HomeMy WebLinkAbout33-08 RESOLUTIONRESOLUTION NO. 33-08
A RESOLUTION APPROVING THE PURCHASE OF TWENTY-
EIGHT (28) DIGITAL IN -CAR VIDEO SYSTEMS PURSUANT TO
THE BID WAIVER GRANTED IN ORDINANCE No. 4551, FROM
MOBILE VISION INC. IN THE AMOUNT OF $148,592.15; AND
APPROVING A BUDGET ADJUSTMENT IN THE AMOUNT OF
$11,593.00.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby approves the purchase of twenty-eight (28) Digital In -Car Video Systems
pursuant to the bid waiver granted in Ordinance No. 4551, from Mobile Vision
Inc. in the amount of $148,592.15.
Section 2. That the City Council of the City of Fayetteville, Arkansas
hereby approves a budget adjustment in the amount of $11,593.00.
PASSED and APPROVED this 19th day of February, 2008.
APPROVED.
By:
DAN COODY, Mayor
ATTEST.
By: 9.,0 e
SONDRA E. SMITH, City Clerk/Treasurer
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City of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year
2008
Department: Citywide
Division: Citywide
Program: Sales Tax Capital Improvements
Date Requested
2/19/2008
Adjustment Number
Project or Item Added/Increased:
Transfer funds to purchase one digital in -car video unit
from Police Impact fees.
Project or Item Deleted/Reduced:
None
Justification of this Increase:
This is an expansion unit and is required due to increase
acreage within the City of Fayetteville.
ustification of this Decrease:
Increase Expense Budget (Decrease Revenue Budget)
Account Name Account Number Amount Project Number
Fixed Assets 4470 9470 5801 00
5,500 08009 1
Fixed Assets 4470 9470 5801 00 6,093 08009 1
Account Name
Decrease Expense Budget (Increase Revenue Budget)
Account Number Amount
Transfer from Impact Fee 4470 0947 6602 30
Minor Equipment 4470 9470 5210 00
Project Number
5,500 08009 1
6,093 06002 1
Approval Signatures
Requested By Date
Dcpartme
Finance Direc�7
Date
Date
2- Zz-o8
Date
Mayor Date
Budget & Research Use Only
Type: A B C D E
General Ledger Date
Posted to General Ledger
Posted to Project Accounting
Entered in Category Log
Initial Date
Initial Date
Initial Date
Greg Tabor
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
2/1912008
City Council Meeting Date
Agenda Items Only
Police
Division
Action Required:
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33-08
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Police
Department
City Council approve the purchase of 28 Digital In -Car Video Systems from Mobile Vision Inc.
148,592.15
Cost of this request
4470-9470-5801.00
Account Number
8009
Project Number
Budgeted Item
X
148,593.00
Category / Project Budget
Funds Used to Date
$ 148,593.00
Remaining Balance
Budget Adjustment Attached
X
Police Mobile Video Recorders
Program Category / Project Name
Fixed Assets
Program / Project Category Name
Capital Improvement
Fund Name
Departmen
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City Attorne
'PcJ a.
Finance and Internal Service Director
�Date
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bate
lei—O$
Date
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Received in City
Clerk's Office
{
Comments:
Revised April 16, 2007
FAYETTEVILLE
THE CITY OF FAYETTEVILLE, ARKANSAS POLICE DEPARTMENT
TO: Mayor Dan Coody and Members of the City Council
FROM: Greg Tabor, Chief of Police\'
DATE: January 29, 2007
RE: Bid waiver to purchase Mobile Vision digital in -car video systems
Recommendation:
It is recommended City Council adopt a resolution approving the purchase of twenty-
eight (28) Mobile Vision Digital Recording (DVR) Systems from Mobile Vision\L3
Communications utilizing a bid waiver ordinance #4551.
Background:
The Police Department deployed analog (VHS) video recording systems in its patrol
cars in 2003. VHS systems had been around for many years and the digital technology
was expensive, fairly new and advancing rapidly at the time In July, 2006 the City
Council approved the purchase of three (3) digital MVR systems for motorcycle
installation. This purchase included the server and infrastructure to eventually transition
ALL video recording systems to digital storage in the future. In 2007 one (1) Digital
unit was installed in the first fleet car.
Discussion:
With the current project, the Police Department will complete its transition to
digital video. Bid Waiver Ordinance #4551 waives the requirement of formal
competitive bidding for as long as the Fayetteville Police Department uses Mobile Vision
in -car video systems.
Budget Impact:
We are requesting that twenty-eight (28) of these systems be funded from the
approved 2008 CIP project. A budget adjustment is attached to move $6093.00 from the
Police Technology Project and transfer $5,500.00 from Police Impact Fees for one
complete unit
FAYETTEVILLE POLICE DEPARTMENT
100-A WEST ROCK STREET
FAYETTEVILLE, ARKANSAS 72701
(DELIVERIES) POLICE: 100-A WEST ROCK STREET 72701
PHONE: 479.587 3555 FAX: 479.587.3522
RESOLUTION NO.
A RESOLUTION APPROVING THE PURCHASE OF TWENTY-
EIGHT (28) DIGITAL IN -CAR VIDEO SYSTEMS PURSUANT TO
THE BID WAIVER GRANTED IN ORDINANCE No. 4551, FROM
MOBILE VISION INC. IN THE AMOUNT OF $148,592.15; AND
APPROVING A BUDGET ADJUSTMENT IN THE AMOUNT OF
$11,593.00.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby approves the purchase of twenty-eight (28) Digital In -Car Video Systems
pursuant to the bid waiver granted in Ordinance No. 4551, from Mobile Vision
Inc. in the amount of $148,592.15.
Section 2. That the City Council of the City of Fayetteville, Arkansas
hereby approves a budget adjustment in the amount of $11,593.00.
PASSED and APPROVED this 1901 day of February, 2008.
APPROVED: ATTEST:
By: By:
DAN COODY, Mayor SONDRA E. SMITH, City Clerk/Treasurer
communications
Mobile -Vision, Inc.
90 Fanny Road
Boonton, NJ 07005
(800) 336-8475
Q1UOaM,.111',,
Fayetteville Police Dept.
100 - A West Rock St
Fayetteville, AR 72701
CONFIRM TO:
Capt W. Brown
QUOTATION
QUOTATION NUMBER: 0056759
QUOTATION DATE: 1/11/2008
SALESPERSON: XX
CUSTOMER NO: ARFAYET
Slily kT#d -.
Fayetteville Police Dept.
Attn: Cpt. Brown
100-A West Rock Street
Fayetteville, AR 72701
Bill -To Phone: (479) 587-3555
Bill -To Fax: (479) 587-3570
Page: 1
CUSTOMER P.O. SHIP VIA
UPS GROUND
F.O.B.
BOONTON, NJ
TERMS
Net 30 Days
ITEM NUMBER
UNIT QUANTITY
RETAIL PRICE ' NET PRICE
AMOUNT
MVD-FBDVS EACH 28.00
System, Flashback
Flashback Digital Video System Assembly
Understanding that FPD would like to keep a
limited stock of spare parts, L-3 Mobile Vision
„
is offering a one-time discounted equipment deal.
r., FPD can purchase a complete DVR at the above
special price, with no trade in required. You will
retain all of your VHS units for parts useage.
MVD-G/L-EXT-C18 EACH 28.00
Cable, Grill Light, Ext. 18
t� ft
'W-FB-GRL-ADPTR EACH 28.00
In -Car Grill Light Adapter Cable
******Optional items*****
I"
MVD -CRASH -BAT EACH
CrashBatt Assy
Assy,crash sensor,battery backup
/INSTALLATION EACH
***Installation By Radiophone*
Customer to arrange for own installation.
Need car type and DVR location information
0.00
0.00
5,295.00 4,795.00
6.99
30.55
150.00
245.00
134,260.00
195.72
855.40
0.00
0.00
communications
Mobile -Vision, Inc.
90 Fanny Road
Boonton, NJ 07005
(800) 336-8475
Fayetteville Police Dept.
100 - A West Rock St
Fayetteville, AR 72701
CONFIRM TO:
Capt W. Brown
t:
QUOTATION
i
QUOTATION NUMBER: 0056759
QUOTATION DATE: 1/11/2008
SALESPERSON: XX
y�y,,RCUSTOMER NO: ARFAYET.
y1i4'�!
Fayetteville Police Dept.
Attn: Cpt. Brown
100-A West Rock Street
Fayetteville, AR 72701
Bill -To Phone: (479) 587-3555
Bill -To Fax: (479) 587-3570
Page: 2
CUSTOMER P.O.
SHIP VIA
UPS GROUND
F.O.B.
TERMS
Net 30 Days
ITEM NUMBER
UNIT QUANTITY
AMOUNT
**** QUOTATION IS VALID FOR 60 DAYS ****
Subtotal:
• Shipping & Handling:
Sales Tax:
135,311.12
700.00
8,241.92
Order Total: 144,253.04
Signing below is in eine of a formal P.O. Your signature will authorize acceptance
of both pricing and product:
Signed Date
**** QUOTATION IS VALID FOR 60 DAYS ****
Subtotal:
• Shipping & Handling:
Sales Tax:
135,311.12
700.00
8,241.92
Order Total: 144,253.04
7
ORDINANCE NO. 4551 MICROFILMED
AN ORDINANCE WAIVING THE REQUIREMENTS OF
FORMAL COMPETITIVE BIDDING AND APPROVING THE
PURCHASE OF FOUR (4) ADDITIONAL IN -CAR VIDEO
SYSTEMS FROM MOBILE -VISION, INC. IN THE AMOUNT
OF FIFTEEN THOUSAND NINE HUNDRED FORTY
DOLLARS AND NINETY CENTS ($15,940.90).
WHEREAS, the Fayetteville Police Department has placed Mobile Vision in -car
video systems in seventeen (17) police units; and,
WHEREAS, the four (4) units used by the School Resource Officers (SRO's) are used
as extra patrol vehicles on weekends and are not presently equipped with in -car video
systems; and,
WHEREAS, our police officers and Fleet maintenance personnel are already trained
and proficient with the Mobile Vision systems.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby finds
that such circumstances constitute an exceptional situation where competitive bidding is
not feasible or practical, and waives the requirements of formal competitive bidding for as
long as the Fayetteville Police Department uses Mobile Vision in -car video systems, and
approves the purchase of four (4) additional in -car video systems from Mobile -Vision, Inc.
in the amount of Fifteen Thousand Nine Hundred Forty Dollars and Ninety Cents
($15,940.90).
PASSED and APPROVED this 6th day of April 2004.
SO RA SMITH, City Clerk
APPROVED:
By:
DAN COODY, Mayor
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mayor: .,GPa1.,,,C,,,..n,C.,...I. - _ - -
Finance & Internal Services Director: Budget Manager: IT Manager:
Dispatch Manager: Utilities Manager: Other:
'Bpecial Instructions:
'� (4) CO J CO CA A CO N lD
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Requester:
.ludo Cohea
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Address:
90 Fanny Rd
Vendor #:
12850
City Of Fayetteville
(Not a Purchase Order)
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In -car digital video system
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Vendor Name:
Mobile Vision Inc.
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lUnit of Issue
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4,857.54
Unit Cost
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Extended Cost 1
4470-9470-5801.00
Account Numbers
Requesters Employee #:
. 75
Zip Code: Ship to code:
7005 21
Fob Point:
Subtotal: $136,011.12
Tax: $12,581.03
Total: $148,592.15
0800911
Project/Subproject #
Extension:
581
Divison Head ApprovA
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P.O Number:
Requisition No.:
Inventory #1
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Expected Delivery Date:
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Fixed Asset #
(2.29.08) Clarice Pearman - Res. 33-08
From:
To:
Date:
Subject:
Attachments:
Clarice Pearman
Tabor, Greg
2.29.08 4:01 PM
Res 33-08
33-08 Mobile Vision Inc..pdf
CC: Audit
Chief:
Attached is a copy of the above resolution passed by City Council. I forward to Budget & Research the blue budget
adjustment. Please let me know if there is anything else needed for this item. Have a good weekend.
Thanks.
Clarice