HomeMy WebLinkAbout30-08 RESOLUTIONRESOLUTION NO. 30-08
A RESOLUTION APPROVING THE PURCHASE OF EIGHT (8)
FORD TRUCKS FROM LANDERS FORD THROUGH THE STATE
VEHICLE PURCHASE CONTRACT IN THE AMOUNT OF
$113,471.00.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby approves the purchase of eight (8) Ford Trucks from Landers Ford
through the State Vehicle Purchase Contract in the amount of $113,471.00.
PASSED and APPROVED this 19th day of February, 2008.
APPROVED:
By
DAN COODY, Mayor
ATTEST:
By 010\ 24-4-2
4-4-2
SONDRA E. SMITH, City Clerk/Treasurer
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David Bragg
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
2/18/2008
City Council Meeting Date
Agenda Items Only
Fleet Operations
Division
Action Required:
Operations
Department
A resolution for the purchase of eight Ford trucks from Landers Ford from the State Vehicle Purchase Contract: two
for Meter Division, two for Animal Services, Division, one for Parks Division, two for Community Resources and Code
Enforcement, and one for Building Safety.
113,471
Cost of this request
9700.1920.5802.00
Account Number
02078.1
Project Number
Budgeted Item
X
462,000.00 Light/Medium Trucks -Replacements
Category / Project Budget
Funds Used to Date
462,000.00
Remaining Balance
Budget Adjustment Attached
Program Category / Project Name
Vehicles and Equipment
Program / Project Category Name
Shop Fund
Fund Name
Dep• ment Di ec or
City Attornef
Q dl al -
Finance and Internal Service Director
k :�• oCa
• Date
ibtior
Date
1 -31 -at
Date
Mayer
Date
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number
Received in
Mayor's Office
CENT?EO
/.ice[
Comments:
Revised April 16, 2007
•- FLEET OPERATIONS
Fa7teviie 1525 S. Happy Hollow Road
Fayetteville, AR 72701
ARKANSAS (479) 444-3495 FAX (479) 444-3425
Interdepartmental Correspondence
TO: MAYOR/CITY COUNCIL
THRU: GARY DUMAS, DIRECTOR OF OPERATIONS
FROM: DAVID BRAGG, FLEET OPERATIONS SUPERINTENDENT2a
DATE: JANUARY 30, 2008
SUBJECT: PURCHASE OF FORD TRUCKS FROM STATE CONTRACT
RECOMMENDATION: That City Council approve the purchase of eight Ford trucks from
Lander's Ford from the State Vehicle Purchase contract.
BACKGROUND: Vehicles meeting City of Fayetteville specifications are available through the
State vehicle purchase contract from Lander's Ford.
Compact extended cab two wheel drive pickups - each
'/2 ton regular cab two wheel dnve pickups - each
'/z ton extended cab two wheel drive pickups - each
% ton extended cab two wheel drive cab - chassis - each
$11,892.10
$12,830.10
$17,470.60
$23,710.30
No suitable compact regular cab pickup is available from the State contract. Local quotes for
compact regular cabs were $1,204.90 more than recommended State contract extended cabs.
I recommend purchase of the above 8 Ford pickup trucks from Landers Ford in the amount of
$113,471.50 to replace the following trucks.
Ford
Ford
Ford
Ford
Ford
Ford
Ford
Ford
Meter
Meter
Animal Svc
Parks
Com Resources
Com Resources
Budding Safety
Animal Service
Unit 2038 2002
Unit 2039 2002
Unit 2041 2002
Unit 240 1995
Unit 215 1995
Unit 256 1995
Unit 2018 1999
Unit 1091 2002
Ranger 4x4
Ranger 4x4
Ranger 4x4
Ranger 4x4
Ranger 4x2
Ranger 4x2
Ranger 4x4
Explorer 4x4
These eight replacements were approved in the 2008 CIP budget and funds are available in
Project 02078 — Light/Medium Trucks.
The purchase of these trucks was approved by the Equipment Committee on January 29th,
2008.
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RESOLUTION NO.
A RESOLUTION APPROVING THE PURCHASE OF EIGHT (8)
FORD TRUCKS FROM LANDERS FORD THROUGH THE STATE
VEHICLE PURCHASE CONTRACT IN THE AMOUNT OF
$113,471.00.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby approves the purchase of eight (8) Ford Trucks from Landers Ford
through the State Vehicle Purchase Contract in the amount of $113,471.00.
PASSED and APPROVED this 19th day of February, 2008.
APPROVED: ATTEST:
By: By:
DAN COODY, Mayor SONDRA E. SMITH, City Clerk/Treasurer
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ARKANSAS
FLEET OPERATIONS
1525 S. Happy Hollow Road
Fayetteville, AR 72701
Equipment Committee Correspondence
TO: City of Fayetteville, Equipment Committee
Bobby Ferrell, Chairman Adella Gray 4
Kyle Cook Lioneld Jordan
FROM: David Bragg, Fleet Operations Supt
DATE: January 29, 2008
SUBJECT: Purchase of Ford Trucks from State Contract — Landers Ford - REVISED
At the meeting of July 10, 2007, the Equipment Committee approved to budget replacement of:
2 — Compact regular cab two wheel drive pickups — Meter
1 — Compact extended cab two wheel drive pickup - PD Animal Services �
13'-''A ton regular cab two wheel drive pickups —1 Parks, 2 Community�Resourdes, Code Enf.
1 -''Aton extended cab two wheel dnve pickup — Building Safety
1 - % ton extended cab two wheel dnve cab - chassis — PD Animal Services
During recent Staff review Mayor Coody requested that 2 Community Resources units be changed to
'impact two wheel drive.
Vehicles meeting City of Fayetteville specifications are available through t
contract from Landers Ford of Benton.
Compact extended cab two wheel drive pickups - each
A ton regular cab two wheel drive pickups - each
'A ton extended cab two wheel drive pickups - each
---% ton extended cab two wheel drive cab - chassis - each
he State vehicle purchase
$11,892.10
$12,830.10
$17,470.60
$23,710.30
3 5
3 1
1
1
No suitable compact regular cab pickup is available from the State contract. Local quotes for compact
regular cabs were $1,204.90 more than recommended State contract compact extended cabs.
I recommend purchase of the above 8 Ford pickup trucks from Landers Ford in the amount of
$4147-50 $113,471.50
Replacing:
Meter
Meter
Animal Svc
Parks
Com Res
Com Res
BIg Safety
knimal Svc
Unit 2038
Unit 2039
Unit 2041
Unit 240
Unit 215
Unit 256
Unit 2018
Unit 1091
2002
2002
2002
1995
1995
1995
1999
2002
Ford Ranger 4x4
Ford Ranger 4x4
Ford Ranger 4x4
Ford Ranger 4x4
Ford Ranger 4x2
Ford Ranger 4x2
Ford Ranger 4x4
Ford Explorer 4x4
(Reassign to maintenance loaner pool)
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These eight replacements were approved in the 2008 CIP budget and funds are available in Project
02078 — Light/Medium Trucks.
Cc: Gary Dumas
Finance & Internal Services Director: Budget Manager: IT Manager:
Dispatch Manager: Utilities Manager:
Special Instructions:
STATE VEHICLE PURCHASE CONTRACT
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Requester
Barbara Otsen
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Vendor #
7582
City Of Fayetteville
(Not a Purchase Order)
Shipping/Handling
3/4 TON EXT CAB 2 X 4 CAB -CHASSIS 1
BE #2123, F.A. 702123
1/2 TON EXT.CAB 2 X 4 PICKUP, TO
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1/2 TON REG CAB 2 X 4 PICKUPS
702118, 702119, 702121 AND 702122
2122, AND FIXED ASSET #'S 702117,
UNITS 2117, 2118, 2119, 2121, AND
WHEEL DRIVE PICKUPS, TO BE
COMPACT EXTENDED CAB TWO
1 Description
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Quantity
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LUnit of Issue
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$11,892.10
Unit Cost
State:
Vendor Name:
LANDER'S FORD
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$12,830.10
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$0.00
$0.00
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Extended Cost_
L9700.1920.5802.00
9700.1920.5802.00
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9700.1920.5802.00
Account Numbers
Requester's Employee #
1940
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Fob Point:
Ship to code:
050
02078.1
02078.1
02078.1
02078.1
Project/Subproject #
Extension:
485
Divison Head Approval
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Mail
Yes: No: XX
P.O Number
Requisition No.
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rotes Attached
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Expected Delivery Date:
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[Fixed Asset # I
F(2.29.08) Clarice Pearman - Res. Nos. 29-08 thru 32-08
Page 1
From:
To:
Date:
Subject:
Attachments:
Clarice Pearman
Bragg, David
2.29.08 3:26 PM
Res. Nos. 29-08 thru 32-08
32-08 Bale Chevrolet.pdf; 30-08 Landers Ford.pdf; 31-08 Landers Chevrolet.p
df; 29-08 Landers Ford.pdf
CC: Audit; Vice, Peggy
David:
Attached are copies of the above resolutions passed by the City Coundl. Please accept my apologies for the delay and any
inconvenience to you. I will forward to Purchasing your requisitions for these items. If there is anything else needed
please let me know.
Thanks.
Clarice
•