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Home My WebLink About28-08 RESOLUTIONRESOLUTION NO. 28-08 A RESOLUTION AWARDING BID #08-16 AND APPROVING A CONTRACT WITH KINCO CONTRACTORS, LLC IN THE AMOUNT OF $240,784.72 FOR THE INSTALLATION OF SIX (6) TRAIL BRIDGES FOR SCULL CREEK TRAIL; AND APPROVING A 15% PROJECT CONTINGENCY IN THE AMOUNT OF $36,117.71. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #08-16 and approves a contract with Kinco Contractors, LLC in the amount of $240,784.72 for the installation of six (6) trail bridges for Scull Creek Trail. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a 15% project contingency in the amount of $36,117.71. PASSED and APPROVED this 19th day of February, 2008. APPROVED: By: ATTEST: By:eTtoacn DAN COODY Mayor SONDRA E. SMITH, City Clerk/Treasurer & .. C, Y 0,c .G u •••• •"3 - E FAYETTEVILLE: 2. 7- • •�' %9s' :QkAN9SY J�'c� ", Gn ne,� G� DOCUMENT 00500 CONTRACT THIS AGREEMENT, made and entered into on the 19 t A day of �-e-b Kua r 2008, by and between Kinco Constructors, LLC herein called the Contractor, and the Ci Fayetteville, Arkansas, hereinafter called the Owner. WITNESSETH: That Kinco Constructors, LLC, for the consideration hereinafter fully set out, hereby agrees with the City of Fayetteville, Arkansas as follows: That Kinco Constructors, LLC shall furnish all the materials, and perform all of the work in manner and form as provided by the following enumerated Drawings, Specifications, and Documents, which are attached hereto and made a part hereof, as if fully contained herein and are entitled Scull Creek Trail Bridges, dated January, 2008. Advertisement for Bids Instructions to Bidders Bid and acceptance thereof Performance Bond Payment Bond General Conditions Supplementary Conditions Specifications 10 Drawings (Bound Separately) 2. That the City of Fayetteville, Arkansas hereby agrees to pay to Kinco Constructors, LLC for the faithful performance of this Agreement, subject to additions and deductions as provided in the Specifications or Bid, in lawful money of the United States, the amount of Two Hundred Forty Thousand, Seven Hundred Eighty Four and 72/100 Dollars ($240,784.72) 3. The Work will be substantially completed within 90 days after the date when the Contract Time commences to run as provided in the Notice to Proceed. 4. Liquidated Damages: The City of Fayetteville, Arkansas and Kinco Constructors, LLC recognize that time is of the essence of this Agreement and the City of Fayetteville, Arkansas will suffer financial loss if the Work is not completed within the times specified in above, plus any extensions thereof allowed in accordance with the General Conditions. They also recognize the delays, expense, and difficulties involved in proving the actual loss suffered by the City of Fayetteville, Arkansas if the Work is not completed on time. Accordingly, instead of requiring any such proof, the City of Fayetteville, Arkansas and Kinco Constructors, LLC agree that as liquidated damages for delay (but not as a penalty) Kinco Constructors, LLC shall pay the City of Fayetteville, Arkansas Three Hundred ($300 00) for each day that expires after the time specified in Paragraph 3 for Substantial Completion. FY072125 Scull Creek Trail Bridges 00500 - 1 5. That within 30 days of receipt of an approved payment request, the City of Fayetteville, Arkansas shall make partial payments to Kinco Constructors, LLC on the basis of a duly certified and approved estimate of work performed during the preceding calendar month by Kinco Constructors, LLC, LESS the retainage provided in the General Conditions, which is to be withheld by the City of Fayetteville, Arkansas until all work within a particular part has been performed strictly in accordance with this Agreement and until such work has been accepted by the City of Fayetteville, Arkansas. 6. That upon submission by Kinco Constructors, LLC of evidence satisfactory to the City of Fayetteville, Arkansas that all payrolls, material bills, and other costs incurred by Kinco Constructors, LLC in connection with the construction of the work have been paid in full, final payment on account of this Agreement shall be made within 60 days after the completion by Kinco Constructors, LLC of all work covered by this Agreement and the acceptance of such work by the City of Fayetteville, Arkansas. 7. It is further mutually agreed between the parties hereto that if, at any time after the execution of this Agreement and the Surety Bond hereto attached for its faithful performance and payment, the City of Fayetteville, Arkansas shall deem the Surety or Sureties upon such bond to be unsatisfactory or if, for any reason such bond ceases to be adequate to cover the performance of the work, Kinco Constructors, LLC shall, at its expense, within 5 days after the receipt of notice from the City of Fayetteville, Arkansas, furnish an additional bond or bonds in such form and amount and with such Surety or Sureties as shall be satisfactory to the City of Fayetteville, Arkansas. In such event, no further payment to Kinco Constructors, LLC shall be deemed to be due under this Agreement until such new or additional security for the faithful performance of the work shall be furnished in manner and form satisfactory to the City of Fayetteville, Arkansas. 8. Changes, modifications, or amendments in scope, price or fees to this contract shall not be allowed without a prior formal contract amendment approved by the Mayor and the City Council in advance of the change in scope, cost or fees. 9. This Contract shall be governed by the law of the State of Arkansas. 10. Freedom of Information Act. The City of Fayetteville, Arkansas contracts and documents prepared while performing City of Fayetteville, Arkansas contractual work are subject to the Arkansas Freedom of Information Act. If a Freedom of Information Act request is presented to the City of Fayetteville, Arkansas, Kinco Constructors, LLC will do everything possible to provide the documents in a prompt and timely manner as prescribed in the Arkansas Freedom of information Act (A.C.C.$25-19-101 et. Seq.). Only legally authorized photocopying costs pursuant to the FOIA may be assessed for this compliance. FY072125 Scull Creek Trail Bridges 00500 - 2 IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and date first above written, in three (3) counterparts, each of which shall, without proof or accounting for the other counterpart be deemed an original Contract. SEAL: WITNESSES: lllllll tikkqTResq • • S TEST: •A. • •G�SY 0,: ••,p• S 3 •p- FAYETTEVILLE: D\-0Lik) ItPA, O'KANI; ......co %%%%%%%%%%%%%%% as to fo 6fivA FY072125 Scull Creek Trail Bridges KINCO CONSTRUCTORS, LLC CO .:l 'C JR v Title CITY OF FA A TTEVILLE, ARKANSAS By4 Li Mayor Attorney for Owner. 00500 - 3 Matt Mihalevich Submitted By City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements 2/19/2008 City Council Meeting Date Agenda Items Only Engineering Division Action Required: 2-S o8' %fl (anYi2ttht LL t 41g, &d - or -/(D 5.44. 1✓ra:L ,8n,tdgt4u Operations Department Approval of a resolution awarding Bid # 08-16 and approving a contract with in the amount of $ for the complete installation of the 6 trail bridges for Scull Creek Trail; and approving a 15% project contingency in the amount of $ Cost of this request 4520-9520-5814.05 Account Number 06036 / 1 Project Number Budgeted Item X 790,547.75 Category / Project Budget 52,972.75 Funds Used to Date $ 737,575.00 Remaining Balance Budget Adjustment Attached Transportation Bond Trail Improvements Program Category / Project Name Trail Improvements Program / Project Category Name Sales Tax 2006A Construction Fund Fund Name 1111.6.11.1 Department Director Date ir City Attorney DL Finance and Internal Service Director Mayor Date Date Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: Comments: Revised April 16, 2007 Matt Mihalevich Submitted By City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements 2/19/2008 City Council Meeting Date Agenda Items Only Engineering Division Action Required: Operations Department Approval of a resolution awarding Bid # 08-16 and approving a contract with Kinco Contractors, LLC. in the amount of $240,784.72 for the complete installation of the 6 trail bridges for Scull Creek Trail; and approving a 15% project contingency in the amount of $36,117.71. $ 276,902.43 Cost of this request 4520-9520-5814.05 Account Number 06036 / 1 Project Number 790,547.75 Transportation Bond Trail Improvements Category / Project Budget 52,972.75 Program Category / Project Name Trail Improvements Funds Used to Date Program / Project Category Name 737,575.00 Sales Tax 2006A Construction Fund Remaining Balance Fund Name Budgeted Item X Budget Adjustment Attached Department Director Date City Attorney Date Finance and Internal Service Director Date Mayor Date Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: Received in City Clerk's Office Received in Mayor's Office Comments: Revised April 16, 2007 Wttev!lle ARKANSAS City Council Meeting of February 19, 2008 Agenda Item Number CITY COI ACM AGENDA MEMO To: Mayor and City Council Thru: Gary Dumas, Director of Operations Ron Petrie, City Engineer From: Matt Mihalevich, Trails Coordinator Date: February 11, 2008 Subject: Scull Creek Trail Bridges — Installation Only, Bid #08-16 RECOMMENDATION • Approval of a resolution awarding Bid # 08-16 and approving a contract with Kinco Contractors, LLC. in the amount of $240,784.72 for the complete installation of the 6 trail bridges for Scull Creek Trail; and approving a 15% project contingency in the amount of $36,117.71. BACKGROUND As construction of Scull Creek Trail continues to progress, a total of 6 pedestrian trail bridges are necessary to complete the trail from Mud Creek Trail south to Frisco Trail. in an effort to reduce cost, the fabrication and delivery of the bridges was bid directly by the City as Bid #08-15 (Scull Creek Trail Bridges — Equipment Only) and will delivered to the individual bridge sites to be installed by the contractor of Bid #08-16. Under Bid #08-16 the contractor will be responsible for the excavation and construction of concrete bridge abutments at each of the 6 bridge locations along with stream bank stabilization work to protect the abutments from flood events. Once the abutments are complete, the contractor will install the prefabricated bridges (provided by the City) and pour a concrete deck with 15 foot approach slabs on each side. The City trails crew will then complete the trail by paving up to the approach slabs on each side. The individual bridges and lengths are listed below along with a map of the bridge locations on page 2. Bridge Name Span Length CMN Bridge Dr. Bridge 62 feet Ash St. Bridge 64 feet Sycamore St Bridge 38 feet Bridge Name Span Length Bernice Dr. Bridge 50 feet Cleveland St. Bridge 50 feet Frisco St. Bridge 80 feet DISCUSSION The style of bridges will match the recently installed Town Branch Bridge and will be fabricated from Weathering Steel which will never require painting or any maintenance. RESOLUTION NO. A RESOLUTION AWARDING BID #08-16 AND APPROVING A CONTRACT WITH KINCO CONTRACTORS, LLC IN THE AMOUNT OF $240,784.72 FOR THE INSTALLATION OF SIX (6) TRAIL BRIDGES FOR SCULL CREEK TRAIL; AND APPROVING A 15% PROJECT CONTINGENCY IN THE AMOUNT OF $36,117.71. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #08-16 and approves a contract with Kinco Contractors, LLC in the amount of $240,784.72 for the installation of six (6) trail bridges for Scull Creek Trail. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a 15% project contingency in the amount of $36,117.71. PASSED and APPROVED this 19th day of February, 2008. APPROVED: ATTEST: By: By: DAN COODY, Mayor SONDRA E. SMITH, City Clerk/Treasurer The installation of the bridges was advertised on January 18t and 25th, 2008 as bid number 08-16 with official bids on February 8th, 2007. The official bid tab will be attached. BUDGET IMPACT Funds for the installation of the bridges outlined above has been budgeted as part of the trails portion of the Transportation Bond Program. Sufficient funding is available for this contract. BRIDGE LOCATIONS MAP SCULL CREEK TRAIL Page 2 i h g 15f 8»88888 !og"Sga . 59,870.00 I 888_8888~8 0Rn »-SNNa �gggg 5800.00 I 88888~ raffia foga M 51,210.00 1 88"88 Lgng� MNM 522,000.00 I 88 H 215,980.00 I Es 88888888 N g s x 52,000.001 k 55,500.00 1 e N 8N88 $QQn«'o a««ea C 88 8G C a 57300.00 1 8 «a« 88 522,000.00 1 88 Cr:f±nN 4 00'555 8888 .1 8CG 1522,000.00 1 8 gn 8 00'Sff 88888 SFN C8C8 »» 522,000.00 G 8 «sa C C C C G «Nw C 8888 nrf NQ 8 8Ei MIDLAND CONSTRUCTION, INC. yyy BpFpi,Q8Qp8pp8p8 g gY._SS «»aS fn 57,259.001 8888 oo sa.s f»g 57.03335 I 88 4tR p8p8R888888y8psi8Q8QQ8QR88888 -ssa»aa»^^»«a_a«»»�x» f. rn. eann n8Eaa.S 3$g"'88S 1 54,760.00 1 g8gp8p88p8p882 b3:�,$8:1..g aaasas»x 1— 53,400.001 14,000.00 8 n R » 1 888888 gkE 585.00 888888.888888888888888888888 .»ssa«$a««'a»a$8ag�»»a88» 514.00 „8 327.00 1 88888888 snp»ansa 4 48888888888888888888888888888p4 gmggSS«'r'3Sg«eg258$' - » -- N $g55�8Q55� n41-71a gQy .a4..= » yp Naaa a°m°$eff'88 -a.ia- N QQ » gg 54,002.00.1 888 anB n -imr: N $3,000.00 1 8 S $3(!10.0 80888888 nnnga»gig .ia - N » a 52,800.00 8 X n 53,000.00 8 r 8 n g c 888888888888888888880 §a§mxa«8fsa« .i_ __ 3^ _ a«$�n N 530.00 _ » 53,000.00 1 8888888888888888888888 a« _ Bag» _ aanaaam«aa�k nn BENCHMARK CONST. OF NWA $sq 1§ 511,000.00I s8Q8888g8.8R8pn88g88`.8ae %$ »»sane-sans=saaa.nn= g a 8$ g f n a g$ c= o �n $ a a 8 54,700.00 53,553.781 888ar.88888n8888888888 '40 ^s«« g w$ E 'eowr',_•Er ❑s«s»as-x« „ e, q$ a e«& ssa« g Q R4. - n k 888888 !HUH .no388Sg 547.00 .aft«a m8888 536.85 1 88888,so8808 §ES.4RnnNngg«AiSga5.Qf0«»!naa.S.n.'�n p88;$88888«f888_8R=888 Naf KINCO CONSTROCTORS, LLCI 888Q8888888888888 gik -« CR aa«ananann-a FImk E.»§.§. 53,799.97 888»88 $e8$g -- - 53,000.00 '888a8888a88888888888 gIkkoAP a =naa -a IWAR na^na^°na a=gkgg N»n 5300.0 '" S tt y 8 888888v.88 g_u§k§i »» as 511,000.00 1 Se8888a888888 . .4 �x-..PSAB»'»o » »n » 53,000.00_ 574.96 88888888:888888888888 �I -4". G`ASRga»L{paarnAM'i » 4 a n I nnnnnnHUyn2w i”t1 tinnynnHbynnyUU4>JWn U< H 2 C eee _ 82.75 f,'9"__-i-n_ 28 1 66.7 I 22 8 25 .__^S=rorg„n88 I 200 1 8 l'8 6 11 Mobilization and Demobilization ( Lmited m 5% of Bid) eu g'e11 g Clino & Grubbing (5 Bridge Sltea) _1 6i <- a g g 6"Cetaete Bridge Deck for CMN Bridge I s 8 P 2 I Native Stone Ripnp for Channel Widening at CMN Bridge 6 1 m Ash Street Bridge Installation (Bridge Supplied by Ciry)__ AEI 5b5i li8W g myg-afl F Sb am Sy ro» ummg FS g gggggg U £ 8* 4E n Native Stone Ripnp for Sycamore Sten Bridge Site Removal of 30 SY Asphalt & 35 LF of Curb and Gutta _ E = F gf W 2" Asphalt Pavement Repair b 0 Bernice Drive Bridge Abutments I Bernice Drive Bridge Installation (Bridge Supplied by City) 16" Concrete Bridge Deck for Benin Drive Bridge Native Stone Ripnp for Bernice Drive Bridge Site rg ei < em II Ci SS E 3 r Concrete Bridge Deck for Cleeland Shat Bridge RnsininR Walls for Cleeland Stat Bridge _ Native Stone Rinrao for Cleveland Street Bridge Site € € . [Frisco Stat Bridge Instillation (80 R.) (Bridge Supplied by City) and b-`j` $Syg 2,t1” eAg c° vU8 mygei sg r 2 2 IUndacut and Backfill (Field Measured) P 514cm E<_.1 gfig 8 D s d sc 1Sue Erosion & Storm Water Control i1 Itailr,pad ROW ISpecial insurance for Risco Bridge Work vritl ✓ E _Ne.nern -^^+ I 5' 1 20 21 «A«r 26 «..ane.,.,»^.,nn",Se<:3 45 e O LL R= ag 1 CROSSLAND HEAVY PONTRArTORR Extended 1 8 k 888888888«888$'r8'e888$$g.$$$g.8$$s$$$$$$$$$$$e g^e$kgng8gg §IIP FII =§I§gIWA Fg$$ $8 E. 3 A. i o $gn$g HE .'E- » 1528,000.00 p$$ 8 » SI Ip00.00 I 888$8888y$8$_8s8888g88888gss agiiB�'r'��nIS�'r$Trg—«gEEERREg » »» » 67,1" 513000.00 88888888888888888 .YBK«»»»LS$ » AS'" —8 er » 1 16,200.00 I NJ. LEE CONST. CO. $8s00$8rv$888RRS$$$ ggBR$8gR5g$fn_-t 7i^ aae»arms» as 888$$8$$$88$s$$R$RR$88888 >I 188-ag%E» 85« »as "a» S8�p55M�8_8 «»«»s$x» $7,20000 888 g$$ R S € 888588888888888888888888888888 »aa.“ 3»" 3»" » aa" asi"" 542.00 888 3«" I 526.00 I 8 I 533.00 I 8888888 » I $1,600.00 0 » APACIMcCLINTON ANCHOR 1 8$8$$8ssgsssss88g$8 Rsgksseass,�;�na$ig» ^f2Ss o:x0Al=_ __ 52,977.00 1 8888888888 »sO_•OO r2»»»tt_"4,4 $»»& 521,000.00 88 FA » 511,560.00 gg »w »» 56,62500 8888$$ §_aaaaa a»=»FS 5600.00 s S e 3 EkkEE15akEna4 88888880088888888888888888888888888888888888888 J =ARSB EE1g§A'.mY2EVa »$«L.a5E„gg TOMLINSON ASPHALT Cr) 0 i 888$$$ U§§§43 58,540.00 I 88 »» 521,000.00 88 ,« $3,296.00 1 88888838888888888$888888888888888 »"""R«"8�$§6$�.»"�,8kaeg$m:YZ 5 $ 5oP 88S _ » 3 E g 88.888$88S8888S888.88S888888888008 §01§§a_„3$�$»EF$$5E„„E'.",88$og828 aR" "y 525,000.00 88.88.888888888 »»»».,^8=»388 "8» E yy»ya n J y«y*-`y»" n ...1 n N N 2 n ?cd N yoU.'`.y,' J J N Vii r/�) J b N J v.»-+V"S1""."�'y»" n J c. 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B Q Demobilizationfl Stabilization and Demobilization ( Limited to 5% of Bid) Constriction Control layout Gr _ Clearing & Grubbing (5 Bridge Sian) _ CMN Bridge Abutments _ I s g m o qq' & zm u 6^ Concrete Bridge Deck for CMN Bridge 1s m "2 w a 3 Native Stone Riprap for Channel Widening at CMN Bridge Ash Sheat Bridge Abutments r amt �5� o 2 in �mo� y�oF S 44 1 Z 1a '3 Native Steele Riprep for Channel Widening al Ash Steel Bridge &a mm` n s E 8IILA m 772 5 » 16" Concrete Bridge Deck for Sycamore Street Bridge m H g w T Removal of 30 SY Asphalt & 35 LF of Curb and Gutter _ I z s s � E - F 2" Asphalt Pavement Repair _ Concrete Curb & Gutter Bernice Drive Bridge Abutments Bernice Drive Bridge Installation (Bridge Supplied by City). _ m� >= �m 3 c,E i.3 ma .oz Cleveland Street Bridge Abutments _ i a s w m 1 % w v 0 6" Concrete Bridge Deck for Cleveland Street Bridge Reaming Walls for Cleveland Sten Bridge NBI G ,3 a Friers Bridge Abutments _ _I ;, ., ca m a = c m 'm 'n p r 16" Concrete Bridge Deck for Cleveland Seem Bridge rS Id a, ali s -tag E 161- 2g -8-/ Mm.b `X m 'G .. mi F u 16"Concrete Approach Slabs err _ E dP F 'Seeding. Fertilizer & Mulch w wr - U E\ o _ 'Special lmm uncpf0TEriscn o Bridge Work wi Railload ROW -- m F .k s 2J 25 26 27 28 32 34— 35 39 40 41 42 1 • Finance & Internal Services Director. Budget Manager: IT Manager: Dispatch Manager: Utlllhes Manager: Other. Revised 6/17/03 Special Instructions: Per Bid #08-16 and Res* CD fv V O) O W N A + 'Requester: • Ginnv Armenian 0T Vendor #: 16924 City Of Fayetteville Shipping/Handling Bridge Installation for Scull Creek Trail Development (P� O0 _ O Quantity !Vendor Name: KInco Construction r LOT Unit of Issue O! N N A O VV V Unit Cost g O 0 O O 0 O 0 yA O 0 00106 O O $0.00 0 p O O 0 M V A V N [Extended Cost 1 4620.9620.6814.06 Account Numbers Requester's Employee #: 2283 N v 1 N Ol r v E 8 ft Fob Point a. OD �N N0 Y GP K N N pa .4 14 N m Q C N A O VN r N\\}1� O Ci W J V coR c b O 8 ry, m O P m t Divison He va iva� ry �J,/ < -I 1P g al 0 d O <C P m_ IN Z t C c as d rob; uogislnbeN < O •2\ \ Quotes Attached eg: No: X w x D0 9 A CID Z C N ± m b N O co T 6 D P P m_ MCEMND CONSULTING ENGINEERS, INC. /!D£SION£D17OIS£RVE1/ 1810 N. College Avenue P.O. Box 1229 Fayetteville, Arkansas 72703 / 72702-1229 PHONE: 479-443-2377 FAX: 479-443-9241 February 13, 2008 Mr. Matt Mihalevich Trails Coordinator City of Fayetteville 113 W. Mountain St. Fayetteville, -AR 72701 Re: Scull Creek Trail Bridges Dear Mr. Mihalevich: I have enclosed four (4) signed contracts for this project form Kinco Constructors, LLC to be included in the City Council Packet. If there are any questions, please contact us. Sincerely, LLAND C ULTING ENGINEERS, INC. Enclosure: Contract (4 copies) W:120071072125 Fay Scull Creek Trail Britlges\Correspontlenceellatl-0213wpdwj From: Clarice Pearman To: Mihalevich, Matt Date: 2.29.08 3:38 PM Subject: Res. Nos. 27-08 & 28-08 CC: Audit Matt: Sorry for the delay and inconvenience I was out with the "bug." Attached are copies of the above resolutions passed by City Council for your bridges. I will forward to Purchasing your requisitions for these items. Also, I will forward to you via interoffice mail three of four original signed agreements. Please let me know if there is anything else needed for these items. Have a good weekend. Thanks. Clarice (2.29.08) Clarice Pearman - Res. Nos. 27-08 & 28-08 Page From: Clarice Pearman To: Mihalevich, Matt Date: 2.29.08 3:38 PM Subject: Res. Nos. 27-08 & 28-08 CC: Audit Matt: Sorry for the delay and inconvenience I was out with the "bug." Attached are copies of the above resolutions passed by City Council for your bridges. I will forward to Purchasing your requisitions for these items. Also, I will forward to you via interoffice mail three of four original signed agreements. Please let me know if there is anything else needed for these items. Have a good weekend. Thanks. Clarice --- (2.29.08 Clarice Pearman - Re: Res. Nos. 27-08 & 28-08 Page 1 From: Matt Mihalevich To: Clarice Pearman Date: 2.29.08 3:40 PM Subject: Re: Res. Nos. 27-08 & 28-08 Clarice, there was no attachment. Also, I wanted to let you know while you were out, Amber sent me the resolution for the bridge manufacture only with Thompson Culvert Company. So I only need the Kinco Resolution. Thanks, Matt »> Clarice Pearman 2/29/2008 3:38 PM »> Matt: Sony for the delay and inconvenience I was out with the "bug? Attached are copies of the above resolutions passed by City Council for your bridges. I will forward to Purchasing your requisitions for these items. Also, I will forward to you via interoffice mail three of four original signed agreements. Please let me know if there is anything else needed for these items. Have a good weekend. Thanks. Clarice Matt Mihalevich Submitted By City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements City Council Meeting Date Agenda Items Only Engineering Division Action Required: Operations Department Staff requests approval of Change Order #2 to Contract #2028 with Kinco Constructors, LLC in the amount of $2,980.97, to the original contract amount of $240,784.72, for the addition of drilled pier foundations for the Frisco Bridge on Scull Creek Trail. 2,980.97 Cost of this request 4520-9520-5814.05 Account Number 06036 / 1 Project Number Budgeted Item X ment it ((At City Attorney Q. - 825,975.00 Transportation Bond Trail Improvements $ Category / Project Budget 560,957.47 Program Category / Project Name Trail Improvements Funds Used to Date Program / Project Category Name 265 017 53 Sales Tax 2006A Construction Fund Remaining Balance Budget Adjustment Attached Finance and Internal Service Director ayor 6 -9 -os Date d6 Date Fund Name Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: Comments: Revised April 16, 2007 Wane -Ole KI�N51�5 MEMO To: Gary Dumas, Director of Operations�& City Clerk Thru: Ron Petrie, City Engineer Y�+t"at From: Matt Mihalevich, Trails Coordinator Date: June 6, 2008 Subject: Scull Creek Trail Bridges, Frisco Bridge - Change Order #2 for Kinco Constructors. Recommendation: Staff requests approval of change order #2 with Kinco Constructors, Inc. in the amount of $2,980.97, to the original contract amount of $240,784.72 for drilled pier foundations for the Frisco Bridge on Scull Creek Trail. A 15% project contingency in the amount of $36,117.71 was approved by Resolution #28-08 which included the award of Bid #08-16 and contract with Kinco Constructors. Background: The foundation type for Frisco Trail was bid as a spread footing, however based on geotechnical investigation of the soil type, the engineers have recommended using a drilled pier foundation type instead of the spread footing. This change in footing type results in a $2,980.97 increase in the contract price. Discussion: The proposed change order of $2,980.97 falls within the approved 15% contingency of $36,117.71 Budget Impact: If approved, the change order will use $2,980.97 from transportation bond program for trail development. NAME OF PROJECT: OWNER. CHANGE ORDER Order No. Date: Agreement Date: Scull Creek Trail Bridges City of Fayetteville 2 June 3, 2008 February 19, 2008 CONTRACTOR: Kinco Constructors, LLC. The following changes are hereby made to the CONTRACT DOCUMENTS: 1. Revise the Frisco Bridge Abutments to use a Drilled Pier foundation system. Justification: Add cost of $2,980.97 to contract. 1. The project was bid using the footing foundation system for the Frisco Bridge Abutments. However, the Geotechnical Investigation recommended a Drilled Pier foundation system and the Bridge designer has competed the abutment design using the drilled pier foundation system. CONTRACT PRICE prior to this Change Order: Increase in Contract Price. CONTRACT PRICE Including this Change Order: Substantial Completion Time Prior to This Change Order: Final Completion Time Prior to This Change Order: Net Time Change Resulting From This Change Order: Current Contract Completion Dates Including This Change Order Final Completion: $ 240 784.72 $ 2.980.97 $ 243,765.69 90 Calendar Days 90 Calendar Days 0 Calendar Days August 10, 2008 Change to CONTRACT TIME: The CONTRACT TIME will be (increased)(decreased) by 0 calendar days. The date for completion of all work will be August 10 2008 Approvals Required: To be effective this Order must be approved by the Owner if it changes the scope or objective or the PROJECT, or as may otherwise be,regyllred by theGENERAL CONDITIONS. Requested by: Recommended by: Approved by: Kinco ConstructorsL ndCo Cit f Fayett mile W:\2007\072125 Fay Scull Creek Trail Bridges \Corresponde Date ate Date 6 MayorDate RESOLUTION NO. 28-08 A RESOLUTION AWARDING BID #08-16 AND APPROVING A CONTRACT WITH KINCO CONTRACTORS, LLC IN THE AMOUNT OF $240,784.72 FOR THE INSTALLATION OF SDC (6) TRAIL BRIDGES FOR SCULL CREEK TRAIL; AND APPROVING A 15% PROJECT CONTINGENCY IN THE AMOUNT OF $36,117.71. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #08-16 and approves a contract with Kinco Contractors, LLC in the amount of $240,784.72 for the installation of' six (6) trail bridges for Scull Creek Trail. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a 15% project contingency in the amount of $36,117.71. PASSED and APPROVED this 19"' day of February 2008. APPROVED: By: DAN COODY Mayor AIIEST: By: 1y�'"'_ SONDRA E. SMITH, City Clerk/Treasurer 'ttM yeYe .... . , ** CHANGE ORDER ** PURCHASE ORDER VENDOR NO. 17497 Kinco Constructors LLC 12600 Lawson Rd Little Rock AR 72210 Each Package Must Be Marked Exactly As Shown Here City of Fayetteville, Arkansas DATE 6/02/08 FOB Fyv TERMS NET 30 DAY PURCHASE ORDER # 08-0000292-100 Ory. of O Description and Received Account Number Unit Price TOTALS Issue 1.00 LOT a) Bridge Installation for Scull Cree 240784.72 240784.72 Trail Development Contract #2028 Per Bid #08-16 Res #28-08 4520.9520.5814.05 06036 1 SHIP TO: Transportation Dept 1525 S Happy Hollow Rd Fayetteville AR 72701 Continued on Next Page DEPARTMENT VERIRCATION BY DATE ADDITIONAL APPROVAL RECEIVED CHECKR DEPT HEAD APPROVAL DOES NOT MEET PURCHASING POLICY AMOUNT TO PAY S CONTRACT PAYMENT OTHER NP VERIRCATION APPROVED BY PURCHASING VEFURCATION PRICE CHANGE VERIRCATION PROJECT S THIS PAYMENT $ PREVIOUS PAYMENT(S) $ RETURN CHECK TO TOTAL PYMT(S) $ SEND COPY TO BALANCE $ DEPT COPY aye ev,•,e VENDOR NO. 17497 ** CHANGE ORDER ** PURCHASE ORDER Kinco Constructors LLC 12600 Lawson Rd Little Rock AR 72210 Each Package Must Be Marked Exactty As Shown Here City of Payenevgle, Arkansas IDATE 6/02/08 FOB Fyv TERMS NEF 30 DAY PURCHASE ORDER # 08-0000292-100 O ff, . 01 ODescrlpGon and -- Issue Reryca(ved Account Number Unit Price TOTALS 1.00 LOT a) Bridge Installation for Scull Cree 240784.72 240784.72 Trail Development Contract #2028 Per Bid #08-16 Res #28-08 4520.9520.5814.05 06036 1 Change Order #2: Please add Line Item C) Drilled pier foundations for Frisco Bridge on Scull Creek Trail in the amount of $2,980.97, using G/L account number 4520.9520.5814.05 06036/1, upon approval of a change order to Contract #2028 for this amount. SHIP TO: Transportation Dept 1525 S Happy Hollow Rd Fayetteville AR 72701 DEPARTMENT VERIFICATION RECEIVED DEPT HEADAPPROVAL AMOUNT TO PAY ANPVERIFICAl1ON PURCHASING VERFICATION DATE PROCESSED JUN09 9 2008 Continued on Next ADDITIONAL APPROVAL CHECKS nrrnwcu el DEPT COPY Ia; t THIS PAYMENT $ PREVIOUS PAYMENT(S) $ TOTAL PYMT(S) $ BALANCES ye ARKANSASe ** CHANGE ORDER ** PURCHASE ORDER VENDOR NO. 17497 Kinco Constructors LLC 12600 Lawson Rd Little Rock AR 72210 Each Package Must Be Marked Exactly As Shown Here City of Fayetteville, Arkansas 6/02/08 FOB Fyv TERMS NET 30 DAY PURCHASE ORDER # 08-0000292-100 Unft 0�,. Oty. Description and Issue of Received Account Number - Unit Price TOTALS 1.00 EA b) Change Order #1 to Contract #2028 37000.00 37000.00 06/02/08 C/O #1 to allow for the installation of one trail bridge for Mud Creek Trail Per Res #97-08 4470.9470.5814.05 020160801 SHIP TO: Transportation Dept 1525 S Happy Hollow Rd Fayetteville AR 72701 Sales Tax Total: $.00 Appersort,G Purchase Order Total: 277784.72 DEPARTMENT VERIFICATION BY DATE ADDITIONAL APPROVAL RECEIVED CHECK# DEPT HEAD APPROVAL DOES NOT MEET PURCHASING POLICY AMOUNT TO PAY $ CONTRACT PAYMENT OTHER )VP VERIFICATION APPROVED BY PURCHASING VERIFICATION PRICE CF .NGEVERIFICATION RETURN CHECK TO SEND COPY TO PROJECT # THIS PAYMENTS PREVIOUS PAYMENT(S) $ TOTAL PYMT(S) $ BALANCES DEPT COPY (6.17.08) Clarice Pearman - Kinco Page From: Clarice Pearman To: Mihalevich, Matt Date: 6.17.08 12:55 PM Subject: Kinco Attachments: 06.16.08 Kinco Constructors LLC CO2.pdf CC: Audit Matt: Attached is a copy of the Kinco Constructors C02. Please let me know if there is anything needed for this item. Have a good day. Thanks. Clarice Matt Mihalevich Submitted By City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements City Council Meeting Date Agenda Items Only Engineering Division Action Rf aI of Change Order #2 to Contract #2028 with Kinco contingency for a total project amount of $42,404.94. $ 5,404.94 Cost of this request 4470-9470-5814.05 Account Number 02016 / 0801 Project Number Budgeted Item �X $ 1,385,494.00 Category / Project Budget $ 975,774.75 Funds Used to Date $ 409,719.25 Remaining Balance Budget Adjustment Attached Department qfrecir Date City Attorney Finance and Internal Service Director to Operations Department of the approved Trail Development Program Category / Project Name Transportation Improvements Program / Project Category Name Sales Tax Capital Improvements Fund Name Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: at �� Revised April 16, 2007 aye e NSAS ARKANSAS MEMO To: Gary Dumas, Director of Operations Thru: Ron Petrie, City Engineer t✓' From: Matt Mihalevich, Trails Coordinator Date: August 6, 2008 Subject: Mud Creek Trail Bridge Replacement - Change Order #2 for Kinco Constructors. Recommendation: Staff requests approval of change order #2 with Contract #2028 Kinco Constructors, Inc. in the amount of $5,404.94 to the approved contingency for a total project amount of $42,404.94. Background: The foundation type for the new Mud Creek Trail bridge was originally bid as a shallow spread footing, however based on geotechnical investigation of the soil type, the structural engineer has recommended extending the spread footing several feet deeper in order to reach solid ground. This change in footing depth results in a $5,404.94 increase in the contract price. Resolution #97-08 approved change order #1 in the amount of $37,000.00 and included a 15% project contingency in the amount of $5,550.00. Discussion: The proposed change order of $5,404.94 falls within the approved 15% contingency of $5,550.00. Kinco Constructors, LLC will be responsible for the excavation and construction of concrete bridge abutments. Once the abutments are complete, the contractor will install the prefabricated bridge (provided by the City) and pour a concrete deck. The in-house trail construction crew will then complete the project by adding concrete trail approaches to the bridge and connecting the existing trail to the new bridge. The old bridge demolition will also be included in the work of the in-house trail crew. Budget Impact: If approved, the change order will use $5,550.94 from the Mud Creek trail replacement project. This funding is a combination of $33,600 from federal aid funds through the Recreational Trails Grant, $35,720 from the northeast park quadrant green space revenue. The remaining $21,649.60 will be allocated from Trails Development Capital Improvement Program for a total of $90,969.60 including the contingency. a ye ev„e ** CHANGE ORDER ** PURCHASE ORDER VENDOR NO. 17497 Kinco Constructors LLC 12600 Lawson Rd Little Rock AR 72210 Each Package Must Be Marked Exactly As Shown Here City of Fayetteville, Arkansas 6/02/08 FOB Fyv PURCHASE ORDER # 08-0000292-100 TERMS NEr 30 DAY UnOty.n OOryry Description and ksue Received Account Number Unit Price TOTALS 1.00 LOT a) Bridge Installation for Scull Cree 240784.72 240784.72 Trail Development Contract #2028 Per Bid #08-16 Res #28-08 4520.9520.5814.05 06036 1 SHIP TO: Transportation Dept 1525 S Happy Hollow Rd Fayetteville AR 72701 I Continued on Next Page E a ..y D • -ice S -• '� • y..IGa LJ: AIP VERIFICAnON APPROVED BY PURCHASING VERIFICATION RETURN CHECKTO SENDCOPYTO PROJECTS THIS PAYMENT$ PREVIOUS PAYMENT(S) $ TOTAL PYMT1S) S BALANCE S DEPT COPY ** CHANGE ORDER ** PURCHASE ORDER VENDOR NO. 17497 Kinco Constructors LLC 12600 Lawson Rd Little Rock AR 72210 Each Package Must Be Marked Exactly As Shawn Hare City of Fayetteville, Arkansas 6/02/08 FOB Fyv TERMS NEr 30 DAY PURCHASE ORDER # 08-0000292-100 Qty. unit Dqq Dosaiptlon and teaks ReceNed Account Number Unit Price TOTALS 1.00 EA b) Change Order #1 to Contract #2028 37000.00 37000.00 06/02/08 C/O #1 to allow for the installation of one trail bridge for Mud Creek Trail Per Res #97-08 4470.9470.5814.05 020160801 Change Order #2 - Please increase Line Item B) Bridge Installation for Mud Creek Trail Development by $5,404.94 upon approval of Change Order #2 to Contract #2028 for this amount. SHIP TO: Transportation Dept 1525 S Happy Hollow Rd Fayetteville AR 72701 . • l r c. ... ..,. r fQl w APVERIRCATJON PURCR SING VERW CATCH PRICE CHANGE VERIRCATON AETURNCHECK TO SEND COPY TO DEPT COPY Sales Tax Total: $.00 Purchase Order Total: 277784.72 ADDmONAL APPROVAL CHECK! PROJECT a THIS PAYMENTS PREVIOUS PAYMENT(S) $ TOTAL PYMT(S)S BALANCE $ Kinco 3803 Kelley Avenue Springdale, AR 72762 Phone (479) 751-8606 Fax (479)751-5659 Date: August 1, 2008 To: City of Fayetteville Attn: Matt Mihalevich Creek Constructors, "Building Excellence" Mud Creek Proposal LLC 12600 Lawson Road Little Rock, AR 72210 Phone (501) 225-7606 Kinco Constructors, LLC is pleased to submit this proposal for the above referenced project. i INCLUSIONS are based on our site visit and as clarified below. Kinco Constructors shall furnish all labor, materials and equipment unless otherwise noted, for the following specific scope of work: I. All labor and materials needed for abutment wall construction 2. Erection and setting of bridge 3. Materials and labor for concrete bridge deck 4. Silt fencing and compliance with SWPP 5. Excavating and haul off needed for abutments 6. Backfilling and bringing site to sub grade 3803 Kelley Avenue e Springdale, Arkansas 72762 Phone 473-751-8606 EXCLUSIONS from the scope of work in this proposal are as follows: 1. Rip -Rap 2. Concrete approaches to bridge 3. All demolition required for existing bridge and trail 4. Design 5. Select fill under approaches SCHEDULE for the above scope of work, is based on regular working hours and shall not exceed 30 working days from the receipt of long lead items. This schedule excludes delays due to access to work areas and weather conditions. PRICE OF THIS PROPOSAL ..................................$ 42,404.94 Respectfully Submitted: Andrew Henry Project Manager Kinco Constructors, LLC City of Fayetteville Acceptance Signature ........................... Date Accepted..................................... 3803 Kelley Avenue • Springdale, Arkansas 72762 Phone 473-751-8606 Mud Creek Trail Bridge 7-28-08 City of Fayetteville YY iTai°s�'1�� n �..TL Esc 1 d ,Yr IIie "m1�T _J...na_.. �j�1 9'I�J.p' y l R `Q. ' /L, i♦ 1 i x{.1.1 t1 rj!{!4e? —nc•-` I!� •i- 1�xi-[Sx r[3£a5a""i-. el b1T�N V't:1,41r4��.rT�i_�ii5-le-'vi>.�-6-+`�".'lTTnsEluYs Y�3 ,..�. {.�]Y.njjii.L 'Qir=M1 la.l�-e T. G'�vY: .I �c� r C, bill xfi Y 141,l.l I I! _ - �: ,I>tv Mi 3 a •C-'� F�3'�.i `SSJ � ISa�[ -� III'E .Shls � i4aEa56LAF�h � } � ��t'��f Slur L ��'C ". 1�- � � 9L-L.M1rv�l ♦ Lll� _ Imo_ il.l'¢�SK - TI��J��1� J. Tt �i..�,�4S��' � 1 2. 3 a 5. 6. 7. Act 291, 1993 Trench and Excavation Safety System 1 LS ($ ) OM-. Dollars/LS Words ' Mobilization and Demobilization l v 1 LS (S ) ($ ♦ E ?y ) o e- Jh, r.. ikV,&ADollars/LS Worc Construction Control Layout I LS ($ ) -t rZDollars/LS Words Bridge Abutments 1 LS ($ ) ($' S uJ ) C�.;w r �ollars/ S Words Bridge Installation (Bridge Supplied by 1 LS City) ($ ) ($' (% ) c tLL4 Dollars/LS Words • 6" Concrete Bridge Deck 107 SY ($ 'iJ. is t i j<x'z'h ;st t (CO Dollars/SY Words Undercut and Backfill (Field Measured) — )I CY ($ ($ 11 l L1r ��. �r�.l "�'Z-Dollars/CY Words 8. � 0 LF 9. 1 LS Silt Fence Y Dollar/LF Words Site Erosion & Storm Water Control Gr , is4 zaz tv ollars/LS Words ($ ) ($ 1:S L -U ) FY072125 Fayetteville Mud Creek Trail Bridge Section 00300-1 RESOLUTION NO. 97-08 A RESOLUTION APPROVING CHANGE ORDER #1 TO THE CONTRACT WITH KINCO CONTRACTORS, LLC IN THE AMOUNT OF $37,000.00 FOR THE INSTALLATION OF ONE (1) TRAIL BRIDGE FOR MUD CREEK TRAIL; AND APPROVING A 15% PROJECT CONTINGENCY IN THE AMOUNT OF $5,550.00. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves Change Order #1 to the contract with Kinco Contractors, LLC in the amount of $37,000.00 for the installation of one (1) trail bridge for Mud Creek Trail. A copy of the Change Order, marked Exhibit "A" is attached hereto, and made a part hereof. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a 15% project contingency in the amount of $5,550.00. ` S e�.....• PASSED and APPROVED this 6th day of May, 2008. aIVV S Ymc U• APPROVED: ATTEST: ;FAYEITEVILLE� By: i��ry,/V, By: S NDRA E. SMITH, City Clerk/Treasurer Kinco Constructors, LLC Kinco Constructors, LLC 3803 Kelley Avenue 12600 Lawson Road Springdale, AR 72762 Little Rock, AR 72210 Phone (479) 751-8606 Phone (501) 225-7606 Fax (479)751-5659 "Building Excellence" Mud Creek Proposal Date: August 1, 2008 To: City of Fayetteville Attn: Matt Mihalevich Mud Creek Kinco Constructors, LLC is pleased to submit this proposal for the above referenced project. INCLUSIONS are based on our site visit and as clarified below. Kinco Constructors shall furnish all labor, materials and equipment unless otherwise noted, for the following specific scope of work: 1. All labor and materials needed for abutment wall construction 2. Erection and setting of bridge 3. Materials and labor for concrete bridge deck 4. Silt fencing and compliance with SWPP 5. Excavating and haul off needed for abutments 6. Backfilling and bringing site to sub grade 3803 Kelley Avenue • Springdale, Arkansas 72762 Phone 479-751-8606 Kinco Constructors, LLC EXCLUSIONS from the scope of work in this proposal are as follows: 1. Rip -Rap 2. Concrete approaches to bridge 3. All demolition required for existing bridge and trail 4. Design 5. Select fill under approaches SCHEDULE for the above scope of work, is based on regular working hours and shall not exceed 30 working days from the receipt of long lead items. This schedule excludes delays due to access to work areas and weather conditions. PRICE OF THIS PROPOSAL ...................... Respectful) S bmitted: Andrew Henry Project Manager Kinco Constructors, LLC .S 42,404.94 City of Faye vine Acceptance Signature.. Date Accepted... b' ./... 113' 3803 Kelley Avenue • Springdale, Arkansas 72762 Phone 479-751-8606 Mud Creek Trail Bridge 7-28-08 City of Fayetteville Act 291, 1993 Trench and Excavation Safety System 0() OF.- Dollars/LS Words 2. 3. 4. 6. 7 EA 9. Mobilization and Demobilization LS Ohe tr Dollars/LS Words Construction Control Layout 1 LS ($ ) ($ 3) Dollars/LS Words Bridge Abutments 1 LS i a - y c*c-t ..5&4 kvcJ'"r' Dollars/LS Words Bridge Installation (Bridge Supplied by ff� 1 LS City) ( ($ ) (S___________lD) S1x T l at dt Dollars/LS Words 6" Concrete Bridge Deck $ 5 4a'- ($ t/ 9q 4y 107 SY N� ( S4/ K 1 n C 4j o O Dollars/SY Words Undercut and Backfill (Field Measured) j'• Ors—ollars/CY Words Silt Fence 0o S t k Dollar/LF Words Site Erosion & Storm Water Control I S OD 1 LS � \ (S__________ (S________ Ohl 'C ollars/LS Words FY072125 Fayetteville Mud Creek Trail Bridge Section 00300-I (8.12.08) Clarice Pearman - Kinco CO2 Page 1 From: Clarice Pearman To: Mihalevich, Matt Date: 8.12.08 5:30 PM Subject: Kinco CO2 Attachments: 08.12.08 Kinco Constructors LLC CO2.pdf CC: Audit Matt: Attached is a copy of your staff review item regarding Kinco Constructors, LLC CO2. Please let me know if there is anything else needed for this item. Have a good day. Thanks. Clarice City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements N/A City Council Meeting Date Agenda Items Only M6 e03 Matt Mihalevich Engineering Operations Submitted By Division Department requests approval of Change Order # 3 to Contract #2028 with Kinco Constructors, LLC for 50 and no change in contract price for the completion of the bridge installation on Scull Creek Trail. N/A Cost of this request N/A Account Number N/A Project Number Budgeted Item =X N/A Category / Project Budget N/A Funds Used to Date N/A Remaining Balance Budget Adjustment Attached VV Program Category / Project Name N/A Program / Project Category Name N/A Fund Name t1revious Ordinance or Resolution # Department Director uate hiLr City Attorltey Date �?�- and InternalService Director ate 1 /h ' ,- Mayor Date Original Contract Date: Original Contract Number: Revised April 16, 2007 aye NS le ARKANSAS MEMO To: Gary Dumas, Director of Operations & City Clerk Thru: Ron Petrie, City Engineer From: Matt Mihalevich, Trails Coordinator Date: August 11, 2008 Subject: Scull Creek Trail Bridges - Change Order # 3 for additional time for Kinco Constructors Recommendation: Staff requests approval of Change Order # 3 to Contract #2028' with Kinco Constructors, LLC for 50 additional calendar days and no change in contract price for the completion of the bridge installation on Scull Creek Trail. Background: Kinco Constructors has been delayed in their work on the Frisco and Cleveland Bridges due to our difficulty with securing a lease agreement and work permit with the Arkansas & Missouri Railroad. The installation of the CMN Bridge was also delayed due to property acquisition difficulties. Discussion: The right of way has now been secured for the three bridges and the bridge work is underway. Kinco has been a very responsive contractor and I have no concerns with them completing the project by the new final completion date or September 29", 2008. Budget Impact: N/A CHANGE ORDER Order No. Date: Agreement Date NAME OF PROJECT: Scull Creek Trail Bridges OWNER: City of Fayetteville CONTRACTOR: Kinco Constructors LLC. The following changes are hereby made to the CONTRACT DOCUMENTS: 3 August 6, 2008 February 19, 2008 Revise the Contract Time for the delays in access to the Frisco, Cleveland and CMN Bridge locations. Justification: 1. The Contractor has been delayed in his work on the Frisco and Cleveland Bridges due the time delay the City of Fayetteville has had in securing a Work Order from the Arkansas Missouri Railroad for the work within their Right -of -Way. Also the Contractor was delayed starting the CMN Bridge due to easement negotiations with the property Owner. CONTRACT PRICE prior to this Change Order: $_243765.69 Increase in Contract Price: - $_0.00 CONTRACT PRICE Including this Change Order: $ 243,765.69 Substantial Completion Time Prior to This Change Order: 90 Calendar Days Final Completion Time Prior to This Change Order: 140 Calendar Days Net Time Change Resulting From This Change Order: 50 Calendar Days Current Contract Completion Dates Including This Change Order: Final Completion: September 29, 2008 Change to CONTRACT TIME: The CONTRACT TIME will be (increased)(deereased) by 50 calendar days. The date for completion of all work will be September 29, 2008 Approvals Required: To be effective this Order must be a or as may otherwise be,1equired by Requested by: Recommended by: Approved by: ved by the Owner if it changes the scope or objective or the PROJECT, GENERAL CONDITIONS. (r7 W:'2007\0721 25 Fay Scull Creek Trail Bridges\Correspondence\C-Order-3.wpd From: Clarice Pearman To: Mihalevich, Matt Date: 8.19.08 11:40 AM Subject: Kinco CO3 Attachments: 08.18.08 Kinco Constructors LLC CO3.pdf CC: Audit Matt: Attached is a copy of the above change order for Kinco Constructors. I am forwarding to you two of the three original signed change orders via interoffice mail. Please let me know if there is anything else needed for this item. Have a good day. Thanks. Clarice Matt Mihalevich Submitted By City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements N/A City Council Meeting Date Agenda Items Only Engineering Division kJ„Et, Inc. ' Co `f Operations Department Action Required: Staff requests approval of change order #4 with KinCO Constructors, Inc. in the amount of $25,940.00, to the original contract amount of $240,784.72 for the construction of steel roof structures over the trail under the two train bridges as required by the Arkansas & Missouri Railroad. Funds for this change order are within the 15% project contingency in the amount of $36,117.71 approved by Resolution #28-08 which included the award of Bid #08-16 and contract with Kinco Constructors. $ 25,940.00 Cost of this request 4520-9520-5814.05 Account Number 06036/1 825,975.00 Transportation Bond Trail Improvements Category / Project Budget 667,821.07 Funds Used to Date 158,153.93 Program Category / Project Name Trail Improvements Program / Project Category Name Sales Tax 2006A Construction Fund Project Number Remaining Balance Fund Name Budgeted Item =X Budget Adjustment Attached k.t w �( >� Previous Ordinance or Resolution # ' Department Director Date �D ftLtga City Attorney Date Finance nd Internal Service Director Date i/i4MayorDae Original Contract Date: Original Contract Number: Revised April 16, 2007 aye'Ftteville ARKANSAS MEMO To: Gary Dumas, Director of Operations & City Clerk Thru: Ron Petrie, City Engineer Q` From: Matt Mihalevich, Trails Coordinator Date: September 17, 2008 Subject: Scull Creek Trail Roof Structures - Change Order #4 for Kinco Constructors. Recommendation: Staff requests approval of change order #4 with KinCO Constructors, Inc. in the amount of $25,940.00, to the original contract amount of $240,784.72 for the construction of steel roof structures over the trail under the two train bridges as required by the Arkansas & Missouri Railroad. Funds for this change order are within the 15% project contingency in the amount of $36,117.71 approved by Resolution #28-08 which included the award of Bid #08-16 and contract with Kinco Constructors. Background: Scull Creek Trail passes under two Arkansas & Missouri Railroad Railroad bridges, and as part of the agreement with the railroad, the City is required to provide a roof over the trail to catch any possible railroad debris. This roof will be constructed of steel columns with steel beams and a galvanized steel roof. Discussion: The proposed change order of $25,940.00 falls within the approved 15% contingency of $36,117.71 Budget Impact: If approved, the change order will use $25,940.00 budgeted from transportation bond program for trail development. Kinco Constructors, LLC Kinco Constructors, LLC 3803 Kelley Avenue 12600 Lawson Road Springdale, AR 72762 Little Rock, AR 72210 Phone (479) 751-8606 Phone (501) 225-7606 Fax (479)751-5659 "Building Excellence" Covered Walkway Proposal- Scull Creek Trail Date: August 22, 2008 To: City of Fayetteville Attn: Matt Mihalevich Two Covered Walkways for Scull Creek Trail Kinco Constructors, LLC is pleased to submit this proposal for the above referenced project. INCLUSIONS are based on our site visit and as clarified below. Kinco Constructors shall furnish all labor, materials and equipment unless otherwise noted, for the following specific scope of work: 1. All labor and materials needed for two covered walkways for Scull Creek Trail 2. Erection and setting steel frame and metal roofing 3. Materials and labor for rust colored painting of structure EXCLUSIONS from the scope of work in this proposal are as follows: 1. Engineers Approval of design 2. Concrete work for walls or trail 3803 Kelley Avenue • Springdale, Arkansas 72762 Phone 479-751-8606 Kinco Constructors, LLC SCHEDULE for the above scope of work, is based on regular working hours and shall not exceed 30 working days from the receipt of long lead items. This schedule excludes delays due to access to work areas and weather conditions. PRICE OF THIS PROPOSAL ..................................$ 25,940.00 This proposal excludes performance and payment bonds; rock excavation; asbestos or any other hazardous material removal, disposal, or encapsulation; services of licensed professionalssuch as attorneys, architects or engineers; costs for the after hour work, shift work or weekend work Respectfully Submitt /k%&1tAcce Andrew Henry Date Project Mana er Kinco Constructors, LLC 3803 Kelley Avenue • Springdale, Arkansas 72762 Phone 479-751-8606 PDF created with pdfFactory Pro trial version www.odffactorv.com IiI �a P�Z�• — Ira 9�_' ��p PDF created with pdfFactory Pro trial version www.odffactorv.com eARKANSAS VENDOR NO. 17497 ** CHANGE ORDER ** PURCHASE 0RDD CAP Kinco Constructors LLC 12600 Lawson Rd Little Rock AR 72210 Each Package Must Be Marked Exactly As Shown Here City of Fayetteville, Arkansas DATE 8/19/08 FOB Fyv TERMS. NET30DAY PURCHASE ORDER # 08-0000292-:102 Description and Oty. 01 Account Number Unit Price TOTALS Issue 1.00 LOT a) Bridge Installation for Scull Cree 240784.72 240784.72 Trail Development Contract #2028 Per Bid #08-16 Res #28-08 4520.9520.5814.05 06036 1 Change Order #4 Please add Line Item E) Steel Roof Structure Construction Under Train Bridges on Scull Creek Trail in the amount of $25,940.00, using G/L Account number 4520-9520-5814.05 06036/1 upon approval of a change order to Contract #2028 for this amount. SHIP TO: Transportation Dept 1525 S happy Hollow Rd Fayetteville AR 72701 Continued on Next Page CONDITIONS 1. Send hemlzod invoice In duplicate to: 3. No substitutions without prior approval. 6. F.O.B. Fayetteville unless otherwise agreed Accounts Payable upon. No extra for packing and delivery will City of Fayettevtle 4. Discounts enoclive to lath of following month. be allowed 113 Wosl Maintain Fayettoville, AR 72701 5. Orders must be shipped In full unless 7. NO C.O.D. ORDERS. otherwise notified 2. Mark all podkagos with P.O. number 6. Pro -pay freight and add to invoice. Ship as shown iedabove. p orders must be to 113 W. Mountain SL, Rear Entrance, s show accompanied by a n ordergs clip, unless otherwise specified. quantity shipped and P.O. number. PURCHASING AGENT VENDOR COPY ye 1e .,.„ VENDOR NO. 17497 ** CHANGE ORDER ** PURCHASE ©Ifl ER Kinco Constructors LLC 12600 Lawson Rd Little Rock AR 72210 Each Package Must Be Marked Exactly As Shown Here City of Fayetteville, Arkansas DATE 8/19/08 FOB I"yv PURCHASE ORDER # 08-0000292-102 TERMS NET 30 DAY unit Description and Oty. of Account Number Unit Price TOTALS Issue 1.00 EA b) Change Order #1 to Contract #2028 37000.00 37000.00 06/02/08 C/O #1 to allow for the installation of one trail bridge for Mud Creek Trail Per Res #97-0B 4470.9470.5814.05 020160801 4 SHIP TO: Transportation Dept 1525 S Happy Hollow Rd Fayetteville AR 72701 Continued on Next Page CONDITIONS 1. Send Itemized Invoice In duplicate to: 3. No subalitutlons without prior approval. S. F.O.B. Fayetteville unless otherwise agreed Accounts Payable upon. No extra for packing and derivory will City of Fayetteville 4. Discounts effective to loth ol following month bo allowed. 113 West Mountain Fayetteville, AR 72701 5. Orders must be shipped In full unless 7. NO C.O.D. ORDERS. otherwise notified 2. Mark all packages with P.O. number 5. Prepay freight and add to Invoice. Ship ea shown above Alt orders must be to 113 W. MountaIn St., Roar Fiuranco accompanied by a packing slip, unless otherwise specified. quantity shipped and P.O. number. ... PURCHASING AGENT t113FI11 IK11/ • ** CHANGE ORDER ** pMaC�aQ�C 0G3DfG� �� a Each Package Must Be Marked PURCHASE ORDER # %�1 rrY �r 1 Exactly As Shown Here City of Fayettevillo, Arkansas 08-0000292-102 VENDOR NO. 17497 DATE Kinco Constructors LLC 8/19/08 12600 Lawson Rd Little Rock AR 72210 FOB Fr TERMS NET 30 DAY City of Description and Unit Price TOTALS 1( Issue Account Number 1.00 EA c) Change Order #2 to Contract #2028 2980.97 2980.97 i. 06/19/08 C/O #2 to incr contract by $2,980.97 to allow for the addition of drilled pier foundations for the Frisco Bridge on Scull Creek Trail 4520.9520.5814.05 06036 1 SHIP TO: Transportation Dept 1525 S Happy Hollow Rd Fayetteville AR 72701 Continued on Next Page CONDr11ONS 1. Stud Itemized Invoice in duptiicatelo: 3. No substitutions without prim approval. 6. F.O.& Fayetteulgaunlose otherwise agreed Accounts Payable Upon. No wdm for packing and delivery will City of Fayelloville 4. Discounts effective to10th of following month, be allowed. 113 Wont Mountain Fayetteville, AR 72701 5. Orders must be shipped In full unless 7. NO C.O.D. ORDERS. otherwise notified 2. Mark all packages with P.O. number 8. Prepay freight and add to Invoice. Ship as shown above. All orders mull be to 113 W. Mountain St., Roar Enhance, accompanied by a packing slip, .2cl) (,9j_qesa otherwise specified quantity shipped and P.O. number. PURCHASING AGENT VENDOR COPY j 'tt yev�e .; A. VENDOR NO. 17497 ** CHANGE ORDER ** PURCHASE ORDER Kinco Constructors LLC 12600 Lawson Rd Little Rock AR 72210 Each Package Must Be Marked Exactly As Shown Here City of Fayetteville, Arkansas DATE 8/19/08 FOB Fyv PURCHASE ORDER # 08-0000292-102 TERMS NET 30 DAY unit Ory' of Description and Account Number Unit Price TOTALS Issue 1.00 EA d) Change Order #3 to Contract #2028 5404.94 5404.94 8/13/08 C/O #3 to allow for a deeper spread footing on new Mud Creek Trail bridge 4470.9470.5814.05 020160801 r II SHIP TO: Engineering/Drafting CITY OF FAYEFTEVILLE 125 W MOUNTAIN ST Sales Tax Total: $.00 FAYFITEVILLE AR 72701 Mihalevich Purchase Order Total: 286170.63 CONDITIONS 1. Send Itemized invoice In duplicate to: a No substitutions wfthout prior approval. 6. F.O.B. Fayetteville unless otherwise agreed Accounts Payable upon. No atria for packing and delivery will l City of Fayetteville 4. Discounts effective to 10th of following month, be allowed, 113 West Mountain Fayettmllle, AR 72701 5. Orders must be shipped in full unless 7. NO C.O.D. ORDERS. otherwise notified 2. Mark all packages with P.O. number a. Prepay freight and add to invoice. Ship as therm above. All ordors must be ((�� a to 113 W. Mountain SL, Rear Entrance, a dip, quacmyntilp q r+nlass othorwlsa epedfied e quonlity ahippod and P.O. number. dP.O. �`/`I J�i_/r`_(y/1-\"Q PURCHASING AGENT VENDOR COPY From: Clarice Pearman To: Mihalevich, Matt Date: 9.23.08 3:14 PM Subject: Kinco CO4 Attachments: 09.18.08 Kinco Costructors Inc. CO4.pdf CC: Audit Matt: Attached is a copy of the signed change order for Kinco Constructors, Inc. Please let me know if there is anything else needed for this item. Have a good day. Thanks. Clarice City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements N/A City Council Meeting Date Agenda Items Only Matt Mihalevich Engineering Operations Submitted By Division Department Action Required aff requests approval of change order #5 with KinCO Constructors, Inc. in the amount of $1,538.00, to the original ntract amount of $240,784.72 for additional cost associated with the installation Frisco Bridge and additional cavation for the Cleveland Bridge on Scull Creek Trail. This additional cost falls within the 15% project contingency $36,117.71 approved by Resolution #28-08 and included the award of Bid #08-16 and contract with KinCO $ 1,538.00 Cost of this request 4520-9520-5814.05 Account Number 06036/1 Project Number Budgeted Item LJ $ 825,975.00 Transportation Bond Trail Improvements Category / Project Budget $ 667,821.07 Funds Used to Date $ 158,153.93 Remaining Balance Budget Adjustment Attached E Program Category / Project Name Trail Improvements Program I Project Category Name Sales Tax 2006A Construction Fund Fund Name • r q qbE Previous Ordinance or Resolution # Department Director Date Original Contract Date: ¶,_ -J1) t IS_ Original Contract Number: City Attorney ate Received in City �'Zl Clerk's Office Oa ! O Finance and Internal Service Director Date Received in ENT ED Mayor's Office /y4 Mayor Date Comments: Revised April 16, 2007 aye eville ARKANSAS MEMO To: Gary Dumas, Director of Operations & City Clerk Thru: Ron Petrie, City Engineer From: Matt Mihalevich, Trails Coordinator Date: September 19, 2008 Subject: Scull Creek Trail Bridges - Change Order # 5 for KinCO Constructors. Recommendation: Staff requests approval of change order #5 with KinCO Constructors, Inc. in the amount of $1,538.00, to the original contract amount of $240,784.72 for additional cost associated with the installation Frisco Bridge and additional excavation for the Cleveland Bridge on Scull Creek Trail. These additional costs fall within the 15% project contingency of $36,117.71 approved by Resolution #28-08 and included the award of Bid #08-16 and contract with KinCO Constructors. Background: Due to the location of the 80 foot long Frisco Bridge, the crane operators had maneuver the bridge around trees and other obstructions, requiring 3 hours of additional time for the crane operators and an increase in the cost to install the bridge by $522.00. In addition, the Cleveland Bridge required additional depth of excavation for adequate bearing for the bridge footing resulting in as additional cost of $1,016.00. Discussion: The proposed change order of $1,538.00 falls within the approved 15% contingency of $36,117.71 Budget Impact: If approved, the change order will expense $1,538.00 from transportation bond program for trail development. CHANGE ORDER Order No. Date: September 12, 2008 Agreement Date: February 19, 2008 NAME OF PROJECT: Scull Creek Trail Bridges OWNER: City of Fayetteville CONTRACTOR: Kinco Constructors, LLC. The following changes are hereby made to the CONTRACT DOCUMENTS: 1. Revise the cost for the placement of the Frisco Bridge to include the time to unload and load the bridge from the truck to allow far the truck to maneuver the city streets to access the Frisco Bridge location Bid item No. 33 from a cost of $4,000.00 to a cost of $4,522.00. Add cost of $522.00 to contract. 2. Revise the cost for the installation of the Cleveland Bridge for the additional excavation along the trail south of the bridge for access and for the additional depth of excavation due to poor soils and the additional concrete for Bid Item No. 27 from a cost of $11,000.00 to a cost of $12,016.00 Add cost of $1,016.00 to contract. Justification: 1. The City was responsible for the delivery of each bridge to the bridge site. The Frisco Bridge delivery required the bridge to be unloaded and the truck to maneuver the city streets and be reload to deliver the bridge to the site. 2. The poor soil conditions at the Cleveland bridge east abutment required the additional excavation to adequate bearing material for the bridge abutment. CONTRACT PRICE prior to this Change Order: Increase in Contract Price: CONTRACT PRICE Including this Change Order: Substantial Completion Time Prior to This Change Order: Final Completion Time Prior to This Change Order: Net Time Change Resulting From This Change Order: Current Contract Completion Dates Including This Change Order: Final Completion: Change to CONTRACT TIME: The CONTRACT TIME will be (increased)(decreased) by 0 calendar days. The date for completion of all work will be September 29, 2008 Approvals Required: To be effective this Order as may otherwise be regt Requested by: Recommended by: : Approved by:: $_243,765.69 $_1,538.00 $ 245,303.69 140 Calendar Days 140 Calendar Days 0 Calendar Days September 29. 2008 be approved by the Owner if it changes the scope or objective or the PROJECT, or qy the GENERAL CONDITIONS. A/r W:120071072125 FAY SCULL CREEK TRAIL y'Fa e'tt�.rtle VENDOR NO. 17497 ** CHANGE ORDER ** PURCHASE ORDER Kinco Constructors LLC 12600 Lawson Rd Little Rock AR 72210 Each Package Must Bo Marked Exactly As Shown Hero City of Fayetteville, Arkansas DATE 8/19/08 FOB Fr PURCHASE ORDER # 08-0000292-102 TERMS NET 30 DAY Unit Description and Qty. of Account Number Unit Price TOTALS issue 1.00 LOT a) Bridge Installation Trail Development Contract #2028 Per Bid #08-16 Res 4520.9520.5814.05 for Scull Cree 240784.72 240784.72 #28-08 06036 1 Change Order #5 Please add Line Item F) Additional Installation Expenses Associated with Frisco and Cleveland Bridges on Scull Creek Trail, in the amount of $1,538.00, using G/L account number 4520-9520-5814.05 06036/1, upon approval of Change Order #5 to Contract #2028 for this amount. SHIP TO: Transportation Dept 1525 S Happy Hollow Rd Fayetteville AR 72701 Continued on Next Page CONDITIONS 1. Send Itemized Invoice In dupliosto 1o: 3. No substitutions without prior approval. 6. F.O.& Fayettnllle unless otherwise agreed Accounts Payable upon. No extra for packing and delivery will City o1 Fayetteville 4. Discounts effective to 10th ci (clewing month, be allowed. 113 West Mountain Fayettoville, AR 72701 5. Orders must be shipped In full unless 7. NO C.O.D. ORDERS. otherwise notinod. 2. Mark all packages with P.O. number /� 9. Pro -pay freight and add to invoice. Ship as shown above. All orders must be to 113 W. Mountain St, Roar Entrance, aecornpaniod by a packing slip, :) (._c?.1i12 unless otherwise specified. quantity shipped and P.O. number.Vf_l . . PURCHASING AGENT VENDOR COPY �e ** CHANGE ORDER ** PURCHASE ©©E C R VENDOR NO. 17497 Kinco Constructors LLC 12600 Lawson Rd Little Rock AR 72210 Each Package Must Be Marked Exactly As Shown Here City of Fayetteville, Arkansas DATE 8/19/08 FOB Fyv PURCHASE ORDER # 08-0000292-102 TERMS NET 30 DAY Unit Description and City. of Account Number Unit Price TOTALS Issue 1.00 EA b) Change Order #1 to Contract #2028 37000.00 37000.00 06/02/08 C/O #1 to allow for the installation of one trail bridge for Mud Creek Trail Per Res #97-08 4470.9470.5814.05 020160801 SHIP TO: Transportation Dept 1525 S Happy Hollow Rd Fayetteville AR 72701 Continued on Next Page CONDITIONS 1. Send itemized Invoice In duplisoto to: 3. No substitutions without prior approval. 6. F.O.B. Fayetteville unless otherwise agreed Accounts Payable upat. No extra for packing and delivery will City of Fayetteville 4. Discounts effective to 10th of following month. be allowed. 113 West Mountain Fayetteville, AR 72701 5. Orderer must bo shipped in full unless 7. NO C.O.D. ORDERS. olhorwiso notified 2. Mark all packages with P.O. number 6. Pro -pay freight and add to invdca Ship as shorn above. All orders must be to 113W. Mountain St., Roar Entrance, quantity thfp e a P.O. egp. unless dhorwfsa specified quantity shipped and P.O. number. ��' �'1 ��1 _ _ PURCHASING AGENT VENDOR COPY 'EtteV ye„y..NAS �le VENDOR NO. 17497 ** CHANGE ORDER ** ©Ha!0RDER Kinco Constructors LLC 12600 Lawson Rd Little Rock AR 72210 Each Package Must Be Marked Exactly As Shown Here City of Fayetteville, Arkansas DATE FOB Fr PURCHASE ORDER # 08-0000292-102 TERMS NET 30 DAY Unit Ory' of Description and Aaount Number Unit Price TOTALS Issue 1.00 EA c) Change Order #2 to Contract #2028 2980.97 2980.97 06/19/08 C/O #2 to incr contract by $2,980.97 to allow for the addition of drilled pier foundations for the Frisco Bridge on Scull Creek Trail 4520.9520.5814.05 06036 1 t'. SHIP TO: Transportation Dept 1525 S Happy Hollow Rd Fayetteville AR 72701 Continued on Next Page coNOmoNs 1. Send Itemized Invoice in duplicate to: 3. No substitutions wkhoul prior approval. 6. F.O.& Fayetteviae unless otherwise agreed Accounts Payable upon. No extra for packing and delivery will City of Fayetteville 4. Discounts eNective to lath of following month, be allowed. 113 vlest Mountain Fayetteville, AR 72701 5. Orders must be shipped in full unless 7. NO C.O.D. ORDERS. otherwise notifod. 2. Mark all packages with P.O. number a. Pro -pay freight and add to invoice.. Ship as shown above. All orders mud be . to 113W. Mounlnin SI„ Roar Entrance, accompanied by a packing slip, unless olhervrice spedfiad quantity shipped and P.O. number. PURCHASING AGENT VENDOR COPY e _r „e ** CHANGE ORDER ** PURCHASE OO RDD E VENDOR NO. 17497 Kinco Constructors LLC 12600 Lawson Rd Little Rock AR 72210 Each Package Must Be Marked Exactly As Shown Here City of Fayetteville, Arkansas DATE 8/1.9/08 FOB Fr PURCHASE ORDER # 08-0000292-102 TERMS NET 30 DAY Unit Description and Ci. of Account Number Unit Price TOTALS ty Issue 1.00 EA d) Change Order #3 to Contract #2028 5404.94 5404.94 8/13/08 C/O #3 to allow for a deeper spread footing on new Mud Creek Trail bridge 4470.9470.5814.05 020160801 SHIP TO: Enginecdug/Drating CITY OF FAYETTEVILLE 125 W MOUNTAIN ST Sales Tax Total: $.00 FAYECCEVILLE AR 72701 Mihnlevich 1. Send ttemkzed Invoice in duplicate to: Accounts Payable City of Fayetteville 113 West Mountain Fayetteville, AR 77701 2 Mark all package, with P.O. number as shown above. All ordora must be accompanied by a packing dip, quantity cupped and P.O. number. Purchase Order Total: 286170.63 CONDITIONS 3. No substitutions without pilot approval. 6. F.O.B. Fayetteville unless otherwise agreed upon. No wdm for packing and delivery will 4. Discounts effective to 10th of following month, be allowed & Orders must be shipped Intuit unless 7. NO C.O.D. ORDERS. otherwise notiflod. 8. Propay height and add to involve. Ship to 113 W. Mountain St., Rear Enimnce, Tu bs, otherwise specified PURCHASING AGENT VENDOR COPY �. From: Clarice Pearman To: Mihalevich, Matt Date: 9.23.08 3:50 PM Subject: Kinco Constructors COS Attachments: 09.22.08 Kinco Constructors Inc CO5.pdf CC: Audit Matt: Attached is a copy of the change order #5 for Kinco Constructors. By the way which is it, Inc. or LLC? I will return to you via interoffice mail two or three signed original change orders. Please let me know if there is anything else needed for this Item. Have a good evening. Thanks. Clarice "ond No. 105034589 Document 00600-1 Construction Performance Bond Any singular reference to Contractor Surety Owner or other party shall be considered plural where applicable. CONTRACTOR: KINCO Constructors, LLC 3803 Kelly Ave. Springdale, Arkansas 72762 OWNER: City of Fayetteville 113 W. Mountain Fayetteville, AR 72701 CONSTRUCTION CONTRACT Date: February 19, 2008 Amount $ 240,784.42 Description: Scull Creek Trail Bridges City of Fayetteville SURETY (Name and Principal Place of Business): Travelers Casualty & Surety Company of America One Tower Square Hartford, CT 06183 BOND Date (Not earlier than Construction Contract Date): February 19 2008 Amount $ 240,784.42' Modifications to this Bond Form: Travelers Casualty & Surety CONTRACTOR AS PRINCIPAL SURETY Company of America Company (Corp. Seal) Company (Corp SeaO Signature: Name and Titre: Signature: 4ni4 Name and Title: Amanda Campbel Attorney In Fact CONTRACTOR AS PRINCIPAL SURETY Company (Corp. Seal) Company Signature: Signature: Name and Title: Name and Titre: (Corp Seal) EJCDC No. 1910-28A (1984 Edition) Prepared through the joint efforts of the SuretyAssodafion of America, Engineers' Join Contract Doarments Committee, The Associated General Contractors of Amedea, American Institute of Architects, American Subcontractors Association, and the Associated Specialty Contractors. FY072125 Scull Creek Trail Bridges 00600-1-1 I. The Contractor and the Suety, jointly and severally, bind ihemmtves, their hefts, executors, administrators, successors and assigns to the Owner for the perfcmenaofthe Construction Contras, which is fticorpaated bath by reference. 2. Ifthe Contractor perfurms the Construction Contract, the Surety and the Contractor shall have no obligation under this Bond, except to participate in conferences a pmvided in Subparagraph 3.1. 3. If there is no Owner Defantt, the Surety's obligation under this Bond shall ariso after: 3.1 The Owner has notified the Contractor and the Surety at its address described in Paragraph l0 below, that the Owner is anstdemtg declaringa Contractor Defauhand has requested and attempted to ariavgeaconference with the Coauacavand the Suretytobeheld not later than Neer days after receipt of such notice to discuss methods of performing the Construction Contract lithe Owner, the Contractor and the Suety agree, the Contractor shall be allowed a reasonable throe to pertonn the Construction Contact, but such agreonent shall nut waive the Owner's sigJtl, if any, subsequently to declare a Contractor Defhull and 32 The Owner has declared a contractor Default and fbnns0y tnrmanned the Contractor's right to complete the contact Such Contractor Defanit shall not be declared earlier than twenty days after the Contractor and the Surely have received notice as provided in Subparagraph 3.1; and 3.3 The Owner has agreed to pay the Balance oldie Contract price to the Surety in accordance with the terms of the Construction Contract or to a contractor selected to perform the Construction Contract in accordance with the tams of the contact with the Owner. 4. Whet the Owner ha setls6ed the conditions of Paragraph 3, the Surety shall pmmprY and at the Surety's expense take one of the following actions: 4.1 Ar rage for the Contactor, with the conscot of the Owner, to perform and complete the Conseoetion Contract; or 4.2 undertake to perform and complete the Construction Contract itself, through its agents or trough Independent cotaaetae; or 4.3 Obtain bids or negotiated proposals from qualified caakamon acaepnble to the Owner for a contact for performance and completion of the Construction Cantrack orange lire acontractto be prepared fbr execution by the Owner and the eontraemrstlected with the Owner's conconencq tobe secured with pertbnnance and payment bonds executed by a qualified surety equivalent to the bonds Issued on the Construction Counse; and pay to the Owner the amount of damages as described in Paragraph 6 6n ems of the Balance of the Contract Price incurred bythe Oaaer resmtng from the Contractor's default; or 4.4 Waive its right to perform and complete, arrangefaoompleton,or obtain a new contactor and with reasonable promptness wider the circumstances: I. After investigation, determine the amount for which itmay be liable to the Owner and as soon a practicable after the amount is detemmined, tender payment to the Owner, or 2. Deny liability in whole art pat and notify the Owner Itig reasons there!bit. 3. Ifthe Surety does not proceed as provided in Paragraph 4with reasmtable pmmpmess, the Surety Shen be deaned to be in default on ibis Bond fifteen days after receipt of an additional written notice from the Owner to the Surely demanding that the Surely perform its obligations under this Bond, and the Owner hall be entitled to enforce any remedy available to the Owner. lithe Surely proceeds as provided in Subparagraph 4.4 and the Owner refines the Payment tenderedor dhaSuretyhadenied liability, m whole"" npar,mllmm further notice the Owner shall be entitled to enforce any remedy available to tbe Owner. I. •111).• price to mitigation of costs and damages on the Comtroction Contract the Surety is obligated without duplication for. Additional1.. 1 1. o S .tr 11 -.: 1.1..1 r y: :1. I. 1 ':- ill 1: 11 r 11 I1' •,ag 1 .I.. l I .1,1.1. . 11 1uidate .. • • IJ 1.1 1 .I .1.1 I 11 :14 \I I\1 11 1 I 111. 11 7. The Surety shall not be liable to the Ownaoschersforobligations of the Contractor that are unrelated to the Construction Contract, and the Balance of the Contact Price shall not be reduced or set off on account of any such unrelated obligations. No right of action shall eccrueon this Bond to any person or entity other than the Owner or its heirs, exewlora, administrators, or sucomara ii IL.ItJliflI.;..j 9. Any Proceedng, legal orequitable,undathis Bond maybe instituted in any court of competent jurisdiction in the location, In which the Work a part of the Work is located and shall be instituted within two years after Contractor Default orwithin two yeas after the Contractor ceased working orwithin two years attar the Surety refaces orfalls toperson, its obligations order this Bond, whicheveroccwsfusL lithe provisions of the Paragraph am void or prohibited by law, the minimum period of limitation available to sureties as a defbnse in the jurisdiction of the suit shall be applicable. 10. Notice to the Smcy, the Owner or the Connctor shall be milled or delivered to the address shown an the signahue page. I. When this Bond has been fbmishedmcompy with a sntunryorotter legal requirement in the location where the construction was to be performed,m yprovisfon in this Bondeonflictingwith aid sntutoryorlegal requirements shall be deemed deleted haefrom and provisions conforming to such antimony or other legal requirement shall be deemed Incorporated herein The intent is, that this Bond shall be construed a a statutory bond and not a a common law bond Ip—II h • , 1 1 Il k • I • I' •' I11 11111X^1 ill• r 1 1 .1.11 1 1p .I .1, i.: 1.41 1:..1 ,1 Ill lr.':I. I. 1 •1 1:.111 . :, gal ts .• 11 , I .1 1 I.•' -1 J. 1. •111. 1 1 • 1.1 _ II ' 1'w ontrc• ill .1 N' I 1 I 'III,,, .: \ 1 11 1 .1, 1 • 1 1 : xc ,. 1114 1" I ctio • 111 .. II . 1 cti - . l • 1 .. :1 1 .111..1. ._II 1 • y1at 1.' 1111 ' 1 11 :11 1 S. . 111 -pn'X11 • gal I I I e 1 1 ...'I. „1 Ill 1 .1 a 1 • e .r II •I III•, 1 I ri l l• 1 1...1 . 1. 1Contract frkZ•11111 h 1, r • .1 . 11 .I 1 1. . 1 1 I. e 1 al. .. 1 1 1. .1 14 - II FY072125 Scull Creek Trail Bridges 00600-1- 2 8 Ef75 Bond No. 105034589/i9/o8 Document 00600-2 N _1100 Construction Payment Bond Any singular reference to Contractor, Surety. Owner or other party shall be considered plural where applicable P131,th CONTRACTOR: KINCO Constructors, LLC 3803 Kelly Ave. Springdale, Arkansas 72762 OWNER: City of Fayetteville 113W. Mountain Fayetteville, AR 72701 CONSTRUCTION CONTRACT Date: February 19, 2008 Amount $ 240,784.42 Description: Scull Creek Trail Brides City of Fayetteville SURETY (Name and Principal Place of Business): Travelers Casualty & Surety Company of America One Tower Square Hartford, CT 06183 BOND Date (Not earlier than Construction Contract Date): February 19 2008 Amount .$ 240,784.42 Modifications to this Bond Form: Travelers Casualty & Surety CONTRACTOR AS PRINCIPAL SURETY Company of America Company (Corp. Seal) Company (Corp Seal) Signature: Name and Title: Signature: t≤&i+'4 9 - Name and Title: Amanda Campbel Attorney In Fact CONTRACTOR AS PRINCIPAL SURETY Company (Corp. Seal) Company Signature: Signature: Name and Title: Name and Title: (Corp Seal) EJCDC No. 1910-288(1984 Editlon) Prepared through the joint efforts of the Surety Association of America, Engineers' Joint Contract Documents Committee, The Associated General Contractors of America, American Institute of Architects, American Subcontractors Association, and the Associated Specialty Contractors. FY072125 Scull Creek Trail Bridges 00600 -2- 1 I. The Contractor and the Surety, jointly and severeily, bind themselves, their hews, executors, administrators, successors and assigns to the Ownerto pay for labor, materials and equipment famished for use in the perfmmsnee of the Construction Contact, which is mwrpomted herein by reference. 2. With moped to the Owoar, ft obligation shall be null and void if Ore Contractor. 2.1 Promptly maps payment directly or indirectly, for all sours due Claimants, and 22 Defends, indemnifies and holds harmless the Owner from all claims, demands, liens or suits by any person or mlty who furnished labor, materials oregnipmemforuse vh theperfotmamce of the Construction Contract, provided the Owner has promptly notified the Contractor and the Surety (at the address described in paragraph 12) of any claims, demands, liens or suits and tendered defarso of such claims, demands, liens or suits to the Contractor and the Surety, and provided them is no Owner Default 3. With respect a Clai malts, ids obligation shag be null and void if the Contractor promptly makes payment, directly or Indirectly, for all sums due. The Surely shall have no obligation to Claimants under this Bond until: 4.1 Claimants who are employed by or have a direct contract with Conractor have given notice to Poe Surety (at the address dumbed in paragraph 12) and sentacopy, or nine themo( to the Owner, stating that a claim is being made under this Bond and ,with substantial accuracy, the amount of the claim. 4.2 Claimants who do not have a direct matmot with the Commuter. I. Hanlumisbcd written notice tote Contractorandsentacopy, or notice ihereol; to the Owner, within 90 days after having last performed labor orlast furnished materials or equipment included in the clamp stating with substantial aecmraey, the mom of the claim and the name of the party to whom the materials were Banished or supplied or for what the labor was done or performed; and 2. Have either received a rejection in whole or in pmt from the Contractor, or not received within 30 days of furnishing the above notice any communication from the Contractor by which the Contactor has indicated the claim will be paid directly or indirectly.; and 3. Not having been paid within the above 30 days, have see a written notice to the Surety (at the address demhbed m paragraph 12) and seat a copy, or notice thereof to the Owner, stating that a claim is being made under this Bond and enclosing a copy of the pmvious written notice famished to the Contractor. 5. If a notice required by paragraph 4 is given by the Owner to the Contractor orb the Surety, that a sufficient compliance. 6. When the Claimant has satisfied the conditions of paragraph 4, the Surely shall promptly and at the Surety's eapase take the following axiom: 6.1 Send en answerto the Claimmt,with a copy tothe Owner, within 45 days after receipt of the claim, stating the amounts that ale undisputed and the basis for challenging any mmonb that are disputed. 62 Pay or arrange fir payment of my undisputed amomts. 7. The Surety's total oblipton shall not exceed the amount of this Baod, and the amount of this Bond shall be credited for any payments made in good ikith by the Surely. a II F 14ttjILIIJJ •11L'11. !Lr II I.Jr 9. 711e Surety shall not be liable to the Owner, Claimants or others for obligations of the Contractor that are unrelated to the Construction Contma. The Owner shall not be liable for payment of any costs or expenses of any Claimant order this Bond 10 The Surely hereby waives notice of any change, including changes of time, to the Construction Contract or to related subconhacb, purchase orders and other obligations, II. No suitor action shall be commenced by a Claimant under this Bond other On his court of competent jurisdiction in the lotion in which the Work orpartofthe Work is locatedorafte the atpimOonofoneyearfran the due (1) on which the Claimant gave Ore noticerequi ed by Subparagraph 4.1 or Chase 42.3, or (2) on which the last labor or service was performed by anyone or the hurt materials or equipment were furnished by anyone under the ConstrurlionCovtraa, wbitheverof(1)w(2)oama fuss lfthe provisions of thispmegraph amvoid orprohibited by taw, theminhnum period oflimitation available to sureties as a defense in the jurisdiction of the suit shall be applicable. 12. Nodes to the Surety, the Owner or the Contractor shall be mailed or delivered to the address shown on the signature page. Adrmlmaipt of notice by the Surety, the Owner, or the Contractor, however accomplished, shall be sufficient compliance as of the date received at the address shown on the signature page. 13. Wben this Bond has been furnished to comply with a statutory or ocher legal requirement ro the location where the consuuetion vas to be performed, anyprovision in thisBond conflictingwith said staMoryorlcgal requirements shall be decened delaed hemfromand provisionseonformmgto such statutory &other legal requiramemshall be deemed incorporated herein. The intentis, that this Bond shall be construed as a stattory bond and not as a common law bond. 14. Upon request by miy person or entity appearing to be a potential beneficiary of this Bond, tilt Centimeter shall promptly famish a copy of this Bond of shall permit a copy to be made 15 DEFINMONS 15.1 ClaimantAn individmlorentityhavingadimacontr wfh the Contractor or with a subcontractor of the Contractor to furnish labor, materials, or equipment for use in the perfnnanco of the Contact The intent of this Bond shall be to include without limitation in the lays @abor, materials oreguipmentO thelpart of wooer, pa, power, light, bar, OR gasoline, telephone service or rental equipment used in the Construction Commul, artbiteuml and engineering services required for performance of the work of the ContractorcodContractor's sub contractors, mid as, other items for which a medanic's Hen may be asserted in the jurisdiction where the labor, materials or equipment were furnished. 15.2 Construction Contact The agreement between the Owner std the Contractor identified on the signatwe page, including all the Contract Doc unents and changes that 15.3 Owner Dollish Failure of the Owner, which has neither been remedied nor waived, to pay the Contractor as required by the Construction Contract or to perform and complete or comply with the other ttmu thereof FY072125 Scull Creek Trail Bridges 00600 -2-2 TRAVELERS POWER OF ATTORNEY Farmington Casualty Company St. Paul Guardian Insurance Company Fidelity and Guaranty Insurance Company St. Paul Mercury Insurance Company Fidelity and Guaranty Insurance Underwriters, Inc. Travelers Casualty and Surety Company Seaboard Surety Company Travelers Casualty and Surety Company of America St. Paul Fire and Marine Insurance Company United States Fidelity And Guaranty Company Attorney -In Fact No. 218745 Certificate No. 001681298 KNOW ALL MEN BY THESE PRESENTS: That Seaboard Surety Company is a corporation duly organized under the laws of the State of New York, that St. Paul Fire and Marine Insurance Company, St. Paul Guardian Insurance Company and SL Paul Mercury Insurance Company am corporations duly organized under the laws of the State of Minnesota, that Farmington Casualty Company, Travelers Casualty and Surety Company, and Travelers Casualty and Surety Company of America are corporations duly organized under the laws of the State of Connecticut, that United States Fidelity and Guaranty Company is a corporation duly organized under the laws of the State of Maryland, that Fidelity and Guaranty Insurance Company is a corporation duly organized under the laws of the State of Iowa, and that Fidelity and Guaranty Insurance Underwriters, Inc. is a corporation duly organized under the laws of the State of Wisconsin (herein collectively called the "Companies"), and that the Companies do hereby make, constitute and appoint William G. Cobb Jr., Lu Ann Dwinell, John M. Harbour Jr., Robbie Hoffman, Amanda Campbell, and Melissa O. Griffin of the City of Little Rock State of Arkansas , their true and lawful Attorney(s)-in-Fact, each in their separate capacity if mom then one is named above, to sign, execute, seal and acknowledge any and all bonds, recognizences, conditional undertakings and other writings obligatory in the nature thereof on behalf of the Companies in thew uslness ojguannteeing the fidelity of persons, guaranteeing the performance of contracts and executing or guaranteeing bonds and undertakings required or nss okg eedings allowed by law. sY 8th IN WITNE51%HEREOF. the Compatu are caused this day of Farmington Casualty C Ibjr &��7 Fidelity and Guaranty ranp�tp�patq Fidelity and Guaranty t a nderwrit� Seaboard Surety Company St. Paul Fire and Marine Insurance Company seals to be hereto affixed, this St. Paul Guardian Insurance Company St. Paul Mercury Insurance Company Travelers Casualty and Surety Company Travelers Casualty and Surety Company of America United States Fidelity and Guaranty Company eleY �° SIPerY a 'n, vvv mp 'ya `` (� ,� IB rxa raaam aI �gZ ,• r° .. jn lMY'° L e a mWPIWWrx R P v k:,°.::# BSf * 4 ��SEJL to OrlEa 2rnvc! <9. State of Connecticut City of Hartford ss. I: v� is j,jL 8th June 2007 On this the day of ,before me personally appeared George W. Thompson, who acknowledged himself to be the Senior Vice President of Farmington Casualty Company, Fidelity and Guaranty Insurance Company, Fidelity and Guaranty Insurance Underwriters, Inc., Seaboard Surety Company, St. Paul Fire and Marine Insurance Company, St. Paul Guardian Insurance Company, St. Paul Mercury Insurance Company, Travelers Casualty and Surety Company, Travelers Casualty and Surety Company of America, and United States Fidelity and Guaranty Company, and that be, as such, being authorized so to do, executed the foregoing instrument for the purposes therein contained by signing on behalf of the corporations by himself as a duly authorized officer. p,Tt> In Witness WhercoP,1 hereunto set my hand and official seal. My Commission expires the 30th day of June, 2011. * p�L3ps 58440-8-06 Printed in U.S.A. a. �.z) Marie C. Teneault, Notary Public From: Matt Mihalevich To: Clarice Pearman Date: 11.19.08 1:10 PM Subject: Re: Fwd: Scull Creek I do not have the original papers of the Bond. Kinco contractors have the originals since it is their bond. If you need originals, I can see if I can get them from Kinco. Just let me know, Matt >>> Clarice Pearman 11/19/2008 12:08 PM >>> Do you have the original papers to this pdf? If so, I should get the original to add to the resolution. Thanks. Clarice >>> Matt Mihalevich 11.19.08 11:57 AM >>> Here are the bonds for the Scull Creek Trail Bridge Installation. Let me know if you need anything else, Sorry I didn't get these sooner, Matt Matt Mihalevich, RLA Traits Coordinator City of Fayetteville 113W Mountain Street Fayetteville, Arkansas 72701 Voice: (479) 444-3416 Fax: (479) 575-8202 E-mail: mmihalevich(a ci.favetteville.ar.us Web Site: httpll:tra ils. accessfayetteville. org >>> Andrea Foren 11119/2008 10:19 AM >>> Matt, Did you ever get this? Andrea Pbtery Q'PB oty of rayettewi4 Putchasing Agelt 113 W. Mountain PeyetfeWe, AR 72701 %hone: (479)575427.0 afonm /(auettew&e arcs wwwa a�rrewneao(ktw.jwww.aaes(,4reWleo.%':( htto://www.accessfayetteville.org/) P%ease consider the environment before printing my e-mail •//(e Is not about wa/dog RX the star, to pass, Its about le3 nalg to d3/he In the min >>> On 11/3/2008 at 4:21 PM, in message <490F2504.27EE.0017.0C)p d,favetteville.ar.us>, Matt Mihalevidi wrote: Hey Andrea, Do you have a copy of Kinco's bond for Scull Creek Trail? >>> "Andrew Henry" <ahenrv(a)kinco.net> 11/3/2008 2:00 PM >>> Hey Matt, Could you please email me or fax me the bond we turned into you for Scull Creek. I think I have misplaced my copy for my folder. Thanks, • (11 19 08) Clarice Pearman - Re' FwdT Scull Creek Page 2, Andrew Henry Project Manager Kinco Constructors, LLC 3803 Kelley Avenue Springdale, AR 72762 479-751-8606 office 479-263-0091 cell 479-751-5659 fax ahenrvekinco.net Page! of 4 Clarice Pearman • Re: Fwd: Scull Creek From: To: Date: Subject: Attachments: Andrea Foren Pearman, Clarice 11.19.08 3:30 PM Re: Fwd: Scull Creek FYI...We will be getting a revised Performance & payment bond from Kinco. Thanks, Andrea Andrea Foren, CPPB City of Fayetteville, Purchasing Agent 113 W Mountain Fayetteville, AR 72701 Phone: (479) 575-8220 aforen@ci.fayettevile_ar us www. a ccess(ayetteville. org Please consider the environment before printing my e-mail "Life is not about waiting for the storm to pass, it's about teaming to dance in the rain' >>> On 11/19/2008 at 3:21 PM, in message <49242F10.27EE.0017.0@ci.fayetteville.ar.us>, Matt Mihalevich wr ote: Thanks CJ, I will get a revised Payment and Performance Bond from Kinco in the amount of $447,096.77. Matt Matt Mihalevich, RLA Trails Coordinator City of Fayetteville 113 W Mountain Street Fayetteville, Arkansas 72701 Voice: (479) 444-3416 Fax: (479) 575-8202 E-mail: mmihalevich@ci.fayetteville.ar.us Web Site: file://C:\Documents%20and%2OSettings\cpearman.000\Local%2OSettings\Temp\XPgrpwise\4924311 CF... 11.19.08 Page 2 of 4 http//:trails.accessfayetteville.org >>> Carole Jones 11/19/2008 3:04 PM >>> My change order is for $113, 970 with a 12% contingency of $13,676.40 for a total cost of $127,646.40. Thanks, Cl >>> Matt Mihalevich 11/19/2008 2:28 PM >>> Looks like the total for Scull Creek and Mud Creek Trail projects with Kinco is $319,450.37 including the contingency. I guess we should add Carole's Wilson project to the bonds too? Carole, could you let me know what your contract price is with contingency and I will have Andrew update the payment and performance bonds. Thanks, Matt Matt Mihalevich, RLA Trails Coordinator City of Fayetteville 113 W Mountain Street Fayetteville, Arkansas 72701 Voice: (479) 444-3416 Fax: (479) 575-8202 E-mail: mmihalevich@cifayetteville.ar.us Web Site: http//:trails.accessfayetteville.org >>> Andrea Foren 11/19/2008 12:00 PM >>> What was the total of their contract with all the change orders? Andrea Foren, CPPB City of Fayetteville, Purchasing Agent 113 W. Mountain Fayetteville, AR 72701 Phone: (479) 575-8220 aforen@c%fay_etteyl/e ar us file://C:\Documents%20and%20Settings\cpearman.000\Local%20Settings\Temp\XPgrpwise\4924311 CF... 11.19.08 Page 3 of 4 wwwaccessfayetteville.org ( http:/Jwww.accessfayetteville.org/) PPlease consider the environment before printing my a -mail "Life is not about waiting for the storm to pass, its about learning to dance in the rain" >>> On 11/19/2008 at 11:57 AM, in message <4923FF1D.27EE.0017.0@ci.fayetteville.ar.us>, Matt Mihalevich wrote: Here are the bonds for the Scull Creek Trail Bridge Installation. Let me know if you need anything else, Sorry I didn't get these sooner, Matt Matt Mihalevich, RLA Trails Coordinator City of Fayetteville 113 W Mountain Street Fayetteville, Arkansas 72701 Voice: (479) 444-3416 Fax: (479) 575-8202 E-mail: mmihalevich@cifavetteville.ar.us Web Site: http//:trails.accessfayetteville.org >>> Andrea Foren 11/19/2008 10:19 AM >>> Matt, Did you ever get this? Andrea Foren, CPPB City of Fayetteville, Purchasing Agent 113 W. Mountain Fayetteville, Al? 72701 Phone: (479) 575-8220 aforen@cifayettevflle.ar.us www.accessfayetteville.org( http://wwwaccssfaytteville.org/) PPlease consider the environment before printing my e-mail "Life is not about waiting for the storm to pass, its about learning to dance in the rain" file ://C:\Documents%20and%20Settings\cpearman.000\Local%20Settings\Temp\XPgrpwise\49243 11 CF... 11.19.08 Page 4 of 4 >>> On 11/3/2008 at 4:21 PM, in message <490F2504.27EE.0017.0@ci.fayetteville.ar.us>, Matt Mihalevich wrote: Hey Andrea, Do you have a copy of Kinco's bond for Scull Creek Trail? >>> "Andrew Henry" <ahenry@kinco.net> 11/3/2008 2:00 PM >>> Hey Matt, Could you please email me or fax me the bond we turned into you for Scull Creek. I think I have misplaced my copy for my folder. Thanks, Andrew Henry Project Manager Kinco Constructors, LLC 3803 Kelley Avenue Springdale, AR 72762 479-751-8606 office 479-263-0091 cell 479-751-5659 fax ahenry@kinco.net file://C: 11CF... 11.19.08 City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements N/A City Council Meeting Date Agenda Items Only Matt Mihalevich Engineering Operations Submitted By Division Department Action Required: Staff requests approval of change order #8 with KinCO Constructors, Inc. in the amount of $2,642.85, to the original contract amount of $240,784.72 for the quantity over runs on the final reconciliation payment. These additional costs fall within the 15% project contingency of $36,117.71 approved by Resolution #28-08 and included the award of Bid #08-16 and contract with KinCO Constructors. $ 2,642.85 Cost of this request 4520-9520-5814.05 Account Number 06036 /1 Project Number Budgeted Item rX $ 825,975.00 Transportation Bond Trail Improvements Category! Project Budget $ 705,069.80 Funds Used to Date $ 120,905.20 Remaining Balance Budget Adjustment Attached EJ Program Category/ Project Name Trail Improvements Program / Project Category Name Sales Tax 2006A Construction Fund Fund Name 1� z Previous Ordinance or Resolution # Department Director Date Original Contract Date: 1 t r Original Contract Number: City Attorn y Dae Finance and Internal Service Director Mayor tt-(1-Ct Date /o Date Received in City Clerk's Office Received in Mayor's Office Revised April 16, 2007 TyeeNSle ARKANSAS MEMO To: Gary Dumas, Director of Operations & City Clerk Thru: Ron Petrie, City Engineer >n From: FMatt Mihalevich, Trails Coordinator Date: November 13, 2008 Subject: Scull Creek Trail Bridges — Final Change Order # 8 for KinCO Constructors Recommendation: Staff requests approval of change order #8 with KinCO Constructors, Inc. in the amount of $2,642.85, to the original contract amount of $240,784.72 for the quantity over runs on the final reconciliation payment. These additional costs fall within the 15% project contingency of $36,117.71 approved by Resolution #28-08 and included the award of Bid #08-16 and contract with KinCO Constructors. Background: Due to over runs of the quantities of native stone rip -rap and field changes to the Cleveland Bridge Abutment, the final payment for the Scull Creek Trial contract results in an increase of $2,642.85. Discussion: The proposed change order of $2,642.85 falls within the approved 15% contingency of $36,117.71 Budget Impact: If approved, the change order will expense $2,642.85 from transportation bond program for trail development. 'tt ayeevle . ** CHANGE ORDER *'' ©H1&S ORDER VENDOR NO. 17497 Kinco Constructors LLC 12600 Lawson Rd Little Rock AR 72210 Unit On Received 1.00 EA 1.00 EA Change Order Each Package Must Be Marked Exactly As Shown Hero City of Fayetteville, Arkansas DATE 10/31/08 FOB Fyv TERMS NET 30 DAY PURCHASE ORDER # 08-0000292-104 Description and Unit Price TOTALS Account Number e) Change Order #4 to Contract #2028 25940.00 25940.00 10/01/08 C/O #4 to incr contract by $25,940.00 to allow for construction of steel roof structures over trail under two train bridges as required by AR & MO Railroad 4520.9520.5814.05 06036 1 f) Change Order #5 to Contract #2028 1538.00 1538.00 10/01/08 C/O #5 to incr contract by $1,538.00 to allow for additional installation cost of Frisco Bridge & additional excavation for the Cleveland Bridge 4520.9520.5814.05 06036 1 Please add Line Item H) Cleveland Bridge abutment material over -runs, in the amount of $2,642.85, using G/L account number 4470-9470-5814.05 06036/1, upon approval of Change Order #8 to Contract #2028 for this amount. SHIP TO: Transportation Dept 1525 S Happy Hollow Rd Fayetteville AR 72701 DEPARTMENTVERIFICATION BY DATE RECEIVED DEPT HEAD APPROVAL AMOUNT TO PAY $ AP VERIFCATION PURCHASING VERIFICATION PRICE CHANGE VERIFICATION RETURN CHECK TO Continued on Next ADDRIONAL APPROVAL CHECK # DOES NOT MEET PURCHASING POLICY CONTRACT PAYMENT OTHER APPROVED BY PROJECT # THIS PAYMENT $ - PREVIOUS PAYMENT(S) $ TOTAL PYMT(S)$ BALANCE $ DEPT COPY CHANGE ORDER Order No. 8 Date: November 10, 2008 Agreement Date: February 19, 2008 NAME OF PROJECT: Scull Creek Trail Bridges OWNER: City of Fayetteville CONTRACTOR: Kinco Constructors, LLC. The following changes are hereby made to the CONTRACT DOCUMENTS: The final quantities for the unit bid items is hereby adjusted and the increase and decrease in the final cost for each bid item is noted on the attached summary sheet. Add Cost of $2,642.85 to contract. Justification: 1. The project was bid as a unit price contract with numerous field measured items. The added cost reflects the final project cost for the items installed at their unit prices. CONTRACT PRICE prior to this Change Order: $_245.30369 Increase in Contract Price: $_2642.85 CONTRACT PRICE Including this Change Order: $ 247,946.53 Substantial Completion Time Prior to This Change Order: 140 Calendar Days Final Completion Time Prior to This Change Order: 140 Calendar Days Net Time Change Resulting From This Change Order: 0 Calendar Days Current Contract•Completion Dates Including This Change Order: Final Completion: September 29, 2008 Change to CONTRACT TIME: The CONTRACT TIME will be (increased)(decreased) by 0 calendar days. The date for completion of all work will be September 29, 2008 Approvals Required: To bb effective this Order must be approved by the Owner if it changes the scope or objective or the PROJECT, or as may\ otherwise be required by the GENERAL CONDITIONS. • - •I *1'L ---____ __________ . 7 Z:\2007\072125 FAY SCULL CREEK TRAIL BRIDGES\CORRESPONDENCE\C-ORDER4.DOC Page 1 of 2 N W O O O O O O O O O O O b O b O O Vl O O O p O O O b O O O O O b O O O O O b b O O Vf t7 O O O O a o O O O O O O O o O O O 6) O m O O N ro O O O O O O N N O O O O r O O o O O n O O O .n N O O O O b N O d Ci000(p ON 00 YI00) OON m p p00 p ON 000 dd NCi D 0001 tO 000N 0000 N W w w w w w w fO w O w w lO w m w w w m w w O b w w 63 m w w 63 N Q 43 63 43 43 w b N w w n m w O w w p m r (7 r b r 10 (") r m n w O r r (p m w r w r r w r r(#) ) N r w r N Ia.LL 43 w w 43 6343 w w w 63 a W 0000000000 O O 0 N 0 0 0 O O OI O O O t`Y O N n O p O O b 0 O O b b O 00 m O O O O O O P O O O O f0 O m O O n b O O 0 O b N O O b O r m 0 6 O O N 0 0 0 P n O.00 ¢ O O O O O O Q O VI O O b O m o O n m O N O O n O b O m O b O N m O b N b O O Q n o 00 1p 0 0 0 0 0 0 O N o O O 10 m O O m N O O O O m N r O m N n N m O N b N O O 1(I b O 00 fl 0 O N 0 0 0 0 O O r CD O O r O O O n (O Q O 0 m m O O m b N m N m r b O O n b O i0 m r^i°N rt7 Nt7n nth N[7b rth C')NNr rmPN`(")PPP c5P(DO)C) Clc6N nl (O A Wo N Z w w w w w w w w w w w w w w w w w w w 43 w w w 43 w w 43 63 43 43 63 43 63 43 43 w 43 63 43 43 43 43 43 43 43 w n n a r r r r r r N r r N Or o r r t° r 0 0 r r N r r m b r r O Q O n (O' 0 1o0 O r •00,-r- 00 bNr bw IO IND b0 b O rt7Nb'CJr pHIO c LL M Y N n 00 p b o r m W coo 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 CD o 0 0 o b o b o n 63 orbopooboobpbpopppboobobpboobbr 66606p r o o O O p min Doi bobber 0 0 0 O O O O 0 O O O O O O O C O 0 O O O O O O 0 O 0 o O O O O` O N b r` 0 N 0 0 0 0 O =y - CoQ r O b 00 O ..0O) C) b " 00 in OttNO ) NO E r m r r r r •ro r r N 0_r -r6 N r b 0 0 r r r r r N b r r 0 N r r r o 0 0 0 O O r r 00 O !O b � no (DO) ON D o o o o o o m o o o o b o o o o n o 0 o o o O o m o o O m o o n O o 0 o O O o 0 o 0 o 0 o m m o o b o b o m b o 0 o n o 0 0 o m b o o b O 0 o b o b O b o b m O m O O b 0 0 0 0 0 0 0 0 0 b O O O O O O O O O O o m o O O O m O O b O O O O m o (O O m o O O N m O In O O O O b O O O O O m O O O O O O o In N O o o m m N o O m m O O O o O O m m O m O m b N m O In Q O O O N b O O o O O m N O O O O O N r m O O m O b O O n m Q r r b O O m m O O m N (O m b m r o N O O n r N (O n o b m K r r N (G r m b m (Dr m V m 1N r Cl C) N r r r CI Q N m P C) (O Q W O) C) C) CON'r (fl'C0 (p In W r N r r r r r r r U Z D. wwwwwwww4343434343w434343434343434343434343434343434343www43wwww6wwwww w CO y) o O O O O O b O O O O N O O O O b O O O O O O O b O O O b O O n O N O O O O O O O O O O O O O O O O O O Q O O O O P O O O O m O O O O O O O m O O O m O p m O Q O O O O O O p b p b O O <I() =) 000000 r N i0 000 N I[f 0 O p V) O N OO OO O O st N IOO O C 0 N O N b b n n Q O b O N (D b O 0 000000000 (p r Q O O n P O O N O O n P r O n P P b N (O r r N N !O ' b 00 UJ 'j r 6 N00000 00 00 P r 00 00 r C Of N OI0 W Q (V f r r O) O r e r O) r m N r m NO) (D Q b Y O m r N r r r r r r 2 E m z y o 0 43 43 43 43 w w w w w w w w w w 43 43 43 4343 43 43 43 43 43 63 63 43 43 4343 43 w w w w w w w w w w w w w 43 w E m a N W 00 N'A j z 0 O ~ W W Y E 3 M m 3 a lai. 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Clarice Pearman - Kinco From: Clarice Pearman To: Mihalevich, Matt Date: 11.19.08 5:47 PM Subject: Kinco CC: Audit Attachments: Audit Matt: Attached is a copy of Change Order 8 with Kinco Constructors. I am returning to you two of three signed change orders via interoffice mail. Please let me know if there is anything else needed. Have a good day. Clarice 147F 11.19.08 City of Fayetteville Staff Review Form Carole Jones(� Submitted By approval of change 5,704.00 Cost of this request 2250.9255.5806.00 Account Number 08002.0801, Project Numbers Budgeted Item u Contracts and Agreements N/A City Council Meeting Date Parks & Recreation Division to $ 137,500.00 Category I Project Budget $ 85,272.67 Funds Used to Date $ 52,227.33 Remaining Balance Budget Adjustment Attached O D partment Director Date C' orney Date . Finance and Internal Service Director Date PIP 1241los C,oI tctiwc-o CO 1 Operations Department (See Neighborhood Park Development Program Category / Project Name Parks Development Program I Project Category Name Parks Dev/PLDO !SW) Fund Name Previous Ordinance or Resol Original Contract Date: 2/1912008 Original Contract Number: 20-28 Received in City Z t Clerk's Office 77� L E Received in Mayor's Office Revised April 16, 2007 'Z ave evi I e / ARKANSAS 113 W. Mountain St. Fayetteville, AR 72701 THE CITY OF FAYETTEVILLE, ARKANSAS Telephone: (479) 444-3472 PARKS AND RECREATION DIVISION CORRESPONDENCE To: Mayor Dan Coody Thru: Gary Dumas, Director of Operations /) Connie Edmonston, Director of Parks and Recreai"ton From: Carole Jones, Park Planner Date: December 1, 2008 Subject: Scull Creek Trail Bridge Installation - Kinco Constructors, LLC Change Order #9 BACKGROUND Wilson Park contains 22.75 acres and is located at 675 North Park Avenue. The park is situated in the southwest quadrant of town west of College Avenue (U.S. Highway 71B) and south of North Street. The park is one of the citizen's oldest and most popular park in the center of our City serving all residents. In February of 2008 the City competitively bid the installation and abutment construction of six trail bridges for Scull Creek Trail as Bid 08-16. The low bidder was Kinco Constructors, LLC. On October 21, 2008, the City Council approved change order #6 to Resolution 28-08 for Bid 08-16 adding the complete installation of the Wilson Park trail bridge and construction of improvements to the parking lot located on the east side of the park off of Park Avenue. These improvements include a new concrete crosswalk with connection to the new bridge and the existing trail on the south side of the parking lot. The improvements will make access through the parking lot one way which will greatly improve the safety of the trail users. The construction of the Wilson Park Trail Improvements is tentatively scheduled for 2009 pending City Council approval and will be part of the total trail renovation and lighting project. Installation of the pedestrian bridge was necessary in 2008 in order to spend funds from the Park Land Dediciation southwest quadrant as required by the ordinance. Page 1 of 2 DISCUSSION Change order #6 was approved with Kinco Constructors, LLC. under Resolution 191-08 in the amount of $113,970.00 for the complete installation of the Wilson Park trail bridge with a 12% project contingency in the amount of $13,676.40 for a total cost of $127,646.40. A number of unknown circumstances have arisen since construction of the project began. The Contractors uncovered a few feet of gravel and other unsuitable material when excavating for the south bridge footing and abutment. Consquencely, this material had to be removed so that the bridge footing and abutment would be placed on suitable sub -grade. Additionally, the elevations of the existing trail, sidewalk, curbs and gutters around the parking lot off Park Avenue have brought about some changes to the project. A small retaining wall will be required along the south side of the newly constructed planting bed located in the southwest corner of the parking lot driveway entrance. The grades are steep along the existing trail in this area, and a retaining wall is needed to retain an approximately three foot slope. In addition, portions of the existing sidewalk, curb and gutter must be removed and replaced in order to match the new trail and bridge surfaces to maintain handicap accessibility. Parks and Recreation staff recommends approving Change Order #9 resulting in an increase of $5,704.00. This amount is within the project contingency of $13,676.40 leaving a balance of $7,972.40 in contingency. Attachments: Staff Review Form Change Order #9 Kinco Constructors, LLC Change Order #9 Cost Estimate Resolution 491+96 - Page 2 of 2 CHANGE ORDER NO. 9 Cost Plus X Pre -Agreed Unit Price _ Project Name and Number: Scull Creek Trail Bridee Installation, Contract No. 20-28 Name of Contractor: Kinco Constructors. LLC Address of Contractor: 3803 Kelley Avenue. Springdale, AR 72762 Date of Contract: February 19, 2008 Original Contract Sum: $ 240.784.72 Total Amount of All Previous Approved Change Orders: $ 189,621.76 Contract Sum prior to this Change Order: $ 430,406.48 Contract Sum increase this Change Order: $ 5,704.00 New Contract Sum including this Change Order: $ 436,110.48 Subject and Reason for this Change Order: Additional excavation was required to remove unsuitable material under and around the south bridge footing and abutment Additional items are required to maintain the handi-cap accessibility of the improvements to the parking lot located on the east side of the park off of Park Avenue. Additional Time Requested: 0 Calendar Days Dated this 1st day of December. 2008 CITY OF FAYETTEVILLE Kinco Constructors, LLC Parks & ecreation Division By: ar< annex CITY OFF Y TTI By: Mayor Dan ATTEST 1 1 ' vF ••r ;FAYETTEVILLE; Page 1 of I O W O O O 0 0 di- O O O cQ 0 c N- (0 w eH W W U 0 0 0 0 O N O O C., rn m S N S z Z tO 03 H N W Y H a 0 0 0 0 Co C W o I- C co N N N U z J J J J 3 Co N o U Q m Co O m d m c 0 g c o E O m x _ v m 0 w 3 N> a n y c w NC O C O N C E L U m m .. cm U v m rn n 5 •m N a N m ` Ci m ma m $ C C0 y 01 0( N C ZOEs E c w y � no c ~a 3 d m d K a O L d, d C O m N p LL U o 0 L Co o a N a w m oa o n r = m o U C w o v a c E I_ c cp m > at U �N n`�C Tm QY et mwt°a�a3i C O m> O C J 9 O" N (0< m OI N «co N m N my m U. �•�L. `oa c o rn= J . • m om 00£ioL` • C N D m N E 00W• U C> n 0 N U E9i O QC) cc �EK c m o E E 9 T S r N N W - N C> E ` w m O Cl. RESOLUTION NO. 191-08 A RESOLUTION APPROVING CHANGE ORDER #6 TO THE CONTRACT WITH KINCO CONSTRUCTORS, LLC IN THE AMOUNT OF $113,970.00 FOR THE INSTALLATION OF THE WILSON PARK TRAIL BRIDGE UNDER BID #08-16; AND APPROVING A 12% PROJECT CONTINGENCY IN THE AMOUNT OF $13,676.40. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves Change Order #6 to the contract with Kinco Constructors, LLC in the amount of $113,970.00 for the installation of the Wilson Park Trail Bridge under Bid #08-16. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a 12% project contingency in the amount of $13,676.40. PASSED and APPROVED this 21" day of October, 2008. By: ATTEST: By: SONDRA E. SMITH, City Cle FAYEITEVILLE; Pagel of l Clarice Pearman - Kinco From: Clarice Pearman To: Jones, Carole Date: 12.10.08 1:36 PM Subject: Kinco CC: Audit Attachments: Audit Carole: Attached is a copy of the signed change order #9 for Kinco Constructors. I am filing this with the original Kinco resolution. The change orders shall always tie back to the authorizing resolution. Please let me know if there is anything else needed for this item. Have a good day. Clarice file://C:\Documents%20and%20Settings\cpearman.000\Local%20Settings\ 12.10.08 City of Fayetteville Staff Review Form pp ,C o2/lR /05 £1011 Carole Jones Submitted By requests $ 7,972.40 Cost of this request 2250.9255.5806.00 Account Number 08002.0801 Project Numbers Budgeted Item EIJ Director D4 1 City Attorney ` Contracts and Agreements N/A City Council Meeting Date Parks & Recreation Division Action 137,500.00 Category / Project Budget 92,825.17 Funds Used to Date $ 44,674.83 Remaining Balance Operations Department amount of $7,972.40 (See Budget Adjustment Attached EJ Neighborhood Park Development Program Category I Project Name Parks Development Program / Project Category Name Parks Dev/PLDO (SW) Fund Name Previous Ordinance or Resolution # Date Original Contract Date: 2 ZO Oc9 Original Contract Number: Date Received in City Clerk's Office Date Received in Mayor's Office to 28-08; 91-08 2/19/2008 20-28 Revised April 16, 2007 'F� vex ev le I ARKANSAS 113 W. Mountain St. THE CITY OF FAYETTEVILLE, ARKANSAS Fayetteville, (479) AR -73471 Telephone: (479)444-3472 PARKS AND RECREATION DIVISION CORRESPONDENCE To: Mayor Lioneld Jordan Thru: Don Marr, Chief of Staff Connie Edmonston, Director of PaiQss hd Recreation From: Carole Jones, Park Planner (\ Date: February 19, 2009 Subject: Scull Creek Trail Bridge Installation - Kinco Constructors, LLC Change Order #11 BACKGROUND In February of 2008 the City competitively bid the installation and abutment construction of six trail bridges for Scull Creek Trail as Bid 08-16. The low bidder was Kinco Constructors, LLC. On October 21, 2008, the City Council approved change order #6 to Resolution 28-08 for Bid 08-16 adding the complete installation of the Wilson Park trail bridge and construction of improvements to the parking lot located on the east side of the park on Park Avenue (Reference Purchase Order #08-0000292-104). These improvements included a new concrete crosswalk with connection to the new bridge and the existing trail on the south side of the swimming pool parking lot. The City Trails Coordinator in the Transportation Division followed with change order numbers 7 and 8 to Bid 08-16. Change order #9 was approved in the amount of $5,704.00 as part of the Wilson Park project on December 1, 2008. This left a balance of $7,972.40 in the approved contingency for the Wilson Park project. On February 17, 2009, the City Council approved change order #10 to Resolution 28-08 for Bid 08-16 adding the construction of the trail connection from the newly installed bridge north to the existing trail west of the castle area. The resolution was approved for $123,051.00 with a 10% project contingency in the amount of $12,305.00 for a total cost of $135,356.00. Page 1 of 2 DISCUSSION Staff is requesting change order #11 to utilize the approved contingency fund in the amount of $7,972.40 against P.O. #08-0000292-104 in order to complete the construction of the trail connection from the newly installed bridge north to the existing trail west of the castle area so that a total of $131,023.00 can be encumbered for the project. This amount is required to complete the trail connection project (see attached cost estimate from Kinco Constructors, LLC). RECOMMENDATION Parks and Recreation staff recommends approving change order #11 resulting in an increase of $7,972.40 against P.O. #08-0000292-104. This amount is within the project contingency of $13,676.40 leaving a balance of $0.00. The amount of $12,305.00 will be left as contingency for the Wilson Park trail and bridge connection project per approval of change order #10. Attachments: Staff Review Form Change Order#11 Kinco Constructors, LLC Cost Estimate Page 2 of 2 CHANGE ORDER NO. 11 Cost Plus X Pre -Agreed Unit Price _ Project Name and Number: Scull Creek Trail Bridge Installation, Contract No. 20-28 Name of Contractor: Kinco Constructors, LLC Address of Contractor: 3803 Kelley Avenue, Springdale, AR 72762 Date of Contract: February 19, 2008 Original Contract Sum: $ 240,784.72 Total Amount of All Previous Approved Change Orders: $ 318,376.76 Contract Sum prior to this Change Order: $ 559,161.48 Contract Sum increase this Change Order: $ 7.972.40 New Contract Sum including this Change Order: S 567,133.88 Subject and Reason for this Change Order: This will use the remaining contingency approved against P.O.1#08- 0000292-104 and go towards the Wilson Park bridge and trail connection project which includes a new 6 -foot wide and approximately 370 feet long concrete trail, replacement of an approximately 65 -foot section of the existing trail and drainage improvements to the Swale located south of Prospect Street at Wilson Park. Additional Time Requested: 0 Calendar Days Dated this 19th day of February, 2009 CITY OF FAYETTEVILLE Kinco Constructors. LLC Parks & Recreation Division By: Park Planner Contractor By: Title: j� V CL ATTEST: CITY OF FAYETTEVI U+IryJj Qy11((y By: l� yor Lloneld Jorda ATTEA\ A Cr .- .1 • V;G\1YOp p� •FAYETTEVILLE: • Page loft ---.-.-.-.._.... .... _......._............. A. 2 Bid # 08-16 Kinco Constructors, LLC Page 5of8 S W FU S 9 C 00 888 In 8 8 8 Q m O 888 8 7 ry N N 9 r r r r8 NNNV p 7 J J J J Lii fp� y�YJQ 2a W �� _Wh pQO 0 Sao rc8 m 4 SO r tmy5 �0 Ow a yy Wus pU= Y oa KN a IL uLqozu ooa Aga _cc Z�o90w w a OZpZ OOZW yZ >z a�s 5<W�0 ppF Kwo Z 001 I- N e O h 0 Ci H 2 I S_ 8 88 8 8 8 S 8 8 8 8 8 8 ps g guam § I a Sol g w9r r - N M 1099 N N a M N N ..i88 8 8888 8 888 $Op 88 8 8 8 8 7.0 'O ui H f� N n N� 9 tlf N 0MN 0 Yt W N M N N jrr r rrr r — or N N"• r r r N t: jJJ p1N N J oiMN JJJ I cn J 9f J ) U } N Y.Y. J J !A J LL J 0Il J 41 J 8 z W r ° r OZ M F- F a m S W ~ u. H so Ii 0 of Y w a- v U aI00Z7rr2� W aWW1 W oNz� O W W1-.>Opz 3°y.N paLj J gLL 'Ts9 _ 7 O ug,Q (0) a W LLi11 �Q 1(8� W Q Kp v2p 4l z26 s20 000 QF e O a e a W g V g Wow EW &v, b°W wogg >0 a19z t oLL ziggili 0W> rW� � v rz ~OFD gg Wi11EOZ°WOp0oLSIZ W Z a � a 0'5 �ppWW )( Lu 9P! >$ "so"oc]izaa az aUltiia rc rcUwyon iz`� v y m W A N Hl d In P4 0 O! O � N 0 A m :. wow .. a...u. .v...._vnuv w2tr_tnCv1Lrt"s.t :i trn.rJ. .n.... _ _... S . £2 Bid # 08-16 Kinco Constrictors, LLC Page 6 of 8 IL ©® ®® - r U© • 0 Ii W 0 r . r a a a m O 0 W to 0 r O 2 O W z a W r N N a Page! of! Clarice Pearman - Kinco CO11 From: To: Clarice Pearman Jones, Carole Date: 3.4.09 6:07 PM Subject: Kinco OO11 CC: Audit Attachments: Audit Carole: Attached is a copy of your staff review item regarding Kinco CO11. Please let me know if there is anything else needed. Have a good day. Clarice file://C:\Documents%20and%20Settings\cpearman.000\Local%20Settings\Temp\XPgrpwise\49AEC368FA... 3.4.09 City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements N/A City Council Meeting Date Agenda Items Only Carole Jones Park Planning Parks and Recreation submifteQy Division Department requests $ 4,700.00 Cost of this request 2250.9255.5806.00 Account Number 08002.0801 Project Numbers $ 443,553.00 Category / Project Budget $ 138,988.05 Funds Used to Date $ 304,564.95 Remaining Balance Budgeted Item iX Budget Adjustment Attached ►a e City Attomeyt Date Neighborhood Park Development Program Category / Project Name Parks Development Program (Project Category Name Parks Dev/PLDO (S% Fund Name Original Contract Number: 4-13-o Date Received in City _ Clerk's Office Received in ZiMayor's Office Date 20-28 Revised January 15, 2009 I 113 W. Mountain St. Faye1 e phone: (479le, 44AR -73472 Teleohone:(4791444-3472 ARKANSAS THE CITY OF FAYETTEVILLE, ARKANSAS PARKS AND RECREATION DEPARTMENT CORRESPONDENCE To: Mayor Lioneld Jordan Thru: Don Mart, Chief of Staff c4" Connie Edmonston, Director of Parks and Recreation From: Carole Jones, Park Planner C� Date: April 7, 2009 Subject: Scull Creek Trail Bridge Installation - Kinco Constructors, LLC Change Order #12 BACKGROUND In February of 2008 the City competitively bid the installation and abutment construction of six trail bridges for Scull Creek Trail as Bid 08-16. The low bidder was Kinco Constructors, LLC. On October 21, 2008, the City Council approved change order #6 to Resolution 28-08 for Bid 08-16 adding the complete installation of the Wilson Park trail bridge and construction of improvements to the parking lot located on the east side of the park on Park Avenue. These improvements included a new concrete crosswalk with connection to the new bridge and the existing trail on the south side of the swimming pool parking lot. On February 17, 2009, the City Council approved change order #10 to Resolution 28-08 for Bid 08-16 adding the construction of the trail connection from the newly installed bridge north to the existing trail west of the castle area. The resolution was approved for $123,051.00 with a 10% project contingency in the amount of $12,305.00 for a total cost of $135,356.00. The Contractors uncovered an approximately 20 -foot by 15 -foot concrete slab when excavating a drainage swale west of the recently installed pedestrian bridge. The slab was approximately two feet deep. This material had to be removed so that the swale could be constructed to the proper grades. In addition, three existing tree stumps were encountered in the planting beds west of the castle. The stumps must be removed in order to accommodate construction of the new trail connection. Page] of 2 RECOMMENDATION Parks and Recreation staff is requesting approval of change order #12 resulting in an increase of $4,700. This amount is within the project contingency of $12,305 leaving a balance of $7,605 in contingency. Attachments: Staff Review Form Change Order #12 Kinco Constructors, LLC Cost Estimate Old Concrete Slab Encountered during Swale Construction Page 2 of 2 a e evi le Y ARKANSAS CHANGE ORDER NO. 12 Cost Plus X Pre -Agreed Unit Price Project Name and Number: Scull Creek Trail Bridge Installation, Contract No. 20-28 Name of Contractor: Kinco Constructors LLC Address of Contractor: 3803 Kelley Avenue, Springdale, AR 72762 Date of Contract: February 19, 2008 Original Contract Sum: $ 240.784.72 Total Amount of All Previous Approved Change Orders: $ 326.349.16 Contract Sum prior to this Change Order: $ 567.133.88 Contract Sum increase this Change Order: $ 4.700.00 New Contract Sum including this Change Order: $ 571.833.88 Subject and Reason for this Change Order: An aooroximately 600 CF section of existing concrete slab was Additional Time Requested: 0 Calendar Days Dated this 7th day of April. 2009 CITY OF FAYETTEVILLE Iu I CITY OF AYETTEVILLE By: Mayor Lie1d Jordan ATTE : n 4— �,�•� Ms/TRCS1A'�. _s.. G�ZY 6,!•Gp''a •�:• c ;FAYETTEVILLE* c :> • - 'eo LP RKAVA Jam,: '•i�•NGTON•��i`` Kinco Constructors, LLC CByntractn Y / ffnn-- Title: rose�e Y v4� oC r Y �t� oC r_r ATTEST Page I of I O O C O a, m C O O 0.- - ` v E O � 0 w C O Hr �c U Co m a C O jN O O O m cr w N y w w U_ 0 0 O O U M W z w co co W d O O O O r r N W Z z N N J J x 0 z N W x n o m K n o c a a 10 a a E m N d m m O C CO H U a x m N x m O m `o o It Co O O to O O C a a2 N N V •0 O' a� C C C m m m c i0 > > O o m E= m 00 -I, c CO o o Co > > u 0 Iv 0o w W N W m W N H O a O n El 0 .r. 0 L U cJ T A a m o Page! of! Clarice Pearman - Kinco From: Clarice Pearman To: Jones, Carole Date: 4.15.09 11:04 AM Subject: Kinco CC: Audit Attachments: Audit Carole: Attached is a copy of your staff review item regarding Kinco Constructors, LLC CO12. Please let me know if there is anything else needed for this item. Have a good day. Clarice Clarice Buffalohead-Pearman, CMC, CAMC City Clerk/Treasurer Division 113 West Mountain Fayetteville, AR 72701 479-575-8309 cpearman@ci.fayetteville.ar.us file://C:\Documents%20and%20Settings\cpearman.000\Local%20Settings\Temp\XPgrpwise\49E5BF2AF... 4.15.09 City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements N/A City Council Meeting Date Agenda Items Only Carole Jones OL Park Planning Parks and Recreation Subm tte By Division Department $ 4,340.00 Cost of this request 2250.9255.5806.00 Account Number 08002.0801 Project Numbers Budgeted Item O City Attorney $ 443,553.00 Category / Project Budget $ 146,188.05 Funds Used to Date $ 297,364.95 Remaining Balance Budget Adjustment Attached = 1 Date 05 Date Neighborhood Park Development Program Category I Project Name Parks Development Program / Project Category Name Parks Dev/PLDO (SW) Fund Name Previous Ordinance or Resolution # 28-08; 191-08 Original Contract Date: 2/19/2008 Original Contract Number: 20-28 ~/ Received in City Clerk's Office ti to ��7�/�� Received in Mayor's Office e D�/ Revised January 15, 2009 • 113 W. Mountain St. Fayettevaye \ i e Dhone: (479le, 44AR -73471 Teleohonc:l4791444-3472 ARKANSAS THE CITY OF FAYETTEVILLE, ARKANSAS PARKS AND RECREATION DEPARTMENT CORRESPONDENCE To: Mayor Lioneld Jordan Thru: Don Marr, Chief of Staff Connie Edmonston, Director of Parks and Recreation CL - From: Carole Jones, Park Planner Date: June 17, 2009 Subject: Scull Creek Trail Bridge Installation - Kinco Constructors, LLC Change Order #13 BACKGROUND In February of 2008 the City competitively bid the installation and abutment construction of six trail bridges for Scull Creek Trail as Bid 08-16. The low bidder was Kinco Constructors, LLC. On October 21, 2008, the City Council approved change order #6 to Resolution 28-08 for Bid 08-16 adding the complete installation of the Wilson Park trail bridge and construction of improvements to the parking lot located on the east side of the park on Park Avenue. These improvements included a new concrete crosswalk with connection to the new bridge and the existing trail on the south side of the swimming pool parking lot. On February 17, 2009, the City Council approved change order #10 to Resolution 28-08 for Bid 08-16 adding the construction of the trail connection from the newly installed bridge north to the existing trail west of the castle area. The resolution was approved for $123,051.00 with a 10% project contingency in the amount of $12,305.00 for a total cost of $135,356.00. The Contractors encountered excessive water presumably from the spring located under the castle during the excavation of an approximately 70 LF section of new trail west of the castle. Additional excavation to good soil and placement of beestone was required to provide a good base for the new trail. Staff also requested the installation of two bicycle racks in the pool parking lot and two 10 -foot radius curves at the intersection of the new trail and existing trail. Page I of 2 RECOMMENDATION Parks and Recreation staff is requesting approval of change order #13 resulting in an increase of $4,340. Change Order #12 was approved in the amount of $4,700.00. These combined change order amounts are within the project contingency of $12,305 leaving a balance of $3,265 in contingency. This is expected to be the final change order for this project. Attachments: Staff Review Form Change Order #13 Kinco Constructors, LLC Cost Estimate Page 2 of 2 Wt ML1e ARKANSAS CHANGE ORDER NO. 13 Cost Plus X Pre -Agreed Unit Price _ Project Name and Number: Scull Creek Trail Bridge Installation, Contract No. 20-28 Name of Contractor: Kinco Constructors. LLC Address of Contractor: 3803 Kelley Avenue. Springdale. AR 72762 Date of Contract: February 19. 2008 Original Contract Sum: $ 240,784.72 Total Amount of All Previous Approved Change Orders: $ 331.049.16 Contract Sum prior to this Change Order: $ 571,833.88 Contract Sum increase this Change Order: $ 4.340.00 New Contract Sum including this Change Order: $ 576.173.88 Subject and Reason for this Change Order: Excessive water iiresumably from the spring located under the castle was encountered during the excavation of an approximately 70 LF section of new trail west of the castle Additional excavation to good soil and placement of beestone was required to provide a good base for the new trail. Staff also requested the installation of two bicycle racks in the Dool parking lot and two 10 -foot radii at the intersection of the new trail and the existing trail Additional Time Requested: 0 Calendar Days Dated this 17th day of June. 2009 CITY OF FAYETTEVILLE Parks & I,reation Departme By: /L/ �c Park Planner CITY OF Mayor ATTEST: 'FAYETTEVILLE: III Kinco Constructors. LLC Contractor By: Title: e-</` I ATTEST: Page I of I O on C O §o Ct O CUCO ) } z \ } Lii � e 9 @ ; o o k\ \ o CO E {k Cto / \k Ow -C Co !G /k kk °oE �\ Co a O. \ // // B r OO � /§7} -2; $/\a m 7 I- CO k SI § \ \ ) 2 t