
re -authorizing up to $107,975,386 for purchase commitments and capital improvements as follows.
Bonded Capital Projects $ 74,444,590
Operational / Grant Funded Items 1,044,480
Capital Projects (Commitments Outstanding) 4,598,865
Capital Projects (Uncompleted Items) 27,887,451
Total Re -Authorizations $ 107,975,386
A finalized listing of the capital project re -budgets will be submitted to City Council as an
informational item during the First Quarter of 2008.
Background
In the past at the close of each budget year, City Staff requests re -authorization of on -going capital
projects and re -authorization of some operational funding that was not committed during the prior
budget year as well as outstanding purchase commitments.
Discussion
This request re -authorizes project funding for identified and scheduled capital improvements in the
current fiscal year. Currently, all uncommitted capital projects are placed on hold until City Council
re -authorizes the unexpended funds into 2008.
Please find attached a schedule of capital projects by Improvement Type which were included in the
2007 Budget but did not incur a financial obligation during the 2007 fiscal year. The 2007 estimated
unreserved fund balance/retained earnings for the respective funds reflected the cost of the requested
re -budgets. These re -budgeted items, therefore, do not impact the estimated fund balance amounts
which were forecasted in the 2008 budget.
The re -authorization of prior year's appropriated projects and items are normal budget operating
procedures and are generally for one-time expenses. Approval of this request will allow the 2008
Budget to be increased to reflect the attached information. Several of the requested re -authorizations
include revenue offset in the form of grant revenues.
Total requested re -budgets for all funds are $107,975,386 as reflected in the following worksheet.
These amounts will require City Council action. For your information, a summary by Funding
Source and Improvement Type is included following this memo. The re -budget amounts are broken
out into two separate categories:
• Obligated: These items have Contracts/Purchase Orders already issued on them during 2007
and the City will not receive the item and/or service until 2008.
• Unobligated: These items did not have any Contracts/Purchase Orders issued on them as of
2007.
Budget Impact & Closing
All of the funds requested in this re -authorization come from unexpended funds. They do not
increase the use of operating reserves over what was estimated in the 2008 Annual Budget. This
request simply retains project funding for identified and scheduled capital improvements for the
current fiscal year.
If you have any questions concerning the attachment or the procedure, please feel free to contact
either Paul A. Becker (575-8330) or Kevin Springer (575-8226). Thank you for your attention to this
request.
RESOLUTION NO.
A RESOLUTION APPROVING A BUDGET ADJUSTMENT TO
REAPPROPRIATE $107,975,386.00 FOR ONGOING CAPITAL AND
GRANT FUNDED PROJECTS AND TO APPROVE REDUCTIONS
IN THIS AMOUNT FROM YEAR END FINALIZATION OF THE 2007
BUDGET
WHEREAS, bonded capital •projects totaling about $74.4 million, operational/grant
funded items totaling about $1 million, and capital projects (committed or uncompleted) totaling
about $32.5 million need to be reappropriated into the 2008 budget so projects can be completed;
and
WHEREAS, the precise numbers for this reappropriation may be reduced when the 2007
budget is finalized and such reductions should be approved.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment in the amount of $107,975,386.00 for bonded capital projects ($74.4 million),
operational/grant funded items ($1 million); capital projects (commitments outstanding) ($4.6
million); and capital projects (uncompleted items) ($27.9 million).
Section 2: That the City Council of the City of Fayetteville. Arkansas hereby authorizes
the Budget and Research Division to reduce any of the above rebudgeted amounts if the finalized
2007 budget shows a reduction in the available rebudgeted amount.
PASSED and APPROVED this 19`h day of February, 2008.
APPROVED:
By:
DAN COODY, Mayor
ATTEST:
By:
SONDRA E. SMITH, City Clerk/Treasurer
From: Clarice Pearman
To: Springer, Kevin
Date: 2.21.08 10:01 AM
Subject: Budget Adjustment
Kevin:
I do not have a budget adjustment to attach to the resolution. Please let me know the status of the budget adjustment for
reapproriating funds in 2008. Have a good day.
Thanks.
Clarice
(2.21.08) Clarice Pearman - Re: Budget Adjustment Page 1
From: Kevin Springer
To: Pearman, Clarice
Date: 2.21.08 10:14 AM
Subject: Re: Budget Adjustment
The Budget Adjustment that we usually attach is the financial schedules contained in the Agenda Packet with the project
listings.
Kevin
>>> Clarice Pearman 2/21/2008 10:01 AM >>>
Kevin:
I do not have a budget adjustment to attach to the resolution. Please let me know the status of the budget adjustment for
reapproriating funds in 2008. Have a good day.
Thanks.
Clarice
(2.29.08) Clarice Pearman -Res. 37-08 Page 1
From: Clarice Pearman
To: Springer, Kevin
Date: 2.29.08 4:24 PM
Subject: Res. 37-08
Attachments: 37-08 Reappropriatation Budget Adjustment.pdf
CC: Audit
Kevin:
Attached is a copy of the above resolution passed by City Council. Please let me know if there is anything else needed for
this Item. Have a good weekend.
Thanks.
dance